Doorway Report of the Trustees and unaudited Financial Statements of Doorway WiLtshire Limited for the year ended 31 March 2024 o oll th. stafF Doorway Wiltshire Limited, (trading as Doorw8yI a Charitable Company Limited by Guarantee registered in EngLand and Wales No. 07232063. Registered Charity No. 1137757 Registered Office." The Citadel, Bath Road, Chippenham, Wiltshire, SN15 2AB Telephone: 01249 445385 www.doorwayproject.org.uk Page 1
Doorway Contents Page Report of the Trustees Report of the Independent Examiner Statement of Financial Activities Statement of Financial Position 10 Notes to the Financial Statements 11-14 Detailed Statement of Financial Activities 15-16 Page 2
Doorway Report of the Trustees The Trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report and the unaudited Financial Statements of Doomay Wiltshire Limited ("the Charity") for the financial year ended 31 March 2024. The Trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities, issued in March 2005. Incorporation The charitable company was incorporated on 22 April 2010. Reference and administration details Registered company number 07232063 (England and Wales) Registered charity number 1137757 Registered offlce The Citadel, Bath Road, Chippenham, Wiltshire, SN15 2AB Trustees All of the Trustees listed below have served throughout the year unless otherwise stated. The Trustees are appointed at the AGM, as set out in the Articles ofAssociation. All Doorway members are invited to nominate directors prior to the AGM. Mark Barnett { Chairperson) Richard Briggs Michaeal Carter Daniel Lewis Amy Mitchell Andrew Poole Judith Ann Vosper Stephen Abbot David Bloomer Hilary Dewer Emma Sambrook Appointed 18 November 2015 Appointed 23 November 2022 Appointed 23 November 2022 Appointed 23 November 2022 Appointed 23 November 2022 Resigned 29 April 2024 Appointed 30 May 2023 Appointed 31 May 2024 Appointed 14 April 2024 Resigned 6 December 2023 Resigned 6 December 2023 Page 3
Doorway Report of the Trustees (continued) Independent Examiner Riverview Portfolio Limited Chartered Management Accountants 1 Market Hill Calne, Wiltshire, SN1108T Riverview Portfolio Limited was appointed by the Board as the Accountant for Doorway Wiltshire Ltd on 22 May 2012 and Payroll Provider from July 2012. Riverview was appointed as Independent Examiner by the AGM on 20 November 2013 and at every subsequent AGM. Staff During the year, in addition to the CEO, the Charity employed a Support Services Manager, three Support Staff, a Football Co-ordinator, a Facilities Manager and an Administrator on part-time contracts to manage the drop-in centre and provide support services to our guests. In September 2023 DOOaY appointed a Senior Services Manager. Governance and management Governlng Document The Charity is controlled by its goveming document, a Memorandum and Articles of Association, and constitutes a Charitable Company Limited by Guarantee, as defined by the Companies Act 2006. The Governing Document is available on the Doorway Wiltshire Limited website. The Charity was incorporated on 22 April 2010 and registered as a charity on 3 September 2010. Risk Management The Trustees have a duty to identify and review the risks to which the Charity is exposed and to ensure appropriate controls are put in place to provide reasonable assuran against fraud and error. The Doorway Wiltshire Limited Board of Trustees has implemented an organisational risk management policy. Organisation The Board of Trustees administers the Charity and meets every two months. The CEO is appointed by the Trustees to manage the day to day operations of the Charity. Page 4
Doorway Report of the Trustees (continued) Objectives and Activities Ourvalues DooNiay Wiltshire Limited accepts and values diversity in all people and is committed to a policy of equal opportunities in all areas of its business. We believe that time should be given to working with people who wish to fulfil their personal potential and participate fully in society but find it difficult to do so for whatever reason. Service Users are known as 'Guests' rather than 'Clients', which defines the relationship we wish to achieve. Our Vision We believe that homeless and marginalised individuals are capable of change and will only achieve their full potential when offered a safe, supportive, empowering and non-judgemental environment - it is our vision to provide such an environment and meaningful activities which will help reverse the spiral of homelessness. Our Mission Ststement To realise this