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2022-08-31-accounts

THE HANTS-SURREY BORDER METHODIST CIRCUIT

REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 AUGUST 2022

Contents Page
Reference and administrative details 1 - 2
Trustees' Report 3 - 6
Independent Examiner’s Report 7
Statement of Financial Activities 8
Balance Sheet 9
Notes to the Financial Statements 10 - 15

HANTS-SURREY BORDER METHODIST CIRCUIT

REFERENCE AND ADMINISTRATIVE DETAILS

Trustees

Aileen Ashby David Kember Rolfe Bridson (resigned June 2023) Paul Kingston (resigned Sept 2022) Melvyn Buckett Neil Lambert (resigned Sept 2022) Gill Bunch Carol Lander (resigned March 2022) Kym Burgess Gisela Lawson Patrick Butler (resigned March 2022) Andrew Micklefield (resigned Sept 2022) Patrick Butler (resigned March 2022) David Moll Denis Compton Ian Moore Liz Cooper (died Dec 2022) Jayne Moore Alan Costello (resigned Dec 2021) Michael Morrice Loise Cushing (from March 2022) Judith Nicholls Nina Curley Alison Noakes Steve Curtis Nick Oborski Alex Day (from Sept 2023) Thomas Oborski Anne Day (from Sept 2022) Andy Osborne (from Sept 2023) Steve Dewey Ann Pook (resigned June 2022) Carole Gaines Sally Press Colin Gawthrop (resigned Sept 2022) Elizabeth Read (from June 2022) Frances Gawthrop Heather Richards Liz George Alex Sanderson Neil Gray Ian Sargeant Rita Greig Brian Sexton Beale Griffin (died July 2021) Philip Simpkins Betty Hayes (resigned Dec 2021) Muriel Simpson Gina Hoff Richard Smith (resigned Dec 2021) Michael Hopkins (resigned Jan 2024) Sue Smith Christopher Hunter Gill Ter Kuile Robert Jiagge (resigned Dec 2021) Graham Titterington Colin Johnston (resigned Sept 2023) John Wheeler (died Oct 2021) Margaret Janes (from Sept 2021) Jill Whittingham (from Sept 2022) Liz Jones Pete Wisbey (died Aug 2023)

Page 1

HANTS-SURREY BORDER METHODIST CIRCUIT

REFERENCE AND ADMINISTRATIVE DETAILS

Key Management Personnel

REV NICK OBORSKI CHAIR AND SUPERINTENDENT REV GINA HOFF CIRCUIT PRESBYTER REV MICHAEL HOPKINS CIRCUIT PRESBYTER REV PHILLIP SIMPKINS CIRCUIT PRESBYTER ELIZABETH ANNE GEORGE CIRCUIT STEWARD DAVID WILLIAM MOLL CIRCUIT STEWARD JAYNE BEVERLEY MOORE CIRCUIT STEWARD MICHAEL JOHN MORRICE CIRCUIT STEWARD

Principal office

12 Glen Road FLEET Hampshire GU51 3QR

Independent Examiners

Jacob Cavenagh & Skeet 5 Robin Hood Lane Sutton Surrey SM1 2SW

Bankers

CAF Bank 25 Kings Hill Avenue, Kings Hill, West Malling ME19 4JQ HSBC Bank Plc. Lansdowne House 74 High Street Alton Hants GU34 1EZ Central Finance Board of the Methodist Church 9 Bonhill Street London EC2A 4PE

The Trustees for Methodist Church Purposes Central Buildings Oldham Street Manchester M1 1JQ

Charity registration number:

1137593

Page 2

THE HANTS-SURREY BORDER METHODIST CIRCUIT

TRUSTEES' REPORT FOR THE YEAR ENDED 31 AUGUST 2022

The Trustees present their report and the financial statements of Hants-Surrey Border Methodist Circuit for the year ended 31 August 2022, which have been prepared in accordance with the Charities Statement of Recommended Practice (Charities SORP (FRS 102)) and Financial Reporting Standard 102 (FRS 102).

