2024-08-31-accounts

Company Registration No.: 7307359 Charity Registration No.: 1137543 sK3oford in the y ale Pre-school STANFORD IN THE VALE PRE-SCHOOL (COMPANY LIMITED BY GUARANTEE) FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024

STANFORD IN THE VALE PRE4CHOOL (COMPANY LIMITED BY GUARANTEE) GENERAL INFORMATION FOR THE YEAR ENDED 31 AUGUST 2024 TRUSTEES Amy Ireson Katie Amies Nina Stillion Claire Lewis James Robson Nathan Bradley Amanda Matthews Chloe Tanner Karina Beck Laura Woods Laura Bunning Recreation Ground Huntersfield Stanford in the Vale Oxfordshire SN7 8LX REGISTERED OFFICE CHARITY REGISTRATION NO. 1137543

STANFORD IN THE VALE PRE-SCHOOL (COMPANY LIMITED BY GUARANTEE) REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2024 The Trustees of Stanford in the Vale Pre-school present their report and financial statements for the period 1 September 2023 to 31 August 2024, in line with the Charities SORP 2005 9uideSines. 1. General infomiation and adminlstratlve detalls The following directors have held office during the year ended 31•t August 2024: Amy Ireson (Chair, appointed 12 October 2022) Katie Amies (appointed 22 November 2018) Nina Stillion (appointed 22 November 2018) Claire Lewis (appointed 18 November 2020) James Robson (appointed 12 October 2022) Nathan Bradley (appointed 12 October 2022, resigned 11 October 2023) Amanda Matthews (appointed 12 October 2022) Chloe Tanner {appointed 12 October 2022, resigned 11 October 2023) Karina Beck (appointed 17 November 2021, resigned 1 September 2023) Laura Woods (appointed 11 October 2023) The following directors have resigned since 31•t August 2024: Laura Bunning (resigned 14 October 2024) Amanda Matthews (resigned 14 October 2024) Trusteos, responslbllttles Company law requires the directors to prepare financial statements for each financial year, givin true and fair view of the state of the company and of the income or expenditure of the company that period. In preparing these financial ststements, the trustees are required to: or Select suitable accounting policies and then apply them Gonsistentjy Make judgments and estimates that are reasonable and prudent Prepare the financial staements of the going concem basis unless it is inappropriate to presume that the company will continue in business. The trustees are responsible for ensuring that proper accounting records are kept which disdose. with reasonable accuracy and at any time, the financial position of the company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also ￿sponsible for safeguarding the assets of the company and for taking reasonable steps for the prevention and detection of fraud and other irregulaiities. Statement of disdosure to the independent examiner: a) So far as the trustees are aware, there is no relevant infomation of which the independent examiner is Unawa￿., and b) They have taken all the steps that they ought to have taken as trustees in order to make themselves aware of any relevant information and to establish that the company's independent examiner is aware of that information. PrinGipal place of business and Registsred OfflGe The principal place of business and Registered Office is Recreation Ground. Huntersfield, Stanford in the Vale, Oxfordshire, SN7 8LX.

Structure, govornanGe, and management Stanford in the Vale Pre-school is a company limited by guarantee {Companies House registration number 7307359). which was incorporated on 7 July 2010. and commenced the activities of operating the pre-school in Stanford in the Vale on 1 September 2010. Prior to this date, Stanford in the Vale Pre-school and Playgroup Association (rhe PSPGA) operated and managed the setting. All activities. assets and liabilities were transferred ovér to Stanford in the Vale Pre-school and due to the incorporation, the bank accounts from the old pre-school PSPGA were dosed and monies transferred to new accounts (a current account and saifjngs accounts with Lloyds TSB). Our finanaal year runs September 1st to August 31 st, in line with the school year. Stanford in the Vale Pre-school is a registered charity (registration number 1137543) and governing document is its Memorandum and Artides of Association, dated 21 June 2010. The trustees, who give their time on a voluntary basis, delegate the day-to-day running of the pre- school to a sub-committee of volunteers, who work with the paid staff to manage the pre-school. The trustee selection method is as follows.. The vacant trustee position is announced to the SUb￿mMIttee and all pre-school members, Nominations are put forward at a Irustee meeting. All nominations require seconding. A vote is held if a quorum of trustees are present. The new trustee position is minuted and recorded in the company's registered l)ooks. Objectlves and actlvltles In line wtth the Memorandum and Articles of Association, the principal object of the charity is to enhance the development and education of children under statutory school age, by encouraging parents to understand and provide for the needs of their children through community groups and by offen'ng appropriate play. education and care. Achlevements and performance durlng the year Preschool was proud to achieve another Outstanding rating in its OFSTED inspection in February 2024. We were found to be Outstanding in all categories: quality of education, behaviour and attitud8s, personal development and leadership & management and no further areas for improvement were identified. This year has again seen a high number of children on the register and in session. There has been a significant increase in the number of Pupil Premium children in setting. The continuing increase in Ghildren's social, emotional and educational needs has meant that we continue to keep staff to pupil ratios higher than the legal requirement. to provide our children with the best possible education and ensure the safety of all children in the setting. We had a very successful year of fundraising activities and held several events for the children. In this financial year, we employed seven members of staff, 5 of whom a￿ qualified in childcare to Level 3 and 2 at Level 2. One of the staff also works as an administrator. We also employ a cleaner. The table shows details of the number of children in session. The capacty of the building approved by Ofsted is 30. As we take most children (except funded 2-year-olds) in the term they tum 3, our average number in session increases each ienn. Thls year, the numbers were as follows: Sept- Dec 23 Jan- Apr 24 May- Aug 24 Average no. children per sossion No.0 chlldren on there ister 13 17 20 23 30 35

