## **Clare Hall, Cambridge Annual Report and Financial Statements for the year ending 30 June 2021**
## **Governing Body Year ended 30 June 2021**
Visitor: Chancellor of the High Court, Sir Geoffrey Vos
## **MEMBERS OF THE GOVERNING BODY**
President: Professor Alan Short*
Fellows under Titles A, B, C and D (in order of Election)
|Professor Charles Smith
|1993|Dr Nicole Cuunjieng|2017|
|---|---|---|---|
|Professor Maria Spillantini
|1994|Dr Pietro Lio*
|2017|
|Dr Robert Carlyon
|1996|Mr Ian Strachan*
|2017|
|Professor Andrew Blake*|2000|Professor Stephen Toope|2017|
|Professor Alan Short*
|2002|Professor Manohar Bance|2018|
|Dr Anthony Street
|2002|Dr Ems Lord|2018|
|Dr Ian Farnan*|2002|Dr Li Su|2018|
|Dr Lori Passmore
|2005|Professor George van Kooten*|2018|
|Dr Elizabeth Rowe
|2009|Professor Hugh Markus*
|2018|
|Dr Sohini Kar-Narayan|2009|Dr Bipasha Chakraborty
|2019|
|Dr Wai Yi Feng|2010|Dr Christopher Jenkins
|2019|
|Professor Hasok Chang
|2011|Dr Adrian Mihai|2019|
|Professor Richard McMahon|2013|Dr Juan Rodriguez-Molina
|2019|
|Dr Karen Ersche|2013|Dr Boyang Shen|2019|
|Ms Helen Pennant*
|2013|Dr Gianluca Amadei|2020|
|Dr Annamaria Motrescu-Mayes|2013|Dr Hannah Gaffney|2020|
|Dr Lucia Tantardini
|2013|Dr Qiaojinj Lin|2020|
|Dr Khaled Soufani|2016|Dr Brynja Thorgeirsdottir|2020|
|Sir Mene Pangalos
|2016|Dr Tianren Yang|2020|
|Dr Mario Amado-Montero|2017|Dr Holly Hedgeland*|2021|
|Professor Emilio Artacho|2017|Dr Stuart Dalziel|2021|
|Dr Tobias Baldauf|2017|Dr Madeline Lancaster|2021|
|Dr Carolyn Cobbold|2017|Dr Jingyi Zhao|2021|
President of GSB* Vice-President of GSB*
*Members who are also members of Council
**Senior Officers of Clare Hall as at 30 June 2021**
President Professor Alan Short Vice- President Helen Pennant Senior Tutor Dr Holly Hedgeland Bursar Mr Ian Strachan
1
**Clare Hall, Cambridge Annual Report and Financial Statements for the year ending 30 June 2021**
## **Professional Advisers**
## **Auditors**
Peters Elworthy & Moore Salisbury House Station Road Cambridge CB1 2LA
## **Bankers**
Barclays Bank plc St Andrews Street Cambridge CB2 3AA
## **Investment Fund Managers**
The Charities Property Fund Savills Investment Management LLP 33 Margaret Street London W1G 0JD Cambridge University Endowment Fund University of Cambridge Investment Office The Old Schools Trinity Lane Cambridge CB2 1TN
## **Solicitors**
Ashton KCJ Chequers House 77 – 81 Newmarket Road Cambridge CB5 8EU
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**Clare Hall, Cambridge Annual Report and Financial Statements for the year ending 30 June 2021**
## **Report of the Governing Body, Year ended 30 June 2021**
The Members of the Governing Body present the audited financial statements for the year ended 30 June 2021.
Founded in 1966 as a centre for advanced study, Clare Hall is a graduate college of the University of Cambridge. It was incorporated by Royal Charter on 22 October 1984 and is an autonomous, selfgoverning community of scholars. In accordance with its Statutes, the control of the College as a place of education, learning and research is vested in the Governing Body, which is responsible for administering the College’s estates and property. The Council members are nominated by the Governing Body and manage all operational matters. The Finance Committee consists of the President, the Vice President, the Bursar and four other members of the Governing Body, elected by the Governing Body. The Finance Committee exercises the authority delegated to it by the Governing Body to manage, in accordance with general policies laid down from time to time by the Governing Body, the land, property and investments of the College and its financial affairs in general and to direct the Bursar in the performance of their financial duties.
## **Scope of the financial statements**
The financial statements cover the activities of the College during the year ended 30 June 2021 and the net assets as at that date. The College has no subsidiaries.
As a registered charity, the College is regulated by the Charity Commission, CC No. 1137491.
These accounts are presented in the format of the Recommended Cambridge College Accounts (RCCA), which comply with the Further and Higher Education SORP (Statement of Recommended Practice: Accounting for Further and Higher Education, adopted for accounting periods beginning after 1 January 2015).
## **Objects**
The objects of the College are set out in its Royal Charter, effective from 1 January 1984. The College aims:
- To remain an independent graduate college within the University of Cambridge, dedicated to advanced study;
- To bring together research scholars of different nationalities and academic disciplines and to promote academic research of the highest quality by Fellows and postgraduate students;
- To integrate fully into the fabric of academic life senior visitors who come to Cambridge on study leave together with their spouses and partners;
- To encourage interdisciplinary links between scholars from all over the world;
- To achieve excellence in education at postgraduate level; and
- To maintain and enhance the endowments and benefactions, buildings and grounds of the College for the benefit of future generations.
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**Clare Hall, Cambridge Annual Report and Financial Statements for the year ending 30 June 2021**
## **Report of the Governing Body, Year ended 30 June 2021**
## **Public Benefit**
In carrying out the governance of the College, the Governing Body has paid due regard to the published guidance from the Charity Commission on public benefit and requirements under the Charities Act 2011.
The College provides, in conjunction with the University of Cambridge, an education which is recognised internationally as being of the highest standard for some 200 fee paying graduate students. This education develops students academically and advances their leadership qualities and interpersonal skills, and so prepares them to play full and effective roles in society. In the financial year under consideration, the College members graduating achieved 19 PhDs and 30 Masters-level degrees (2019-20: 14 and 48 respectively). A number of additional students have completed their courses, but deferred graduating because of Covid restrictions.
In particular, the College provides:
- teaching facilities and pastoral, administrative and academic support for all students through its tutorial and mentoring systems; and
- social, cultural, musical, recreational and sporting facilities which enable each of its students to realise their academic and personal potential to the full whilst studying at the College.
The College advances research through:
- providing 26 Research Fellowships to outstanding young academics in the early stages of their careers, which enables them to develop and focus on their research in this formative period before they undertake the full teaching and administrative duties of an academic post;
- supporting the research work of its other Fellows by promoting interaction across disciplines and providing facilities for seminars; and
- fostering academic networking by encouraging visits from outstanding academics from abroad as Visiting Fellows and Visiting Scholars.
The resident members of the College, both students and Fellows, are the primary beneficiaries and are directly engaged in education, learning or research. More widely, beneficiaries also include: students and academic staff from other colleges in Cambridge and the University of Cambridge, visiting academics from other higher education institutions and visiting alumni of the College who have an opportunity to attend educational events at the College and to use its academic facilities. The College maintains a Library, which provides a valuable resource for students and Fellows of the College. The general public is also able to attend various educational activities in the College such as lectures, seminars, concerts and art exhibitions.
The College admits students who have the highest potential for benefiting from the education provided by the College and the University, regardless of their financial, social, religious or ethnic background:
- there are no geographical restrictions in the College’s objects and students and academic staff of the College are drawn from across the UK and internationally;
- there are no age restrictions in the College’s objects but students of the College are predominantly aged 21 years and above; and
- there are no religious restrictions in the College’s objects and members of the College have a wide variety of faith traditions or none.
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## **Clare Hall, Cambridge Annual Report and Financial Statements for the year ending 30 June 2021**
## **Report of the Governing Body, Year ended 30 June 2021**
The focus of the College is strongly academic and students are required to satisfy high academic entry requirements.To support the costs of graduate students, the College provides various scholarships and bursaries, to help fund fees and living costs. The total awarded in 2020-21 was £153,262 (2019-20 £180,130). The College also supports students through a grant scheme to assist with attendance at conferences and travel grants. The total awarded in 2020-21 was £5,901 (2019-20 £7,944). In addition to other programmes, the College operates a scheme for students in financial hardship. The total awarded in 2020-21 was £15,505 (2019-20 £24,930). To raise educational aspiration and attract outstanding applicants who might not otherwise have considered applying to Clare Hall, the College provides guidance and information for prospective applicants on the College website and through staff in its Tutorial Office.
