PARISH OF BENGEO Annual Report for 2020
General Information
This report covers the period 1[st] January to 31[st] December 2020.
Bengeo is in the Diocese of St Albans and is situated mainly within the town of Hertford, but the parish also includes the rural areas of Chapmore End and Tonwell. The Parochial Church Council (PCC) has the responsibility of maintaining two churches in the parish, Holy Trinity Church and St Leonard’s Church. Holy Trinity Church, a Grade II listed building, is the main parish church and is situated in New Road, Bengeo. St Leonard’s Church is a Grade I listed building dating from approximately 1120 and is situated in St Leonard’s Road, Bengeo.
The PCC operates under the Parochial Church Council Powers Measure and appointments are made under the Church Representation Rules.
During the past year the following served as members of the PCC:
| Team Vicar: | The Reverend Robert Thompson |
|---|---|
| Associate Priest: | The Reverend David Pepper |
| Lay Reader: | Mr Bob Kelly |
| Churchwardens: | Mrs Diana Howarth and Mr Graham Squires |
Representatives on the Deanery Synod: Vacant
| Elected members: | |
|---|---|
| Until APCM 2021 | Mrs Jennifer Newton |
| Mrs Penny Andrew | |
| Mrs Pam Thain | |
| Mr John Howson | |
| Until APCM 2022 | Mrs Joanne King |
| Mr David Greely | |
| Mr Peter Shillito | |
| Until APCM 2023 | Mr David Cramphorn |
| Mrs Bridget Hersant |
Response to coronavirus
The coronavirus pandemic made 2020 a year of unprecedented challenge.
Whilst the PCC’s mission priorities remained the same – reconciliation, justice, beauty, wholeness and healing - the way that Holy Trinity church has been able to deliver activities in support of those priorities has been severely restricted.
However, the need to support people’s faith and help bring qualities such as reconciliation, wholeness and healing into people’s lives has never been more important.
In response to this challenge many members of the PCC and congregation have worked hard to deliver some truly inspiring activities that have proved popular and been highly valued by the congregation and many people in the wider community.
These activities have included:
- A new pattern of Sunday services at Holy Trinity has been developed and delivered as and when allowed for by national restrictions.
Although some of the format and content of these services has been dictated by national guidance (no singing, distancing rules limiting numbers etc), other new elements have been very well received. As we follow the ‘roadmap’ out of lockdown in 2021 the PCC will review services to ensure that improvements are retained in any new fixed arrangements.
Safe and secure services could not have taken place at Holy Trinity in 2020 without the hard work of the church wardens.
- For much of the year restrictions meant that the congregation could not come together at Holy Trinity for services in person. However, some superb work has resulted in some wonderful on-line offerings including a redesigned and upgraded website and a series of outstanding podcasts.
Thanks and gratitude go to John Howson for the excellent new website and Mike Howarth who has brought his professional expertise to producing some truly high quality podcasts and films.
Robert and the team have delivered some thoughtful, comforting and inspiring content which has been source of strength and healing for all.
Anne Sentance has also delivered a series of fantastic films for our Junior Church.
Regular Worship
The PCC is committed to enabling as many people as possible to worship.
Although attendance at church was restricted during 2020 due to the pandemic everything possible was done to enable people to worship safely together at Holy Trinity as and when permitted by national guidance.
This included a new pattern of services on Sundays comprising a 9am and 10am Holy Communion. Distancing and safety measures were introduced to minimise risk.
When restrictions meant that services could not be held in person a weekly podcast was made available online. This proved extremely popular with approximately 100 people listening to each edition.
Videos for our Junior Church were also produced and made available online.
Although unique circumstances mean that it is not particularly useful or meaningful to look at average church attendances during 2020 – during October 2020 when church services were being held at Holy Trinity the average attendance each Sunday was 50. In 2019 the average attendance each Sunday was 78.
2020 Electoral Roll
There were 99 people on the 2020 Electoral Roll prepared by Stella Saggers. The 2020 Electoral Roll has been published for fourteen days continuously in advance of the Annual Parochial Church Meeting.
Our Churches
Although scope to undertake significant building and improvement works in our churches and church estates was limited in 2020, St. Leonard's Church was redecorated with thanks to the Friends of St Leonards. There has also been an upgrade of the vestry toilets in Holy Trinity Church.
Safeguarding Policy
The PCC has complied with its duty under section 5 of the Safeguarding and Clergy Discipline Measure 2016 to have due regard to the House of Bishops’ guidance on safeguarding children and vulnerable adults and ensured that:
-
The policy statement is promoted and publicised
-
The Church’s safeguarding message is communicated
After several years of valuable service as safeguarding officer, Bridget Hersant has stood down from the position with thanks from the PCC. At the PCC meeting on 18 march 2021 its was proposed and agreed that Bob Kelly would take up the role of Parish Safeguarding Officer with Juliet Whitehead as deputy.