We would like to thank all the staff and all the volunteers who have given their time to the pre- school over this past year. As a community-run organisation we are very appreciative of all the support we receive, and we are grateful to our fantastic staff for all their efforts. Financial review Prlncipal fundlng sources The principal funding source for the pre-school is the Government funding provided by Oxfordshire County Council {OCC) for all children over the age of 3. up to a maximum of 30 hours per week. Flnanclal perfomiance for the year ended 31 August 2024 The statement of financial activities for the year ended 31 August 2024 showed a net deficit of £81 (expenditure exceeding incorne) in the period of compared to the prior year £11,326. We maintain a robust approach to financial management. With the aim of balancing the book8 each financial year, we $8t a tight budget which aims to Cover our operational costs with fees income and then allocate any grant and fundraising money to purchase of additional equipment and fund improvements to the setting. The govemment funding we receive does not cover our operational costs. This year, we were able to break even due to a 2500/0 increase in the amount of Pupil Premium and SEN funding we received. due to the increase in PP and SEN children on the register. Our fundraising activities were very successful this year, The preschool can fall back on reservas that we have built up in previous years if necessary and we are fortunate to have the Public Purposes Charity in the village to which we can apply for funding towards equipment and resources. Reserves pollcy The trustees have put aside 2 separate reserves. 1) A reserve as advised by the Early Years Alliance to protect in the case of ernergency foreclosure and to meet any unforeseen circumstances. This figure is 3 months expenditure and redundancy pay due to staff. We reviewed this amount in 2024 and set this res8Ne at £25,000. This is held in a separate account. A reserve for building maintenance. As custodians of this building, the trustees are responsible for safeguarding its upkeep and maintenan￿. We ensure that we have adequate Insuran￿ cover for the building and contents, but in addition to this, it is considered good practice to have a maintenance fund. This was set at £9,000 at the start of the financial year and £1175 was used to fund roof repairs during the year. The fund is now set at £7825 and is held in a separate account which attracts interest. In years where we have a surplus, we aim to increase this fund. This comes to a totsl of £32,285 which we hold in a designated reserve on the balance sheet and is part of the cash we hold in our savings accounts. Investments seloctlon pollcy The charity did not hold any investments for the period in question. and any monies not required immediately are held in either of our two savings accounts. Plans for future years The prtrschool's lease on the building is in pla￿ until 2035 and we exkEct to renew the lease with the Parish Council once it expires. The lease increases by ROI every 4 years; the Parish Council has kindly kept the lease at the original amount and grants the Preschool the difference between the lease and the new rent.

The government offers 30 hours of free childcare for children with two working parents. The Pre- School Committee continues to monitor the financial impact of this change. We make decisions that are in the best interests of the community and offer preschool education to as many children of Stanford in the Vale as we can, whilst operating with robust financial management. The pre-school is also registered for the tsx-free childcare scheme which enables working parents to réceive a tax- free top up from the govemment. Automatic Enrolment Into Workplace Pension Scheme The pre-school is registered for NEST, the workplace pension set up by the government effective 1 September 2016. In this financial year, 3 members of staff were auto enrolled for this scheme and 2 opted in. Marketing and Communlcatlons Alms The Pre-school relies on its website, newsletter and dosed (parentslguardians only) and open (community-focussed) Facebook pages, which have brought substantial improvements to the ways in which we communicate with prospective and current families. Events {Soclal and Fundralslng) Alms We run events that raise monies (such as bake sales, village festival stall, car boot sales, Christmas bazaar) We run events for our children such as discos and tri We run events for parents to see preschool, view chi dren's work and meet other parent8 The Preschool is a member of.. The White Horse Community Lottery Fund Easyfundr8ising Bulldlng Ownershlp Alms We will execute building Maintenan￿ actlvities. By order of the board Clalre Lewl8 Treasurer of tho Board of Trustees Dats..... STANFORD IN THE VALE PRE-SCHOOL (COMPANY LIMITED BY GUARANTEE) INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF STANFORD IN THE VALE PRE- SCHOOL FOR THE YEAR ENDED 31 AUGUST 2024 Respective responslbilities of trustses and examlner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibilty to:

