Company registration number: 07292166 Charity registration number: 1137759
Southampton Street Pastors
(A company limited by guarantee)
Annual Report and Financial Statements
for the Year Ended 31 March 2024
Southampton Street Pastors
Contents
| Reference and Administrative Details | 1 |
|---|---|
| Strategic Report | 2 |
| Trustees' Report | 3 to 6 |
| Independent Examiner's Report | 7 |
| Statement of Financial Activities | 8 |
| Balance Sheet | 9 |
| Notes to the Financial Statements | 10 to 16 |
Southampton Street Pastors
Reference and Administrative Details
Chairman SJ Orton Charity Registration Number 1137759 Company Registration Number 07292166
The charity is incorporated in England and Wales.
Registered Office
Independent Examiner
Room 35 St Mary's Fire Station St Mary's Road Southampton SO14 0BJ Deborah Rees AIMS Accountants for Business 5 Benedict Close Romsey, Hampshire SO51 8PN
Page 1
Southampton Street Pastors
Strategic Report for the Year Ended 31 March 2024
The trustees, who are directors for the purposes of company law, present their strategic report for the year ended 31 March 2024, in compliance with s414C of the Companies Act 2006.
Financial review
Policy on reserves
The trustees aim to have an appropriate level of free reserves to retain in the medium term. The trustees' policy is that a reserve of 4 months of expenses is sufficient to ensure the long term viability of the charity.
Principal risks and uncertainties
Funding
The principle risk facing the charity is the ability to be able to maintain the current level of donations and grants.
It is the responsibility of the Operations Manager to maintain relations with the principal funders and to research potential new funds.
The Administration Manager maintains relationships with other donors.
The strategic report was approved by the trustees of the charity on 9 December 2024 and signed on its behalf by:
.........................................
SJ Orton Chairman and trustee
Page 2
Southampton Street Pastors
Trustees' Report
The trustees, who are directors for the purposes of company law, present the annual report together with the financial statements and auditors' report of the charitable company for the year ended 31 March 2024.
Objectives and activities
Objects and aims
To advance education, to relieved sickness and financial hardship, to promote and preserve good health and to advance the Christian faith particularly, but not exclusively, by means of caring, listening and helping people on the streets.
The aim of the charity is to advance the Christian faith by practical demonstrations of the unconditional love of God.
Objectives, strategies and activities
The primary activity of the charity is to provide patrols of street pastors as a service to the community, to give reassurance safety and support through listening, caring and helping.
Fundraising disclosures
Principal sources of funding: Donations from individuals, churches and businesses
Grants from Southampton City Council, the Night Time Levy and the Office of Police Commissioners
Public benefit
The charity provides patrols of street pastors as a service to the community, giving reassurance, safety and support to those in need.
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
Use of volunteers
Southampton Street Pastors relies entirely on volunteers to carry out it's principal activities.
Going concern
Although the charity has suffered the effects of the withdrawal of the Night Time Levy, nonetheless the trustees are taking steps to replace this loss of funds and are of the opinion that other funding will be forthcoming and that the company is therefore a going concern
Page 3
Southampton Street Pastors
Trustees' Report
Trustees and officers
The trustees and officers serving during the year and since the year end were as follows:
Trustees:
DG Pooley (Resigned 5 July 2023) KB Powers FCA TJ Edwards MEA Weston SJ Orton MD Sarson (appointed 22 May 2023)
Chairman: SJ Orton
Structure, governance and management
Nature of governing document
Southampton Street Pastors is a charitable company limited by guarantee which was incorporated on 22 June 2010 and registered with the Charity Commission on 3 September 2010.
Recruitment and appointment of trustees
The directors of the company are also the trustees of the charity. Trustees are recruited and appointed by the existing trustees, and in accordance with the articles of association. All trustees must be natural persons. There is no body that has entitlement to appoint trustees.
Trustees are recruited by reaching out to churches and other connections supporting the charity.
