Trustees report and unaudited Financial Statements for the year ended 31 March 2023
## **Doorway**
Report of the Trustees and unaudited Financial Statements of Doorway Wiltshire Limited for the year ended 31 March 2023
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Forget Homelessness' by Julian Lawson
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Doorway Wiltshire Limited, (trading as Doorway) a Charitable Company Limited by Guarantee registered in England and Wales No. 07232063.
Registered Charity No. 1137757 Registered Office: The Citadel, Bath Road, Chippenham, Wiltshire, SN15 2AB Telephone: 01249 445385 Web: www.doorwayproject.org.uk Blog: www.doorwayproject.wordpress.com Twitter: www.twitter.com/doorwayproject
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Trustees report and unaudited Financial Statements for the year ended 31 March 2023
## Contents
||Page|
|---|---|
|Report of the Trustees|3-7|
|Report of the Independent Examiner|8|
|Statement of Financial Activities|9|
|Statement of Financial Position|10|
|Notes to the Financial Statements|11-14|
|Detailed Statement of Financial Activities|15-16|
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Trustees report and unaudited Financial Statements for the year ended 31 March 2023
## Report of the Trustees
The Trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report and the unaudited Financial Statements of Doorway Wiltshire Limited (“the Charity”) for the financial year ended 31 March 2023. The Trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' issued in March 2005.
## Incorporation
The charitable company was incorporated on 22 April 2010.
## Reference and administration details
## Registered company number
07232063 (England and Wales)
## Registered charity number
1137757
## Registered office
The Citadel, Bath Road, Chippenham, Wiltshire, SN15 2AB
## Trustees
All of the Trustees listed below have served throughout the year unless otherwise stated. The Trustees are appointed at the AGM, as set out in the Articles of Association. All Doorway members are invited to nominate directors prior to the AGM.
Mark Barnett (Chairperson) Richard Briggs Appointed 23 November 2022 Michael Carter Appointed 23 November 2022 Hilary Dewar Resigned 6 December 2023 Daniel Lewis Appointed 23 November 2022 Amy Mitchell Appointed 23 November 2022 Andrew Poole Emma Sambrook Resigned 6 December 2023 Eleanor Stirling Resigned 31 May 2023 Judith Ann Vosper Appointed 30 May 2023
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Trustees report and unaudited Financial Statements for the year ended 31 March 2023
## Report of the Trustees (continued)
## Independent Examiner
RiverView Portfolio Limited Chartered Management Accountants 1 Market Hill Calne, Wiltshire, SN11 0BT
Riverview Portfolio Limited was appointed by the Board as the Accountant for Doorway Wiltshire Ltd on 22 May 2012 and Payroll Provider from July 2012. Riverview was appointed as Independent Examiner by the AGM on 20 November 2013 and at every subsequent AGM.
## Staff
During the year, in addition to the Director, the Charity employs a Support Services Manager, two Support Staff, a Football Co-ordinator and an Administrator on part-time contracts to manage the dropin centre and provide support services to our guests.
## Governance and management
## Governing Document
The Charity is controlled by its governing document, a Memorandum and Articles of Association, and constitutes a Charitable Company Limited by Guarantee, as defined by the Companies Act 2006. The Governing Document is available on the Doorway Wiltshire Limited website. The Charity was incorporated on 22 April 2010 and registered as a charity on 3 September 2010.
## Risk Management
The Trustees have a duty to identify and review the risks to which the Charity is exposed and to ensure appropriate controls are put in place to provide reasonable assurance against fraud and error. The Doorway Wiltshire Limited Board of Trustees has implemented an organisational risk management policy.
## Organisation
The Board of Trustees administers the Charity and meets every two months. The Director is appointed by the Trustees to manage the day to day operations of the Charity.
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Trustees report and unaudited Financial Statements for the year ended 31 March 2023
## Report of the Trustees (continued)
## Objectives and Activities
## Our Values
Doorway Wiltshire Limited accepts and values diversity in all people, and is committed to a policy of equal opportunities in all areas of its business. We believe that time should be given to working with people who wish to fulfil their personal potential and participate fully in society but find it difficult to do so for whatever reason. Service Users are known as 'Guests' rather than 'Clients', which defines the relationship we wish to achieve.