examine the acwunts under 8ec*'on 145 of the Chaiiti'es Act: to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b} of the Charities Act,. and to state whether particular matters have come to my attent'on. Basls of Independent examine¢s report My examination was carried out in a(xordance wrth general Directions given by the Charity Commission. An examination indudes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fai¢ view and the report is limited to those matters set out in the statement below. Independent examinerfs statement In connection with my examination, no matter has come to my attention which {1) gives me reasonable cause to believe that in, any material respect, the requirements: to keep accounting records in accordance with section 130 of the Charities Act. and to prepare aco)unts whith ac[£)￿1 with ac£ounting reu)rds and CX)m￿Y wth tha a(xx)unting reqUi￿nEnts of the Chaiities A have not been met; or {2) to which, in my opinion, attention should ba drawn in order to enable a proper understanding of the accounts to be reached. Name: Irene Tucknott FCCA Relevant professional qualification or body: ACCA Address: 3 Manor Green, Stanford in The Vale, SN7 8LU Signature: Date:

STANFORD IN THE VALE PRE4CHOOL ICOMPANY LIMITED BY GUARANTEE> STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 1 AUGUST 2024 INCOMING RESOURCES Notes Unrestrlcted Funds Restrlcted Total Unrestrfcted Restrfcted IIHII*I Total 2023 Funds 2024 Funds Funds Incoming Resources from charitable aclivities Voluntary incorne Actiwties for generating fijnds Investment income Other income 93,328 25,809 119,137 91,742 7,411 99,153 6,196 6,196 998 998 5,409 150 5,559 5,849 81 5,929 355 355 173 173 1500 99,092 32,155 131,247 97,764 9,989 107,753 RESOURCES EXPENDED Dlrect charltable expendlturn Other ex endlture Costs of activities to enerate fijnds Govemance Gosts 124,443 6,777 131,220 111,895 7,148 119,043 108 108 Total resources ex nded 124,551 6,777 131,328 111,931 7,148 119,079 Net income I (expenditure) for the eriod {25,459) 25,378 (811 {14,167) 2,841 {11,326) Fund balanc•s brought forward Fund Dalances carried forward 294,464 29,247 323,711 308,631 26,406 335,037 269,005 54,625 323,630 294,464 29,247 323,711 The income and exp6nditure account has been prepared on the basis that all operations are continuing operations. There are no recognised gains or losses other than those passing through the income and expenditure account.

STANFORD IN THE VALE PRE4CHOOL (COMPANY LIMITED BY GUARANTEE) BALANCE SHEET AS AT 31 AUGUST 2023 2024 2023 Nota8 £ Flxed Assets Tangible Assets 269,594 272,945 CURRENT ASSETS Cash at bank (of which £32,285 is held as a designated reserve) Accounts receivable CREDITORS- Amounts falling due wlthln one year NET CURRENT ASSETS TOTAL ASSETS LESS LIABILITIES Unrestricted fund balance Restricted fund balan 54,442 53,654 1,312 1,591 104 2,848 55,650 52,397 325,244 325,342 292,959 298,095 32.285 27,247 For the financial year in question. the company was entitled to exemption under section 477 of the Companies Act 2006 in relation to small companies. No members have required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibilities in complying with the requirements for the Act and with respect to accounting records for the preparation of accounts. These accounts have been prepared in accordance with the provision applicable to companies subject to the small companies. regime. The flnanGial statsments were approved by the Board on .. .. Slgned.........,............... Claire Lewis Treasurer of the Board of Trustees STANFORD IN THE VALE PRE4CHOOL {COMPANY LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023 Accounting convention ACCOUNTING POLICIES Accounting conv8ntion The financial statements are prepared under the historical cost convention. In preparing the financial statements the charity follows best pr8dice as set out in the Statement of recommended practi￿ no. 2 "Accounting and Reporting by Charities" (SORP Revised 2005), applicable UK Accounting Standards and Companies Act 2006. The principle accounting policies in the preparation of the financial statements are set out below. The company has taken advantage of the exemption in Financial Reporting Standard No 1 from the requirement to produce a cash flow statement on the grounds that it is a small company. Incomlng resoufGes All incoming resources are induded in the Statement of Flnancial Activities when the charitable company is legally entitled to the income and the amount can be quantified with reasonable accuracy. Resources expended Expenditure is included on an accruals basis and has been dassifled under headings that aggregate all costs related to the category. Direct charitable expenditure relates to those costs directly associated with the provi8ion of childcare within the setting. Tanglble flxed a55ets and depreclatlon The pre-school capitalises all fixed assets with a value of more than £100. Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, as follows: Buildings 2%, straight line Computers 33,33%, straight line Fixtures. fittings and equipment 10.kn straight line Fund accountlng Funds held by the charity are either: Unrestricted fund8: these aro funds that can be usod in acMrdance with the Gharitable objects at the discretion of the trustees. Restricted funds: these are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restrictéd purposes. 10