vision. Doorway Wiltshire Ltd will strive to: Provide a warm. safe, non-judgemental environment. Train staff to engage with guests and form professional boundary relationships. Use these relationships to promote growth in guests, self-esteem, confidence and aspirations., Provide information, support and, where necessary, practical help that will empower people to make and act on informed cholS arrived at by themselves. Provide activities which are likely to enhance guests, skills and raise self-confidence as a first step towards changing their lives. Encourage and empower guests to become involved in the running of the organisation and in forums designed give setvices users a voice. Promote the needs of homeless and marginalised people locally thereby helping to reduce discrimination towards them and influencing the local community to become more supportive and less judgemental. Our Key Objectives Work, via our drop-in facilities. with individuals (and their families and friends where appropriate) who are homeless or at risk of homelessness. exclusion or disadvantage because of their lifestyles, and to support the resolution of any issues they may have with substance abuse. Provide activities which help individuals to develop life skills and to gain self-esteem, confidence. and a sense of wellbeing through meaningful recreational pursuits, thereby, enabling them to move on in their lives away from dependency into self-sufficiency via employment. education or training. Signpost guests towards housing, social care and mental and physical health seNices Advocate on guests. behalf to local and national government to improve their lives through policy change. Raise local awareness ofthe needs of the homeless and socially excluded people, and increase the ownership of the project by the community. Generate funds for all of the above by charitable or commercial means. Page 5
Doorway Report of the Trustees (continued) OurAchievements and Public Benefrts The Trustees confirm that they have complied with section 4 of the Charities Act 2006, to have due regard to the Charity Commissioners general guidance on Public Benefit. 'Charities and Public Benefit, and the outcomes are summarised below: Doorway Wiltshire Ltd continues to be the key agency in Chippenham and North Wittshire for homeless and marginalised young people and adults. During the year we provided 179 drop-in sessions (2023: 148), plus 173 group sessions (2023- 136) including the women's, football, Substan support, art and the newly formed men's group and allotment group. We served 3123 (2023: 2913) meals to 278 {2023: 264) individuals- with an average of 21 guests per drop-in session (2023.22). Guests came from towns including Calne Corsham, Bath, Malmsbury, Devizes, Warminster, Westbury, Salisbury, Swindon. Trowbridge, Melksham and the villages, with 85¥0 (2023.. 83%) coming from Chippenham. Our work benefits not only the individuals who attend the drop-in but also the wider community, as guests are supported to move on in their lives away from Substan dependency and reliance on welfare benefits and services. When asked at their first visit, 33¥. (2023.. 31%) of guests stated that the primary reason for homelessness is relationship breakdown but this isn't the full story as in many cases there were a number of complex reasons behind this. Our unique position means that we are regularly consulted by Wiltshire Council, the media and other agencies ft)r information and statistics about our client group, although information on individual guests is not revealed. Our guests are encouraged to engage in social activities designed to build skills and self- confidence as preparation for moving on {e.g. music, creative writing, women's group and football) and to contribute to our website and to our community blog which gives them a 'voice' locally and beyond. We have ourown programme of one to one support, helping guests to identify and work towards achieving positive changes they wish to make in the their lives. Our aim is to reduce recurring homelessness amongst guests who have tenancies but lack basic life skills. We work closely with other agencies including the Police, Housing Solutions, Probation, Turning Point and health & welfare agencies. Our very effective community engagement programme promotes the needs of homeless and marginalised people locally, thereby helping to reduce discriminats'on against them, and also generates support for the positive work we do. Funding security is good with regular monthly donations by the public in addition to donations from Churches, Corporate bodies, and other charitable SoUs. We have excellent staff with a superb body of volunteers and a standard of good practice established over the life of the Charity. Funding and Support Between 1 April 2023 and 31 March 2024 we received income of £264,095 (2023: £227,875). There was excess of income over expenditure of £6,383 {2023: £27,135) for the year. All funds were used to provide staff and, the drop in facilities, administration offices and the upkeep of the premises. Page 6