Bengeo’s policy concerning safeguarding Children, Vulnerable adults, and Domestic Abuse has been published and is displayed on our web site and at the entrance to the church, together with contact numbers. It has been signed off by Bob (Safeguarding Officer), Fr. Robert (as incumbent) and Graham/Diana (church wardens). Details of the Diocesan Safeguarding Officer, Mr Jeremy Hirst on 01727 818107/07867 350886, is also shown. Further information can be obtained from the Diocesan/Church websites.
Any advice please speak to Bob in confidence. Any concerns must be reported and can be brought to the attention of either the Safeguarding Officer, Vicar, Church Wardens or direct to the Diocesan safeguarding team. Emergency matters will be reported immediately to the police. Remember safety of the vulnerable is imperative and must remain confidential at all times.
The current position is that anyone performing a church role involving children or vulnerable adults, either in a supervisory capacity or alone, will require a basic or enhanced disclosure/baring check (DBS). This is normal procedure in all other organisations and is Church of England policy. Due to the restrictions over the last year there has been no applications. As lockdown eases this hopefully will change as more become involved. Please speak to Bob who will help with on-line applications.
Parish training has developed over recent months and basic on-line training is now available. This will form a safeguarding action plan to be discussed at the next PCC meeting on 15th July. On-line training takes approximately 1 hour. Any queries, again, please speak to Bob.
Deanery Synod
The Deanery Synod exists to connect parishes to one another and to the Diocese, supporting one another and sharing in issues of Ministry and Mission.
2020 has obviously been an exceptional year in our nation and the Deanery Synod was only been able to meet twice in 2020.
The first meeting took place on 8 February, with the prelude of seeing/experiencing the Forgiveness Project at Christ Church, Ware and the stories and photographs displayed around the church spoke of radical and costly forgiveness in both the spiritual and secular realm.
Having met in Christ Church, the other main topic of the meeting was how the church had been physically transformed in the last year. The Revd John Hookway spoke about the changes, inc heating, lighting, new floor, electrical wiring, energy efficiency, comfortable seats, living out the Christian calling. He challenged Synod members that we can have a narrative of hope or decline.
The Synod also met on Zoom on 12 November, with a session on Enabling our churches to flourish in the ‘New Normal’. It was led and facilitated by the Revd Harry Steele, Church Growth Officer for Hertfordshire and Associate Director of Leading your Church into Growth. He gave Seven Steps to consider when looking at growth in the current context of the pandemic:
-
Create a prayerful culture of growth Matthew 13.31 Mustard Seed. Pray specifically for growth
-
Implement an effective strategy. Matthew 6.10 Kingdom Come
-
Practice fruitful evangelism. Mark 1.17 Catching fish/people. You may feel anxious, but there’s no other way than to have a go. We need to be able to tell people our story
-
Develop engaging worship Exodus 3.5 Holy Ground. What matters is doing the worship in a planned and thoughtful way, not the churchmanship, etc. Do people see a Christian community at prayer, engaged in worship? It’s what we invite people to. So it isn’t about what we personally prefer but what will engage new people
-
Becoming an inviting and Welcoming church. Luke 14.21 Banquet. We should make sure all people are welcome. Make sure the service also gives a welcome. e.g highchairs and snacks for young children. Young families began to attend when this was done
-
Create a pathway for seekers to become disciples. Matthew 28.19 Make Disciples. The journey of faith is like stepping stones, not a big jump from one bank of the river to another. Ask: How do you make disciples? Is it working? We could have people invited, seeking even - but they need to grow
-
Begin a planned journey of growth Acts 5.14 The Early Church. Churches that plan to grow are much more likely to grow. A plan not mentioning growth will be more difficult. Collaboration is needed within the church, keep updating. The MAP can be a standing item on the PCC; what are our goals and how are they going?
Parish Share and the Diocesan Board of Finance
Colin Bird now chairs the DBF. In this time of lockdown, many parishes are having varying issues re fundraising, e.g. letting halls, sales etc. Some have historic reserves, some have run out. Others have everyone on giving schemes which weather the storm. We are currently 10% behind across the
Diocese (£1.5m). Parishes are making efforts to pay, which is excellent. Next year, we know that all of us will be financially weaker, making it very difficult to budget.
The Parish Share should not rise significantly next year due to the challenges. It is a tough situation, although we are in a better position than many other Dioceses.
The Deanery Synod will continue to act as a conduit between the parishes and the wider church. The co-ordination of Parish Share payment, concerns about staffing of the parishes, considering strategy for Christian care in the area and participating in the wider Church of England are all part of the Deanery’s work. We always encourage that relevant information is taken back to be shared more widely among our parishioners.