In order to fulfil its charitable purposes of advancing education, learning and research, the College employs a number of Fellows as Tutors and senior administrative officers. All serve as members of the College Governing Body. The employment of the President and Fellows is undertaken with the intention of furthering the College’s aims and their employment directly contributes to the fulfilment of those aims. The private benefit accruing to the President and Fellows through salaries, stipends and employmentrelated benefits is objectively reasonable, measured against academic stipends generally; moreover annual pay increases normally follow national settlements applying to the university sector. Without the employment of Fellows, the College could not fulfil its charitable aims as a college in the University of Cambridge.
## **Funding**
The College funds its activities through academic fees, by charging for student and Visiting Fellows’ accommodation and catering services, from investment income, and through individual and corporate donations and bequests. The College does not use an external fundraiser.
## **Achievements and Performance**
The College’s goal is to promote an international community of Cambridge academics, post-graduate students and visiting scholars to make Clare Hall an outstanding College of Advanced Study.
The five key performance objectives set by the Governing Body are as follows:
- _(i) To raise funds for the endowment, for future major projects and for student support;_
- _(ii) To attract Visiting Fellows of international standing;_
- _(iii) To ensure that students enjoy the Clare Hall experience;_
- _(iv) To ensure that the College operates efficiently and effectively; and,_
- _(v) To progress with the refurbishment of communal spaces._
During the year under review the impact of the Covid-19 pandemic severely restricted the ability of the College to make progress on the above objectives. However, despite the challenges faced, there have been a number of positive developments, including:
- a restructuring of Development, alumni and communications, increasing engagement with College members, in particular, a strengthened social media presence and a number of well attended on-line events;
- a strong, active Graduate Student Body, organising and supporting many successful and imaginative activities to support students during periods of lockdown;
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## **Clare Hall, Cambridge Annual Report and Financial Statements for the year ending 30 June 2021**
## **Report of the Governing Body, Year ended 30 June 2021**
- the appointment of a number of new members of staff, including the appointment of Dr Holly Hedgeland as Senior Tutor; and,
- ongoing maintenance and improvement works across the estate.
## _Covid 19_
The financial statements reflect the impact of the pandemic and, although the College has been relatively resilient to some of the negative financial effects, there has still been a loss of income during the period under review.
## _Income_
Occupancy of student accommodation remained above 50% throughout the lockdown period, which mitigated the loss of rental income. Our catering operations continued to deliver exceptional quality meals, albeit with a restricted service, and we lost our relatively small summer 2020 conference and events activities. Overall, income from accommodation, catering and conferences reduced from £1,649,721 in 2019-20 to £923,089 a reduction of over £726,000. Income from academic fees, and from investments, both showed small increases on the prior year. The College records with gratitude the receipt of a grant from the Colleges Fund during the year totalling £65,000 (2019-20 £nil), which, by exception, has been allowed to be applied to Unrestricted Funds.
## _Expenditure_
Given the reductions in income, tight control of discretionary expenditure and the general reduction in the level of operations contributed to a compensating, but not equivalent, reduction in operating expenses. These measures have resulted in a decrease in operating expenditure from £4,298,088 in 201920 to £3,737,217 in 2020-21.
The College has continued to provide the highest level of services and support to the students, Fellows, Visiting Fellows and College Members. This has included additional resources in the Tutorial team to support students affected by the pandemic, with special Covid hardship grants being awarded to students in particular need. The College is continuing to maintain the quality of its IT infrastructure and capacity, and to improve cleaning, safety and security across the College site. The health and safety of all College members has been an absolute priority throughout the year.
## _Alumni relations, Communications and Marketing_
A restructured Alumni Relations team has continued to build engagement with the alumni base, and a new focus on communications and marketing has improved the profile of the College. Together, this has contributed to the generation of £219,586 in total donations (2019-20 £361,315). In accordance with good practice for charities, the College is registered with the Fundraising Regulator.
## _Visiting Fellows_
Throughout the year the College has continued to attract applications from top quality Visiting Fellows These senior academics with established reputations are one of the most important constituents of the College. The majority of Visiting Fellows left College early as a result of the lockdown and a number of Visiting Fellowships awarded for 2020-21 have being deferred, which has had a significant impact on our income. Very pleasingly most visits have been deferred rather than cancelled and many Visiting Fellows are now planning to visit the College from the 2021-22 academic year.
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## **Clare Hall, Cambridge Annual Report and Financial Statements for the year ending 30 June 2021**
## **Report of the Governing Body, Year ended 30 June 2021**
## **Financial Review**
## **Changes to the Financial Statements**
The financial statements are presented in in accordance with the Recommended Cambridge Colleges Accounts (RCCA). The statements comply with the FE/HE SORP and FRS102.
## **Statement of Comprehensive Income and Expenditure**
The single Statement of Comprehensive Income and Expenditure (‘the SOCIE’) features three columns: Unrestricted, Restricted and Endowment Income, so that the various income and expenditure flows can be shown separately. All donations and investment gains are included as income in the SOCIE.
Unrestricted Income and Expenditure shows a net gain of £745,785 compared to the 2019-20 net deficit of £792,338. This significant increase in net gain is entirely the result of the unrestricted, unrealised gain on investments of £1,219,869. The unrestricted deficit before the investment gain was £724,540, compared to a deficit of £626,136 in 2019-20.
Restricted Income includes all donations which are deemed to be restricted. There have been several specific donations during the year amounting to £64,914 (2019-20 £195,708).
Endowment Income of £1,102,397 (2019-20 £1,076,659) represents income from all invested endowment funds,where the capital cannot be spent as income. Endowment returns transferred consist of £624,838 (2019-20 £610,250) to Unrestricted Reserves and £477,559 (2019-20 £466,409) to Restricted Reserves.
Maintenance of buildings A planned rolling maintenance programme seeks to ensure that the estate is maintained to the highest standard. Expenditure on routine repairs, maintenance, plumbing, electrical, and painting works carried out during the year amounted to £209,028 (2019-20 £282,395).
## **Statement of Changes in Reserves**
The Statement of Changes in Reserves shows total funds of £39.2m held by the College at 30 June 2021 comprising £11.4m in unrestricted funds, of which £2.286m (2020 £1.268m) is free reserves; £6.0m is attributable to restricted funds and £21.8m to the endowment. No material amounts have been designated or otherwise committed at the year end. There have been no material additions to the unrestricted endowment since 2007. The strategic objectives of the College include raising further unrestricted funds to strengthen reserves and to cover eventualities, such as future capital acquisitions, exceptional items, emergencies and general contingencies.
## **Balance Sheet**
The operational fixed assets continue to be carried at historical cost or existing depreciated replacement cost values. Heritage assets are included using a reasonably ascertained (partial) valuation and the Balance Sheet includes the College’s estimated share of the Universities Superannuation Scheme pension liability. No accrual has been made for holiday pay as this is deemed immaterial.
Creditors include a payment of £54,660 (2019-20 £16,605) due to the University for Composition Fees and which has since been paid.
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## **Clare Hall, Cambridge Annual Report and Financial Statements for the year ending 30 June 2021**
## **Report of the Governing Body, Year ended 30 June 2021**
The Balance Sheet liabilities include provisions for pension scheme liabilities as follows:
- The deficit for the Cambridge College’s Federated Pension Scheme [CCFPS] of £693,512 has decreased from £875,784 last year.
- The deficit for the Universities Superannuation Scheme of £102,582 compares with a deficit of £120,099 last year.
Note 25 to the accounts details the impact of events since the year end on the provision for the obligation to fund the deficit on the USS pension scheme
Total net assets have, therefore, increased by £4,989,855 over the previous year, arising from the gain on investments of £5,345,125, the actuarial gain on pension scheme liabilities of £250,456, offset by the deficit on the College’s operating activities of £605,726.
## **Cash flow and Treasury Management**
At the end of the financial year the College held a cash balance of £1,188,843 (2020 £397,001). This included an amount of £54,660 (2020 £16,605) due to the University in respect of the balance of fees for 2020-21. During the year it was necessary to drawdown £1m from the endowment to replenish cash which had been utilised to fund the deficit. At 30 June 2021, the College had outstanding loans of £3.4m from Barclays Bank plc. £1.9m of this was borrowed in 2018 on a five-year medium term facility to fund the acquisition of No. 4 Herschel Road, £1m of this was taken out in 2001 to help fund the acquisition and refurbishment of other properties in Herschel Road and the balance of £0.5m was borrowed in January 2009. The availability of short-term overdraft facilities has been negotiated with Barclays Bank for use if required.
## **The Endowment and Investment Performance**
Since June 2010 the major part of the College’s endowment has been invested in the Cambridge University Endowment Fund (CUEF).