1. INCOMING RESOURCES FROM CHARITABLE ACTIVITIES Unrestrictèd funds 2024 Rèstricted funds 2024 Unr8strlctsd funds 2023 Rèstrfctsd fvnds 2023 OCC grant for funded childran Fee income from unfunded children Admissions- registrab'on fees Gonsumables fees Oth8r income (sales of Pre-school branded products) OCC funding for Speaal Educational Needs and Pu il Premium 79,195 9,493 1,110 3,530 306 78,836 9,276 560 3,071 73 81 25,809 7,411
2. VOLUNTARY INCOME Unre8trlGted funds 2024 RestrfGted funds 2024 Unre¥trlGted funds 2023 RestrfGted funds 2023 Donations and other grants Grant incoma for training staff 5,252 6,196 5,849 1,079 5,252 6,196 5,849 2,579

3. DIRECT CHARITABLE EXPENDITURE Unrestrlrted funds 2024 Restricted funds 2024 Unrestrlcted funds 2023 Restrfcted funds 2023 Salaries and wages Rent and rates Material and aquipment Cleaning costs Depreciation Gifts and donations Household Support Fund Insurance School branded items Miscellaneous expenses Office supplies and software Professional fees and subscriptions Refreshments and sundries Repairs Security costs Telephone Training axpensos Utilities 96,811 1,000 2,513 1,873 8,907 88,399 1,000 2,548 1.792 4,479 6,095 727 250 2,025 1,931 678 462 1,786 405 314 68 362 293 1,613 193 1,610 100 313 1,059 273 1,347 1,027 1,015 500 3,341 57 2,393 570 122.226 9.101 41.031 7.148

4. STATEMENT OF MOVEMENTS ON RESERVES Unrestricted funds 2024 Brought forward balan￿ Inotel Surplus (deficit) for the period 294,464 (25,459) g.005 The above reserves include the following designated funds: (see Section 5 of the Trustees Report) Contingency fund (three rnonths, expenditure): Building repair and maintenance fund: Totsl £25,000 £ 7,825 £32,825 These designated funds are held as cash in the balance sheet.

5. TANGIBLE ASSETS FlxtUrn8, flttlng•, and equlpment Tot Bulldlngs Cost At 1 Septemb8r 2023 Disposals Additions At 31 August 2024 353,737 33,150 386,887 6,285 6,285 393 172 353 737 Depreclatlon At 1 September 2023 Charge for Year At 31 August 2024 191,972) (7,074) 199,046) (21,972) (2,559) (24,531) 1113,944) (9,633) (123,557) Net book value At 31 August 2023 At 31 August 2024 261,765 254,691 11,178 14,904 272,943 269,595
6. CREDITORS- Amounts falling duo In less than ono year Unrestrlcted funds 2024 Inv•l¢•• not y•t pald 105 105
7. DETAILS OF CERTAIN ITEMS OF EXPENDITURE Trustses, expenses 2024 2023 12

Number of trustees who were paid expenses Total amount paid Fees for examination or audit of the accounts The fee paid to the independent examiner of the accounts was £408. Paid 8mployees Staff Costs Unre8trfcted funds 2024 Unrestrlcted funds 2023 Gross wages, salaries, and banefits in kind Employevs National Insurance costs Pension costs Total staff costs 95,639 88,471 (414) 1,172 96.811 342 88,399 The average number of full-time equivalent employees in the year was 4, all of whom work in respect of the charitable activities of the Pre-school (staff members in the Pre-school). 13