The Deanery Synod also provides a website for local information about parishes and churches. Find the Deanery website at www.hertfordandwaredeanery.org.uk
Financial Review
The pandemic had a significant impact on the Holy Trinity’s income in 2020 despite several generous donations from key donors helping to keep the parish financially solvent during this difficult time. Overall, the realised loss for the year was £39k, compared to a £14k surplus in 2019.
Taking account of the income for St Leonards toilets in 2019, incoming resources were down almost 40% at £83k.
The Parish Share was paid in full in 2020, but overall cash levels were significantly lower than at 31 Dec 2019 (down £28k or over 40%).
However, 2020 saw an increase in the value of investments. Even though the investments fell in the months following the pandemic, they rose as the Equity markets rallied in Q4, when Covid-19 vaccines started to be approved, and in fact ended the year being over £51k higher than 31 Dec 2019.
As a result, net assets were 1.4% higher overall (£12,716) than one year earlier. The General Fund showed an increase of approximately £13k for the year.
Reserves Policy
The PCC aims to hold a balance of between six and nine months’ running costs in current assets in the General Fund in order to smooth out fluctuations in cash flow and to meet emergencies. The target is between £59,000 and £88,000 and the year-end balance was £39,675.
D Greely Hon Secretary Holy Trinity Church Bengeo
PAROCHIAL CHURCH COUNCIL OF HOLY TRINITY WITH CHRIST CHURCH AND
ST. LEONARD, BENGEO
(Registered charity no. 1137534)
ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020
Contents: Independent examiner's report page i Statement of Financial Activities for the year ended 31 December 2020 page 1 Balance Sheet at 31 December 2020 page 2 Notes to the accounts page 3
Notes 1 to 7 are integral parts of the accounts
External - Official - Sensitive
Independent examiner’s report to the Trustees of the Parochial Church Council of Holy Trinity with Christ Church and St. Leonard, Bengeo
I report on the accounts of the charity for the year ended 31 December 2020, which are set out on pages 1 to 7.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act
-
follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act
-
state whether particular matters have come to my attention
Basis of independent examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements:
-
to keep accounting records in accordance with section 130 of the 2011 Act
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Brian Laming 49, Cowper Crescent Hertford SG14 3DZ
29 April 2021
i
External - Official - Sensitive
Statement of Financial Activities for the year ended 31 December 2020
| Note INCOMING RESOURCES Resources from donors 2a Other voluntary income 2b Trading income 2c Investment income 2d TOTAL INCOMING RESOURCES RESOURCES USED Grants - Charitable giving 3a Work of the Church 3b Fundraising costs 3c Management & Admin 3d Major works 3e TOTAL RESOURCES USED NET (RESOURCES USED) / INCOMING RESOURCES UNREALISED GAINS/(LOSSES) ON INVESTMENTS 5b TRANSFERS BETWEEN FUNDS NET MOVEMENT OF FUNDS BALANCES 1 JANUARY BALANCES 31 DECEMBER |
Unrestricted Restricted Endowment Total Funds Funds funds Funds 2020 2019 £ £ £ £ £ 54,037 2,972 - 57,009 148,565 375 282 - 657 4,732 1,162 - - 1,162 6,955 26,077 2,279 - 28,356 39,112 |
|---|---|
| 81,651 5,533 - 87,184 199,364 |
|
| 919 - - 919 73,107 96,134 2,349 - 98,483 97,346 38 472 - 510 3,011 742 11,079 - 11,821 11,708 10,574 - - 10,574 - |
|
| 108,407 13,900 - 122,307 185,172 |
|
| (26,756) (8,367) - (35,123) 14,192 44,302 - 7,281 51,583 117,813 - - - - - |
|
| 17,546 (8,367) 7,281 16,460 132,005 736,271 64,203 105,442 905,916 773,911 |
|
| 753,817 55,836 112,723 922,376 905,916 |
External - Official - Sensitive
1
Balance Sheet at 31 December 2020
| Note FIXED ASSETS Tangible fixed assets 5a Investments 5b CURRENT ASSETS Debtors 6 Deposits(at Central Board of Finance) 6 Cash and bank balances 6 LIABILITIES : amounts falling due within one year NET CURRENT ASSETS NET ASSETS FUNDS Unrestricted - General - Designated Unrestricted - Total Restricted Endowment |
37,756 798,598 3,744 42,603 39,675 |
2020 £ 836,354 86,022 - 86,022 922,376 722,427 31,390 753,817 55,836 112,723 922,376 |
2019 £ 49,353 747,015 |
|---|---|---|---|
796,368 3,064 40,174 67,970 |
|||
111,208 (1,660) |
|||
109,548 |
|||
905,916 |
|||
681,488 54,783 |
|||
736,271 64,203 105,442 |
|||
905,916 |
Approved by the Parochial Church Council on April 2021 and signed on its behalf by:
The Reverend Robert Thompson (Chairman)
The notes on pages 3 to 7 form part of these accounts.