Induction and training of trustees
Trustee induction is informal, mentoring being given as necessary. An induction pack is provided to all new trustees which includes:
The Essential Trustee - Charity Commission Articles of Association of the company Governance overview, Section 3: Trustee Guidance - Ascension Trust Licence Agreement - Ascension Trust Street Pastor Quality Assurance Checklist - Ascension Trust
Arrangements for setting key management personnel remuneration
The remuneration of operational staff is set by the board of trustees
Organisational structure
The day to day running of the charity is carried out by paid staff. The staff team is led by a full time Operations Manager who is supported by an Administrations Manager and a part time assistant. Other administrative tasks are carried out by unpaid volunteers.
Page 4
Southampton Street Pastors
Trustees' Report
Major risks and management of those risks
Funding
The principle risk facing the charity is the ability to be able to maintain the current level of donations and grants.
It is the responsibility of the Operations Manager to maintain relations with the principal funders and to research potential new funds.
The Administration Manager maintains relationships with other donors.
Statement of trustees' responsibilities
The trustees (who are also the directors of Southampton Street Pastors for the purposes of company law) are responsible for preparing the trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice), including FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland".
Company law requires the trustees to prepare financial statements for each financial year. Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including its income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:
-
select suitable accounting policies and apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards, comprising FRS 102 have been followed, subject to any material departures disclosed and explained in the financial statements; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.
The trustees are responsible for keeping proper accounting records that can disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Page 5
Southampton Street Pastors
Trustees' Report
The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
Disclosure of information to auditor
Each trustee has taken steps that they ought to have taken as a trustee in order to make themselves aware of any relevant audit information and to establish that the charity's auditor is aware of that information. The trustees confirm that there is no relevant information that they know of and of which they know the auditor is unaware.
The annual report was approved by the trustees of the charity on 9 December 2024 and signed on its behalf by:
......................................... SJ Orton Chairman and Trustee
Page 6
Southampton Street Pastors
Independent Examiner's Report to the trustees of Southampton Street Pastors ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2024.
Responsibilities and basis of report
As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner’s statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of Southampton Street Pastors as required by section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
...................................... Deborah Rees FCMA AIMS Accountants for Business Chartered Institute of Management Accountants
5 Benedict Close Romsey, Hampshire SO51 8PN
9 December 2024
Page 7
Southampton Street Pastors
Statement of Financial Activities for the Year Ended 31 March 2024 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)
| Note Income and Endowments from: Donations and legacies 3 Charitable activities 4 Other income Total income Expenditure on: Charitable activities 5 Total expenditure Net income Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 12 Note Income and Endowments from: Donations and legacies 3 Charitable activities 4 Other income Total income Expenditure on: Charitable activities 5 Total expenditure Net income Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 12 The funds breakdown for 2023 is shown in note 12. |
Unrestricted funds £ 36,668 39,569 2,367 78,604 (64,504) (64,504) 14,100 14,100 62,261 76,361 Unrestricted funds £ 35,877 47,569 1,839 85,285 (78,701) (78,701) 6,584 6,584 55,677 62,261 |
Restricted funds £ - 57,299 - 57,299 (57,299) (57,299) - - - - Restricted funds £ - 18,875 - 18,875 (18,875) (18,875) - - - - |
Total 2024 £ 36,668 96,868 2,367 |
|---|---|---|---|
| 135,903 | |||
| (121,803) | |||
| (121,803) | |||
| 14,100 | |||
| 14,100 62,261 |
|||
| 76,361 | |||
| Total 2023 £ 35,877 66,444 1,839 |
|||
| 104,160 | |||
| (97,576) | |||
| (97,576) | |||
| 6,584 | |||
| 6,584 55,677 |
|||
| 62,261 | |||
The notes on pages 10 to 16 form an integral part of these financial statements. Page 8
Southampton Street Pastors
(Registration number: 07292166) Balance Sheet as at 31 March 2024
| Note Current assets Debtors 9 Cash at bank and in hand 10 Creditors: Amounts falling due within one year 11 Net assets Funds of the charity: Unrestricted income funds Unrestricted funds Total funds 12 |
2024 £ 457 77,487 77,944 (1,583) 76,361 76,361 76,361 |
2023 £ 642 87,467 |
|---|---|---|
| 88,109 (25,848) |
||
| 62,261 | ||
| 62,261 | ||
| 62,261 |
For the financial year ending 31 March 2024 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors' responsibilities:
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The members have not required the charity to obtain an audit of its accounts for the year in question in accordance with section 476; and
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The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
The financial statements on pages 8 to 16 were approved by the trustees, and authorised for issue on 9 December 2024 and signed on their behalf by:
......................................... KB Powers FCA Trustee
The notes on pages 10 to 16 form an integral part of these financial statements. Page 9
Southampton Street Pastors
Notes to the Financial Statements for the Year Ended 31 March 2024
1 Charity status
The charity is limited by guarantee, incorporated in England and Wales, and consequently does not have share capital. Each of the trustees is liable to contribute an amount not exceeding £1 towards the assets of the charity in the event of liquidation.
