## **Trustees’ Annual Report for the period**
## **From 08/01/2022 Period start date To 31/07/2023 Period end date Charity name: The Hartford Primary School Parent Teachers Association Charity registration number:518338**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The object of the association is to advance
the education of pupils in the school in
particular by:
1.
Developing effective relationships
between the staff, parents and
others associated with the school
2.
Engaging in activities or providing
facilities or equipment which support
the school and advance the
education of the pupils|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|HPS PTA have run a number of fundraising
events during the year, our biggest events
being the World Cup sponsored events
generating income over £8,000 and
Christmas Market and Circus events both
raising over £4,000.
Our contributions to school are slightly
lower than in previous years, although we
have continued to support the typical
request around leavers events and
hoodies, Christmas Parties, and funding
trip transport.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|We have operated the PTA with regard to
the guidance issued by the Charity
Commission on public benefit|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment
including program related investment Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|HPS PTA has been able to contribute to
Hartford Primary school in a number of
ways during this financial year including:
Leavers activities (Salt Works Trip, Ten Pin
Bowling and Leavers Hoodies), ELSA and
Oasis Supplies, Ukulele lessons, Christmas
class parties, Ice-Cream Farm visit,
Transport to the Liverpool Philharmonic.
Without the contribution from the PTA
these activities would either not have taken
place at all, or it would have fallen to
parents to fund. The contributions mean
that we are able to ensure the children of
Hartford Primary School are able to
experience a range of additional activities
as part of their education that would not be
possible without the support.
The events that the PTA run also contribute
to the community by bringing together the
school community for fun and inclusive
events|
## **Additional information (optional)** You may choose to include further statements where relevant about:
Achievements against Para 1.41 objectives set Performance of fundraising activities against objectives Para 1.41 set
|Investment performance
against objectives|Para 1.41||
|---|---|---|
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|Financial position of the charity at the end
of the period is strong, with cash funds of
£49,201|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|As a result of the pandemic and the inability
to fundraise effectively for 12 months
during Covid the trustees are looking to
hold a small reserve which would allow the
ongoing operation of the charity for a year
or so without any fundraising should this
ever happen again.
Other than this Hartford Primary School
PTA would look to make the maximum
contributions to school possible and hold
minimal reserves. This year has been an
exception to that as a large project to
resurface the MUGA was planned during
August 2023 to which the charity will be
making a large contribution (£28,000) so
this has been held back in order to pay that
commitment early into the new year.|
|Amount of reserves held|Para 1.22|£28,000 for MUGA Project
£10,000 as charity reserve|
|Reasons for holding zero
reserves|Para 1.22|n/a|
|Details of fund materially in
deficit|Para 1.24|n/a|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|n/a|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47||
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
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Other
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Hartford Primary School Parent Teachers
Association is governed by a constitution**.**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated Association|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are voted into position during the
Annual General Meeting, all members of
Hartford Primary School PTA are entitled to
attend and be nominated for these
positions.|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Hartford Primary School Parent Teachers Association|
|---|---|
|Other name the charity uses||
|Registered charity number|518338|
|Charity’s principal address|Hartford Primary School
Riddings Lane
Hartford
CW8 1NA|
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## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Sarah Jane
Falconer|Chair|||
||Shelley Ford|Treasurer /
Secretary|||
||Rebecca Farley|Vice-Chair|13/10/2022 – 31/07/2023||
||Amanda Eddleston|Treasurer|01/08/2022 – 21/04/2023||
||Katie Hinks|Co – Secretary|13/10/2022 – 31/07/2023||
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## – Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Sarah-Jane Falconer **Full name(s)** Shelley Ford **Position (eg Secretary,** Treasurer Chair **Chair, etc) Date** 19/12/2023