## Our Vision
We believe that homeless and marginalised individuals are capable of change and will only achieve their full potential when offered a safe, supportive, empowering and non-judgemental environment - it is our vision to provide such an environment and meaningful activities which will help reverse the spiral of homelessness.
## Our Mission Statement
To realise this vision, Doorway Wiltshire Ltd will strive to:
- Provide a warm, safe, non-judgemental environment;
- Train staff to engage with guests and form professional boundary relationships;
- Use these relationships to promote growth in guests self-esteem, confidence and aspirations;
- Provide information, support and, where necessary, practical help that will empower people to make and act on informed choices arrived at by themselves;
- Provide activities which are likely to enhance guests’ skills and raise self-confidence as a first step towards changing their lives;
- Encourage and empower guests to become involved in the running of the organisation and in forums designed give services users a voice;
- Promote the needs of homeless and marginalised people locally thereby helping to reduce discrimination towards them and influencing the local community to become more supportive and less judgemental.
## Our Key Objectives
- Work, via our drop-in facilities, with individuals above the age of 16 (and their families and friends where appropriate) who are homeless or at risk of homelessness, exclusion or disadvantage because of their lifestyles, and to support the resolution of any issues they may have with substance abuse;
- Provide activities which help individuals to develop life skills in literacy, numeracy, IT and to gain self-esteem, confidence, and a sense of wellbeing through meaningful recreational pursuits, thereby, enabling them to move on in their lives away from dependency into selfsufficiency via employment, education or training;
- Signpost guests towards housing, social care and mental and physical health services
- Advocate on guests’ behalf to local and national government to improve their lives through policy change;
- Raise local awareness of the needs of the homeless and socially excluded people, and increase the ownership of the project by the community;
- Generate funds for all of the above by charitable or commercial means.
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Trustees report and unaudited Financial Statements for the year ended 31 March 2023
## Report of the Trustees (continued)
## Our Achievements and Public Benefits
The Trustees confirm that they have complied with section 4 of the Charities Act 2006, to have due regard to the Charity Commissioners general guidance on Public Benefit, 'Charities and Public Benefit' and the outcomes are summarised below:
- Doorway Wiltshire Ltd continues to be the key agency in Chippenham and North Wiltshire for homeless and marginalised young people and adults;
- During the year we provided 148 drop-in sessions (2022: 125), plus 136 group sessions (2022: 85) including established women’s, football and substance support groups, and the newly introduced bi-monthly art groups. We served 2,913 (2022: 1,331) meals to 264 (2022: 164) individuals - with an average of 22 guests per drop-in session (2022:17).
- Guests came from towns including Calne Corsham, Bath, Malmesbury, Devizes, Warminster, Westbury, Salisbury, Swindon, Trowbridge, Melksham and the villages, with 83% (2022: 85%) coming from Chippenham.
- Our work benefits not only the individuals who attend the drop-in but also the wider community, as guests are supported to move on in their lives away from substance dependency and reliance on welfare benefits and services. When asked at their first visit, 31% (2022: 45%) of guests stated that the primary reason for homelessness is relationship breakdown but this isn’t the full story as in many cases there were a number of complex reasons;
- Our unique position means that we are regularly consulted by Wiltshire Council, the media and other agencies for information and statistics about our client group, although information on individual guests is not revealed;
- Our guests are encouraged to engage in social activities designed to build skills and selfconfidence as preparation for moving on (e.g. music, creative writing, women’s group and football) and to contribute to our website and to our community blog which gives them a 'voice' locally and beyond;
- We have our own programme of one to one support, helping guests to identify and work towards achieving positive changes they wish to make in the their lives. Our aim is to reduce recurring homelessness amongst guests who have tenancies but lack basic life skills;
- We work closely with other agencies including the Police, Housing Options, Turning Point and health & welfare agencies.
