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2022-09-30-accounts

Hatfield Town Cricket Club Annual General Meeting Held on 6[th] November 2022, 2:00pm at the Ingram Arms

Present: Martin Winstanley, Jimmy Stewart, Josh Platt, Richard Platt, Helen Platt, Andy Cutts, Craig Pattison, Gareth Collett, Andy Thorpe, Neil Palmer, Greg Fairhurst, Arron Horsfield, James Winstanley, Connah Pattison, Luke Cockburn, Patrick Platt, Andy Edwards, Nigel Stephenson, Julie Young, Chris Young, Dave Gordon, Jackie Gordon and Michelle Young

1. Apologies for Absence

Jon Kirk(President), Chris Austin-Thomas, Paul Davies, Joanna Jordan, Vicky Thorpe Dave Barrett and Rob Ridler

2. Acceptance of minutes from 2021 AGM- Circulated prior to meeting

Proposed as a true record by JS, seconded by MW. Minutes passed as a true record.

3. Chairman’s report

CAT was unable to attend meeting today but PP stood in as chair for the meeting and read out Chairman’s report provided by CAT.

Good afternoon, Sorry I cannot be with you today as unfortunately I am at work. The 2022 AGM as come round quick and it’s time to make the changes that will make to club bigger and better, first of all I would like to thank everyone who has been involved with the day to day running our club, this is not an easy task but year after year we excel, a special thank you to Martin for all the work you do for the club, Jimmy for keeping an account of our

Carr Side Lane, Hatfield

Registered Charity No. 1137718 Members of The South Yorkshire Cricket League, affiliates to Yorkshire Cricket Board and members of Yorkshire CCC.

incomings and outgoings, Paul for keeping the ground in excellent condition which has been more of a challenge due to the summer we experienced, Vicky for keeping the bar stocked up, Caroline for giving up her evening to serve and to anyone else I may have missed. 2022 finally saw us in the South Yorkshire league and congratulations to the 2nd team who won division 8 by winning 16 of their 20 games, finished on 196 points (8 points ahead of the second-place team Houghton Main). The 1st team started their season in division 2, before a ball was bowled, we know this would be a tough division to be in but we managed to score enough points to see us finish the season in 9th place, 22 points above the drop zone which is a fantastic achievement so well done to both teams. Moving on to the ladies and again very positive, finishing 3rd in the league just behind the winners Tickhill and second place Sheffield Colligate and if I remember correctly on a sunny day at Carr Side Lane the winners of the Hardball cup, well done. As a club every season we take a step forward, we improved the till system on the bar to help keep a more accurate account, new bar pumps (still no cider on tap), we now live stream our home games for everyone to see, plans are still being drawn up to update the tired pavilion so we are moving in the right direction but one downside that needs to be addressed going forward is our behaviours towards other teams and supporters, we now live in a world where cameras are everywhere and any reports of us mis-behaving could damage our reputation. We have around 5 months before the start of the next season, so a lot of preparation is required. I would also like to welcome Michelle to the committee who will be taking on the task of club secretary. This leads me on to my position within the club and after a lot of contemplating I have decided to give the up my role as club Chairman, this was not an easy decision to make but with the club moving forward we would benefit for a Chairman who can be more involved with the day to day running and unfortunately this is not something I can do, at the start of every season I tell myself to be more involved but due to my own personal reasons this has not worked out so whoever is successful I wish them well, I have been with the club many years and if possible I would like to stay on the committee. Thank you

4. Secretary’s report.

RP stated that he had been unable to compile much of a report for this season as has been unable to spare the time to fulfil my role this year.

RP thanked Martin has he carried out the work of 2 (at least) and has kept everything moving forwards once again to the best of his ability.