External - Official - Sensitive
2
Notes to the accounts
1) Accounting policies
The financial statements have been prepared in accordance with the Church Accounting Regulations as amended by the Church Accounting (Amendment) Regulations 2006 together with applicable accounting standards and the Charities SORP.
The financial statements have been prepared under the historical cost convention except for the valuation of fixed asset investments, which are shown at market value.
General funds represent the funds of the Parochial Church Council (“PCC”) that are not subject to any restrictions regarding their use and are available for the general purposes of the PCC. The accounts include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body or those that are informal gatherings of church members.
Collections are recognised when received by or on behalf of the PCC. Planned giving receivable under Gift Aid is recognised only when received. Income tax recoverable on Gift Aid donations is recognised when the income is recognised. Grants and legacies to the PCC are accounted for as soon as the PCC is notified of its legal entitlement, the amount due is quantifiable and its ultimate receipt by the PCC is reasonably certain. Funds raised by the fête, garden party and similar events are accounted for gross. The diocesan parish share is accounted for when paid.
Consecrated and beneficed property of any kind is excluded from the accounts by s.96(2)(a) of the Charities Act 2011.
Movable church furnishings held by the Priest-in Charge and Churchwardens on special trust for the PCC, and which require a faculty for disposal, are accounted for as inalienable property unless consecrated. They are listed in the church's Inventory which can be inspected by arrangement with the Churchwardens. For inalienable property acquired prior to 2000 there is insufficient cost information available and therefore such assets are not valued in the accounts. Items costing more than £500 acquired since 1 January 2000 are capitalised and depreciated in the accounts over their anticipated useful economic life. The cost of the organ and other items are depreciated over ten years.
All expenditure incurred in the year on consecrated or beneficed buildings, individual items under £500 or on the repair of movable church furnishings acquired before 1 January 2000 is written off. Individual items of equipment with a purchase price of less than £500 are written off when the asset is acquired. Investments are valued at market value at 31 December.
Amounts owing to the PCC at 31 December in respect of tax reclaimable under Gift Aid, rents or other income are shown as debtors less provision for amounts that may prove uncollectable.
Short-term deposits include cash held on deposit either with the CBF Church of England Funds or with the Diocese.
Rental income from the letting of church premises is recognised when the rental is due. Interest entitlements are accounted for as they accrue.
Realised gains or losses are recognised when investments are sold. Unrealised gains or losses are accounted for on revaluation of investments at 31 December. Grants and donations are accounted for when paid over, or when awarded, if that award creates a binding obligation on the PCC.
External - Official - Sensitive
3
Notes to the accounts continued
2) Incoming resources
| 2a Resources from donors Planned giving (BACS and envelope scheme) Tax reclaimed Collections Donations (including occasional envelopes) 2b Other voluntary income Fund raising Legacies Grants 2c Trading income Magazines etc Fees 2d Investment income Dividends and interest Rent from Church Hall Total incoming resources |
Unrestricted funds General Designated Total £ 35,820 - 35,820 7,877 - 7,877 1,578 - 1,578 8,762 - 8,762 |
Restricted funds Total Funds 2020 2019 £ £ £ - 35,820 28,275 - 7,877 20,578 - 1,578 6,222 2,972 11,734 93,490 |
Restricted funds Total Funds 2020 2019 £ £ £ - 35,820 28,275 - 7,877 20,578 - 1,578 6,222 2,972 11,734 93,490 |
|---|---|---|---|
| 54,037 - 54,037 375 - 375 - - - - - - |
2,972 57,009 148,565 282 657 4,732 - - - - - - |
||
| 375 - 375 184 - 184 978 - 978 |
282 657 4,732 - 184 1,409 - 978 5,546 |
||
| 1,162 - 1,162 19,379 931 20,310 - 5,767 5,767 |
- 1,162 6,955 2,279 22,589 22,054 - 5,767 17,058 |
||
| 19,379 6,698 26,077 |
2,279 28,356 39,112 |
||
| 74,953 6,698 81,651 |
5,533 87,184 199,364 |
Dividends earned by the Hall endowment fund (see Note 5b) are restricted for use in maintaining and running the hall and are therefore included in restricted funds above.
The PCC has a policy that legacies, unless otherwise restricted by the testator, are held in a designated fund and used for significant projects.
