Trustees report and unaudited Financial Statements for the year ended 31 March 2022
## **Doorway**
Report of the Trustees and unaudited Financial Statements of Doorway Wiltshire Limited for the year ended 31 March 2022
Doorway Wiltshire Limited, (trading as Doorway) a Charitable Company Limited by Guarantee registered in England and Wales No. 07232063.
Registered Charity No. 1137757
Registered Office: The Citadel, Bath Road, Chippenham, Wiltshire, SN15 2AB Telephone: 01249 445385
Web: www.doorwayproject.org.uk
Blog: www.doorwayproject.wordpress.com Twitter: www.twitter.com/doorwayproject
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Trustees report and unaudited Financial Statements for the year ended 31 March 2022
## Contents
||Page|
|---|---|
|Report of the Trustees|3-7|
|Report of the Independent Examiner|8|
|Statement of Financial Activities|9|
|Statement of Financial Position|10|
|Notes to the Financial Statements|11-14|
|Detailed Statement of Financial Activities|15-16|
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Trustees report and unaudited Financial Statements for the year ended 31 March 2022
## Report of the Trustees
The Trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report and the unaudited Financial Statements of Doorway Wiltshire Limited (“the Charity”) for the financial year ended 31 March 2022. The Trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' issued in March 2005.
## Incorporation
The charitable company was incorporated on 22 April 2010.
## Reference and administration details
## Registered company number
07232063 (England and Wales)
## Registered charity number
1137757
## Registered office
The Citadel, Bath Road, Chippenham, Wiltshire, SN15 2AB
## Trustees
All of the Trustees listed below have served throughout the year unless otherwise stated. The Trustees are appointed at the AGM, as set out in the Articles of Association. All Doorway members are invited to nominate directors prior to the AGM.
Mark Barnett Richard Briggs Appointed 23 November 2022 Michael Carter Appointed 23 November 2022 Frances Critchlow Resigned 24 November 2021 Hilary Dewar Daniel Lewis Appointed 23 November 2022 Amy Mitchell Appointed 23 November 2022 Andrew Poole Emma Sambrook (Chairperson) Kayleigh Ansell Shaw Appointed 23 April 2021 Resigned 19 October 2021 Eleanor Stirling
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Trustees report and unaudited Financial Statements for the year ended 31 March 2022
## Report of the Trustees (continued)
## Independent Examiner
RiverView Portfolio Limited Chartered Management Accountants 1 Market Hill Calne, Wiltshire, SN11 0BT
Riverview Portfolio Limited was appointed by the Board as the Accountant for Doorway Wiltshire Ltd on 22 May 2012 and Payroll Provider from July 2012. Riverview was appointed as Independent Examiner by the AGM on 20 November 2013 and at every subsequent AGM.
## Staff
During the year, in addition to the Director, the Charity employs a Support Services Manager, two Support Staff, a Football Co-ordinator and an Administrator on part-time contracts to manage the dropin centre and provide support services to our guests.
## Governance and management
## Governing Document
The Charity is controlled by its governing document, a Memorandum and Articles of Association, and constitutes a Charitable Company Limited by Guarantee, as defined by the Companies Act 2006. The Governing Document is available on the Doorway Wiltshire Limited website. The Charity was incorporated on 22 April 2010 and registered as a charity on 3 September 2010.
## Risk Management
The Trustees have a duty to identify and review the risks to which the Charity is exposed and to ensure appropriate controls are put in place to provide reasonable assurance against fraud and error. The Doorway Wiltshire Limited Board of Trustees has implemented an organisational risk management policy.
## Organisation
The Board of Trustees administers the Charity and meets every two months. The Director is appointed by the Trustees to manage the day to day operations of the Charity.
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Trustees report and unaudited Financial Statements for the year ended 31 March 2022
## Report of the Trustees (continued)
## Objectives and Activities
## Our Values
Doorway Wiltshire Limited accepts and values diversity in all people, and is committed to a policy of equal opportunities in all areas of its business. We believe that time should be given to working with people who wish to fulfil their personal potential and participate fully in society but find it difficult to do so for whatever reason. Service Users are known as 'Guests' rather than 'Clients', which defines the relationship we wish to achieve.