- Our very effective community engagement programme promotes the needs of homeless and marginalised people locally, thereby helping to reduce discrimination against them, and also generates support for the positive work we do;
- Funding security is good with regular monthly donations by the public in addition to donations from Churches, Corporate bodies, and other charitable sources;
- We have excellent staff with a superb body of volunteers and a standard of good practice established over the life of the Charity.
## Funding and Support
Between 1 April 2022 and 31 March 2023 we received income of £227,875 (2022: £165,693). This represents a 37% increase (2022: 3% decrease) on income over the previous year. As a result of continued support from the general public and businesses in the form of donations, there was excess of income over expenditure of £27,135 (2022: £9,025) for the year. All funds were used to provide staff and, the drop in facilities, administration offices and the refurbishment of the new premises of Doorway Wiltshire Limited.
## Reserves Policy
Doorway Wiltshire Limited holds a designated fund in a separate deposit account to ensure there are sufficient funds for the operation without a drop-in and an orderly winding up of the Charity if the situation ever arose, satisfying Charity Commission guidelines for a charity of this type. Reserves are also held for those costs accrued against un-invoiced expenditure.
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Trustees report and unaudited Financial Statements for the year ended 31 March 2023
## Report of the Trustees (continued)
## Strategic and future plans
## Strategic
- Continue to ensure that the services which currently form the core activities of the organisation are of the highest quality and are fully funded;
- Continue our work to reduce recurring homelessness amongst guests who have tenancies;
- Continue to develop our work with local businesses to increase awareness and opportunities for sponsorship;
- Continue to develop additional opportunities which have been identified to meet needs, but which are not currently being addressed;
- Actively seek new partnerships which will enhance our services to guests;
- Maintain a high and positive profile for Doorway and increase local 'ownership' and commitment to support the project.
## Funding
- Continue to research and apply for charitable funding both locally and nationally;
- Build relationships with local statutory and voluntary agencies to achieve local partnerships and short to medium term grant funding;
- Explore possibilities for government funding;
- Be alert to new funding streams generally;
- Exploit opportunities for business sponsorship;
- Increase income and contributions in kind from the community via our Community Engagement programme;
- Increase planned giving by online donations and from gift-aided donations.
## Volunteers
- Maintain a positive profile in the community - so that potential volunteers are aware of what we do and are inspired to apply to join the team, including the Board of Trustees;
- Recruit volunteers from all sectors of the community;
- Ensure that each volunteer has a role appropriate to his/her skills and interest;
- Maintain high standards of induction and training;
- Ensure each volunteer has a clear job description, appropriate support and clear lines of accountability;
- Ensure that volunteers feel valued and well supported;
- Involve volunteers in discussions on the planning and delivery of services;
- Pay all reasonable expenses incurred by volunteers;
- Provide references for volunteers applying for paid or other posts if requested.
Mark Barnett Date: 6 December 2023
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Trustees report and unaudited Flnandal Statements for ts year ended 31 March 2023
Inde[went Examinerfs report to the ilitstees of Doorway Wiltshire Limited
I report on the finandal sLitements for the year ended 31 March 2023 as set out on pages 9 to 16.
The Charltvs Trustees (who are also the dkectors of the company for the purposes of company lawl 3re
responsible for the preparation of the accounts. The CharlS Trustees corslder that an audit is not requlred for
this year under sectton 1414 of the Charities Aci 2011 (the Charlties Act) and that an independent examination 15
needed.
Having 5atlsfied myself thatthe Charity is not subjerttoaudh undercompany lawand Is ell8lble for Independent
examlnatlon, It Is my responslblllty to:
' examine the accounts under sectlon 145 of the Charttles Art.
. to follow the procedures lald down in the general Directions 8fven bytheChaTIty Commlssbn (under sectlon
1451Sllbl of the Charltles Act. and
. to state whether partlcular matters have cometo my attentlon.