External - Official - Sensitive
4
Notes to the accounts continued
3) Resources used
| Unrestricted funds General Designated Total £ 3a Charitable giving 919 - 919 919 - 919 3b Work of the church Parish Share 71,666 - 71,666 Clergy and training expenses 1,427 - 1,427 Church running expenses (including minor repairs) 11,065 - 11,065 Upkeep of services 2,387 - 2,387 Churchyard and Memorial garden - - - Church Hall running costs - 8,089 8,089 Website & publicity 120 - 120 Salaries and fees 1,380 - 1,380 Sunday School and other activities - - - 88,045 8,089 96,134 3c Fundraising and trading costs: Fundraising - - - Magazine etc 38 - 38 38 - 38 3d Management and Administration Professional fees - - - Admin costs 224 - 224 Depreciation - 518 518 224 518 742 3e Major works and other items Work at Church Hall - 10,574 10,574 - 10,574 10,574 Total outgoing resources 89,226 19,181 108,407 |
Unrestricted funds General Designated Total £ 919 - 919 |
Restricted funds Total Funds 2020 2019 £ £ £ - 919 73,107 |
Restricted funds Total Funds 2020 2019 £ £ £ - 919 73,107 |
|---|---|---|---|
| - 919 73,107 - 71,666 70,336 - 1,427 - - 11,065 10,495 - 2,387 2,645 2,349 2,349 386 - 8,089 7,627 - 120 972 - 1,380 4,885 - - - |
|||
| 88,045 8,089 96,134 - - - 38 - 38 |
2,349 98,483 97,346 472 472 936 - 38 2,075 |
||
| 38 - 38 - - - 224 - 224 - 518 518 |
472 510 3,011 - - - - 224 111 11,079 11,597 11,597 |
||
| 224 518 742 - 10,574 10,574 |
11,079 11,821 11,708 - 10,574 - |
||
| - 10,574 10,574 |
- 10,574 - |
||
| 89,226 19,181 108,407 |
13,900 122,307 185,172 |
The amount of £68,798 of charitable giving from the Restricted fund shown in Note 3a in the 2019 accounts represents payments made to contractors in respect of the one-off project to build toilets at St Leonard’s Church, Bengeo. This was funded by an equal amount of restricted income during 2019 from the Friends of St Leonards. The work was completed by 31 December 2019.
Major works at the Church Hall during the year related to flooring and redecoration.
External - Official - Sensitive
5
Notes to the accounts continued
4) Staff costs and Members' interests
During 2019, the PCC employed Mrs J Newton, who is a member of the PCC, as organist. She was paid £320. There were no payments in respect of National Insurance or pensions. Mrs J. Newton was not employed as organist in 2020.
5a) Tangible fixed assets
| Cost b/f Additions Total Depreciation b/f Depreciation charge for the year NBV 1 January 2020 NBV 31 December 2020 |
Lighting System Organ & furniture Hall furniture & equipment Total £ £ £ £ 30,287 80,504 5,176 115,967 - - - - |
|---|---|
| 30,287 80,504 5,176 115,967 (3,029) (59,210) (4,375) (66,614) (3,029) (8,050) (518) (11,597) |
|
| (6,058) (67,260) (4,893) (78,211) |
|
| 27,258 21,294 801 49,353 |
|
| 24,229 13,244 283 37,756 |
The organ was bought with a grant from The Friends of St Leonards in 2003 and is held in a restricted fund. Various items of furniture have been bought since with money donated specifically for the purpose. Depreciation, which represents 10% of the cost of each item, is charged against this fund.
5b) Investments
| 5b) Investments | |
|---|---|
| Units Endowment funds Holy Trinity with Christ Church Repair Fund 3,929 Expendable endowment funds Bengeo Holy Trinity Church Hall 1,584 Unrestricted funds: PCC account 1,962 Proceeds from sale of Cowper Crescent 31,582.57 |
MV 2020 MV 2019 £ £ 80,335 75,146 32,388 30,296 |
| 112,723 105,442 40,116 37,525 645,759 604,048 |
|
| 685,875 641,573 |
|
| 798,598 747,015 |
External - Official - Sensitive
6
Notes to the accounts continued
6) Analysis of current assets and liabilities by fund
| Debtors CBF deposits Cash and bank Creditors |
Unrestricted Restricted Total 2019 General Hall Legacy 3,744 - - - 3,744 3,064 20,243 5,093 10,106 7,161 42,603 40,174 12,565 8,138 7,770 11,202 39,675 67,970 - - - - - (1,066) |
|---|---|
| 36,552 13,231 17,876 18,363 86,022 109,548 |
The debtor in 2019 represents amounts receivable from HMRC in relation to Gift Aid. The creditor in 2019 represents trade creditors and accruals. The debtor in 2020 represents amounts receivable from HMRC in relation to Gift Aid
7) Fund details
| Unrestricted funds: CBF units shown at Note 5b General fund net current assets at Note 6 Legacy fund Hall fixed assets as shown at Note 5a Hall current assets at Note 6 Restricted funds – fixed assets: Lighting System as shown at Note 5a Organ & furniture as shown at Note 5a Restricted funds – current assets: Roof & fabric fund Holy Trinity with Christ Church Repair Memorial Garden and other restricted funds Flower fund Endowment funds CBF units as shown at Note 5b |