## Our Vision
We believe that homeless and marginalised individuals are capable of change and will only achieve their full potential when offered a safe, supportive, empowering and non-judgemental environment - it is our vision to provide such an environment and meaningful activities which will help reverse the spiral of homelessness.
## Our Mission Statement
To realise this vision, Doorway Wiltshire Ltd will strive to:
- Provide a warm, safe, non-judgemental environment;
- Train staff to engage with guests and form professional boundaried relationships;
- Use these relationships to promote growth in guests self-esteem, confidence and aspirations;
- Provide information, support and, where necessary, practical help that will empower people to make and act on informed choices arrived at by themselves;
- Provide activities which are likely to enhance guests’ skills and raise self-confidence as a first step towards changing their lives;
- Encourage and empower guests to become involved in the running of the organisation and in forums designed give services users a voice;
- Promote the needs of homeless and marginalised people locally thereby helping to reduce discrimination towards them and influencing the local community to become more supportive and less judgemental.
## Our Key Objectives
- Work, via our drop-in facilities, with individuals above the age of 16 (and their families and friends where appropriate) who are homeless or at risk of homelessness, exclusion or disadvantage because of their lifestyles, and to support the resolution of any issues they may have with substance abuse;
- Provide activities which help individuals to develop life skills in literacy, numeracy, IT and to gain self-esteem, confidence, and a sense of wellbeing through meaningful recreational pursuits, thereby, enabling them to move on in their lives away from dependency into selfsufficiency via employment, education or training;
- Signpost guests towards housing, social care and mental and physical health services
- Advocate on guests’ behalf to local and national government to improve their lives through policy change;
- Raise local awareness of the needs of the homeless and socially excluded people, and increase the ownership of the project by the community;
- Generate funds for all of the above by charitable or commercial means.
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Trustees report and unaudited Financial Statements for the year ended 31 March 2022
## Report of the Trustees (continued)
## Our Achievements and Public Benefits
The Trustees confirm that they have complied with section 4 of the Charities Act 2006, to have due regard to the Charity Commissioners general guidance on Public Benefit, 'Charities and Public Benefit' and the outcomes are summarised below:
- Doorway Wiltshire Ltd continues to be the key agency in Chippenham and North Wiltshire for homeless and marginalised young people and adults;
- During the year we provided 125 session (2021: 100) sessions, served 1,331 (2021: 1,222) meals to 164 (2021: 158) individuals - with an average of 17 guests per session (2021:15). Guests came from towns including Corsham, Bath, Malmesbury, Devizes, Warminster, Westbury, Salisbury, Swindon, Trowbridge, Melksham and the villages, with 85% (2021: 87%) coming from Chippenham.
- Our work benefits not only the individuals who attend the drop-in but also the wider community, as guests are supported to move on in their lives away from substance dependency and reliance on welfare benefits and services. When asked at their first visit, 45% (2021: 45%) of guests stated that the primary reason for homelessness is relationship breakdown but this isn’t the full story as in many cases there were a number of complex reasons;
- Our unique position means that we are regularly consulted by Wiltshire Council, the media and other agencies for information and statistics about our client group, although information on individual guests is not revealed;
- Our guests are encouraged to engage in social activities designed to build skills and selfconfidence as preparation for moving on (e.g. music, creative writing, women’s group and football) and to contribute to our website and to our community blog which gives them a 'voice' locally and beyond;
- We have our own programme of one to one support, helping guests to identify and work towards achieving positive changes they wish to make in the their lives. Our aim is to reduce recurring homelessness amongst guests who have tenancies but lack basic life skills;
- We work closely with other agencies including the Police, Housing Options, Turning Point and health & welfare agencies.
