Gamlingay Community Centre
DIRECTORS’ REPORT AND FINANCIAL STATEMENTS for the year ended 31 December 2020
Charity Registration No. 1137588 Company Registration No. 7343640
Gamlingay Community Centre DIRECTORS’ REPORT FOR THE YEAR ENDED 31 DECEMBER 2020
The Board of Directors, whose members are also Trustees, presents its report and financial statements for the year ended 31 December 2020.
Reference and Administration Information
Charity name: Gamlingay Community Centre Charity registration number: 1137588 Company registration number: 7343640 Registered office and operational address: Gamlingay Eco-Hub Stocks Lane Gamlingay Sandy SG19 3JR
Directors and Trustees
The Directors of the charitable company (the charity) are its Trustees for the purpose of charity law and throughout this report are collectively referred to as the Trustees. Trustees who served during the year were:
Neil Muirhead Chair Jackie McGeady (resigned 31 May 2020) Benita Scott Guy Kiddy Paula Wilson (appointed 1 August 2020) Jane Savage (appointed 1 August 2020) Robert Petch (appointed 1 August 2020) Larry New (appointed 1 August 2020) John McKee (appointed 1 August 2020)
Background
The charitable company was incorporated on 12 August 2010 and registered as a charity on 26 August 2010, with the specific objective of obtaining a leasehold interest on a property known as Gamlingay Community Centre and subsequent to a major refurbishment of the centre, operating all facilities there.
Structure, Governance and Management
Governing document
Gamlingay Community Centre is a company limited by guarantee governed by its Memorandum and Articles of Association. It is registered as a charity with the Charity Commission. Anyone over the age of 18 can become a Member of the Company and there are currently 3 Members. In the event of the company being wound up Members are required to contribute an amount not exceeding £10.
2
Gamlingay Community Centre DIRECTORS’ REPORT FOR THE YEAR ENDED 31 DECEMBER 2020
Recruitment and Appointment of Trustees
The Directors of the company are also charity Trustees for the purposes of charity law and under the company articles, are known collectively as the Board. Under the requirements of the Memorandum and Articles of Association, the members of the Board are elected to serve, after which one third shall retire each year but are eligible for re-election at the next Annual General Meeting.
Trustee Induction and Training
The Board has implemented a recruitment and induction procedure. Investment is made in Trustee training as required.
Objectives and activities
The charity’s objective is: TO PROMOTE WITHOUT DISTINCTION OF SEX, SEXUAL ORIENTATION, RACE, POLITICAL, RELIGIOUS AND OTHER OPINIONS, THE ADVANCEMENT OF EDUCATION AND TO PROVIDE FACILITIES IN THE INTERESTS OF SOCIAL WELFARE AND RECREATION AND LEISURE TIME OCCUPATION WITH THE OBJECT OF IMPROVING THE CONDITIONS OF LIFE OF THE RESIDENTS WITHIN THE PARISH OF GAMLINGAY.
Public benefit
The centre is open to all to use for the purpose of events, group meetings and activities. The Parish Council and a library access point are contained within the centre. We have over 25 local groups using the centre on a regular basis. During the year, the Trustees have continued to bear in mind the Charity Commission guidance on public benefit.
The building was constructed to the highest environmental standards and plays an important role in raising awareness about the environment, in and around Gamlingay. The building uses systems and technologies which minimise environmental impact and give the best value for money. The charity has won several awards for its design and environmental value.
Financial review
The charity received total income of £103,084 in the year (2019: £102,382). Of this, £30,775 related to letting and catering income in connection with operating the centre. The charity also received CJRS income from the Government in the period from April 2020 to December 2020 to cover staff costs totaling £12,091 and local authority grants as part of the Coronavirus support of £27,000.
The charity has a long-term maintenance fund, held in a designated bank account, into which annual contributions are made. The above-mentioned Finance Support Agreement between the charity and the Parish Council stipulates how the annual contribution to the fund is met. This is dependent on the financial results of the charity. For most years, as in 2020, this contribution was met by the Parish Council.
3
Gamlingay Community Centre DIRECTORS’ REPORT FOR THE YEAR ENDED 31 DECEMBER 2020
Reserves policy
The Board aim to maintain ‘free reserves’ of £5,000 at all times to cover any contingency which may arise due to an unforeseen drop in letting income.