The CUEF is effectively a unit trust, in which the College has purchased units, and from which it receives a monthly dividend. The total number of units held with CUEF at 30 June 2021 was 448,568 at £69.96 each, with a value of £31.4m (30 June 2020: 463,789 at £58.41 each, with a value of £27.1m). The distribution rate for the University's financial year to 31 July 2021 was 223.17 pence per unit. In order to meet its long term objective of increasing asset values, after paying distributions, by 1% more than inflation, the fund has a revised objective of achieving total returns of CPI plus 5% per annum. The fund has been reporting against this objective with effect from 1 July 2019. The proportion of the College's endowment funds invested in the CUEF represents 94.1% of the total endowment funds (2020 93.4%). The remaining 5.9% (2020 6.6%) continues to be held with the Charities Property Fund to add diversification to the asset allocation of investments.
The asset allocation of the CUEF as at 30 June 2021 is shown below, representing a transitional point towards a target asset allocation.
|owards a target asset allocation.|||
|---|---|---|
|**Asset Class**|**Allocation 2021 %**|**Allocation 2020 %**|
|Public equities|43|47|
|Real assets (including property)|10|9|
|Absolute return (includinghedge funds)|11|8|
|Credit strategies|3|5|
|Fixed interest (includingcash)|13|16|
|Private investments|20|15|
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## **Clare Hall, Cambridge Annual Report and Financial Statements for the year ending 30 June 2021**
## **Report of the Governing Body, Year ended 30 June 2021**
The day-to-day management of non-property assets is delegated to the Cambridge University Endowment Fund (CUEF). Performance is monitored against a customised benchmark made up of 50% FTSE All-Share Index, 25% MSCI AC World Index and 25% FTA UK Government All Stocks Index. The WM unconstrained ex property Charity Universe is used as an additional benchmark in order to compare the investment managers’ performance with that of their peers.
## **Reserves policy**
The College’s reserves policy is to maintain sufficient free reserves to enable it to meet its short-term financial obligations. In the long-term, the College aims to continue to meet its charitable objectives in perpetuity and to seek to build up its reserves so as to support this aim.
The Governing Body has set a target for free reserves of six month’s expenditure on charitable activities, currently approximately £2m. However, should the College experience cash-flow difficulties, the Governing Body would, initially, review and defer discretionary capital and maintenance expenditure currently included within the Estate Action Plan. Should significant benefactions not be received, then further cash shortfalls will have to be met by realisations from the endowment. Such actions have been required during the year under review.
At 30 June 2021 the College had total funds of £39.2m (2020 £34.2m), comprising £11.4m in unrestricted funds, of which £2.286m is free reserves, after deduction of tangible fixed assets and heritage assets. Unrestricted funds have increased in the current year as a result of, principally, the increase in the valuation of investments, and the actuarial gain on pension liabilities.
Free reserves have increased from £1.268m at 30 June 2020 to £2.286m at 30 June 2021, as a result of the surplus on unrestricted reserves for the year. The Trustees are satisfied that the College has sufficient reserves to meet its current and future financial obligations and its charitable objectives in the long term. However the financial consequences of an extended pandemic would seriously damage the College’s financial position, potentially requiring substantive restructuring of its operations.
## **Principal Risks and Uncertainties**
The major risks to which the College is exposed, as identified by the Governing Body, have been reviewed and control systems have been established to mitigate those risks. A Risk Register has been prepared for approval and continuing review by the Governing Body with the main strategic risks grouped under four headings: Governance, Academic, Financial Health and Operations. College committees monitor these risks on an ongoing basis and conduct an annual review of the main strategic risks for which each committee is responsible.
During the year the College has carried out its annual Health and Safety Review and a Fire Risk Assessment. Regular testing includes fixed wiring, portable appliances, fire alarms, emergency lighting and fire extinguishers.
Health and Safety has been a key risk during the current year, with the College developing specific policies and procedures in response to the evolving covid pandemic.
Planned Preventative Maintenance continues to provide considerable mitigation of key property risks, and there is improved maintenance and management of the swimming pool and gym.
Page 9
Clare Hall, Cambridge
Annual Report and Financial Statements for the year ending 30 June 2021
Report of the Governing Body) Ycat ended 30 June 2021
Energy Conservation
The G)llege ain to duce irs energvconsumpiion each Irar through use of enet¥y-efficienc boile and
lighting, improved insulation and dUCed waste. The C£)llege is pan of the Cambridge G)lleges
pUrchaSg consorttury which Thill help to mitigaie cuent increases in enew co$. As well as setting
up clear processes for improving environmental rfornIace in such a5 enew use, recjcling and
$taab travel, the College has ako considered ryaer enviroturrntal issues such as biodiversiry,
procuremenT, Sustainable food and enswing that all budding Wod and refUlshments a undenaken
ai the highest standards of insuhtion and enetgy efficiency.
Future Plans
The budget for 2021-22 is for a further of OFerating def1[. cogniSing that the effects of the
pandemic continue, and that the contin$ io be a tisk of funher restricrions on llege life.
Specrfic objectives have been set to increase Incon frn accommodation, donaiions. and conferences
and events. It is pleastng to repon thai confirnrd studen( nurnbern for the 2021-22 academic ar
be in line with taet, which is encourdging for fee inconr and for ntIl Incon fM student
accommodauotL We are currendy anticipating that all of our avai]able srudent roon will be accupied.
Ir is atso p)sitive to note thai Visiting Fellow 4pplKauons and arrivals planned for 2021-22 have
recovered to 2019 leveb. We have notrd thai a shonfall of Visiiing Fellows has a significant financial
impact. PL1ns being put in place 10 focus on welcomins back Visiting FelloThs, and on giving them
the best Possible experience during their lin ai ar Hall.
The College has established an Access and Equaliry W01ng Group duiing the year. Ththich has already
made a number OE important recommendations, and TrI1 continue to add ss these importani issues.
The Finance Committee s¥711 be continuing to consider the College's investn¢ in Ihe EndoThTnent Fund,
in the context of (he D1VestnE Resolutions passed by the Goveming Body in 2019. And an ongoing
review of govemance has ideniified a number of impn)venrnts to be Consi&d.
Finally, rhe Governlng Body notes, v/ith deep sadness, the death of Professor Richard Ede Founding
Fellow, dear friend and colleague, whose vision for a College of Advanced Study lÉves on in the aa
Hall Ihat we see today.
Appll)ved by the Governing Body on 24 Novernr 2021
and signed on their behalf
Professor C Alan Short
PJ1e*l
Page 10
**Clare Hall, Cambridge Annual Report and Financial Statements for the year ending 30 June 2021**
## **Report of the Governing Body, Year ended 30 June 2021**
## **Corporate Governance**
1. The following statement is provided by the Governing Body to enable readers of the financial statements to obtain a better understanding of the arrangements in the College for the management of its resources and for audit.
2. The College is a registered charity (registered number 1137491) and subject to regulation by the Charity Commission for England and Wales. Overall management and control are delegated to the members of the Council by the Governing Body, and they are responsible for ensuring compliance with charity law, other statutory duties and operational matters. It is the duty of the Council to keep under review the effectiveness of the operating processes, performance, systems and controls.
3. The Governing Body is assisted by a number of Committees. Council Finance Committee Official Fellowship Committee Fellowship Committee
4. It is the duty of the Finance Committee to keep under review the effectiveness of the College’s internal systems of financial and other controls; to advise the Governing Body on the appointment of external auditors; to consider reports submitted by the auditors; to monitor the implementation of recommendations made by the auditors; and to make an annual report to the Governing Body. Membership of the Finance Committee includes the President, Vice President and Bursar ex officio, plus 4 other members of the Governing Body, to include the Senior Tutor, or a Tutor, with the Graduate Student Body President in attendance.
5. The principal officers of the College during the year were: President Professor Alan Short Vice President Helen Pennant Senior Tutor Dr Holly Hedgeland Bursar Ian Strachan
6. There are Registers of Interests of Members of the Governing Body, the Finance Committee and of the senior administrative officers. Declarations of interest are made systematically at meetings.
7. The Members of the Governing Body during the year ended 30 June 2021 are set out on page 1. Members of Council are identified with an asterisk.
Page 11
Clare Hall, Cambridge
Annual Report and Financial Statements for the year ending 30 June 2021
Repon of the Govetning Bodyi Year ended 30 June 2021
Statement of Internal Control
The Goveming Body i£ responsible for nuinining a sound sleM of internal control thai
SUPFK)rts the aclllevenrni of Folicy, aims and objecuves while safeguarding Ihe public and other
funds and asseis for Th&ich the Goveming Body is resp)nsible, in accotdance Thith the Qillege s
Sratutes.