- Our very effective community engagement programme promotes the needs of homeless and marginalised people locally, thereby helping to reduce discrimination against them, and also generates support for the positive work we do;
- Funding security is good with regular monthly donations by the public in addition to donations from Churches, Corporate bodies, and other charitable sources;
- We have excellent staff with a superb body of volunteers and a standard of good practice established over the life of the Charity.
## Funding and Support
Between 1 April 2021 and 31 March 2022 we received income of £165,693 (2021: £171,033). This represents a 3% decrease (2021: 55% increase) on income over the previous year. As a result of continued support from the general public and businesses in the form of donations, there was excess of income over expenditure of £9,025 (2021: £68,737) for the year. All funds were used to provide staff and, the drop in facilities, administration offices and the refurbishment of the new premises of Doorway Wiltshire Limited.
## Reserves Policy
Doorway Wiltshire Limited holds a designated fund in a separate deposit account to ensure there are sufficient funds for 2 months operation without a drop-in and an orderly winding up of the Charity if the situation ever arose, satisfying Charity Commission guidelines for a charity of this type. Reserves are also held for those costs accrued against un-invoiced expenditure.
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Trustees report and unaudited Financial Statements for the year ended 31 March 2022
## Report of the Trustees (continued)
## Strategic and future plans
## Strategic
- Continue to ensure that the services which currently form the core activities of the organisation are of the highest quality and are fully funded;
- Continue our work to reduce recurring homelessness amongst guests who have tenancies;
- Continue to develop our work with local businesses to increase awareness and opportunities for sponsorship;
- Continue to develop additional opportunities which have been identified to meet needs, but which are not currently being addressed;
- Actively seek new partnerships which will enhance our services to guests;
- Maintain a high and positive profile for Doorway and increase local 'ownership' and commitment to support the project.
## Funding
- Continue to research and apply for charitable funding both locally and nationally;
- Build relationships with local statutory and voluntary agencies to achieve local partnerships and short to medium term grant funding;
- Explore possibilities for government funding;
- Be alert to new funding streams generally;
- Exploit opportunities for business sponsorship;
- Increase income and contributions in kind from the community via our Community Engagement programme;
- Increase planned giving by online donations and from gift-aided donations.
## Volunteers
- Maintain a positive profile in the community - so that potential volunteers are aware of what we do and are inspired to apply to join the team, including the Board of Trustees;
- Recruit volunteers from all sectors of the community;
- Ensure that each volunteer has a role appropriate to his/her skills and interest;
- Maintain high standards of induction and training;
- Ensure each volunteer has a clear job description, appropriate support and clear lines of accountability;
- Ensure that volunteers feel valued and well supported;
- Involve volunteers in discussions on the planning and delivery of services;
- Pay all reasonable expenses incurred by volunteers;
- Provide references for volunteers applying for paid or other posts if requested.
Emma Sambrook Date: 23 November 2022
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Trustees report and unaudited Financial Statements for the year ended 31 March 2022
Independent Examlnerfs report to the Trustees of DooMay Wiltshlre Llmited
I report on the financlal Statements for the year ended 31 March 2022 as set out on page$ 9 to 16.
Respertive responslblllties of Trust••s and examlngr
The Charity's Trustees (who are a150 the directors of the company Igr the purposes of company lawl are
responslble forthe preparation of the accounts. The Charlty's Trustees consider that an audit Is not required for
this year under section 144 01 the Charities Act 2011 (thè Charities Act) and that an indepèndent examination is
needed.
H3vin8 satisfied myself that the Charlty Is not subject tg audit under company law and is eli8iblefor Independent
exarnination, it 15 my responslbility to..
examine the accounts under sectlon 145 of the Charltles Act,
to lollowthe procedures laid down In the general Dlrections glven by the Charity Commis5i0n lunder sec¢lon
1451Sllbl of the Charities Act. and
• to state whether particular mattèrs have come to my attention.