The address of its registered office is: Room 35 St Mary's Fire Station St Mary's Road Southampton SO14 0BJ
These financial statements were authorised for issue by the trustees on 9 December 2024.
2 Accounting policies
Summary of significant accounting policies and key accounting estimates
The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.
Statement of compliance
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)) (issued in October 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
Basis of preparation
Southampton Street Pastors meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
Going concern
The financial statements have been prepared on a going concern basis.
The trustees assess whether the use of going concern is appropriate i.e. whether there are any material uncertainties related to events or conditions that may cast significant doubt on the ability of the charity to continue as a going concern. The trustees make this assessment in respect of a period of one year from the date of approval of the financial statements.
Page 10
Southampton Street Pastors
Notes to the Financial Statements for the Year Ended 31 March 2024
Income and endowments
All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of the income receivable can be measured reliably.
Donations and legacies
Donations are recognised when the charity has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance by the charity before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that these conditions will be fulfilled in the reporting period.
Expenditure
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.
Charitable activities
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Support costs
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.
Governance costs
These include the costs attributable to the charity’s compliance with constitutional and statutory requirements, including audit, strategic management and trustees meetings and reimbursed expenses.
Taxation
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
Page 11
Southampton Street Pastors
Notes to the Financial Statements for the Year Ended 31 March 2024
Trade debtors
Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.
Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.
Cash and cash equivalents
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
Borrowings
Interest-bearing borrowings are initially recorded at fair value, net of transaction costs. Interest-bearing borrowings are subsequently carried at amortised cost, with the difference between the proceeds, net of transaction costs, and the amount due on redemption being recognised as a charge to the Statement of Financial Activities over the period of the relevant borrowing.
Interest expense is recognised on the basis of the effective interest method and is included in interest payable and similar charges.
Borrowings are classified as current liabilities unless the charity has an unconditional right to defer settlement of the liability for at least twelve months after the reporting date.
Fund structure
Unrestricted income funds are general funds that are available for use at the trustees discretion in furtherance of the objectives of the charity.
3 Income from donations and legacies
| Donations and legacies; Donations Gift aid reclaimed |
Unrestricted funds General £ 34,223 2,445 36,668 |
Total 2024 £ 34,223 2,445 36,668 |
Total 2023 £ 33,235 2,642 |
|---|---|---|---|
| 35,877 |
Page 12
Southampton Street Pastors
Notes to the Financial Statements for the Year Ended 31 March 2024
4 Income from charitable activities
| Unrestricted funds General £ Grants 39,569 5 Expenditure on charitable activities Unrestricted funds General £ Ascension Trust - licence fee 11,158 Operations - consumables 5,158 Volunteer recruitment and training 2,623 Staff costs - salaries 39,441 Travel 98 Office room hire 1,687 Office costs 1,129 Communications 1,437 Computer software and maintenance 1,556 Legal and professional fees - Independent Examiner's fee 217 64,504 |
Restricted funds £ 57,299 Restricted funds £ - 5,541 2,821 42,407 105 1,813 1,161 1,545 1,673 - 233 57,299 |
Total 2024 £ 96,868 Total 2024 £ 11,158 10,699 5,444 81,848 203 3,500 2,290 2,982 3,229 - 450 121,803 |
Total 2023 £ 66,444 |
|---|---|---|---|
| Total 2023 £ 15,439 6,221 3,416 63,036 - 3,500 2,350 1,352 1,553 259 450 |
|||
| 97,576 |
6 Trustees remuneration and expenses
During the year the charity made the following transactions with trustees:
MD Sarson
MD Sarson received remuneration of £24,475 (2023: £Nil) during the year.