The $teM of internal control is designed io manage rather than eliminate the risk of failu 10
achieve policies, aitns and ob)eIveS. it thef0 provi&s reasonable but noi absoluie assurance
of effectiveness.
The s)Stem of internal conttDI ifj &signed to ideniify the piincipal ri8ks TO the achievement of
policies, aims and objectives, 10 evaluate the nature and exteni of those nsks and to manage them
efficiencly, effectively and economically. This process was in p]ace for the ar en&d 30 June
2021 and up (o the da of appff)val of these financial statements.
The Goveming Body is REsponsible for reviewing the overall effectiveness of the sreM of
internal control. As part of its supervision of the Q)llege's activities, Council identifies and
Conside the major tisks to which the Q)Uege is exp)sed, and establishes sleMS and pll)cedutts
to nunage those risks which have been caiegoiised under four headings, as folloTAS: Govemance,
Academic, Financial Health and Operauons.
The Goveming Bodls review of che effeciiveness of the sTrstem of internal control is infom*d
by the work of the various Committees, by the Butsar, and by the G)llege office, who have
responsibiliry for the develOpnnE and maintenance of the intemal contN)I framewo& and by
comments mde by the ememal auditors in their Audii matte and other ttpon5.
Approved by the Goveming Body on 24 Nbvember 2021
and sign
rofessor C Alan Short
Iliyj-ideiil
cha
Page 12
## **Clare Hall, Cambridge Annual Report and Financial Statements for the year ending 30 June 2021**
## **Statement of Responsibilities of the Governing Body**
The Finance Committee is responsible for ensuring that there is an effective system of internal control and that accounting records are properly kept. It is the duty of the Bursar to present audited financial statements for each financial year, prepared in accordance with the Statutes of the University, to the Governing Body.
In causing the financial statements to be prepared, the Governing Body has ensured that:
- Suitable accounting policies are selected and applied consistently;
- Judgements and estimates are made that are reasonable and prudent; and
- Applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements.
The Governing Body is satisfied that the College has adequate resources to continue in operation for the foreseeable future. The financial statements are accordingly prepared on a going concern basis.
The Governing Body has taken reasonable steps to ensure that there are appropriate financial and management controls in place to safeguard the assets of the College and prevent and detect fraud.
Any system of internal financial control, however, can only provide reasonable, not absolute, assurance against material misstatement or loss.
Page 13
## **Clare Hall, Cambridge Annual Report and Financial Statements for the year ending 30 June 2021**
## **Independent Auditors’ Report to the Governing Body of Clare Hall**
## **Opinion**
We have audited the financial statements of Clare Hall (the ‘College) for the year ended 30 June 2021 which comprise the Statement of Comprehensive Income and Expenditure, the Statement of Changes in Reserves, the Balance Sheet, the Cash Flow Statement and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).
In our opinion, the financial statements:
- give a true and fair view of the state of the College’s affairs as at 30 June 2021 and of its incoming resources and application of resources for the year then ended;
- have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and
- have been prepared in accordance with the requirements of the Charities Act 2011 and the Statutes of the University of Cambridge.
## **Basis for opinion**
We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditors’ responsibilities for the audit of the financial statements section of our report. We are independent of the College in accordance with the ethical requirements that are relevant to our audit of the financial statements in the United Kingdom, including the Financial Reporting Council’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
## **Conclusions relating to going concern**
In auditing the financial statements, we have concluded that the Trustees’ use of the going concern basis of accounting in the preparation of the financial statements is appropriate.
Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the College's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.
Our responsibilities and the responsibilities of the Trustees with respect to going concern are described in the relevant sections of this report.
## **Other information**
The Governing Body are responsible for the other information. The other information comprises the information included in the Annual Report other than the financial statements and our auditors’ report thereon. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.
Page 14
## **Clare Hall, Cambridge Annual Report and Financial Statements for the year ending 30 June 2021**
In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit, or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.
We have nothing to report in this regard.
## **Opinion on other matters prescribed by the Statutes of the University of Cambridge**
In our opinion based on the work undertaken in the course of the audit:
- The contribution due from the College to the University has been computed as advised in the provisional assessment by the University of Cambridge and in accordance with the provisions of Statute G,II, of the University of Cambridge.
## **Matters on which we are required to report by exception**
In the light of the knowledge and understanding of the College and its environment obtained in the course of the audit, we have not identified material misstatements in the Report of the Governing Body.
We have nothing to report in respect of the following matters in relation to which the Charities (Accounts and Reports) Regulations 2008 require us to report to you if, in our opinion:
- sufficient accounting records have not been kept; or
- the financial statements are not in agreement with the accounting records; or
- we have not received all the information and explanations we require for our audit.
## **Responsibilities of the Governing Body**
As explained more fully in the responsibilities of the Governing Body statement set out on page 13, the Governing Body are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the Governing Body determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.
In preparing the financial statements, the Governing Body are responsible for assessing the College’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the Trustees either intend to liquidate the College or to cease operations, or have no realistic alternative but to do so.
Page 15
## **Clare Hall, Cambridge Annual Report and Financial Statements for the year ending 30 June 2021**
## **Auditors’ responsibilities for the audit of the financial statements**
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an Auditors’ report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.
Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:
Our approach to identifying and assessing the risks of material misstatement in respect of irregularities, including fraud and non-compliance with laws and regulations, was as follows:
- the engagement partner ensured that the engagement team collectively had the appropriate competence, capabilities and skills to identify or recognise non-compliance with applicable laws and regulations;
- we identified the laws and regulations applicable to the College through discussions with Trustees and other management, and from our knowledge and experience of the education sector;
- we obtained an understanding of the legal and regulatory framework applicable to the College and how the College is complying with that framework;
- we obtained an understanding of the College’s policies and procedures on compliance with laws and regulations, including documentation of any instances of non-compliance;
- we identified which laws and regulations were significant in the context of the College. The Laws and regulations we considered in this context were Charities Act 2011 , the Statutes of the University of Cambridge and taxation legislation. We assessed the required compliance with these laws and regulations as part of our audit procedures on the related financial statement items;
- in addition, we considered provisions of other laws and regulations that do not have a direct effect on the financial statements but compliance with which might be fundamental to the College’s and the Group’s ability to operate or to avoid material penalty; and
- identified laws and regulations were communicated within the audit team regularly and the team remained alert to instances of non-compliance throughout the audit.
We assessed the susceptibility of the College’s financial statements to material misstatement, including obtaining an understanding of how fraud might occur, by:
- making enquiries of management as to where they considered there was susceptibility to fraud, their knowledge of actual, suspected and alleged fraud; and
- considering the internal controls in place to mitigate risks of fraud and non-compliance with laws and regulations.
Page 16
## **Clare Hall, Cambridge Annual Report and Financial Statements for the year ending 30 June 2021**
To address the risk of fraud through management bias and override of controls, we;
- tested journal entries to identify unusual transactions;
- assessed whether judgements and assumptions made in determining the accounting estimates set out in the accounting policy were indicative of potential bias; and
- investigated the rationale behind significant or unusual transactions.
In response to the risk of irregularities and non-compliance with laws and regulations, we designed procedures which included, but were not limited to:
- agreeing financial statement disclosures to underlying supporting documentation;
- reviewing minutes of meetings of those charged with governance;
- enquiring of management as to actual and potential litigation and claims; and
- reviewing correspondence with relevant regulators and the College’s legal advisors.
There are inherent limitations in our audit procedures described above. The more removed that laws and regulations are from financial transactions, the less likely it is that we would become aware of noncompliance. Auditing standards also limit the audit procedures required to identify non-compliance with laws and regulations to enquiry of the directors and other management and the inspection of regulatory and legal correspondence, if any.
Material misstatements that arise due to fraud can be harder to detect than those that arise from error as they may involve deliberate concealment or collusion.
A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council’s website at: www.frc.org.uk/auditorsresponsibilties. This description forms part of our auditors’ report.
## **Use of our report**
This report is made solely to the College’s Governing Body as a body, in accordance with College’s statutes, the Statutes of the University of Cambridge and the Charities Act 2011. Our work has been undertaken so that we might state to the Governing Body those matters we are required to state to them in an Auditors’ Report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the College and the College’s Governing Body as a body, for our audit work, for this report, or for the opinions we have formed.
## **PETERS ELWORTHY & MOORE**
Chartered Accountants and Statutory Auditors
Salisbury House Station Road Cambridge CB1 2LA Date: 16 December 2021
Peters Elworthy & Moore is eligible to act as an auditor in terms of section 1212 of the Companies Act 2006.
Page 17
## **Clare Hall, Cambridge Annual Report and Financial Statements for the year ending 30 June 2021**
## **Statement of Principal Accounting Policies**
## **Basis of preparation**
The financial statements have been prepared in accordance with the provisions of the Statutes of the College and of the University of Cambridge and applicable United Kingdom accounting standards. In addition, the financial statements comply with the Statement of Recommended Practice: Accounting for Further and Higher Education (the SORP).