Basls of the Ind•yndent examlnerfs report
My examination was carried out in a¢cordance wlth General DlrectlDn5 8iven by the Charlty Commlsslon. An
examlnatlon include5 a review of the accountin8 records kept by the Charlty and a comparison of the accounts
piesènted with those records. It also Include5 conslderation 91 any unusu31 Items or disclosurés in the accounts,
and seeking emplanations from you as Trustees contèrnln8 any such matters, The procedurès undertaken do not
provide all the evidence that would be required in an audlt, and wnsequently no opinion Is 8iven as to whether
the ac¢ount5 present a 'true and lair, view and the report 15 limlted to those matters set out in the statement
below.
Independent examln•rfs report
In connectlon with my examination, no matter has come to my attention to Indicate thai..
Accountin8 recordg have not been kept In accordance wirh section 386 of the Cornpanles Act 2006,.
The accounts do not accord wlth such records..
Where accountg are prepaied on an accruals basis, whether they Idil lu Lomply wilh relevatit accounting
requirements under section 396 01 the Companies Act 2006, or are not con515tent with the Ch3ritie5 SORP
IFR51021, and
Any mattèr which the examiner belleves should be drawn to the attention of the reader to gain a proper
understanding of the accounts.
Jonathan Addicott MAAT
Riverview Portfolio Limited
Chartered Management Accountants
l Market Hill
Calne
Wiltshire
SNII 08T
Date....
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Trustees report and unaudited Financial Statements for the year ended 31 March 2022
## Statement of Financial Activities
(Incorporating an Income and Expenditure Account) for the year ended 31 March 2022
|INCOMING RESOUCES
Incoming grants from
generated funds
Voluntary incomes
Activities for generating
funds
Investment income
Incoming resourcing from
charitable activities
Guest support services
and activities
Total Incoming resources
RESOURCES
EXPENDED
Costs of generating funds
Fundraising and publicity
costs
Charitable activities
Guest support and other
services
Support and management
costs
Governance costs
Total resources expended
Net income/(expenditure)
for the year
RECONCILIATION OF
FUNDS
Total funds brought
forward
TOTAL FUNDS CARRIED
FORWARD|Unrestricted
funds
£
123,756
10,897
21
-
134,674
(2,539)
(35,569)
(59,154)
(189)
(97,451)
37,223
131,006
£168,229|Restricted
funds
£
-
-
-
31,019
31,019
-
(59,217)
-
-
(59.217)
(28,198)
28,936
£738|2022
£
123,756
10,897
21
31,019
165,693
(2,539)
(94,786)
(59,154)
(189)
(156,668)
9,025
159,942
£168,967|2021
£
118,147
-
82
52,804|
|---|---|---|---|---|
|||||171,033
(325)
(86,081)
(13,948)
(1,942)|
|||||(102,296)
68,737
91,205|
|||||£159,942|
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Trustees report and unaudited Financial Statements for the year ended 31 March 2022
## Statement of Financial Position
## as at 31 March 2022
|Notes
Fixed Assets
Tangible assets
2
Current Assets
Debtors: amounts receivable within one year
3
Cash at bank
TOTAL CURRENT ASSETS
Current Liabilities
Amount falling due within one year
4
TOTAL CURRENT LIABILITIES
TOTAL ASSETS LESS CURRENT LIABILITIES
FUNDS
5
Unrestricted funds
Designated funds
Restricted funds
TOTAL FUNDS|2022
£
73,302
1,518
109,440
110,958
(15,293)
(15,293)
£168,967
142,815
25,414
738
£168,967|2021
£
-
2,621
159,187|
|---|---|---|
|||161.808
(1,866)|
|||(1,866)|
|||£159,942|
|||25,614
105,393
28,935|
|||£159,942|
The Charity is entitled to exemption from audit under section 477 of the Companies Act 2006 for the year ended 31 March 2022 relating to small companies.
The members have not required the Charity to obtain an audit of its financial statements for the year ended 31 March 2022 in accordance with Section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of the financial statements.
These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies’ regime and in accordance with FRS102 SORP.