B•515 of th• Ind•p•nd•nt •x•mln•rfs report
My examlnatlon was carrled out In accordance wlth General Dlrectlons 8fven by the Charlty Comrn1551on. An
examlnation Includes a review of the accountlng record5 kept by the Charhy and a comparlson of the accounts
presented wlth those re¢ords. It also Includes conslderatlon of any unusual iiems or dlsd05ures In the accounts,
and seeklng explanatlonsfrom you as Trustees concemingany suth matters. The procedures undertaken do not
provlde all the evldence that would be requlred In an audlL and consequently no opinion Is glven a5 to whether
the accounts present a 'true and falrf ¥1 aiml the repM1s Ilmlted to those matters set out In the statement
below.
Independent •xamln•rfs report
In connectlon wlth my examlnatlon. no matter has tome to my attentlon to Indkate that:
• Accountlng records have not been kept In xcordance t*lth secllon 386 of the Companles Art 2Crf)6:
. The accounts do not accord wlth such rectyts:
• Where accounts are prepared on an accrnals basls. whether thLY fall to ¢omply wlth relevant accountlng
requlrements under sectlon 3% of the Companles Act 2(K6. or are not consistent with the Charitles SORP
IFRS1021, and
Any matter whlch the examlner bdlerfes should be drawn to the attentlon of the reader to galn a proper
understandlng of the accounts.
Jonathan Addkott MAAT
Rivemew Portfolio Limlted
Chartered Management Accountants
l Market Hill
Calne
wiitshlre
SNII OBT
1.¥/_11/20I3
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Trustees report and unaudited Financial Statements for the year ended 31 March 2023
## Statement of Financial Activities
(Incorporating an Income and Expenditure Account) for the year ended 31 March 2023
|INCOMING RESOUCES
Incoming grants from
generated funds
Voluntary incomes
Activities for generating
funds
Investment income
Incoming resourcing from
charitable activities
Guest support services
and activities
Total Incoming resources
RESOURCES
EXPENDED
Costs of generating funds
Fundraising and publicity
costs
Charitable activities
Guest support and other
services
Support and management
costs
Governance costs
Total resources expended
Net income/(expenditure)
for the year
RECONCILIATION OF
FUNDS
Total funds brought
forward
TOTAL FUNDS CARRIED
FORWARD|Unrestricted
funds
£
177,275
18,086
120
-
195,481
(830)
(109,002)
(68,947)
(949)
(179,728)
15,753
165,279
£181,032|Restricted
funds
£
-
-
-
32,394
32,394
-
(21,011)
-
-
(21,011)
11,383
3,688
£15,071|2023
£
177,275
18,086
120
32,394
227,875
(830)
(130,013)
(68,947)
(949)
(200,739)
27,136
168,967
£196,103|2022
£
123,756
10,897
21
31,019|
|---|---|---|---|---|
|||||165,693
(2,539)
(94,786)
(59,154)
(189)|
|||||(156,668)
9,025
159,942|
|||||£168,967|
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Trustees report and unaudited Financial Statements for the year ended 31 March 2023
## Statement of Financial Position
## as at 31 March 2023
|Notes
Fixed Assets
Tangible assets
2
Current Assets
Debtors: amounts receivable within one year
3
Cash at bank
TOTAL CURRENT ASSETS
Current Liabilities
Amount falling due within one year
4
TOTAL CURRENT LIABILITIES
TOTAL ASSETS LESS CURRENT LIABILITIES
FUNDS
6
Unrestricted funds
Designated funds
Restricted funds
TOTAL FUNDS|2023
£
53,764
1,518
153,191
154,709
(12,370)
(12,370)
£196,103
155,498
25,534
15,071
£196,103|2022
£
73,302
1,518
109,440|
|---|---|---|
|||110,958
(15,293)|
|||(15,293)|
|||£168,967|
|||142,815
25,414
738|
|||£168,967|
The Charity is entitled to exemption from audit under section 477 of the Companies Act 2006 for the year ended 31 March 2023 relating to small companies.
The members have not required the Charity to obtain an audit of its financial statements for the year ended 31 March 2023 in accordance with Section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of the financial statements.
These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies’ regime and in accordance with FRS102 SORP.