Future activity
The centre has been closed for much of 2020 because of coronavirus lockdown restrictions so the trustees are grateful for local authority support, part of which has been designated by the trustees to protect against loss of income in 2021.
The trustees have a formal budget in place for a three year period to cover projected income and expenditure. The projection for 2021 is to break even on charitable activities.
Statement of Trustees' responsibilities
The trustees (who are also directors of Gamlingay Community Centre for the purposes of company law) are responsible for preparing the Directors' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period.
In preparing these financial statements, the trustees are required to:
-
select suitable accounting policies and then apply them consistently;
-
observe the methods and principles in the Charities SORP;
-
make judgments and estimates that are reasonable and prudent;
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
4
Gamlingay Community Centre DIRECTORS’ REPORT FOR THE YEAR ENDED 31 DECEMBER 2020
Exemption statement
This report has been prepared in accordance with Appendix 5 ("Accounting for Smaller Charities") to the Statement of Recommended Practice on Accounting and Reporting by Charities issued in March 2005, and the Trustees have taken advantage of the small companies exemption provided by section 415A of the Companies Act 2006.
By order of the Board
N MUIRHEAD Chair
Dated: 15 June 2021
5
Gamlingay Community Centre
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF GAMLINGAY COMMUNITY CENTRE, FOR THE YEAR ENDED 31 DECEMBER 2020
I report on the accounts of the company for the year ended 31 December 2020 set out on pages 8 to 12.
This report is made solely to the company's Trustees, as a body, in accordance with section 145 of the Charities Act 2011 and regulations made under section 154 of that Act. My work has been undertaken so that I might state to the company's Trustees those matters I am required to state to them in an Independent Examiner's Report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the company and the company's Trustees as a body, for my work or for this report.
RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER
The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this period under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to an audit under company law and is eligible for independent examination, it is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act;
-
follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Act, as amended.
-
state whether particular matters have come to my attention.
BASIS OF INDEPENDENT EXAMINER’S STATEMENT
My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
6
Gamlingay Community Centre
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF GAMLINGAY COMMUNITY CENTRE, FOR THE YEAR ENDED 31 DECEMBER 2020 CONTINUED…
INDEPENDENT EXAMINER’S STATEMENT
In connection with my examination, no matter has come to my attention:
-
1 which gives me reasonable cause to believe that in any material respect the requirements:
-
to keep accounting records in accordance with section 386 of the Companies Act 2006; and
-
to prepare accounts which accord with the accounting records, and comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities
have not been met; or
- 2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Antoinette Gorst FCCA CTA Anstee Gorst Chartered Certified Accountants Ground Floor Offices Unit 4 Eaton Court Colmworth Business Park Eaton Socon St Neots PE19 8ER
7
Gamlingay Community Centre
STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 31 DECEMBER 2020
| Note INCOME FROM: Grants 3 Donations and legacies Investment income - bank interest Charitable activities 4 Total income EXPENDITURE ON: Charitable activities 5 Total expenditure NET INCOME Funds brought forward at 1 January 2020 Funds carried forward at 31 December 2020 10 |
Unrestricted Restricted Total Total Funds Funds 2020 2019 £ £ £ £ 27,000 24,951 51,951 30,035 - - - 36 63 - 63 1,015 49,056 - 49,056 71,296 |
|---|---|
| 76,119 24,951 101,070 102,382 |
|
| 52,405 12,667 65,072 70,317 |
|
| 52,405 12,667 65,072 70,317 |
|
| 23,714 12,284 35,998 32,065 31,183 129,640 160,823 128,758 |
|
| 54,897 141,924 196,821 160,823 |
The notes on pages 10 to 12 form part of these financial statements.