The financial statements were approved by the Board of Trustees on 23 November 2022 and were signed on its behalf by:
## Emma Sambrook
Chairperson
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Trustees report and unaudited Financial Statements for the year ended 31 March 2022
## Notes to the Financial Statements
## 1. Accounting policies
## a. Accounting convention
The financial statements have been prepared under the historical cost convention and in accordance with the Financial Reporting Standard (FRS102)), the Companies Act 2006 and the requirements of Statement of Recommended Practice, Accounting and the Charities Act 2011.
## b. Incoming resources
All incoming resources are included on the Statement of Financial Activities when the Charity is legally entitled to the income and the amount can be quantified with reasonable accuracy,
## c. Resource expended
Expenditure is accounted for on an accrual basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular heading they have been allocated to activities on a basis consistent with the use of resources.
## d. Charitable activities
Charitable expenditure comprises of those costs incurred by the Charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
## e. Governance costs
Governance costs include those costs associated with meeting the constitutional and statutory requirements of the Charity and include the Independent examiner fees and costs linked to the management of the company.
## f. Taxation
The Charity is exempt from corporation tax on its charitable activities. The Company is not registered for VAT and accordingly any irrecoverable VAT is included in the expenditure concerned.
## g. Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the Trustees.
Designated funds are unrestricted funds earmarked by the Trustees for particular purposes.
Restricted funds can only be used for particular purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for a particular restricted purposes.
## h. Tangible Fixed Assets
Fixed assets with a cost of £500 or less are not capitalised. Depreciation is provided to write off the costs of fixed assets on a straight-line basis over their expected useful lives as follows:
Leasehold improvements Lease period Fixture and fittings 4 years
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Trustees report and unaudited Financial Statements for the year ended 31 March 2022
## i. Leases
Rentals payable under operating lease and any lease incentives are charged in the Statement of Financial Activity evenly over the period of the lease.
## 2. Tangible Assets
|Fixture and
Fittings
Cost or valuation
£
As at 1st April 2021
-
Additions
30,250
Disposals
-
As at 31st March 2022
30,250
Depreciation
As at 1stApril 2021
-
Depreciation charge
(4,850)
Eliminate on disposal
-
As at 31st March 2022
(4,850)
Carrying amount
As at 31stMarch 2022
25,400
As at 31stMarch 2021
-
. Debtors: amounts receivable within one year
Amounts held for hall hire
Prepayments and accrued income
Total
. Creditors: amounts falling due within one year
Accrued expenses
Creditors
PAYE
National Insurance
Pension liability
Total|Leasehold
improvements
£
-
57,626
-
57,625
-
(9,724)
-
(9,724)
47,902
-
2022
£
100
1,418
£1,518
2022
£
13,437
240
423
871
322
£15,293||Total
£
-
87,876
-
87,875
-
(14,574)
-
(14,574)
73,302
-
2021
£
-
2,621|
|---|---|---|---|
|||||
||||£2,621|
||||2021
£
650
135
343
491
247|
||||£1,866|
## 3. Debtors: amounts receivable within one year
## 4. Creditors: amounts falling due within one year
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Trustees report and unaudited Financial Statements for the year ended 31 March 2022
## Notes to the Financial Statements (continued)
## 5. Operating leases
The Charity had the following future minimum lease payments under non-cancellable operating lease for each of the following periods:
|Buildings
Within one year
Between one and five years
Total|£
22,000
66.000
