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← 1st Weston Village Scout Group

2025-03-31-accounts

Scouts st I Weston Village Scout Group Axe District Trustees Annual Report For the year ending 31st of March 2025 1st

About our Scout Group History Started in September 2009, 1st Weston Village is one of the 18 scout groups that form 'Axe District, within the scouting county of 'Avon'. Our individual sections are named after helicopters, following Weston-super-mare's association with Westland. We have two Beaver colonies (Wildcat and Apachel, two Cub packs (Sea King and Lynx) and two Scout troops (Merlin and Blackhawk). Trustee Board The purpose of the trustee board is for covering operations activity and to manage charity governance, to ensure that the charity is carrying out its purposes for the public benefit. We do this through good governance by.. Managing the Groups finances- our Treasurer provides and update at every trustee's meeting. Identifying and managing risk. Keeping up to date about current and new Safety and Safeguarding policies introduced by the Scout Association and/or Axe District Scout Council. Ensuring the group follows the Scouts policies and relevant legislation, to keep the young people safe. Adhere to all of our insurance and licensing requirements. Delivering an AGM The trustees are appointed in accordance with POR. At its 2024 AGM, it was agreed that there should be a maximum of 12 trustees on the board. Group Lead Volunteer: Group Chair- Group Treasurer: Jeremy Long Jeremy Buchan Daniel Coatman Neil Berril Jennifer Davey Jeorge Avrili-stevens Roger Birch Natalie Birch Michelle Sims Kevin Chisholm

Charitable Objects, Activities and Public Benefit The purpose of the Scouts is to actively engage and support young people in their personal development, empowering them to make a positive contributior) to society. For filling this purpose benefits the public by: Equipping young people to essential skills like teamwork, communication and leadership. Fostering persona I growth a nd social responsibility. Contributing to a more positive and engaged citizenry. The purpose of I Weston Village Scout Group 15 to: Directly engage with IO0+ young people between the ages of 6 and 14, and 7 young leaders from the ages of 14 and 18, across 6 sections. Provide our members a safe place to meet once a week (during school term times). Deliver regular camps throughout the year, across all the sections, including a week-long summercamp during the holidays for our oldest sections. Provide young people opportunities to develop skills they can take into their ad ult lives, such as teamwork, problem solving. communication. Instil our young members with an appreciation of nature and the environment. Prepare our young members preparation for adult life, facing challenges with independence, resilience and ethical judgement. Charity Finances The annual statement of accounts and a full report will be provided and the AGM. The charities main source of income is through membership fees,. it regularly receives grants and donations. The monthly membership fee is £15 per member. Data protection 1st Weston Village Scout Group takes its data protection responsibilities seriously with the th introduction of the General Data Prevention Act IGDPRI on the 25 of May 2018. The work to ensure compliance is ongoing. The board of trustees is please d to report that no breaches of the requirements have been advised or reported. There were no Subject Access Requests received during this reporting year. Compliance At each trustee meeting, the Group Lead Volunteer keeps the trustees and section leaders updated with compliance with completing mandatory learning, people without disclosures and any data protection issues. This is inline with Scout HQ policy. The district now operates a zero-tolerance for leaders who do not hold valid First aid, Safety and Safeguarding certificate, or do not hold a valid disclosure.

Declaration The Group Trustees are satisfied that: This charity is well ma naged, carrying out it's purpose for the public benefit, complying with the charities governing document and the law, and is managing the charities resources responsibly. The charity is operating compliant with POR and the Charity Commission. The Group has sufficient resources (funds, people and equipment) available to meet the planned activities of the Group. This annual report was approved by the trustees on the 21st of January 2025 and signed on their behalf. Jeremy Long Group L ad Volunteer Jeremy Buchan Group Chair

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1[ST] WESTON VILLAGE, GROUP SCOUT COUNCIL Annual General Mee�ng 01/09/25

Agenda

1, Welcome and Apologies for absence (JB) In a�endance

Jez Buchan (Chairman) Jeremy Long (Lead Volunteer) Dan Coatman (Treasurer) Clare Passarelli (Secretary) Nat Birch (Trustee) Roger Birch (Trustee) KC Kev Chisholm (Trustee) JD Jenny Davey (Trustee) JAS Jeorge Averill-Stevens (Trustee/Quarter Master) NeilB Neil Berrill (Trustee)

..