Doorway Report of the Trustees (continued) Strategic and future plans Strategic Continue to ensure that the services which currently form the core activities of the organisation are of the highest quality and are fully fijnded., Continue our work to reduce recurring homelessness amongst guests who have tenancies" Continue to develop our work with local businesses to increase awareness and opportunities for sponsorship; Continue to develop additional opportunities which have been identified to meet needs, but which are not currently being addressed., Actively seek new partnerships which will enhance our services to guests., Maintain a high and positive profile for Doorway and increase local 'ownership' and commitment to support the project. Funding Continue to research and apply for charitable funding both locally and nationally-, Build relationships with local statutory and voluntary agencies to achieve local partnerships and short to medium term grant funding., Explore possibilities for government funding; Be alert to new funding streams generally., Exploit opportunities for business sponsorship. Increase income and contributions in kind from the community via our Community Engagement programme., Increase planned giving by online donations and from gift-aided donations. Volunteers Maintain a positive profile in the community- so that potential volunteers are aware ofwhat we do and are inspired to apply to join the team, including the Board of Trustees; Recruit volunteers from all sectors of the community., Ensure that each volunteer has a role appropriate to hislher skills and interest- Maintain high standards of induction and training. Ensure each volunteer has a clear job description, appropriate support and clear lines of accountability., Ensure that volunteers feel valued and well supported., Involve volunteers in discussions on the planning and delivery of services., Pay all reasonable expenses incurred by volunteers. Provide references for volunteers applying for paid or other posts if requested. Mark Barnett Date: 28 November 2024 Page 7
Doorway Independent Examinerfs report to the Trustees of Dootway Wiltshire Limited I report on the financial statements for the year ended 31 March 2024 as set out on pages 9 to 16. Respectlve responsibilities of Trustees and examiner The Charity's Trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The Charity's Trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. Having satisfied myself that the Charity is not subject to audit under company law and is eligible for independent examination. it is my responsibility to- examine the accounts under section 145 of the Charities Act. to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act. and . to state whether particular matters have come to my attention. Basls of the Independent examinerfs report My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report is limited to those matters set out in the statement below. Independent examlnerfs report In connection with my examination, no matter has come to my attention to indicate that.. Accounting records have not been kept in accordance with section 386 of the Companies Act 2006,. . The accounts do not accord with such records: Where accounts are prepared on an accruals basis, whether they fail to comply with relevant accounting requirements under section 396 of the Companies Act 2006, or are not consistent with the Charities SORP {FRS102), and . Any matterwhich the examiner believes should be drawn to the attention of the readerto gain a proper understanding of the accounts. Jonathan Addicott ACCA Riverview Portfolio Limited Chartered Management Accountants 1 Market Hill Calne Wiltshire SN11 OBT Page 8