RP reported that since he started in the role of secretary working alongside Martin and various other committee members, he is proud of what the club

Carr Side Lane, Hatfield

Registered Charity No. 1137718

Members of The South Yorkshire Cricket League, affiliates to Yorkshire Cricket Board and members of Yorkshire CCC.

has achieved. We’ve obtained and retained the clubmark accreditation, finally managed to move leagues (which 95% of club members voted for us to do so) set up the junior section that has now evolved to become self-sufficient, likewise with the ladies teams, secured thousands of pounds worth of funding all whilst our teams improved on the field year after year.

RP voiced his disappointment that despite securing the backing of Sport England from our many funding pitches and lots of lots of meetings with various people largely due to Covid we were unable to deliver a new pavilion which we all longed for. However, the refurbishment works carried out by your committee this year and with more to come over the next few years we may actually end up with a much more manageable facility which will suit us better so please all get behind them and assist where you can.

With sadness, for now at least RP announced that he will officially stand down from role as secretary. He believes that despite the huge steps we have made over recent years we are now in a position where if we are not careful we could go backwards fast so we need a fresh imputes of motivated people to carry on moving us forwards.

My nomination to succeed me is Michelle Young.

5. Treasurer’s report

See separate document.

Summary of Income

Summary of Expenditure

Carr Side Lane, Hatfield

Registered Charity No. 1137718 Members of The South Yorkshire Cricket League, affiliates to Yorkshire Cricket Board and members of Yorkshire CCC.

6. Agenda items –

Constitution Rule Change

MW proposed constitution rule changes which were discussed, and details are below.

Paragraph 1 to read: ‘The objects of the club are the promotion of community participation in healthy recreation for the benefit of the inhabitants of Hatfield and the surrounding area by the provision of facilities for playing cricket. The club shall adopt and ensure compliance with ECB Club Safe, safeguarding and anti-discrimination policies, with all activities undertaken in accordance with such and any subsequent updated policies. ‘

Vote Result: Proposed MW, Seconded RP and all in favour of change.

Paragraph 3(d) to read: d) The committee shall meet bi-monthly for general business with dates set by the club secretary following the AGM. No resolution of the committee shall be rescinded unless notice to rescind has been given at the previous meeting of the committee. The club secretary may call an additional meeting of the committee at the request of any committee if deemed appropriate.

Vote Result: Proposed MW, Seconded RP and all in favour of change.

Propose that 1[st] Committee meeting for 2023 session takes place on Thursday 1[st] December, 7:30pm at Ingram Arms. Future meetings for 2023 will be agreed on 1[st] December. MY to issue agenda to new committee.

Paragraph 12 (e) to read: e) Dependent upon their role within the club prospective members may be vetted by the committee in accordance with ECB safeguarding procedures and can be granted or refused membership of the club. New members will be supplied with a copy of club rules and made aware of ECB Safeguarding and Anti-discriminatory policies.

Carr Side Lane, Hatfield

Registered Charity No. 1137718 Members of The South Yorkshire Cricket League, affiliates to Yorkshire Cricket Board and members of Yorkshire CCC.

Vote Result: Proposed MW, Seconded RP and all in favour of change.

Subscription for 2023/24 season

MY prepared a proposal to amend subscriptions for 2023/24 season. Seconded by Martin Winstanley:

Details of the revised subscriptions were socialised with members and parents via social media pages and what’s ground.

Support was received to progress with this proposal by various groups.

During the meeting it was suggested that a DD option could be offered to members to spread the cost of membership out.

Any member struggling should approach a committee member for support as aim of the club is to offer Cricket to the community and money for membership must not be a barrier.

Full details of the proposals are shown below.

Social Membership Current situation The current social membership is £10 a season. It is not universally applied, not well publicised and the benefits of undertaking this membership are not clear.

Proposal Increase annual adult membership to £20 Increase OAP annual membership to £10 Advertise the membership on posters at the club ensuring it is noted condition of licence means anyone buying alcohol must be a member. Ensure all parents are aware of the social membership.