Structure, governance and management

The charity was established by a Deed of Union (1932) and Methodist Church Act (1976) adopted on 26 August 2010.

Recruitment and appointment of trustees

Trustees selection method:

Additional governance issues

The Circuit comprises nine churches and two LEPs: Aldershot, Alton, Cove, Elvetham Heath (LEP), Fleet, Frimley Green, Hale, Hartley Wintney, North Camp, Rowledge and The Spire (Farnham LEP). Work continued through the year to further develop the Circuit to help it effectively fulfil its purpose as mentioned below under objectives and activities.

The Circuit Assessment is reviewed annually to cover the cost of meeting the objectives, and activities listed below, and is shared between each of the churches on an equitable basis. Under Standing Orders, the Circuit must meet its financial obligations in relation to the support of its Ministers, four manses and Connexional requirements. The Circuit therefore, needs to generate a reasonable surplus to meet these obligations and ensure that the ‘reserves policies’ relating to its various funds are maintained.

The Ash Vale Chapel continues as a “Fresh Expression” of church managed in partnership with St Mary’s Church, Ash Vale. This is regarded as a Circuit ‘project’, with a local management group being appointed by the Circuit Meeting to assume responsibility for routine maintenance of the property and day-to-day oversight of its activities. Within this framework, the Circuit continues to assume responsibility for the Ash Vale Chapel building, with expenditure on this being met from Assessment.

The key management personnel of the charity as listed on page 1 oversee the directing, controlling, running and operating the charity on a day to day basis.

Objects of the charity

The purposes of the Methodist Church are and shall be deemed to have been since the date of union the advancement of -

Page 3

THE HANTS-SURREY BORDER METHODIST CIRCUIT TRUSTEES' REPORT FOR THE YEAR ENDED 31 AUGUST 2022 (continued)

The principal activities of the charity

The Circuit is where new initiatives and changes in the pattern of church life originate. This is where the staffing capacity and resources for ministry are organised, where fresh expressions of church or new pioneer ministries are launched, and where decisions to close churches in the interest of re-shaping mission priorities are debated.

We act as an umbrella and resourcing body for the 9 local churches, 2 LEP churches and 1 mission outreach project in the Circuit, so that they can effectively fulfil their mission statements to engage with all those who seek God and/or a spiritual dimension to their lives.

We organise, provide leadership of, and administer the Circuit Meeting as the governing body of the Circuit, and provide the link upwards to District and Conference. The public are welcome to attend.

We administer the stipends and expenses of ministers and salaries and expenses of lay workers in the Circuit, provide pastoral support and, where appropriate, provide their accommodation.

We promote the well-being of Circuit churches and open access to all who wish to participate in their activities, through oversight of individual church councils and their decision-making, and in consultation with their representatives in the Circuit Meeting (who are also trustees of the Circuit).

We prepare the quarterly Circuit preaching plan that assigns ministers and lay preachers to church services, to which all are welcome.

We encourage ecumenical work and activities with other Christian denominations and their congregations.

We periodically sponsor events within the Circuit that are open to all.

Public Benefit

The Trustees are aware of their duty, set out in section 4 of the Charities Act 2006, to have due regard to the public benefit guidance published by the Charity Commission.

The Circuit is part of the Methodist church which exists, to:

  1. Increase awareness of God's presence and to celebrate God's love;

  2. Help people to learn and grow as Christians, through mutual support and care; and

  3. Be a good neighbour to people in need and challenge injustice.

The trustees consider that for these reasons the charity meets these public benefit requirements.

Review of Progress – 2021 to 2022

Through the local churches represented in the Circuit, and the resources allocated to them, the following achievements have been made:

Continued opportunities for public worship in many of the larger towns and villages in the Circuit.