Doorway Statement of Financial Activities (Incorporating an Income and Expenditure Account) for the year ended 31 March 2024 Unrestricted Designatsd Restricted Funds Funds Funds 2024 2023 INCOMING RESOURCES Incoming grants from generated funds Voluntary Income Activities for generating funds 180,662 180,662 177.275 19,502 521 19,502 18.086 521 120 Investment income Incoming resources from charfiable activities Guest support services and activities 63,410 63.410 32.394 Total incomlng resources 200,685 63,410 264,095 227.875 RESOURCES EXPENDED Costs of generating funds Fundraising and Publicity Costs 688 688 830 Charitable acfvhies Guest support services and activities Support & Management Costs 119,079 63,921 183,000 130,013 52,481 2,005 19,538 72,019 68,947 2,005 949 Governance costs Total resources 6xpended 174,253 19,538 63,921 257,712 200,739 Net Incomel(Expenditure) for the year 26,432 (19,538) (511) 6,383 27.136 Transfers (98.230) 98,230 RECONCILIATION OF FUNDS Totsl Funds brought forward 158,117 12,451 196.102 168.966 TOTAL FUNDS CARRIED FORWARD 86,318 104.226 11,941 202,485 196,102 Page 9
Doorway Statement of Financial Position as at 31 March 2024 Notes 2024 2023 FIXED ASss Tangible assets 53,764 53,764 34,226 CURRENT ASSErs Debtors.. amounts falling due within one year Cash at bank 2,057 174,487 176.544 1,518 153,191 154,709 CREDITORS Amounts falling due within one year 8,285 (8,285) 12.370 (12,370) NET CURRENT ASSETSI(LIABILITIES) 202.485 196,103 TOTAL ASSETS LESS CURRENT LIABILITIES 202,485 196 103 NEf AsSs1(LIABILITlES) 202,485 196,103 FUNDS Unrestricted funds Designated Funds Restricted Funds 86,318 104.226 11,941 155,498 25,534 15,071 TOTAL FUNDS 202,485 196.103 The Charity is entitled to exemption from audit under section 477 of the Companies Act 2006 for the year ended 31 March 2024 relating to small companies. The members have not required the Charity to obtain an audit of its financial statements for the year ended 31 March 2024 in accordance with Section 476 of the Companies Act 2006. The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of the financial statements. These accounts have been prepared in accordan with the provisions applicable to small companies subject to the small companies. regime and in accordance with FRS102 SORP. The financial statements were approved by the Board of Trustees on its behalf by- and were signed on Mark Barnett Chairperson Notes to the Financial Ststements Page 10
Doorway 1. Accounting policies a. Accounting convention The financial statements have been prepared under the historical cost convention and in acCOrdanWIth the Financial Reporting Standard (FRS102)), the Companies Act 2006 and the requirements of Statement of Recommended Practice, Accounting and the Charities Act2011. b. Incoming resour$ All incoming resources are included on the Statement of Financial Activities when the Charity is legally entit]ed to the income and the amount can be quantified with reasonable accuracy. c. Resour expended Expenditure is accounted for on an accrual basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular heading they have been allocated to activities on a basis consistent with the use of resources. d. Chahtable activities Charitable expenditure comprises of those costs incurred by the Charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. Governance costs include those costs associated with meeting the constitutional and statutory requirements of the Charity and include the Independent examiner fees and costs linked to the management of the company. f Taxatlon The Charity is exempt from corporation tax on its charitable activities. The Company is not registered for VAT and accordingly any irrecoverable VAT is included in the expenditure concerned. g. Fund accounting Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the Trustees. Designated funds are unrestricted funds earmarked by the Trustees for particular purposes. Restricted funds can only be used for particular purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for a particular restricted purposes. h. ranglble FixedAssets Fixed assets with a cost of £500 or less are not capitalised. Depreciation is provided to write off the costs of fixed assets on a straight-line basis over their expected useful lives as follows.. Leasehold improvements Fixture and fittings Lease period 4 years Notes to the Financial Ststements (continued) Page11