Vote result: Proposed MY, seconded MW all in favour

Annual Membership for men and women’s teams to increase to £50 – Andy Thorpe Proposes £50 okay for men’s senior subs. The ladies summer season is shorter with fewer games so he would suggest £35 for subs

MY noted that the proposal made by AT had been taken to the womens team but they rejected the proposal. Although it was noted the womens season is shorter it is the same length as Juniors and women still have all the same access to facilities as the men.

Vote Result: Proposed MY, seconded MW all in favour

Carr Side Lane, Hatfield

Registered Charity No. 1137718 Members of The South Yorkshire Cricket League, affiliates to Yorkshire Cricket Board and members of Yorkshire CCC.

Match fees for men and women’s teams – retain current rates.

AE and GF stated that some leagues have announced potential changes to fees. Evening league have already announced a proposed increase and women’s league have been discussing potential to introduce umpires and match fees for women’s game. Agreed that any fees for entering the league would result in an increase in match fees to cover costs. These discussions will move to committee meetings.

Junior Membership

Current situation

Junior players representing the club at U9, U11, U13 and U15 pay annual membership of £10 and pay £2 a week. (Based on a 10game season this means each child pays £30)

Proposal

U9 increase to £20. This is the feeder team and generally has a large number of players and not all get game time. Retain the £2 per game fee which is only paid by the players picked for that match. Over a season if a child plays all 10 games then their annual cost would increase by £10. Based on the 2022 squad numbers of 23 this would increase club funds by £230.

U11, U13 and U15 increase to £40. These are much smaller squads than the U9s and generally all players play all matches. Remove the £2 per game fee. Over a season if a child plays all 10 games then their annual cost would increase by £10. Based on the combined 2022 squad numbers of 35 (estimated) this would increase club funds by £350

Each child would only pay once regardless of whether they represent the club at different age groups. (except for adult games)

The club would offer a sibling discount of £10 for those siblings in U11, U13 and U15s and a £5 discount for those siblings in U9s.

Rationale

Cricket season runs approx. 20-25 weeks April – September.

Provision of Match Balls Provision of 20 weeks coaching Match tops for games Insurance for players Juice/biscuits on match days Maintenance of club/ Utility Bills Preparing of pitch / wickets Use of club equipment (Stumps, nets etc)

Carr Side Lane, Hatfield

Registered Charity No. 1137718 Members of The South Yorkshire Cricket League, affiliates to Yorkshire Cricket Board and members of Yorkshire CCC.

Cover match fees for U11s, U13s and U15s

The membership would be less than £2 per week for all this. Actual membership would only increase by £10 but would include advance payment of match subs.

Any indoor cricket is outside of the above proposal and payment would continue for this separately.

Vote Result: Proposed MY, seconded MW all in favour

Subscription proposal was accepted but some further options around payment, guest book, publicity of social membership and ensuring club is not at a loss on match days will move to committee meetings.

Gift Aid Update

Following the successful fund raising over the summer MY proposed to the committee that the club was registered for gift aid and member Jonathan Young prepared a proposal.

MY proposed this to the sub-committee and the proposal to proceed was seconded by MW.

Application for gift aid was submitted and confirmation of acceptance was received beginning of November.

There are options to backdate claims for gift aid so MY will work with JS and MW to submit claims.

Toilet/Changing Room Block Update

MW informed the AGM that the Crowdfunder, Council and Fabworx raised £11k over the summer that will be ringfenced for development of toilet / changing room block.

A small sub-committee has been formed and minutes shared to progress options for building work.

MW requested that AGM agree that the sub-committee continues with this work to progress development of the building.

Vote Result: Proposed by MW, seconded NP, all in favour

Building plan has been shared. Gaz Stent is supporting the sub-group with planning proposal and is currently working to confirm club boundary.

Carr Side Lane, Hatfield

Registered Charity No. 1137718 Members of The South Yorkshire Cricket League, affiliates to Yorkshire Cricket Board and members of Yorkshire CCC.

Sub-committee are seeking AGM approval to submit plans once this has been confirmed.