Brought forward Net increase / (decrease) before transfers and gains Transfers and unrealised gains Carried forward 641,573 - 44,302 685,875 39,915 (13,363) 10,000 36,552 17,876 - - 17,876 801 (518) - 283 36,106 (12,875) (10,000) 13,231 |
|---|---|
| 736,271 (26,756) 44,302 753,817 27,258 (3,029) - 24,229 21,294 (8,050) - 13,244 3,061 - - 3,061 4,882 2,279 - 7,161 5,749 623 - 6,372 1,959 (190) - 1,769 |
|
| 68,911 (8,367) - 55,836 105,442 - 7,281 112,723 |
|
| 905,916 (35,123) 51,583 922,376 |
External - Official - Sensitive
7
PAROCHIAL CHURCH COUNCIL OF HOLY TRINITY WITH CHRIST CHURCH AND
ST. LEONARD, BENGEO
(Registered charity no. 1137534)
ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020
Contents: Independent examiner's report page i Statement of Financial Activities for the year ended 31 December 2020 page 1 Balance Sheet at 31 December 2020 page 2 Notes to the accounts page 3
Notes 1 to 7 are integral parts of the accounts
External - Official - Sensitive
Independent examiner’s report to the Trustees of the Parochial Church Council of Holy Trinity with Christ Church and St. Leonard, Bengeo
I report on the accounts of the charity for the year ended 31 December 2020, which are set out on pages 1 to 7.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act
-
follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act
-
state whether particular matters have come to my attention
Basis of independent examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements:
-
to keep accounting records in accordance with section 130 of the 2011 Act
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Brian Laming 49, Cowper Crescent Hertford SG14 3DZ
29 April 2021
i
External - Official - Sensitive
Statement of Financial Activities for the year ended 31 December 2020
| Note INCOMING RESOURCES Resources from donors 2a Other voluntary income 2b Trading income 2c Investment income 2d TOTAL INCOMING RESOURCES RESOURCES USED Grants - Charitable giving 3a Work of the Church 3b Fundraising costs 3c Management & Admin 3d Major works 3e TOTAL RESOURCES USED NET (RESOURCES USED) / INCOMING RESOURCES UNREALISED GAINS/(LOSSES) ON INVESTMENTS 5b TRANSFERS BETWEEN FUNDS NET MOVEMENT OF FUNDS BALANCES 1 JANUARY BALANCES 31 DECEMBER |
Unrestricted Restricted Endowment Total Funds Funds funds Funds 2020 2019 £ £ £ £ £ 54,037 2,972 - 57,009 148,565 375 282 - 657 4,732 1,162 - - 1,162 6,955 26,077 2,279 - 28,356 39,112 |
|---|---|
| 81,651 5,533 - 87,184 199,364 |
|
| 919 - - 919 73,107 96,134 2,349 - 98,483 97,346 38 472 - 510 3,011 742 11,079 - 11,821 11,708 10,574 - - 10,574 - |
|
| 108,407 13,900 - 122,307 185,172 |
|
| (26,756) (8,367) - (35,123) 14,192 44,302 - 7,281 51,583 117,813 - - - - - |
|
| 17,546 (8,367) 7,281 16,460 132,005 736,271 64,203 105,442 905,916 773,911 |
|
| 753,817 55,836 112,723 922,376 905,916 |
External - Official - Sensitive
1
Balance Sheet at 31 December 2020
| Note FIXED ASSETS Tangible fixed assets 5a Investments 5b CURRENT ASSETS Debtors 6 Deposits(at Central Board of Finance) 6 Cash and bank balances 6 LIABILITIES : amounts falling due within one year NET CURRENT ASSETS NET ASSETS FUNDS Unrestricted - General - Designated Unrestricted - Total Restricted Endowment |
37,756 798,598 3,744 42,603 39,675 |
2020 £ 836,354 86,022 - 86,022 922,376 722,427 31,390 753,817 55,836 112,723 922,376 |
2019 £ 49,353 747,015 |
|---|---|---|---|
796,368 3,064 40,174 67,970 |
|||
111,208 (1,660) |
|||
109,548 |
|||
905,916 |
|||
681,488 54,783 |
|||
736,271 64,203 105,442 |
|||
905,916 |
Approved by the Parochial Church Council on April 2021 and signed on its behalf by:
The Reverend Robert Thompson (Chairman)
The notes on pages 3 to 7 form part of these accounts.
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Notes to the accounts
1) Accounting policies
The financial statements have been prepared in accordance with the Church Accounting Regulations as amended by the Church Accounting (Amendment) Regulations 2006 together with applicable accounting standards and the Charities SORP.
The financial statements have been prepared under the historical cost convention except for the valuation of fixed asset investments, which are shown at market value.
General funds represent the funds of the Parochial Church Council (“PCC”) that are not subject to any restrictions regarding their use and are available for the general purposes of the PCC. The accounts include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body or those that are informal gatherings of church members.