The Statement of Comprehensive Income and Expenditure includes activity analysis in order to demonstrate that the College is satisfying its obligations to the University of Cambridge with regard to the use of public funds. The analysis required by the SORP is set out in note 7.
## **Basis of accounting**
The financial statements have been prepared under the historical cost convention, modified in respect of the treatment of investments and heritage assets, which are included at valuation.
## **Consolidation**
The College has no subsidiaries. The financial statements do not include the activities of student societies.
## **Recognition of income**
## **Academic fees**
Academic fees are recognised in the period to which they relate and include all fees chargeable to students or their sponsors.
## **Donations and benefactions**
Charitable donations are recognised on receipt or where there is probability of future receipt and the value can be measured reliably. The accounting treatment of a donation depends on the nature and extent of restrictions specified by the donor.
Non exchange transactions without performance related conditions are donations and endowments. Donations and endowments with donor imposed restrictions are recognised within the Statement of Comprehensive Income and Expenditure when the College is entitled to the income.
Donations and endowments with restrictions are classified as restricted reserves with additional disclosure provided within the notes to the accounts.
There are four main types of donations and endowments with restrictions:
1. Restricted donations – the donor has specified that the donation must be used for a particular objective.
2. Unrestricted permanent endowments – the donor has specified that the fund is to be permanently invested to generate an income stream for the general benefit of the College.
3. Restricted expendable endowments – the donor has specified a particular objective and the College can convert the donated sum into income.
4. Restricted permanent endowments – the donor has specified that the fund is to be permanently invested to generate an income stream to be applied to a particular objective.
Donations with no restrictions are recorded within the Statement of Comprehensive Income and Expenditure when the College is entitled to the income.
Page 18
## **Clare Hall, Cambridge Annual Report and Financial Statements for the year ending 30 June 2021**
## **Statement of Principal Accounting Policies**
## **Investment income and change in value of investment assets**
Investment income and changes in value of investment assets are recorded in income in the year in which they arise and as either restricted or unrestricted income according to the terms or other restrictions applied to the individual endowment fund.
## **Capital grants and donations**
Grants and donations of, or for the acquisition of, freehold land or heritage assets, which are nondepreciable assets, are credited to the income and expenditure account in the year of acquisition.
## **Other income**
Income is received from a range of activities including residences, catering, conferences and other services rendered.
## **Endowment and investment income**
All investment income is credited to the income and expenditure account in the period in which it is earned. Income from restricted endowments not expended in accordance with the restrictions of the endowment is transferred from the income and expenditure account to restricted endowments.
## **Foreign currency translation**
Transactions denominated in foreign currencies are recorded at the rate of exchange ruling at the date of the transactions. Monetary assets and liabilities denominated in foreign currencies are translated into sterling at year end rates or, where there are forward foreign exchange contracts, at contract rates. The resulting exchange differences are dealt with in the determination of the income and expenditure for the financial year.
## **Tangible fixed assets**
## **Land and buildings**
Operational land and buildings are stated at historic cost, or at depreciated replacement cost. Freehold buildings are depreciated on a straight line basis over their expected useful economic life of 50 years. Freehold land is not depreciated.
Where land and buildings are acquired with the aid of specific bequests or donations they are capitalised and depreciated as above. The related benefactions are credited to permanent capital.
Finance costs which are directly attributable to the construction of buildings are not capitalised as part of the cost of those assets.
A review for impairment of a fixed asset is carried out if events or changes in circumstances indicate that the carrying amount of the fixed asset may not be recoverable.
Buildings under construction are valued at cost, based on the value of architects’ certificates and other direct costs incurred. They are not depreciated until they are brought into use.
The cost of additions to operational property shown in the balance sheet includes the cost of land.
## **Maintenance of premises**
The College has a five year rolling maintenance plan which is reviewed on an annual basis. The cost of routine maintenance is charged to the Statement of Comprehensive Income and Expenditure account as it is incurred.
## **Furniture, fittings and equipment**
Furniture, fittings and equipment costing less than £5,000 per individual item or group of related items are written off in the year of acquisition. All other assets are capitalised and depreciated over their expected useful life as follows:
Plant and machinery 4% per annum Furniture and fittings 15% per annum Motor vehicles and general equipment 20% per annum Computer equipment 25% per annum
Page 19
## **Clare Hall, Cambridge Annual Report and Financial Statements for the year ending 30 June 2021**
## **Statement of Principal Accounting Policies**
## **Leased assets**
Fixed assets held under finance leases and the related lease obligations are recorded in the balance sheet at the fair value of the leased assets at the inception of the lease. The excess of lease payments over recorded lease obligations is treated as a finance charge, which is amortised over the lease term to give a constant rate of charge on the remaining balance of the obligations. Rental costs under operating leases are charged to expenditure in equal amounts over the periods of the leases.
## **Heritage assets**
The College holds and conserves a number of collections, exhibits, artefacts and other assets of historical artistic or scientific importance. Heritage assets acquired before 1 July 1999 have not been capitalised since reliable estimates of cost or value are not available on a cost-benefit basis. Acquisitions since 1 July 1999 have been capitalised at cost or, in the case of donated assets, at expert valuation on receipt. Heritage assets are not depreciated since their long economic life and high residual value mean that any depreciation would not be material.
## **Investments**
Fixed asset investment and endowment assets are included in the balance sheet at market value.
## **Stocks**
Stocks are valued at the lower of cost and net realisable value after making provision for slow moving or obsolete items.
## **Provisions**
Provisions are recognised when the College has a present legal or constructive obligation as a result of a past event, it is probable that a transfer of economic benefit will be required to settle the obligation and a reliable estimate can be made of the amount of the obligation.
## **Financial instruments**
The College has elected to adopt Sections 11 and 12 of FRS 102 in respect of the recognition, measurement and disclosure of financial instruments. Financial assets and liabilities are recognised when the College becomes party to the contractual provision of the instrument and they are classified according to the substance of the contractual arrangements entered into.
A financial asset and a financial liability are offset only when there is a legally enforceable right to set off the recognised amounts and an intention either to settle on a net basis, or to realise the asset and settle the liability simultaneously.
## **Financial assets**
Basic financial assets include trade and other receivables, cash and cash equivalents and investments in commercial paper (i.e. deposits and bonds). These assets are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Such assets are subsequently carried at amortised cost using the effective interest rate method. Financial assets are assessed for indicators of impairment at each reporting date. If there is objective evidence of impairment, an impairment loss is recognised in the Statement of Comprehensive Income.
Page 20
## **Clare Hall, Cambridge Annual Report and Financial Statements for the year ending 30 June 2021**
## **Statement of Principal Accounting Policies**
## **Financial Instruments (continued)**
For financial assets carried at amortised cost the impairment loss is the difference between the carrying amount of the asset and the present value of the estimated future cash flows, discounted at the asset’s original effective interest rate.
Other financial assets, including investments in equity instruments, which are not subsidiaries or joint ventures, are initially measured at fair value which is typically the transaction price. These assets are subsequently carried at fair value and changes in fair value at the reporting date are recognised in the Statement of Comprehensive Income. Where the investment in equity instruments is not publicly traded and where the fair value cannot be reliably measured, the assets are measured at cost less impairment. Investments in property or other physical assets do not constitute a financial instrument and are not included.
Financial assets are de-recognised when the contractual rights to the cash flows from the asset expire or are settled or substantially all of the risks and rewards of ownership are transferred to another party.
## **Financial Liabilities**
Basic financial liabilities include trade and other payables and bank loans. These liabilities are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Debt instruments are subsequently carried at amortised cost using the effective interest rate method.
Fees paid on the establishment of loan facilities are recognised as transaction costs of the loan to the extent that it is probable that some or all of the facility will be drawn down.
Trade payables are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade payables are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest rate method.
Financial liabilities are de-recognised when the liability is discharged, cancelled, or expires.
## **Taxation**
The College is a registered charity (number 1137491) and also a charity within the meaning of Section 467 of the Corporation Tax Act 2010. Accordingly, the College is exempt from taxation in respect of income or capital gains received within the categories covered by Sections 478 to 488 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992 to the extent that such income or gains are applied to exclusively charitable purposes.
The College receives no similar exemption in respect of Value Added Tax.
## **Contribution under Statute G, II**
The College is liable to be assessed for Contribution under the provisions of Statute G,II of the University of Cambridge. Contribution is used to fund grants to colleges from the Colleges Fund. The College may from time to time be eligible for such grants. The liability for the year is as advised to the College by the University based on an assessable amount derived from the value of the College’s assets as at the end of the previous financial year.