The continued ability to offer occasional services (e.g. baptisms, weddings, funerals) to both church members and others, as required.

Continued pastoral care of a wide range of age groups, both within the church membership and the wider community.

Page 4

THE HANTS-SURREY BORDER METHODIST CIRCUIT TRUSTEES’ REPORT FOR THE YEAR ENDED 31 August 2022 (continued)

Continued participation in various community-based projects.

Continued support for the work of local charities and community groups.

The continued management and maintenance of properties required to achieve the aims and objectives of the Circuit.

The ecumenical arts and community project based at The Chapel in Ash Vale has been enhanced by the development of a music studio which will be used as a resource for training individuals and community groups. The project is managed through a local committee in partnership with St Mary’s Church.

The churches continue to recover from the effects of COVID and meeting the challenge of reducing membership. The Circuit continues to work with the local churches to understand their vision for their future.

Financial Review and Reserves

Income and expenditure

Overall, the net movement in funds for the year was (£39,821) (2021 - (£57,854)).

Reserves policy

The Trustees have considered the level of reserves they wish to retain that are appropriate to the Circuit's needs. This is based on the Circuit's size and the level of financial commitments held.

The Trustees aim to ensure the charity will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The Trustees will endeavour not to set aside funds unnecessarily.

General fund expenditure during the financial year was £301,821 (2021 - £291,053).

General fund balance was £269,753 (2021 - £182,222).

This represents around 11 months expenditure - more than the 6 months required by the Circuit’s Reserves Policy.

Other unrestricted (designated) funds are generally performing satisfactorily.

.

Excluding property, the balance of the unrestricted funds stands at £658,368 (2021 - £430,689).

The Circuit has a balance owed to Wessex Trust of £26,611 as its contribution towards the new manse required for Church on the Heath. This will be released when the sharing agreement has been signed.

Page 5

HANTS-SURREY BORDER METHODIST CIRCLwr TRUSTEES. REPORT FOR THE YEAR ENDED 31 August 2022 (c(￿t￿lUed) Risk Analysis and Planagement The Trustees activety revEw the rnay risks whrh the tharity fra(x on a regu&r bas￿ and belEve that mainta￿Ing the free reserves stated combined w¢th annual review of the controls over key financial Systems (Xtried out on an ann￿[ basis wdl prDvKle re$L¥Jr￿S in the event of ad¥Erse condttM)ns. The Trustees have also examtrned other 0￿rat¥)￿al aryl ￿SInesS nsks whith they ta￿ and Ix)nfinn th8tthey have est)lished systems to mthgate swifrart risks. Trustees. Responsibilities The law requires ttw)se resp￿sIble for ajministralicm of cwill￿ to prepare finanlial sIateTh￿nts for each financial year whith give a true and fair view of the state of the affairs of the chatÉty and of the Surplus or de[￿t of the thanty kn that year. In preparry Ihose fina[￿1 statements. IW are requir8J lo". select suitable accounting poliaes ar¥J apply them consisteth" obseTve ts metkKxls and wInC￿e5 in the ChatÉtt&8 SORP. make judgements and esb"mates that are reasonabk arHI PnKkni state whether appl￿b￿ accnunting st￿danIS have been folhjwed. SUbi￿t to any material departures disdosej and expla￿ed in the financial statements: and prepare the f￿anCIal stateffents on the going o)ncem b￿ls. They have ovetaH responsibilty forensurwu thaithe diarity has aFprcprHte SySt￿nS ofc(mtrd. financral and otherwise. Those responsibk for the administrat[c￿ of chaiitEs are required to k￿p proper accountfftg retx)tds which disclose with reasonabk acojracy at ￿Y time financial poSit￿n of the charty and enable them lo ensure that the financtal statements o)mpty with the ChatitEs Ad 2011. Ttw atE akn resrK)nsQ)le for safeguarding the assets of the charity and fortaking EeasOnab￿ steps for the prevenlirm and (ktection of fraud and other iwularilie& For and on behalf of the twstees Rev Nick Oborski Date: Page 6