The financial statements were approved by the Board of Trustees on 6 December 2023 and were signed on its behalf by:
## Mark Barnett
Chairperson
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Trustees report and unaudited Financial Statements for the year ended 31 March 2023
## Notes to the Financial Statements
## 1. Accounting policies
## a. Accounting convention
The financial statements have been prepared under the historical cost convention and in accordance with the Financial Reporting Standard (FRS102)), the Companies Act 2006 and the requirements of Statement of Recommended Practice, Accounting and the Charities Act 2011.
## b. Incoming resources
All incoming resources are included on the Statement of Financial Activities when the Charity is legally entitled to the income and the amount can be quantified with reasonable accuracy,
## c. Resource expended
Expenditure is accounted for on an accrual basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular heading they have been allocated to activities on a basis consistent with the use of resources.
## d. Charitable activities
Charitable expenditure comprises of those costs incurred by the Charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
## e. Governance costs
Governance costs include those costs associated with meeting the constitutional and statutory requirements of the Charity and include the Independent examiner fees and costs linked to the management of the company.
## f. Taxation
The Charity is exempt from corporation tax on its charitable activities. The Company is not registered for VAT and accordingly any irrecoverable VAT is included in the expenditure concerned.
## g. Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the Trustees.
Designated funds are unrestricted funds earmarked by the Trustees for particular purposes.
Restricted funds can only be used for particular purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for a particular restricted purposes.
## h. Tangible Fixed Assets
Fixed assets with a cost of £500 or less are not capitalised. Depreciation is provided to write off the costs of fixed assets on a straight-line basis over their expected useful lives as follows:
Leasehold improvements Lease period Fixture and fittings 4 years
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Trustees report and unaudited Financial Statements for the year ended 31 March 2023
## i. Leases
Rentals payable under operating lease and any lease incentives are charged in the Statement of Financial Activity evenly over the period of the lease.
## 2. Tangible Assets
|Fixture and
Fittings
Cost or valuation
£
As at 1st April 2022
30,250
Additions
-
Disposals
-
As at 31st March 2023
30,250
Depreciation
As at 1stApril 2022
(4,850)
Depreciation charge
(6,572)
Eliminate on disposal
-
As at 31st March 2023
(11,422)
Carrying amount
As at 31stMarch 2023
18,828
As at 31stMarch 2022
25,400
. Debtors: amounts receivable within one year
Amounts held for hall hire
Prepayments and accrued income
Total
. Creditors: amounts falling due within one year
Accrued expenses
Creditors
PAYE
National Insurance
Pension liability
Total|Leasehold
improvements
£
57,626
-
-
57,626
(9,724)
(12,966)
-
(22,690)
34,936
47,902
2023
£
220
1,298
£1,518
2023
£
10,116
143
640
1,016
455
£12,370||Total
£
87,876
-
-
87,876
(14,574)
(19,538)
-
(34,112)
53,764
73,302
2022
£
100
1,418|
|---|---|---|---|
|||||
||||£1,518|
||||2022
£
13,437
240
423
871
322|
||||£15,293|
## 3. Debtors: amounts receivable within one year
## 4. Creditors: amounts falling due within one year
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Trustees report and unaudited Financial Statements for the year ended 31 March 2023
## Notes to the Financial Statements (continued)
## 5. Operating leases
The Charity had the following future minimum lease payments under non-cancellable operating lease for each of the following periods:
|or each of the following periods:||
|---|---|
|Buildings
Within one year
Between one and five years
Total|2023
2022
£
£
22,000
22,000
44.000
66,000|
||£66 ,000
£88,000|
## 6. Funds
|Unrestricted funds
General funds
Restricted funds
Donor
Purpose
Art Group Funds
Art Group
Anonymous CAF Donation
Women’s group
Anonymous Donation
Food
Co-op Community Grant
Football
National Lottery
Staff, rent and guest
expenses
The Co-op
Food
Wiltshire Community
Foundation
Women’s group
Wiltshire Council
Food
Wiltshire Council
Support staff
Wiltshire Council
Football
Brought forward Restricted
funds (for information only)
John Laing Charitable Trust
Audio visual equipment
Sutton Benger WI
Bra fitting
Tesco Food Funding
Food
Carried forward Restricted
funds ( for information only)|Incoming
resources
£
195,481
195,481
690
500
90
545
10,000
2,189
2,880
5,000
5,000
5,500
32,394
227,875
1,000
63
2,625
3,688
36,082|Resources
expended
£
(182,780)
(182,780)
(368)
(143)
-
(545)
(10,000)
-
(324)
(5,000)
(1,475)
(104)
(17,959)
(200,739)
(427)
-
(2,625)
(3,052)
(21,011)|Movement
in funds
£
12,701|
|---|---|---|---|
||||12,701
322
357
90
-
-
2,189
2,556
-
3,525
5,396|
||||14,435|
||||27,136|
||||573
63
-|
||||636|
|||||
||||15,071|
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Trustees report and unaudited Financial Statements for the year ended 31 March 2023
## Notes to the Financial Statements (continued)
## 6 Funds (continued)
Included within the general funds total of £227,875 the Trustees would like to bring attention to the large donations received in the year.