Page 21
## **Clare Hall, Cambridge Annual Report and Financial Statements for the year ending 30 June 2021**
## **Statement of Principal Accounting Policies**
## **Pension costs**
The institution participates in Universities Superannuation Scheme. The scheme is a hybrid pension scheme, providing defined benefits (for all members), as well as defined contribution benefits. The assets of the scheme are held in a separate trustee-administered fund. Because of the mutual nature of the scheme, the assets are not attributed to individual institutions and a scheme-wide contribution rate is set. The institution is therefore exposed to actuarial risks associated with other institutions employees and is unable to identify its share of the underlying assets and liabilities of the scheme on a consistent and reasonable basis. As required by Section 28 of FRS 102 "Employee benefits", the institution therefore accounts for the scheme as if it were a wholly defined contribution scheme. As a result, the amount charged to the profit and loss account represents the contributions payable to the scheme. Since the institution has entered into an agreement (the Recovery Plan) that determines how each employer within the scheme will fund the overall deficit, the institution recognises a liability for the contributions payable that arise from the agreement (to the extent that they relate to the deficit) and therefore an expense is recognised.
The College also participates in the Cambridge Colleges Federated Pension Scheme, a defined benefit scheme, the assets of which are held in a separate, trustee-administered fund. Pension costs are assessed on the latest actuarial valuation of the scheme. The contribution rates current as at 30 June 2021 were 23.26% employer and 8% employee. CCFPS closed to new members from 1 April 2017.
A new defined contribution scheme (from Aviva) is now offered to staff not eligible for USS, with a minimum of 3% employee contributions, matched by two to one employer contributions, up to a maximum of 10% from the employer.
## **Employment benefits**
Short term employment benefits such as salaries and compensated absences are recognised as an expense in the year in which the employees render service to the College. Any material unused benefits are accrued and measured as the additional amount the College expects to pay as a result of the unused entitlement.
## **Critical Accounting Estimates and Judgements**
The preparation of the College’s accounts requires management to make judgements, estimates and assumptions that affect the application of accounting policies and reported amounts of assets and liabilities, income and expenses. These judgements, estimates and associated assumptions are based on historical experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances. The resulting accounting estimates will, by definition, seldom equal the related actual results.
Management consider the areas set out below to be those where critical accounting judgements have been applied and the resulting estimates and assumptions may lead to adjustments to the future carrying amounts of assets and liabilities.
Income recognition – Judgement is applied in determining the value and timing of certain income items to be recognised in the accounts. This includes determining when performance related conditions have been met and determining the appropriate recognition timing for donations, bequests and legacies. In general, the later are recognised when at the probate stage.
Page 22
## **Clare Hall, Cambridge Annual Report and Financial Statements for the year ending 30 June 2021**
## **Statement of Principal Accounting Policies**
## **Critical Accounting Estimates and Judgements (continued)**
Useful lives of property, plant and equipment – Property, plant and equipment represent a significant proportion of the College’s total assets. Therefore the estimated useful lives can have a significant impact on the depreciation charged and the College’s reported performance. Useful lives are determined at the time the asset is acquired and reviewed regularly for appropriateness. The lives are based on historical experiences with similar assets, professional advice and anticipation of future events. Details of the carrying values of property, plant and equipment are shown in note 8.
Recoverability of debtors – The provision for doubtful debts is based on the College’s estimate of the expected recoverability of those debts. Assumptions are made based on the level of debtors which have defaulted historically, coupled with current economic knowledge. The provision is based on the current situation of the customer, the age profile of the debt and the nature of the amount due.
Retirement benefit obligations – The cost of defined benefit pension plans are determined using actuarial valuations. The actuarial valuation involves making assumptions about discount rates, future salary increases, mortality rates and future pension increases. Due to the complexity of the valuation, the underlying assumptions and the long term nature of these plans, such estimates are subject to significant uncertainty. Further details are given in note 20.
Management are satisfied that the Universities Superannuation Scheme meets the definition of a multiemployer scheme and has therefore recognised the discounted fair value of the contractual contributions under the funding plan in existence at the date of approving the accounts.
As the College is contractually bound to make deficit recovery payments to USS, this is recognised as a liability on the balance sheet. The provision is currently based on the USS deficit recovery plan agreed after the 2018 actuarial valuation, which defines the deficit payment required as a percentage of future salaries. These contributions will be reassessed within each triennial valuation of the scheme. The provision is based on management’s estimate of expected future salary inflation, changes in staff numbers and the prevailing rate of discount. Further details are set out in note 20.
## **Reserves**
Reserves are allocated between restricted and unrestricted reserves. Endowment reserves include balances which, in respect of endowment to the College, are held as permanent funds, which the College must hold to perpetuity.
Restricted reserves include balances in respect of which the donor has designated a specific purpose and therefore the College is restricted in the use of these funds.
Page 23
## **STATEMENT OF COMPREHENSIVE INCOME & EXPENDITURE YEAR ENDED 30 JUNE 2021**
|
**INCOME**
Note
Academic fees and charges
1
Accommodation, catering and conferences
2
Investment and other Income
3
Endowment return transferred
**Total income before donations and**
**endowments**
Donations
Capital grant from Colleges Fund
**Total Income**
**EXPENDITURE**
Education
4
Accommodation, catering and conferences
5
Other expenditure
6
**Total expenditure**
7
**(Deficit)/surplus before other gains and**
**losses**
(Loss)/Gain on investments
10
**(Deficit)/surplus for the year**
**Other Comprehensive income**
Actuarial loss in respect of pension
schemes
20
**Total comprehensive income for the year**|**Unrestricted Restricted Endowment**
732,852
-
-
923,089
-
-
88,567
-
1,102,397
624,838
477,559
(1,102,397)|**2021**
**£**
**Total**
732,852
923,089
1,190,964
-
2,846,905
219,586
65,000
3,131,491
1,200,246
2,291,260
245,711
3,737,217
(605,726)
5,345,125
4,739,399
250,456
4,989,855|**2020**
**Unrestricted Restricted Endowment**
**£**
**Total**
712,497
-
-
712,497
1,649,721
-
-
1,649,721
67,046
-
1,076,659 1,143,705
610,250
466,409
(1,076,659)
-|
|---|---|---|---|
||2,369,346 477,559
-
154,672
64,914
-
65,000
-
-||3,039,514 466,409
-
3,505,923
165,607
195,708
-
361,315
-
-
-
-|
||2,589,018
542,473
-||3,205,121
662,117
-
3,867,238|
||776,587
423,659
-
2,291,260
-
-
245,711
-
-
||809,513
466,830
-
1,276,343
2,741,725
-
-
2,741,725
280,020
-
-
280,020|
||3,313,558
423,659
-||3,831,258
466,830
-
4,298,088|
||
(724,540) 118,814
-
1,219,869 709,107
3,416,149
||(626,136) 195,286
-
(430,850)
(28,525)
(16,294)
(77,720) (122,539)|
||
495,329
827,921
3,416,149
250,456
-
-
||(654,661) 178,992
(77,720)
(553,389)
(137,677)
-
-
(137,677)|
||745,785
827,921
3,416,149||(792,338)
178,992
(77,720) (691,066)|
_**The notes on pages 28 to 39 form part of these accounts**_
## _**Clare Hall**_ **Statement of Changes in Reserves Year ended 30 June 2021**
## **Income and expenditure reserve**
||**Unrestricted**|**Restricted**|
**Endowment**|**Total**|
|---|---|---|---|---|
||£|£|£|£|
|**Balance at 1 July 2020**|10,648,934|5,157,439|18,434,379|34,240,752|
|(Deficit)/Surplus from Income and expenditure|||||
|statement|495,329|827,921|3,416,149|4,739,399|
|Other Comprehensive income|250,456|-|-|250,456|
|**Balance at 30 June 2021**|11,394,719|5,985,360|21,850,528|39,230,607|
||**Income and expenditure reserve**||||
||**Unrestricted**|**Restricted**|**Endowment**|**Total**|
||£|£|£|£|
|**Balance at 1 July 2019**|11,441,272|4,978,447|18,512,099|34,931,818|
|(Deficit)/Surplus from Income and|||||
|expenditure statement|(654,661)|178,992|(77,720)
|(553,389)|
|Other Comprehensive income|(137,677)|-|-|(137,677)|
|**Balance at 30 June 2020**|10,648,934|5,157,439|18,434,379|34,240,752|
## _**The notes on pages 28 to 39 form part of these accounts**_
25
Clare Hall
Balance Sheet as at 30 June 2021
Note
2021
2020
NON£URRENT ASSETS
Fixed assets
Heritage assets
Investments
8.959.209
9.231,310
150.OCO
150,QKJO
33.332.465 28,987.379
10
42.441,674 38 368.689
CURRENT ASSETS
Stocks
Trade and otr*r receivables
Cash and cash •quwalents
24.49)
27,546
217.459
397,001
642,(K6
12
1.576.371
Creditors." amwnts falling due vAthin one year
13
591.344
374,C60
N•t eurr•nt a*$•t•
985,027
267.946
Total as8•ts l•$$ currnnt Ilabllltlè$
Creditor5. amounts falling due after rnixe than tY)e
year
43.426,701 38.636.635
14
Net 888•t• •xeludlng p•n•lon d•fiC*
Pension defitst ICCFPSI
Pen$i¢n defirit (USSI
40.026,701 35.238,635
1693,5121 1875.7841
102582
120 099
15
16
N•t a$•ot• In¢ludlng pen•lon d•fi¢Sts
39 230.7 34 240.752
CAPITAL AND RESÉRVES
2021
2020
R•strleted reserves
Income and expendilure resee- endtr•Menl
Incorne and expendilure reserve- restricte¢l
17
21,850,528 18.434,379
5 985.360
5.157439
27,835,888 23,S91,818
18
Unro8trlct•d rerVe¥
Income and expenditure reS8- Lmresth'cted
11394.719 10.648.934
TOTAL
39 230 607 34 240 752
The notes on paps 28 to 39 forni part ofth•s• K¢ounts
Approv
by the Gov
d on I1)r
9 8(xty 2W Novembw 2021
h8ifby.'