INDEPENDENT EXAMINER'S REPORT TO THE MEMBERS OF THE HANTS-SURREY BORDER METHODIST CIRCUIT I report to the charity trustees on my examination of the accounts of THE HANTS-SURREY BORDER METHODIST CIRCUIT (the Charity) for the year ended 31 August 2022. Responsibilities and basis of report As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requiréments of the Charities Act 2011 ('the Ad,). I report in resped of my examination of the charity's accounts as carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 14515llb) of the Act. Independent examinerfs statement Since the Charity's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confinn that l am qualified to undertake the examination because l am member ofthe Institute of Chartered Accountants in England and Wales, which is one of the listed bodies. I have completed my examination. I confinn that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accounting records V￿re not kept in respect of the Twst as required by section 130 of the Act., or the accounts do not accord with those records., or the accounts do nol comply with the applicable requirements conceming the form and content of accounts sel out in the Charities (Accounts and Report) Regulations 2008 other than any requirement thal the accounts give a 'tru8 and fair view. which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination lo which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Paul Newton FCA Jacob Cavenagh & Skeet 5 Robin Hood Lane Sutton Surrey SM12SW Dated 22 knA 2024 Page 7

THE HANTS-SURREY BORDER METHODIST CIRCUIT

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2022

___2022 ____
Unrestricted
Restricted
Note
£
£
Income from:
Charitable activities
2
322,858
-
Donations: Grants
52,347
-
Investment income: Interest
2,636
-
Other trading activities: manse rental
35,764
-
Total income
413,605
-
Expenditure on:
Charitable activities: ongoing activities
3
371,400
-
Loss on disposal of fixed assets
82,026
-
Total expenditure
453,426
-
Net (expenditure)/income
(39,821)
Transfers between funds
34,400
(34,400)
Other recognised gains and losses
Gains on revaluation of fixed assets
-
-
Net movement in funds
(5,421)
(34,400)
Reconciliation of funds
Funds brought forward at 1 September 2021
2,820,220
34,400
Funds carried forward at 31 August 2022
2,814,799
-		 ____
____2021 __
Total
Unrestricted
Restricted
£
£
£
322,858
254,103
-
52,347
21,995
-
2,636
548
116
35,764
29,308
-
413,605
305,954
116
371,400
381,897
69
82,026
-
-
453,426
381,897
69
(39,821)
(75,943)
47
-
-
-
-
133,750
(39,821)
57,807
47
2,854,620
2,762,413
34,353
2,814,799
2,820,220
34,400		 ____
Total
£
254,103
21,995
664
29,308
306,070
381,966
-
381,966
(75,896)
-
133,750
57,854
2,796,766
2,854,620

Page 8

THE HAiifs4uRREY BORDER MEtHODIST CIRCU BALANCE SHEET AS AT 31 AUGUST 2022 2022 2021 Fixed assets Tangible assets 2.156.431 2,423,931 Current assets Debtors Cash at bank and in hJKI 8.665 721,233 506.035 Creditors.. am￿nts falling due within one year Net current assets Total assets less current liabilitie5 Reserves ReStriCt￿j funds Unrestrrct￿I Th￿time fuNts 34,400 2 820 220 2 814 799 Totsl chaTity fu￿1$ Approv8J ty the Tnjstees on lo (IR024 S￿￿j on their behalfty. Rev Nick 01)orski Truslee Page g

HANTS-SURREY BORDER METHODIST CIRCUIT

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2022

1 ACCOUNTING POLICIES

THE HANTS-SURREY BORDER METHODIST CIRCUIT was formed on 1[st] September 2012. The principal office is.

12 Glen Road

FLEET GU51

(a) Basis of accounting

These financial statements have been prepared in accordance with FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”), “Accounting and Reporting by Charities” the Statement of Recommended Practice for charities applying FRS 102, the Charities Act 2011 and UK Generally Accepted Accounting Practice. The circuit is a Public Benefit Entity as defined by FRS 102.