Vote Result: Proposed by MW, seconded NP, all in favour

MW stated that £55k had been allocated to building works (as agreed in 20/21).

MW proposed that these monies, along with funding raised above are ringfenced, providing a total build budget of £65k.

Building work is planned over 3 phases.

Phase 1 – undertake building works as shown in proposed plans Phase 2 – Open pavilion into one large room. Phase 3 – Build home and away changing room

AGM agreed that the decision around the money should be considered by committee following full review of funding proposal.

It was noted that Phase 1 would take place over the summer season and quote would be required for services toilets during this period.

It was noted that along with this funding the club needs to continue fundraising and needs to find new ways to bring money into the club to continue improving facilities.

MY has proposed that the Committee look to appoint fundraising officer responsible to committee to continue with fundraising activities.

We have a company in Doncaster, "Flying Futures", who provide bid writing services to help with fund raising for charities. MY proposed that this company are invited to speak to the committee around what support they can offer our club.

AGM agreed these were sensible suggestions and agree that the committee are to take forward funding decision

Vote Result: Proposed MW, seconded by RP. AGM agreed to pass this decision to committee.

7. Election of Club officials:

Official Name Proposed by Seconded by

Carr Side Lane, Hatfield

Registered Charity No. 1137718 Members of The South Yorkshire Cricket League, affiliates to Yorkshire Cricket Board and members of Yorkshire CCC.

President John Kirk M Winstanley P Platt
Chairman Andy Cutts N Palmer R Platt
Secretary M Young M Winstanley R Platt
Treasurer J Stewart M Winstanley D Gordon
Safeguarding
Officer		 R Platt M Winstanley D Gordon
1stXI Captain A Horsfield R Platt N Palmer
2ndXI Captain Paul Davies C Pattison N Palmer
1stXI Vice
Captain		 D Barrett
Co Pattison		 A Horsfield
Cr Pattison		 R Platt
G Fairhurst
2ndXI Vice
Captain		 G Fairhurst
J Platt was
proposed by PD
and seconded by
AE but could not be
voted on as YCSPL
require an over 18
with a DBS		 Did not catch
these names		 I didn’t either!
Women & Girls
Captain		 Joanna Jordon
/Vicky Thorpe		 M Winstanley M Young

Carr Side Lane, Hatfield

Registered Charity No. 1137718 Members of The South Yorkshire Cricket League, affiliates to Yorkshire Cricket Board and members of Yorkshire CCC.

Evening
League
Captain		 G Fairhurst R Platt C Pattison

8. Election of general committee members

Name Proposed by Seconded by
1 Junior Rep-
Neil Palmer		 M Winstanley G Fairhurst
2 Women & Girls Rep-
Vicky Thorpe /
Joanna Jordon		 M Winstanley M Young
3 Community Rep-
Andy Thorpe		 R Platt D Gordon
4 Community Rep-
Cr Pattison		 R Platt M Winstanley
5 Community Rep-
D Gordon		 R Platt N Palmer
6 Community Rep-
Andy Edwards		 R Platt G Fairhurst
7 Community Rep-
C Austin-Thomas		 L Cockburn G Fairhurst

Carr Side Lane, Hatfield

Registered Charity No. 1137718 Members of The South Yorkshire Cricket League, affiliates to Yorkshire Cricket Board and members of Yorkshire CCC.

9. AOB

Discussion was held around the need to publicise the club and sponors more in the coming season. Agreed that the committee will review the use of social media and will appoint a social media officer. AE agreed to undertake the role of updating pages following matches.

AGM also asked the committee to investigate furhter the potential of implementing player subscription which will cover match fees.

Andy Cutts took over chair of meeting following vote and declared meeting closed at 15:15pm

Carr Side Lane, Hatfield

Registered Charity No. 1137718 Members of The South Yorkshire Cricket League, affiliates to Yorkshire Cricket Board and members of Yorkshire CCC.