Jeremy Birket (District Chairman) Ali Ka�ana (District Lead Volunteer)

..

Tom Payne, Jayne Smith (Merlin leaders) Jo Bartle� (Seakings leader)

Apologies

Michelle Syms (Trustee)

Review of the previous year

vibrant collec�on of photos from the past year. It beau�fully captured the energy and excitement of all the adventures and ac�vi�es enjoyed by our Beavers, Cubs, and Scouts

3. Group Cons�tu�on and membership of the Group Scout Council (JB)

2

4, Minutes from previous mee�ng – for approval and signing (JB)

5, Ma�ers Arising from the previous mee�ng – if not to be included as a separate item below (JB)

None

6, Group Chair’s report (JB)

7, Group Scout Leader’s report (JL)

“A hear�elt thank you to all sec�on leaders for the outstanding work you con�nue to do. First Weston Village is proudly recognised as one of the leading groups in the district—a reflec�on of your dedica�on and passion. It is both an honour and a privilege to work alongside such a commi�ed team. Your efforts are clearly valued by our young people, as demonstrated by the growing number of Scouts aspiring to become Young Leaders. This is a true testament to the posi�ve impact you make”

Ali Ka�ana (District Lead Volunteer) responded:

3

8, Trustee’s Annual Report and Accounts – for adop�on (DC)

From
1st April 2024
1st Weston Village Scout Group
To
31st March 2025
Profit & Loss Statement
Turnover
General
Membership Fees
Activities and Trips - Fees
Fund Raising
Gift Aid
Total Turnover
Cost of Sales
General Purchases
Activities and Trips - Expenses
Capitation
Equipment
Total Cost of Sales
Gross Profit
Expenses
Rent
General Rates
Hosting Fees and IT
Consumables
Bad Debt Written Off
Subscriptions
Training Costs
Insurance
Total Expenses
Net Profit		 £0.00
£20,351.92
£19,006.68
£2350.64
£3,029.53
£44,738.77
£1,132.89
£23,988.64
£15,438.00
£1,069.19
£41,628.72
£2,610.05
£7,960.39
£7.00
£243.16
£0.00
£0.00
£140.00
£226.97
£8,577.52
-£5,467.47

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Apache £ 254.34 Wildcat £ 47.93 Sea King £ 1706.81 Lynx £ 852.82 Merlin £ 1635.89 Black Hawk £ 328.25 Group £1870

The year ahead

9, The Trustee Board – its role and purpose (JB)

10, Agreement to the number of people that may be elected to the Trustee Board (JB)

5

11, Agree the quorum for mee�ngs of the Trustee Board and its sub-Commi�ees

13, Appointment of Elected trustees

14, Appointment of the Scru�neer/Independent Examiner for the Group’s accounts for y/e 31.3.2026

15, Sec�on reports for the year

Roger Birch – Wildcat

Young People: 14 (18 have moved up to Cubs this year) Young leaders: 0 - Fin and Louis have gone to university

Leaders: 3 Badges awarded: 365 Chief Scout awards: 10 Ac�vi�es:

remembrance parades

Looking to the year ahead:

Joint camp with Apache Oct & Nov 2025, Santa Trail with Apache Panto with Apache. Rock Up for last night of term

6

Michelle Syms – Apache (Taken from OSM)

Young People: 30 Young leaders: 3 Leaders: 3 Badges awarded: 33 to be awarded Chief Scout awards:

Ac�vi�es:

Earth badge work, Night hike, Halloween ac�vi�es, Gromit Trail in Bristol, Wild Place Bristol, Community visits, Camps, first aid

Jeorge Avrili-Stevens - Sea King

Young People: 25 (3 have moved up to Scouts) Young leaders: 3 Leaders: 4 Badges awarded: 199 Silver Chief Scout awards: 4 Ac�vi�es:

The sec�on has par�cipated in several ac�vi�es during our regular Tuesday mee�ngs, including Emergency Aid, making ice cream in a bag, and Swimming at Cheddar Woods, as well as focusing on the 'World' challenge and the Earth Tribe award.

Camps:

First Group Cub Camp at Huish Woods involving winter-themed ac�vi�es and of wide games. Camped with Merlin Scouts over Easter 2025 - first �me pitching and sleeping in a tent for the cubs. Summer camp with Lynx Cubs.