|Donor|£|
|---|---|
|Bellamy Family Trust|10,000|
|Biddstock Festival|8,200|
|Garfield Weston Foundation|10,000|
|Goughs solicitor|5,000|
|Helen Mortimer (in memory of Paul Whiles)|7,600|
|Lloyds Bank Foundation|27,250|
|National Lottery Funding|10,000|
|Postcode Lottery Trust|12,000|
|Prue de Lotbiniere|7,000|
|The Barratt Foundation|5,000|
|The National Benevolent Society|7,000|
|The Tony & Audley Watson Charitable Trust|5,000|
|Wiltshire Community Foundation|17,880|
|Wiltshire Council|5,000|
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Trustees report and unaudited Financial Statements for the year ended 31 March 2023
## Detailed Statement of Financial Activities
## for the year ended 31 March 2023
|Incoming resources
Voluntary Income
Gift Aid
Standing order donations
General public donations
Church donations
Business donations
Trust donations
Online donations
Partner food agency
Retail goods
Campaigns
Hall hire
Activities for generating funds
Sleep out
Activities & events
Investment income
Deposit account interest
Incoming resources from charitable activities
Grants
Total incoming resources|2023
£
3,257
6,511
25,159
3,644
17,365
86,250
26,005
48
235
3,859
4,942
177,275
4,391
13,695
18,086
120
120
32,394
32,394
£227,875|2022
£
5,578
6,706
12,698
5,081
17,536
57,668
17,691
-
8
-
790|
|---|---|---|
|||123,756
7,968
2,929|
|||10,897
21|
|||21
31,019|
|||31,019|
|||£165,693|
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Trustees report and unaudited Financial Statements for the year ended 31 March 2023
## Detail statement of Financial Activities
## for the year ended 31 March 2023 (continued)
|Resources Expended
Fundraising and publicity costs
Publicity costs
Charitable activities
Wages
Other staff costs
Volunteer costs
Fundraising expenses
Food for guests
Activities for guests
Other services for guests
Governance costs
Independent examiner
Professional fees
Support and maintenance costs
Insurance
Centre costs
Communications
Postage and stationery
Bookkeeping and payroll
Equipment
Maintenance
Rent
Utilities
Depreciation expense
Finance
Bank charges
Total resources expended
Net income|2023
£
830
830
111,476
5,451
1,622
1,028
4,875
2,406
3,155
130,013
720
229
949
7,474
-
1,691
748
2,078
1,724
7,200
17,600
10,769
19,538
68,822
125
125
£200,739
£27,136|2022
£
2,539|
|---|---|---|
|||2,539
81,434
2,742
685
508
3,402
2,796
2,218|
|||93,785
720
(531)|
|||189
6,088
1,000
1,435
312
1,965
3,861
3,001
22,679
5,041
14,574|
|||59,956
199|
|||199|
|||£156,668|
||||
|||£9,025|
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