Professor C A Short
President
trathan
26
## _**Clare Hall**_
## **Cash Flow Statement Year ended 30 June 2021**
|**CASH FLOWS FROM OPERATING ACTIVITIES**
Surplus/(Deficit) for the year
**Adjustment for non-cash items**
Depreciation
(Gain)/Loss on investments
Decrease in stocks
(Increase)/Decrease in debtors
Increase/(Decrease) in creditors
CCFPS Pension costs less contributions payable
USS pension provision
**Adjustment for investing or financing activities**
Investment income
Interest payable
Net cash outflow from operating activities
**CASH FLOWS FROM INVESTING ACTIVITIES**
Investment income
Endowment funds drawdown/(invested)
Payments to acquire tangible fixed assets
Total cash flows from investing activities
**CASH FLOW FROM FINANCING ACTIVITIES**
Interest paid
Total cash flows financing activities
**Increase/(Decrease) in cash and cash equivalents in the year**
Cash and cash equivalents at the beginning of the year
Cash and cash equivalents at the end of the year|**2021**
**2020**
**£**
**£**
4,739,399
(553,389)
379,066
376,077
(5,345,125)
122,539
3,056
14,987
(145,577)
75,571
217,284 (128,675)
68,184
68,496
(17,517) (64,979)
(1,102,397)
(1,076,659)
95,250
104,144|
|---|---|
||(1,108,377)
(1,061,888)|
||1,102,397
1,076,659
1,000,038
(105,000)
(106,965)
(288,667)|
||1,995,470
682,992|
||(95,250) (104,144)|
||(95,250)
(104,144)|
||**791,842**
**(483,040)**
397,001
880,041|
||1,188,843
397,001|
_**The notes on pages 28 to 39 form part of these accounts**_
27
**Clare Hall**
## **Notes to the Accounts for the year ended 30 June 2021:**
|**1 ACADEMIC FEES AND CHARGES**
COLLEGE FEES
Graduate fee income
Total
**2 INCOME FROM ACCOMMODATION,**
**CATERING AND CONFERENCES**
Accommodation
Catering
College
members
Conferences
Total
**3 INVESTMENT AND OTHER INCOME**
Income from:
Cambridge University Endowment Fund
Charity Property Fund
Other Income
Total Investment and other income
**4 EDUCATION EXPENDITURE**
Teaching
Tutorial
Admissions
Research
Scholarships and awards
Other educational facilities
Total
**5 ACCOMMODATION , CATERING AND**
**CONFERENCES EXPENDITURE**
Accommodation
College members
Catering
College members
Conferences
Total||**2021**
£
732,852
732,852
**2021**
£
874,206
48,883
-
923,089
**2021**
1,023,985
78,412
1,102,397
88,567
1,190,964
**2021**
**£**
44,745
203,241
67,220
362,800
309,165
213,075
1,200,246
**2021**
**£**
1,856,162
411,330
23,768
2,291,260|**2020**
£
712,497|
|---|---|---|---|
||||712,497|
||||**2020**
£
1,339,282
150,533
159,906|
||||1,649,721|
||||**2020**
**£**
1,000,881
75,778|
||||1,076,659
67,046|
||||1,143,705|
||||**2020**
**£**
48,698
221,238
72,320
437,436
199,074
297,577|
||||1,276,343|
||||**2020**
**£**
2,000,105
653,467
88,153|
||||2,741,725|
> [28]
**Clare Hall**
## **Notes to the Accounts for the year ended 30 June 2021:**
|**6 OTHER EXPENDITURE**
Fellows Commons
Student Meals Subsidy
Development/Alumni Office Salaries
Development/Alumni Account
Art Committee
Music
CCFPS - Net Finance cost (note 20)
USS – Pension provision (note 16)
Miscellaneous expenses (net)
Total|**2021**
**£**
4,921
37,278
141,400
59,195
292
10,209
12,853
(17,517)
(2,920)
245,711|**2020**
**£**
31,066
46,527
147,247
96,896
3,511
4,670
15,314
(64,979)
(232)|
|---|---|---|
|||280,020|
|**7a ANALYSIS OF 2020/21**
**EXPENDITURE BY ACTIVITY**
Education (note 4)
Accommodation, catering and
conferences (note 5)
Other (note 6)
**7b ANALYSIS OF 2019/20**
**EXPENDITURE BY ACTIVITY**
Education (note 4)
Accommodation, catering and
conferences (note 5)
Other (note 6)|**Staff costs**
**(note 19)**
**Other**
**operating**
**expenses**
**Depreciation**
**Interest**
**Total**
**£**
**£**
**£**
**£**
**£**
430,044
728,656
41,546
-
1,200,246
764,733
1,093,757
337,520
95,250
2,291,260
141,400
104,311
-
-
245,711|
|---|---|
||1,336,177
1,926,724
379,066
95,250
3,737,217|
||**Staff costs**
**(note 19)**
**Other**
**operating**
**expenses**
**Depreciation**
**Interest**
**Total**
**£**
**£**
**£**
**£**
**£**
430,814
804,311
41,218
-
1,276,343
824,268
1,478,454
334,859
104,144
2,741,725
147,247
132,773
-
-
280,020|
||1,402,329
2,415,538
376,077
104,144
4,298,088|
Expenditure includes £200,595 as the costs of fund raising (2020: £244,143). This expenditure includes the costs of alumni relations.
## **7c AUDITORS’ REMUNERATION**
|**7 AUDITORS’ REMUNERATION**||
|---|---|
|**c**
Other operating expenses include:
Audit fees payable to the College’s external auditors
Other fees payable to the College’s external auditors|**2021**
**2020**
**£**
**£**
12,500
11,000
2,496
4,348|
||14,996
15,348|
The amounts above are stated inclusive of VAT.
> [29]
## **Clare Hall**
## **Notes to the Accounts for the year ended 30 June 2021:**
|**8** **TANGIBLE FIXED ASSETS**
COST
As at 1 July 2020
Additions at cost
As at 30 June 2021
DEPRECIATION
As at 1 July 2020
Charge for the year
Provision for depreciation as at 30 June 2021
Net book value as at 30 June 2021
Net book value as at 30 June 2020|**Freehold**
**land and**
**buildings**
**£**
12,664,486
-
12,664,486
4,626,656
195,291
4,821,947
7,842,559
8,037,830|**Infrastructure**
**and**
**equipment**
**£**
2,450,827
106,965
2,557,792
1,257,347
183,775
1,441,122
1,116,670
1,193,480|**2021**
**£**
15,115,313
106,965|
|---|---|---|---|
||||15,222,278|
||||
5,884,003
379,066|
||||6,263,069|
|||||
||||8,959,209|
||||
9,231,310|
The College’s operational buildings are insured for a rebuilding cost of £37,230,910 (2020: £30,382,000).
## **9 HERITAGE ASSETS**
The College holds and conserves certain collections, artefacts and other assets of historical, artistic or scientific importance.
As stated in the statement of principal accounting policies, heritage assets acquired since 1 July 1999 have been capitalised. However the majority of assets held in the College's collections were acquired prior to this date. As reliable estimates of cost or valuation are not available for these on a cost-benefit basis, they have not been capitalised. As a result the total included in the balance sheet is partial and the £150,000 relates to assets acquired in 2007.