Collections are recognised when received by or on behalf of the PCC. Planned giving receivable under Gift Aid is recognised only when received. Income tax recoverable on Gift Aid donations is recognised when the income is recognised. Grants and legacies to the PCC are accounted for as soon as the PCC is notified of its legal entitlement, the amount due is quantifiable and its ultimate receipt by the PCC is reasonably certain. Funds raised by the fête, garden party and similar events are accounted for gross. The diocesan parish share is accounted for when paid.
Consecrated and beneficed property of any kind is excluded from the accounts by s.96(2)(a) of the Charities Act 2011.
Movable church furnishings held by the Priest-in Charge and Churchwardens on special trust for the PCC, and which require a faculty for disposal, are accounted for as inalienable property unless consecrated. They are listed in the church's Inventory which can be inspected by arrangement with the Churchwardens. For inalienable property acquired prior to 2000 there is insufficient cost information available and therefore such assets are not valued in the accounts. Items costing more than £500 acquired since 1 January 2000 are capitalised and depreciated in the accounts over their anticipated useful economic life. The cost of the organ and other items are depreciated over ten years.
All expenditure incurred in the year on consecrated or beneficed buildings, individual items under £500 or on the repair of movable church furnishings acquired before 1 January 2000 is written off. Individual items of equipment with a purchase price of less than £500 are written off when the asset is acquired. Investments are valued at market value at 31 December.
Amounts owing to the PCC at 31 December in respect of tax reclaimable under Gift Aid, rents or other income are shown as debtors less provision for amounts that may prove uncollectable.
Short-term deposits include cash held on deposit either with the CBF Church of England Funds or with the Diocese.
Rental income from the letting of church premises is recognised when the rental is due. Interest entitlements are accounted for as they accrue.
Realised gains or losses are recognised when investments are sold. Unrealised gains or losses are accounted for on revaluation of investments at 31 December. Grants and donations are accounted for when paid over, or when awarded, if that award creates a binding obligation on the PCC.
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Notes to the accounts continued
2) Incoming resources
| 2a Resources from donors Planned giving (BACS and envelope scheme) Tax reclaimed Collections Donations (including occasional envelopes) 2b Other voluntary income Fund raising Legacies Grants 2c Trading income Magazines etc Fees 2d Investment income Dividends and interest Rent from Church Hall Total incoming resources |
Unrestricted funds General Designated Total £ 35,820 - 35,820 7,877 - 7,877 1,578 - 1,578 8,762 - 8,762 |
Restricted funds Total Funds 2020 2019 £ £ £ - 35,820 28,275 - 7,877 20,578 - 1,578 6,222 2,972 11,734 93,490 |
Restricted funds Total Funds 2020 2019 £ £ £ - 35,820 28,275 - 7,877 20,578 - 1,578 6,222 2,972 11,734 93,490 |
|---|---|---|---|
| 54,037 - 54,037 375 - 375 - - - - - - |
2,972 57,009 148,565 282 657 4,732 - - - - - - |
||
| 375 - 375 184 - 184 978 - 978 |
282 657 4,732 - 184 1,409 - 978 5,546 |
||
| 1,162 - 1,162 19,379 931 20,310 - 5,767 5,767 |
- 1,162 6,955 2,279 22,589 22,054 - 5,767 17,058 |
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| 19,379 6,698 26,077 |
2,279 28,356 39,112 |
||
| 74,953 6,698 81,651 |
5,533 87,184 199,364 |
Dividends earned by the Hall endowment fund (see Note 5b) are restricted for use in maintaining and running the hall and are therefore included in restricted funds above.
The PCC has a policy that legacies, unless otherwise restricted by the testator, are held in a designated fund and used for significant projects.