Hatfield Town Cricket Club - Statement of accounts Hatfield Town Cricket Club - Statement of accounts Hatfield Town Cricket Club - Statement of accounts - Season 2021/22 - Season 2021/22
Accounts Income/ Expenditure to date
Balance 83,881.47
£		 Income 62,190.33
£
Expenditure 69,844.81
£
Balance 7,654.48
-£
HTCC - INCOME 2020 /21 comparison
2021 2022 Difference Change
BarSales £14,418.68 £29,172.25 £14,753.57 102%
Grants £25,848.00 £11,608.00 -£14,240.00 -55%
Indoor Nets £0.00 £1,413.00 £1,413.00
Match DayIncome £249.00 £116.00 -£133.00 -53%
Miscellaneous £485.16 £1,549.00 £1,063.84 219%
Presentation Evening £0.00 £1,195.91 £1,195.91
Sponsorship £2,255.00 £5,135.00 £2,880.00 128%
Subscriptions £1,372.00 £1,525.00 £153.00 11%
Summerschool £0.00 £230.00 £230.00
AllStars £345.80 £130.60 -£215.20 -62%
FundRasing £10,115.57
Totals 44,973.64
£		 62,190.33
£		 £17,216.69 38%
HTCC - Expenditure 2020/21 comparison
2021 2022 Difference Change
Kitchen & bar equipment 3,059.63
£		 5,658.86
£		 2,599.23
£		 85%
Bar 10,168.74
£		 22,855.84
£		 12,687.10
£		 125%
Buildingand Ground Development 7,483.75
£		 5,946.76
£		 1,536.99
-£		 -21%
Buildings Maintenance 519.53
£		 1,513.89
£		 994.36
£		 191%
Cricket Equipment 4,917.29
£		 9,236.40
£		 4,319.11
£		 88%
Electricity 785.41
£		 837.93
£		 52.52
£		 7%
Fines 145.00
£		 182.00
£		 37.00
£		 26%
Ground Maintenance 3,668.71
£		 4,053.70
£		 384.99
£		 10%
Indoor Nets 144.00
£		 2,184.00
£		 2,040.00
£		 1417%
Insurance 968.22
£		 1,184.33
£		 216.11
£		 22%
Juniors -
£		 750.00
£		 750.00
£
League Subscriptions 150.00
£		 660.00
£		 510.00
£		 340%
Miscellaneous 1,041.64
£		 11,395.27
£		 10,353.63
£		 994%
Presentation Evening 422.24
£		 1,903.61
£		 1,481.37
£		 351%
Rates & Licences 129.46
£		 856.79
£		 727.33
£		 562%
Water 237.63
£		 175.43
£		 62.20
-£		 -26%
Training/Coaching 455.00
£		 450.00
£		 5.00
-£		 -1%
Totals 34,296.25
£		 69,844.81
£		 35,548.56
£		 104%
MoneySet aside from
55,000.00
£
2022 DMBC toilet Gra
3,000.00
£
Crowdfunder
7,362.00
£
BuildingFunds Availab
65,362.00
£
Club Balance 83,881.47
£		 MoneySet aside from
55,000.00
£
Minus BuildingFundsput to one side 66,362.00
£
2022 DMBC toilet Gra 3,000.00
£
Club Funds Minus BuildingFunds 17,519.47
£		 Crowdfunder 7,362.00
£
BuildingFunds Availab
65,362.00
£

To Whom it may concern.

The trustees and Committee of Hatfield Town Cricket Club held an AGM on November the 6[th] 2022, Official minutes are attached to this report. We have audited the accounts 2021-22 and these are of true record. The accounts were signed off by Trustees and Committee members on 6[th] Novembers 2022.

Yours Sincerely HTCC Trustees

Carr Side Lane, Hatfield

Registered Charity No. 1137718 Members of South Yorkshire Cricket League, affiliates to Yorkshire Cricket Board and members of Yorkshire CCC.