The incumbent was appointed a director/trustee on 13 June 2023 pending his retirement from paid employment with the charity on 28 June 2024.
No trustees have received any other benefits from the charity during the year.
Page 13
Southampton Street Pastors
Notes to the Financial Statements for the Year Ended 31 March 2024
7 Staff costs
The aggregate payroll costs were as follows:
Staff costs during the year were:
Wages and salaries
| 2024 | 2023 |
|---|---|
| £ | £ |
| 81,848 | 63,035 |
The monthly average number of persons (including senior management / leadership team) employed by the charity during the year expressed as full time equivalents was as follows:
Employees
----- Start of picture text -----
2024 2023
No No
4 3
----- End of picture text -----
No employee received emoluments of more than £60,000 during the year.
8 Taxation
The charity is a registered charity and is therefore exempt from taxation.
9 Debtors
| 9 Debtors |
||
|---|---|---|
| Recoverable on long-term contracts 10 Cash and cash equivalents Cash on hand Cash at bank Short-term deposits 11 Creditors: amounts falling due within one year Other creditors |
2024 £ 457 2024 £ 70 12,417 65,000 77,487 2024 £ 1,583 |
2023 £ 642 |
| 2023 £ 70 87,397 - |
||
| 87,467 | ||
| 2023 £ 25,848 |
Page 14
Southampton Street Pastors
Notes to the Financial Statements for the Year Ended 31 March 2024
| 12 Funds Unrestricted funds General Southampton City Council - Commissioned Grants Donations and other income Restricted funds Police and Crime Commission - Community Safety Fund Southampton City Council - Night Time Levy Other Total restricted funds Total funds Unrestricted funds General Southampton City Council - Commissioned Grants Donations and other income Restricted Police and Crime Commission - Community Safety Fund Southampton City Council - Night Time Levy Total restricted funds Total funds |
Balance at 1 April 2023 £ - 62,261 62,261 - - - - 62,261 Balance at 1 April 2022 £ - 55,677 55,677 - - - 55,677 |
Incoming resources £ 39,569 39,035 78,604 10,340 25,000 21,959 57,299 135,903 Incoming resources £ 39,569 45,716 85,285 3,875 15,000 18,875 104,160 |
Resources expended £ (39,569) (24,935) (64,504) (10,340) (25,000) (21,959) (57,299) (121,803) Resources expended £ (39,569) (39,132) (78,701) (3,875) (15,000) (18,875) (97,576) |
Balance at 31 March 2024 £ - 76,361 |
|---|---|---|---|---|
| 76,361 | ||||
| - - - |
||||
| - | ||||
| 76,361 | ||||
| Balance at 31 March 2023 £ - 62,261 |
||||
| 62,261 | ||||
| - - |
||||
| - | ||||
| 62,261 |
Page 15
Southampton Street Pastors
Notes to the Financial Statements for the Year Ended 31 March 2024
13 Analysis of net assets between funds
| 13 Analysis of net assets between funds | ||
|---|---|---|
| Current assets Current liabilities Total net assets Current assets Current liabilities Total net assets |
Unrestricted funds General £ 77,944 (1,583) 76,361 Unrestricted funds General £ 88,109 (25,848) 62,261 |
Total funds at 31 March 2024 £ 77,944 (1,583) |
| 76,361 | ||
| Total funds at 31 March 2023 £ 88,109 (25,848) |
||
| 62,261 |
Page 16