The financial statements are prepared in sterling, which is the functional currency of the circuit. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention.

(b) Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

(c) Income

Voluntary income and donations (including legacies) are accounted for once the charity has entitlement to the income, it is probable the income will be received and the amount of income receivable can be reliably measured. Where material assets are donated to the circuit for its use, these are capitalised at the estimated market value at the date of the gift and included under income.

(d) Expenditure

Expenditure is accrued as soon as a liability is considered probable, discounted to present value for longer term liabilities. Charitable expenditure includes all support costs in respect of the charity activities.

Grants payable are accounted for as they are paid over.

(f) Governance

This comprises all the expenditure incurred in meeting the constitutional requirements of the charity and is included in charitable expenditure.

Page 10

THE HANTS-SURREY BORDER METHODIST CIRCUIT

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2022 (continued)

1. ACCOUNTING POLICIES (continued)

(g) Fixed assets

Land and buildings are included at deemed cost. Freehold land is not depreciated. Where the charity adopts a policy of maintaining properties to a standard that prolongs their lives and enhances their residual value, the charity considers any depreciation arising to be insignificant and the properties are not depreciated.

(h) Debtors

Prepayments are valued at the amount prepaid.

(i) Cash and cash equivalents

Cash at bank and in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of opening of the deposit.

(j) Creditors and provisions

Creditors and provisions are recognised where the charity has a present obligation arising from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are recognised at their settlement amount.

(k) Financial instruments

The charity only has financial assets and liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

(l) Pension contributions

Contributions to personal pension schemes are charged as they fall due.

Page 11

THE HANTS-SURREY BORDER METHODIST CIRCUIT

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2022 (continued)

2
INCOME FROM CHARITABLE ACTIVITIES

Circuit Assessments
Contributions
Chapel Ash Vale
3
EXPENDITURE ON CHARITABLE ACTIVITIES
Connectional & District Assessments
Staff Costs
Staff Expenses
Staff Costs: Office
Property Costs
Mission Projects
Legal & Professional Fees
Bank Charges
Governance costs: Independent Examination
4
STAFF COSTS
Salaries
Employer’s National Insurance contributions
Employer’s pension contributions
Contributions to other salaries and other costs
The average number of employees during the year was as follows:		 2022

£
311,241
8,089
3,528
322,858
2022
£
70,495
186,318
9,911
12,223
63,331
25,089
1,020
133
2,880
371,400
2022
£
149,599
11,990

24,796

12,197
198,541
2022
No.
5		 2021
£
233,968
11,437
8,698
254,103
2021
£
71,577
201,203
12,878
-
63,217
28,719
6,722
32
1,200
384,348
2021
£
161,936
10,775
28,492
-
201,203
2021
No.
5

No employees received remuneration of more than £60,000

5 TRUSTEES REMUNERATION

The stipends, employer’s NIC and employer’s pension contributions of the Presbyters, who are Trustees, are paid by the Methodist Connection, but their costs are funded by the Circuit. These are included in the staff costs note in these accounts.

The Trustee, Julie Clark, was employed as a families worker. She received remuneration of £14,747 and pension contributions of £885 were made on her behalf.

There were no other related party transactions in the year.