8
Gamlingay Community Centre Registered company number 7343640 BALANCE SHEET AS AT 31 DECEMBER 2020
| Note FIXED ASSETS 7 CURRENT ASSETS Stock Debtors 8 Cash at bank CURRENT LIABILITIES Amounts falling due within one year 9 NET ASSETS CHARITY FUNDS Unrestricted General fund 10 Designated fund 10 Restricted 10 TOTAL FUNDS 10 |
2020 2019 £ £ 763 2,002 |
|---|---|
| - - 22,200 23,561 177,319 141,567 |
|
| 199,519 165,128 |
|
| (3,462) (6,307) |
|
| (3,462) (6,307) |
|
| 196,821 160,823 |
|
| 32,897 31,183 22,000 - 141,924 129,640 |
|
| 196,821 160,823 |
The Trustees consider that the Charity is entitled to exemption from the requirement to have an audit under the provisions of section 477 of the Companies Act 2006 ("the Act") and members have not required the company to obtain an audit for the period in question in accordance with section 476 of the Act. The Trustees acknowledge their responsibilities for ensuring that the Charity keeps accounting records which comply with section 386 of the Act and for preparing financial statements which give a true and fair view of the state of affairs of the Charity as at 31 December 2020 and of its surplus for the year then ended in accordance with the requirements of sections 394 and 395 of the Act and which otherwise comply with the requirements of the Companies Act 2006 relating to the financial statements so far as applicable to the Charity.
Approved by the board and signed on behalf of the Trustees:
N Muirhead
Approved and authorised for issue on xxxxxxxxxx 2021.
The notes on pages 10 to 12 form part of these financial statements.
9
Gamlingay Community Centre NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020
1 ACCOUNTING POLICIES
a) General
The charity is a limited company registered number 7343640 and its Registered Office is at Gamlingay Eco Hub, Stocks Lane, Gamlingay, Sandy SG19 3JR.
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2016) and the Companies Act 2006. The going concern basis assumes that the charity will continue to meet its costs and obligations on an ongoing basis.
The company meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note.
b) Fixed assets
Capital items are only classed as fixed assets when they are deemed to have an economic useful life of more than one year. Depreciation is provided at rates of 20%-33% pa straight line.
c) Income receivable
Grants received are accounted for in the financial year to which they relate.
Voluntary income and investment income is accounted for in the financial year in which it is received.
d) Charitable activity expenditure
Expenditure is included on an accruals basis. Charitable activity expenditure comprises those costs directly attributable to managing the day to day activity of the charitable company.
e) Pension scheme
The company operates a defined contribution pension scheme. Contributions are charged to the SOFA as they become payable in accordance with the rules of the scheme.
f) Funds
Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity. Restricted funds are funds that are to be used with specific restrictions imposed by the donors or funds which have been raised by the Charity for particular purposes. The aim and use of each restricted fund is set out on the notes to the financial statements.
g) Cash Flow Statement
The financial statements do not include a Cash Flow Statement because the Charity, as a small reporting entity, is exempt from the requirement to prepare such a statement under the Financial Reporting Standard FRS 102.
2 STATUS
The charity is a company registered in England, limited by guarantee and has no share capital. Members liability is limited to £10 and at the balance sheet date there were 8 members (2019: 5).
| 3 GRANTS AND DONATIONS Grants from Gamlingay Parish Council Gamlingay Bowls Club South Cambs District Council Donation from Gamlingay Turbine |
Unrestricted Restricted 2020 2019 Total Total £ £ £ £ - 22,957 22,957 29,785 - 1,544 1,544 250 27,000 - 27,000 - - 450 450 - |
|---|---|
| 27,000 24,951 51,951 30,035 |
10
Gamlingay Community Centre NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020
| **Unrestricted funds ** | Restricted funds | Total 2020 | Total 2019 | ||
|---|---|---|---|---|---|
| 4 | INCOME FROM CHARITABLE ACTIVITIES | £ | £ | £ | £ |
| Income from letting and catering | 28,760 | - | 28,760 | 58,762 | |
| Income from electricity generation | 6,450 | - | 6,450 | 6,025 | |