£88,000|
|---|---|
## 6. Funds
|Unrestricted funds
General funds
Restricted funds
Donor
Purpose
Chippenham Area Board
Food
Chippenham Borough
Lands
Citadel improvements
Co-op Community Grant
Football
John Laing Charitable Trust
Audio visual equipment
Tesco Food Funding
Food
Wessex Water
Support Staff
Wiltshire Council
Food
Brought forward Restricted
funds (for information only)
CFWS WCF – Covid 19
grant
Guest expenses
CFWs Tampon Tax
Women’s group
CFWS Support Services
Manager Grant
Support Services
Manager
Sutton Benger WI
Bra fitting
Wiltshire Council Covid-19
Winter grant
Guest expenses
Co-op Community grant
Football
Chippenham Area Board
Food
Property fund
Citadel improvements|Incoming
resources
£
134,674
134,674
4,775
15,000
2,119
1,000
2,625
3,000
2,500
31,019
165,693
213
2,667
4,118
63
290
1,262
322
20,000
28,935|Resources
expended
£
(126,324)
(126,324)
(4,775)
(15,000)
(2,119)
(427)
(2,523)
(3,000)
(2,500)
(30,344)
(156,668)
(213)
(2,667)
(4,118)
-
(290)
(1,262)
(322)
(20.000)
(28,872)
|Movement
in funds
£
8,350|
|---|---|---|---|
||||8,350
-
-
-
573
102
-
-|
||||675|
||||9,025|
||||-
-
-
63
-
-
-
-|
||||63|
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Trustees report and unaudited Financial Statements for the year ended 31 March 2022
## Notes to the Financial Statements (continued)
## 6 Funds (continued)
Included within the general funds total of £134,674 the Trustees would like to bring attention to the large donations received in the year.
|Donor|£|
|---|---|
|Alliance Pharma|10,000|
|Chippenham Mayor's Fund|2,569|
|David Haydon|5,000|
|Ladyfield Evangelist Church|1,553|
|Lloyds Foundation Grant|30,000|
|Malmesbury League of Friends|5,000|
|Mount Zion Church, Hullavington|1,600|
|St Mary's School Parents Guild|2,500|
|The Tony & Audrey Watson Charitable Trust|5,000|
|Town Council Grant Award|4,511|
|Wiltshire Community Foundation|5,000|
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Trustees report and unaudited Financial Statements for the year ended 31 March 2022
## Detailed Statement of Financial Activities
## for the year ended 31 March 2022
|Incoming resources
Voluntary Income
Gift Aid
Standing order donations
General public donations
Church donations
Business donations
Trust donations
Online donations
Partner food agency
Retail goods
Campaigns
COVID-19 grants
Hall hire
Activities for generating funds
Sleep out
Activities & events
Investment income
Deposit account interest
Incoming resources from charitable activities
Grants
Total incoming resources|2022
£
5,578
6,706
12,698
5,081
17,536
57,668
17,691
-
8
-
-
790
123,756
7,968
2,929
10,897
21
21
31,019
31,019
£165,693|2021
£
8,735
6,033
8,779
3,335
22,592
39,050
20,758
133
1
8,347
384
-|
|---|---|---|
|||118,147
-
-|
|||-
82|
|||82
52,804|
|||52,804|
|||£171,033|
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Trustees report and unaudited Financial Statements for the year ended 31 March 2022
## Detail statement of Financial Activities
## for the year ended 31 March 2022 (continued)
|Resources Expended
Fundraising and publicity costs
Publicity costs
Charitable activities
Wages
Other staff costs
Volunteer costs
Fundraising expenses
Food for guests
Activities for guests
Other services for guests
Governance costs
Independent examiner
Professional fees
Support and maintenance costs
Insurance
Centre costs
Communications
Postage and stationery
Bookkeeping and payroll
Equipment
Maintenance
Rent
Utilities
Depreciation expense
Finance
Bank charges
Total resources expended
Net income|2022
£
2,539
2,539
81,434
2,742
685
508
3,402
2,796
2,218
93,785
720
(531)
189
6,088
1,000
1,435
312
1,965
3,861
3,001
22,679
5,041
14,574
59,956
199
199
£156,668
£9,025|2021
£
325|
|---|---|---|
|||325
73,971
3,504
539
548
1,851
561
1,607|
|||82,581
720
1,222|
|||1,942
1,368
3,500
569
225
1,920
1,610
-
7,018
984
-|
|||17,194
254|
|||254|
|||£102,296|
||||
|||£68,737|
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