Page 12

THE HANTS-SURREY BORDER METHODIST CIRCUIT

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2022 (continued)

6 TANGIBLE FIXED ASSETS

6
TANGIBLE FIXED ASSETS
Cost
At 31stAugust 2021
Disposal
At 31 August 2022
At 31 August 2021
7
CREDITORS:Amounts falling due within one year
2022
£
Accruals
1,440
Deferred income
61,425
62,856
8
FUNDS
1 September
2021
Income
Expenditure
Transfers
£
£
£
£
Unrestricted
General Fund
182,222
293,877
301,821
95,475
Designated Funds
Ash Vale Chapel (Freehold)
750,482
-
-
-
Manse Fund (Freeholds)
1,673,449
-
-
(267,500)
Manse Repair Fund
28,803
29,600
58,636
100,000
North Camp Lay Worker
11,196
12,347
11,939
-
Garrison Worker
0
40,000
32,508
200,000
Mission Support
67,056
34,253
33,554
(-1,244)
The Chapel
13,372
3,528
14,968
1,309
General Reserve
42,849
-
-
(42,849)
Benevolent Fund
65
-
-
(65)
Aue Shared Manse
2,115
-
-
(2,115)
Circuit Model Trust Fund
48,611
-
-
(48,611)
Restricted Funds
Alma Adley Legacy
34,400
-
-
(34,400)
Total
2,854,620
413,605
453,426
-		 Freehold
property
£
2,423,931
(267,500)
2,156,431
2,423,931
2021
£
1,978
73,368
75,346
31 August
2022
£
269,753
750,482
1,405,949
99,767
11,604
207,492
66,511
3,241
-
-
-
-
-
2,814,799

The Designated funds are represented by the Charity's cash reserves and fixed assets investments and are to be used as detailed below:

Page 13

Hants-Surrey Border Methodist Circuit

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 August 2022 (continued) Note 8 (continued)

The Restricted funds are represented by the Charity's cash reserves and are to be expended as detailed below:

Alma Adley fund was a legacy received by Aldershot Farnborough & Camberley Methodist Circuit and part was transferred to the Hants-Surrey Border Circuit. The Circuit was streamlining its bank accounts and wished to transfer the amount held in a separate investment account to its general investment account. During this process the Investment Manager advised that the legacy was not restricted but available for the general use of the Circuit. Accordingly, the funds were transferred from the restricted designation into the General Fund used for the day to day operations of the charity.

1 September
2020
£
Restricted
34,353
Unrestricted
General Fund
225,339
Designated Funds
General Reserve
43,440
Manse Freehold Fund
1,539,699
Ash Vale Chapel (Property)
750,482
AUE Shared Manse
4,885
Manse Repair Fund
21,074
Ash Vale Chapel
17,183
Benevolent Fund
35
Mission Support
65,235
North Camp Lay Worker
12,063
Circuit Model Trust Fund
49,792
AUE Community Worker
17,300
Broomleaf
Reserve Project
13,818
Special Gifts
The Wellspring
2,068
2,537,074
Total Unrestricted Funds
2,762,413
Total Funds
2,796,766		 Income
Expenditure
Transfers
£
£
£
116
(69)
239,166
(291,053)
8770
49
(640)
-
133,750
-
-
-
-
-
3,807
(6,577)
-
137
(27,408)
35,000
5,837
(9,648)
-
30
-
-
(3,000)
4,821
11,995
(12,862)
-
164
(1,345)
-
10,000
(11,667)
(19,187)
28,860
(9,673)
(19,187)
21
(28
(13,811)
610
(650)
40
5,278
(7,346)
-
200,538
(90,844)
(8,770)
438,844
(381,897)
-
306,070
(381,966)
-		 31 August
2021
£
34,400
182,222
42,849
1,673,449
750,482
2,115
28,803
13,372
65
67,056
11,196
48,611
-
-
-
-
-
2,637,998
2,820,220
2,854,620

Page 14

Hants-Surrey Border Methodist Circuit

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 August 2022 (continued)

9 ANALYSIS OF NET ASSETS BETWEEN FUNDS

2022
Unrestricted funds
2021
Restricted funds
Unrestricted funds		 Tangible
Net current
assets
assets
£
£
2,156,431
658,368
Tangible
Net current
assets
assets
£
£
34,400
2,423,931
396,289
2,423,931
430,689		 Total
2,814,799
Total
£
34,400
2,820,220
2,854,620

Page 15