Looking to the year ahead:

Spooktacular at Woodhouse, Sleeping with Sharks, currently in the early stages of planning our Winter Camp in Taunton

** Thank Kev, Jacob and Jo for their con�nued support in running the sec�on and con�nuing to provide the Cubs with such a range of adventurous experiences and helping them to develop skills for life.

Lynx – Nat/Neil

Young People: 24 Young leaders: 2 Leaders: 2 (plus 1 onboarding currently – Michelle) Badges awarded: 300 (150 s�ll to be awarded) Chief Scout awards: - 5 to be awarded around Christmas 2025 Ac�vi�es:

Swimming at Cheddar Woods, Night @ the museum, West Mendip Way hike, Gromit Trails, Backwards cooking, air rifle shoo�ng. 2 joint camps with Seakings

Looking to the year ahead:

Spooktacular at Woodhouse, Sleeping with Sharks, Rock Up before Christmas

7

Kev Chisholm – Merlin

Young People: 30 Young leaders: 2 Leaders: 4 Badges awarded: 200 Gold Chief Scout awards: 6 Ac�vi�es:

a visit from the Police. Sec�on likes to get out as o�en as they can and have done many hikes, including a night hike and a trifle hunt.

Camps:

One was literally carried over the flood by his dad. The leaders finally managed to leave site at midnight! Joint Easter Camp with the cubs at Bishops Lydiard. Summer Camp this year was in South Wales including a trip down a coal mine, bowling, water park, laser quest and a trip to The Mall.

Looking to the year ahead:

Plans under way for Christmas Camp, next year’s summer camp and another expedi�on.

Had to say a temporary goodbye to Gemma following the birth of li�le Mitzi. However, Jane has been able to a�end more recently, and this has also allowed us to do some ac�vi�es at Mead Vale school. Thanks to Tom, Jeorge, Jane, Isaac and Tobie for helping keep the scouts ac�ve and engaged.

Jenny Davey – Black Hawk

Scouts: 16 Leaders: 5 Badges awarded: 94 Gold Chief Scout’s Award: 1 Ac�vi�es:

for The Daisy Garland (we raised £200!), Coding Session at Apple, Circus Skills, Trip to the Royal

Interna�onal Air Ta�oo, Trip to the Na�onal Outdoor Expo, Easter Camp @ Huish Woods, Summer Camp in North Devon

16, Close of mee�ng

JL – thanks everyone and parents for trus�ng us with your children. JL - Thanks guests’ visitors for a�ending

AGM 2026 – date TBC

Consolidated Accounts

From: 1st April 2024 21st Weston Village Scout Group 21st Weston Village Scout Group 21st Weston Village Scout Group
To: 31st March 2025 Profit & Loss Statement
Turnover
General £0.00
Membership Fees £20,351.92
Activities and Trips - Fees £19,006.68
Fund Raising £2,350.64
Gift Aid £3,029.53
Total Turnover £44,738.77
Cost of Sales
General Purchases £1,132.89
Activities and Trips - Expenses £23,988.64
Capitation £15,438.00
Equipment £1,069.19
Total Cost of Sales £41,628.72
Gross Profit £3,110.05
Expenses
Rent £7,960.39
General Rates £7.00
Hosting Fees and IT Consumables £243.16
Bad Debt Written Off £0.00
Subscriptions £0.00
Training Costs £140.00
Insurance £226.97
Total Expenses £8,577.52
Net Profit -£5,467.47
Account Opening Balance Closing balance
1st Weston Village Group £5,607.30 £1,870.81
Wildcat £0.46 £47.93
Apachi £3,115.60 £254.34
Lynx £1,020.18 £852.82
Sea King £898.15 £1,706.81
Merlin £1,337.70 £1,635.59
Black Hawk £163.43 £328.25

I" Weston Village Scout Group Charity Number: 1137590 I report to the trustees on my examination of the accounts of the above charity for the year engine 31st of March 2025, Independent examiners statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in any material respect.. The accounting records were not kept in accordance with section 130 of the charities act; or The accounts did not accord with the accounting records,. or The accounts did no comply with the applicable requirements concernlngthe form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other that any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection wlth the examination which attention should be drawn in the report in order to enable a proper understanding of the account to be reached. Examiner: Signature.. fLwVJ Date: 78 f