| Income from events | 537 | - | 537 | 4,323 | |
| Income from Coronavirus Job Retention Scheme | 12,091 | - | 12,091 | - | |
| Other income | 1,217 | - | 1,217 | 2,186 | |
| 49,056 | - | 49,056 | 71,296 | ||
| **Unrestricted funds ** | Restricted funds | Total 2020 | Total 2019 | ||
| 5 | EXPENDITURE ON CHARITABLE ACTIVITIES | £ | £ | £ | £ |
| Wages and salaries | 22,598 | - | 22,598 | 30,872 | |
| Direct costs relating to letting and catering | 546 | - | 546 | 4,981 | |
| Premises costs | 9,468 | - | 9,468 | 14,877 | |
| Marketing costs | 2,241 | - | 2,241 | 3,717 | |
| Professional fees | 2,276 | - | 2,276 | 2,446 | |
| Sundry equipment | 1,386 | - | 1,386 | 656 | |
| Depreciation | 477 | 762 | 1,239 | 2,022 | |
| Repairs and maintenance costs | 6,568 | 11,905 | 18,473 | 8,189 | |
| Office and general expenses | 6,371 | - | 6,371 | 1,877 | |
| Computer and IT costs | 474 | - | 474 | 680 | |
| Total costs | 52,405 | 12,667 | 65,072 | 70,317 | |
| No Trustees received any remuneration during the | year. | ||||
| 2020 | 2019 | ||||
| 6 | STAFF COSTS | £ | £ | ||
| Wages and salaries is made up as follows: | |||||
| Gross salaries | 22,113 | 30,682 | |||
| Employers' pension contributions | 103 | 190 | |||
| 22,216 | 30,872 | ||||
| There were 6 employees during the year (2019: 6). | |||||
| No employee received over £60,000. | |||||
| 7 | FIXED ASSETS | ||||
| Cost at 1 January | 8,839 | 6,552 | |||
| Additions | 0 | 2,287 | |||
| Cost at 31 December | 8,839 | 8,839 | |||
| Accumulated depreciation at 1 January | 6,837 | 4,815 | |||
| Depreciation charged in the year | 1,239 | 2,022 | |||
| Accumulated depreciation at 31 December | 8,076 | 6,837 | |||
| Net Book Value at 31 December | 763 | 2,002 | |||
| 8 | DEBTORS | ||||
| Trade debtors | 273 | 1,669 | |||
| Taxes and social security costs | 138 | - | |||
| Other debtors and prepayments | 21,789 | 21,892 | |||
| 22,200 | 23,561 | ||||
| 9 | CREDITORS: AMOUNTS FALLING DUE WITHIN | ONE YEAR | |||
| Taxes and social security costs | 683 | 2,039 | |||
| Accruals and other creditors | 2,779 | 4,268 | |||
| 3,462 | 6,307 |
11
Gamlingay Community Centre NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020
10 FUNDS
Certain funding received by the charity is given with restrictions as to the use of the funds. These funds are classed as restricted funds and are identified below.
| RESTRICTED FUNDS Sinking fund for long-term maintenance Gamlingay Bowls Club Gamlingay Parish Council Gamlingay Turbine donation Co-op Local Community Fund UNRESTRICTED FUNDS Designated fund General fund TOTAL FUNDS |
BALANCE INCOMING OUTGOING TRANSFERS BALANCE BROUGHT FWD RESOURCES RESOURCES CARRIED FWD £ £ £ £ £ 127,392 21,000 (8,563) - 139,829 250 1,543 (1,522) - 271 1,073 1,957 (2,393) - 637 147 450 - - 597 778 - (188) - 590 |
|---|---|
| 129,640 24,950 (12,666) - 141,924 - - - 22,000 22,000 31,183 76,119 (52,405) (22,000) 32,897 |
|
| 160,823 101,069 (65,071) - 196,821 |
Restricted funds comprise:
-
The sinking fund payment is an annual sum agreed with the landlord, Gamlingay Parish Council, to build up a fund for major repairs maintenance over a period of 30 years. In accordance with the terms of an agreement with the landlord, the annual sum can be transferred to this fund by the Council or by the charity.
-
The bowls club grants are for bowling equipment
-
The Gamlingay Turbine donation was given specifcially for renovation of the garden at the back of the Kingspan Hall.
-
The Co-op local community donation was given specifically for new furniture.
-
The Parish Council donation was for specific maintenance work at the centre.
Designated funds comprise:
- part of the surplus from 2020 resulting from local authority grant income has been designated by trustees for the specific purpose of covering any loss of income in 2021 as a result of continuing coronavirus lockdown restrictions.
11 LEASE COMMITMENTS
An agreement to lease the property known as Gamlingay Community Centre for a period of fifty years from the freeholder, Gamlingay Parish Council, was entered into on 17 February 2011. No rental payments are due in respect of this agreement for the period of the lease.
12 ANALYSIS OF NET ASSETS BETWEEN FUNDS
| Fixed assets Current assets Current liabilities |
Restricted funds Unrestricted funds Total £ £ £ 763 - 763 142,688 56,831 199,519 - (3,462) (3,462) |
|---|---|
| 143,451 53,369 196,821 |
12