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Notes to the accounts continued
3) Resources used
| Unrestricted funds General Designated Total £ 3a Charitable giving 919 - 919 919 - 919 3b Work of the church Parish Share 71,666 - 71,666 Clergy and training expenses 1,427 - 1,427 Church running expenses (including minor repairs) 11,065 - 11,065 Upkeep of services 2,387 - 2,387 Churchyard and Memorial garden - - - Church Hall running costs - 8,089 8,089 Website & publicity 120 - 120 Salaries and fees 1,380 - 1,380 Sunday School and other activities - - - 88,045 8,089 96,134 3c Fundraising and trading costs: Fundraising - - - Magazine etc 38 - 38 38 - 38 3d Management and Administration Professional fees - - - Admin costs 224 - 224 Depreciation - 518 518 224 518 742 3e Major works and other items Work at Church Hall - 10,574 10,574 - 10,574 10,574 Total outgoing resources 89,226 19,181 108,407 |
Unrestricted funds General Designated Total £ 919 - 919 |
Restricted funds Total Funds 2020 2019 £ £ £ - 919 73,107 |
Restricted funds Total Funds 2020 2019 £ £ £ - 919 73,107 |
|---|---|---|---|
| - 919 73,107 - 71,666 70,336 - 1,427 - - 11,065 10,495 - 2,387 2,645 2,349 2,349 386 - 8,089 7,627 - 120 972 - 1,380 4,885 - - - |
|||
| 88,045 8,089 96,134 - - - 38 - 38 |
2,349 98,483 97,346 472 472 936 - 38 2,075 |
||
| 38 - 38 - - - 224 - 224 - 518 518 |
472 510 3,011 - - - - 224 111 11,079 11,597 11,597 |
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| 224 518 742 - 10,574 10,574 |
11,079 11,821 11,708 - 10,574 - |
||
| - 10,574 10,574 |
- 10,574 - |
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| 89,226 19,181 108,407 |
13,900 122,307 185,172 |
The amount of £68,798 of charitable giving from the Restricted fund shown in Note 3a in the 2019 accounts represents payments made to contractors in respect of the one-off project to build toilets at St Leonard’s Church, Bengeo. This was funded by an equal amount of restricted income during 2019 from the Friends of St Leonards. The work was completed by 31 December 2019.
Major works at the Church Hall during the year related to flooring and redecoration.
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Notes to the accounts continued
4) Staff costs and Members' interests
During 2019, the PCC employed Mrs J Newton, who is a member of the PCC, as organist. She was paid £320. There were no payments in respect of National Insurance or pensions. Mrs J. Newton was not employed as organist in 2020.
5a) Tangible fixed assets
| Cost b/f Additions Total Depreciation b/f Depreciation charge for the year NBV 1 January 2020 NBV 31 December 2020 |
Lighting System Organ & furniture Hall furniture & equipment Total £ £ £ £ 30,287 80,504 5,176 115,967 - - - - |
|---|---|
| 30,287 80,504 5,176 115,967 (3,029) (59,210) (4,375) (66,614) (3,029) (8,050) (518) (11,597) |
|
| (6,058) (67,260) (4,893) (78,211) |
|
| 27,258 21,294 801 49,353 |
|
| 24,229 13,244 283 37,756 |
The organ was bought with a grant from The Friends of St Leonards in 2003 and is held in a restricted fund. Various items of furniture have been bought since with money donated specifically for the purpose. Depreciation, which represents 10% of the cost of each item, is charged against this fund.
5b) Investments
| 5b) Investments | |
|---|---|
| Units Endowment funds Holy Trinity with Christ Church Repair Fund 3,929 Expendable endowment funds Bengeo Holy Trinity Church Hall 1,584 Unrestricted funds: PCC account 1,962 Proceeds from sale of Cowper Crescent 31,582.57 |
MV 2020 MV 2019 £ £ 80,335 75,146 32,388 30,296 |
| 112,723 105,442 40,116 37,525 645,759 604,048 |
|
| 685,875 641,573 |
|
| 798,598 747,015 |
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Notes to the accounts continued
6) Analysis of current assets and liabilities by fund
| Debtors CBF deposits Cash and bank Creditors |
Unrestricted Restricted Total 2019 General Hall Legacy 3,744 - - - 3,744 3,064 20,243 5,093 10,106 7,161 42,603 40,174 12,565 8,138 7,770 11,202 39,675 67,970 - - - - - (1,066) |
|---|---|
| 36,552 13,231 17,876 18,363 86,022 109,548 |
The debtor in 2019 represents amounts receivable from HMRC in relation to Gift Aid. The creditor in 2019 represents trade creditors and accruals. The debtor in 2020 represents amounts receivable from HMRC in relation to Gift Aid
7) Fund details
| Unrestricted funds: CBF units shown at Note 5b General fund net current assets at Note 6 Legacy fund Hall fixed assets as shown at Note 5a Hall current assets at Note 6 Restricted funds – fixed assets: Lighting System as shown at Note 5a Organ & furniture as shown at Note 5a Restricted funds – current assets: Roof & fabric fund Holy Trinity with Christ Church Repair Memorial Garden and other restricted funds Flower fund Endowment funds CBF units as shown at Note 5b |
Brought forward Net increase / (decrease) before transfers and gains Transfers and unrealised gains Carried forward 641,573 - 44,302 685,875 39,915 (13,363) 10,000 36,552 17,876 - - 17,876 801 (518) - 283 36,106 (12,875) (10,000) 13,231 |
|---|---|
| 736,271 (26,756) 44,302 753,817 27,258 (3,029) - 24,229 21,294 (8,050) - 13,244 3,061 - - 3,061 4,882 2,279 - 7,161 5,749 623 - 6,372 1,959 (190) - 1,769 |
|
| 68,911 (8,367) - 55,836 105,442 - 7,281 112,723 |
|
| 905,916 (35,123) 51,583 922,376 |
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