Doorway l. Leases Rentals payable under operating lease and any lease incentives are charged in the Statement of Financial Activity evenly over the period of the lease. Tangible Assets Flxture and Leasehdd Total Co or valuatlon As at 1st April 2023 Addltions Disposals As 8131si March 2024 30,250 57.626 87,876 30,250 57.626 87,876 Depwi¥tion As at 1° April 2023 Depreciation eharge Eliminate on disposal As at 31st March 2024 111,4231 {6,5731 122.6891 112,9651 131.1121 119,5381 117,9951 135,6551 153.6501 carrng amourrt As al 314 March 2024 As al 31 March 2023 12,255 18.828 21,971 34,936 34,226 53.764 3. Debtors: amounts receivable within one year 2024 2023 Amounts held for hall hire Prepayments and accrued income 220 1,298 2.057 Total £2.057 £1,518 4. Credltors: amounts falling due wthin one year 2024 2023 Accrued expenses Creditors PAYE National Insurance Pension liability 4,511 86 1,231 1,674 667 10,117 143 640 1,016 455 Total £12 370 Page 12
Doorway Notes to the Financial Statements (continued) 5. Operating leases The Charity had the following future minimum lease payments under non-cancellable operating lease for each of the following periods= 2024 2023 Bulldings Within one year Beeen one and five years 22,000 22.000 22,000 44.000 Totsl £44 ,000 £66,000 6. Funds Incoming resources Resources expended Movement in funds Unrestricted funds General funds 137,275 137,275 (205,743) (205,743) (68,468) (68,468) Restricted funds Donor Wiltshire Council National Lottery Wiltshire Council Wiltshire Community Foundation The Co-op Malmesbury League of Friends Screwfix Foundation Maintenance Morrison's Foundation Allotment group Chippenham Borough Land Guest expenses Charity Purpose Household Support Fund Cost of Living Grant Football Project Drop-lns 13.000 31,689 1.746 5,000 (13,000) (31,689) (864) 882 5.000 Drop-lns Clinical Supervision 1,986 3,240 (1,986) (1,797) 1,443 1,200 1,050 4,500 (1,200) (476) (958) 3,542 63,410 (51,970) 11,441 200,685 (257,713) {57,028) Brought fornard Restricted funds (forinfonnation onlx) Women's Group Funding Women's Group John Laing Charitable trust Audio visual equipment Anonymous Donation Food Wiltshire Council Support Worker Funding WCF Drop-ins The Co-op Food Art Group Fund Art Group 357 573 90 3.525 5,396 2,189 322 (140) (573) {90) (3.525) (5,396) (2,189) 39 217 283 500 Carried foardRes1ncIed fvnds (forinfonnalion only) 75,861 (63,921) 11.941 Page13
Doorway Notes to the Financial Ststements (continued) 6a. Reserves Policy Following a period of growth, in line with the company strategy, Doorway has restructured its reserves to better reflect the next stage of development. A risk-based review of the company's operations and funding suggests that a target level of free reserves of between £80,000 and £100,000 is appropriate to allow sound governance. Beyond this Doorway has also established 3 designated reseeS to drive future development. These include: £5,000 to examine and improve EDI (Ethnicity diversity and inclusion) awareness, and thereby ensure service delivery is fully sensitive to its requirements. £15,000 to improve IT and data systems. A key deliverable here is a database to better track added value inteNentions for our guests. £50,000 to explore and establish, more geographically widespread service delivery. Page 14
Doorway Detailed Statement of Financial Activities for the year ended 31 March 2024 2024 2023 Incoming resources Voluntary Income Gift Aid Standing order donations General public donations Church donations Business donations Trust donations Online donations Partner food agency Retail goods Campaigns Hall hire 6,522 7.510 18,826 7,041 19,891 77,828 22.304 128 3,257 6,511 25,159 3,644 17,365 86,250 26,005 48 235 3,859 4,942 7,714 12,898 180,662 177,275 Activities for generating funds Sleep out Activities & events 16,146 3,356 4,391 13,695 19,502 18,086 Investmenl Income Deposit account interest 521 120 521 120 Incoming resources from charitable activitles Grants 63,410 32.394 63,410 32,394 Total incorning reSoUS £264,095 £227,875 Page15
Doorway Detail statement of Financial Activities for the year ended 31 March 2024 (continued) 2024 2023 Resources Expended Fundraising and publicity costs Publicity costs 688 830 688 830 Charltable activities Wages Other sLqff costs Volunteer costs Fundraising expenses Food for guests Activities for guests Other services for guests 153,963 9,412 810 394 6,025 2,040 10,356 111.476 5.451 1.622 1,028 4.875 2,406 3,155 183,000 130,013 Govemance costs Independent examiner Professional fees 720 1,285 720 229 2,005 949 Support and malntsnance costs Insurance Centre costs Communications Postsge and stationery Bookkeeping and payroll Equipment Maintenance Rent Utilities Depreciation expense 7.717 7,474 2,461 433 1,665 2,888 7,209 17,600 12,385 19,538 1,691 748 2,078 1,724 7,200 17,600 10,769 19,538 71,896 68,822 Finance Bank charges 123 125 123 125 Total resources expended £257 712 £200 739 Net income £27 136 Page16