There have been no additions to heritage assets during the last five years.
|**10 INVESTMENT ASSETS**
Balance at 1 July 2020
(Disposals)/Additions
Appreciation/(Depreciation) on revaluation
Balance at 30 June 2021
Represented by:
Charities Property Fund
Cambridge University Endowment Fund
Total
**11 TRADE AND OTHER RECEIVABLES**
Members of College
Sundry debtors|**2021**
**£**
28,987,379
(1,000,039)
5,345,125
33,332,465
1,950,648
31,381,817
33,332,465
**2021**
**£**
40,594
322,444
363,038|**2020**
**£**
29,004,919
105,000
(122,540)|
|---|---|---|
|||28,987,379|
|||1,897,464
27,089,915|
|||28,987,379|
|||**2020**
**£**
52,735
164,724|
|||217,459|
> [30]
**Clare Hall**
## **Notes to the Accounts for the year ended 30 June 2021:**
|**13 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
**2021**
**2020**
**£**
**£**
Members of College
218,733
159,712
Trade creditors
293,025
157,014
Tax and pension funds
24,926
40,729
University composition fees
54,660
16,605
591,344
374,060
Of the long term bank loans, £1,900,000, which was borrowed during 2017-18, is repayable in January 2023,
with interest chargeable at a floating rate of 1.10% over the Bank of England Base Rate, and £1,500,000 is
repayable in June 2048, with interest chargeable at a fixed rate of 4.58%. Both loans are unsecured, and the
College has no other borrowings.
**15**
**PENSION DEFICIT (CCFPS)**
**2021**
**2020**
**Total**
**Total**
£
£
Balance at beginning of year
875,784
669,611
Movement in year:
Current service cost including life assurance
157,973
187,226
Contributions
(102,642)
(134,044)
Other finance cost
12,853
15,314
Actuarial (Gain)/Loss recognised in Statement of
Comprehensive Income and Expenditure
(250,456)
137,677
693,512
875,784
**16**
**PENSION DEFICIT (USS)**
**2021**
**2020**
£
£
Balance at beginning of year
120,099
185,078
(Credit)/Charge to comprehensive income
(17,517)
(64,979)
102,582
120,099
**12 CASH**
**2021**
**2020**
**£**
**£**
Bank current accounts
1,187,435
389,435
Cash in hand
1,408
7,566
1,188,843
397,001
**14**
**CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN**
**ONE YEAR**
**2021**
**2020**
**£**
**£**
Bank loans
3,400,000
3,400,000
3,400,000
3,400,000|**2021**
**£**
218,733
293,025
24,926
54,660
591,344
**2021**
**£**
1,187,435
1,408
1,188,843
**2021**
**£**
3,400,000|||**2020**
**£**
159,712
157,014
40,729
16,605
374,060
**2020**
**£**
389,435
7,566
397,001
**2020**
**£**
3,400,000|
|---|---|---|---|---|
||||||
||||||
||||||
||3,400,000|||3,400,000|
|||||875,784|
|||||**2020**
£
185,078
(64,979)
120,099|
> [31]
**Clare Hall**
## **Notes to the Accounts for the year ended 30 June 2021:**
## **17 ENDOWMENT FUNDS**
||**Restricted**|**Unrestricted**|**Total**|**Total**|
|---|---|---|---|---|
||**Permanent**|**Permanent**|**2021**|**2020**|
||**£**|**£**|**£**|**£**|
|**Balance at beginning of year:**|||||
|Capital|8,682,524|9,751,855|18,434,379|18,512,099|
|Increase/(decrease) in market value of|||||
|investments|1,608,991|1,807,158|3,416,149|(77,720)|
|**Balance at end of year**|10,291,515|11,559,013|21,850,528|18,434,379|
|**Analysis by type of purpose:**|||||
|Fellowship Funds|7,592,973|-|7,592,973|6,405,877|
|Scholarship Funds|2,466,450|-|2,466,450|2,080,842|
|Bursary Funds|53,001|438,110|491,111|414,329|
|Other Funds|179,091|-|179,091|151,091|
|General Endowments|-|11,120,903|11,120,903|9,382,240|
|**Total**|10,291,515|11,559,013|21,850,528|18,434,379|
|**Analysis by asset:**|||||
|Investments|10,291,515|11,454,026|21,745,541|18,329,392|
|Cash|-|104,987|104,987|104,987|
|**Total**|10,291,515|11,559,013|21,850,528|18,434,379|
> [32]
## **Clare Hall**
## **Notes to the Accounts for the year ended 30 June 2021:**
|**18**
**RESTRICTED RESERVES**
**Balance at beginning of year**
Capital
Accumulated Income
New Donations
Investment Income
Expenditure
Increase/(Decrease) in market value of investments
**Balance at end of year**
Capital
Accumulated Income
**Analysis of other restricted funds/donations**
**By type of purpose:**
Fellowship Funds
Scholarship Funds
Bursary Funds
Other Funds|**Permanent**
**unspent**
**and other**
**restricted**
**income**
**Restricted**
**expendable**
**endowment**
**2021**
**Total**
**2020**
**Total**
**£**
**£**
**£**
136,487
3,690,034
3,826,521
3,842,816
616,909
714,009
1,330,918
1,135,633|
|---|---|
||753,396
4,404,043
5,157,439
4,978,447|
||-
64,914
64,914
195,708
336,561
140,998
477,559
466,409
(168,552)
(255,107)
(423,659)
(466,830)
25,293
683,814
709,107
(16,295)|
||946,698
5,038,662
5,985,360
5,157,439|
||161,780
4,373,849
4,535,629
3,826,521
784,918
664,813
1,449,731
1,330,918|
||946,698
5,038,662
5,985,360
5,157,439|
||670,344
2,267,348
2,937,692
2,566,582
231,545
2,637,743
2,869,288
2,417,549
27,306
14,720
42,026
44,592
17,503
118,851
136,354
128,716|
||946,698
5,038,662
5,985,360
5,157,439|
> [33]
_**Clare Hall**_
## **Notes to the Accounts for the year ended 30 June 2021:**
## **19 STAFF**
|**Staff costs:**
Emoluments
Social security costs
USS pension costs
CCFPS pension costs
AVIVA Pension Costs
**Average staff numbers:**
Academic
Non-academic (full-time equiv.)|**College**
**Fellows**
**£**
165,324
13,000
29,092
-
-
207,416
48
2
50|**Other**
**academic**
**£**
-
-
-
-
-
-
-
-
-|
**Non-**
**academic**
**£**
940,068
79,256
23,983
40,977
44,477
1,128,761
-
35
35|
**Total**
**2021**
**£**
1,105,392
92,256
53,075
40,977
44,477
1,336,177
48
37
85|**Total**
**2020**
**£**
1,153,139
94,707
52,076
72,351
30,056|
|---|---|---|---|---|---|
||||||1,402,329|
||||||48
36|
||||||84|
Of the 50 fellows declared above 7 are stipendiary.
No officer or employee of the College, including the Head of House, received emoluments of over £100,000.
## **Key management personnel**
Key management personnel are those persons having authority and responsibility for planning, directing and controlling the activities of the College. This includes aggregated emoluments paid to key management personnel.
|Key management personnel|**2021**
**£**
**2020**
**£**
186,019
215,596|
|---|---|
The trustees receive no remuneration in their role as trustees of the charity.
## **20 PENSION SCHEMES**
The College’s employees belong to three principal pension schemes, the Universities Superannuation Scheme (USS), the Cambridge Colleges Federated Pension Scheme (CCFPS) and the Aviva Cambridge Colleges GPP. The total pension cost for the period was £135,786 (2020: £154,483).
## _**Universities Superannuation Scheme**_
The total cost charged to the profit and loss account is £50,332 (2020: £52,076) as shown in note 19. At the financial year end the latest available complete actuarial valuation of the Retirement Income Builder section of the Scheme was at 31 March 2018 (the valuation date) which was carried out using the projected unit method. Since the year end the valuation as at 31 March 2020 was signed and filed with The Pensions Regulator with an effective date of 1 October 2021. As the new valuation was not in place at the financial year end, any adjustment in the deficit provision will be reflected in the financial statements for the year ended 30 June 2022.
Since the College cannot identify its share of the Retirement Income Builder (defined benefit) assets and liabilities, the following disclosures reflect those assets and liabilities as a whole.
The 2018 valuation was the fifth valuation for the scheme under the scheme-specific funding regime introduced by the Pensions Act 2004, which requires schemes to adopt a statutory funding objective, which is to have sufficient and appropriate assets to cover their technical provisions. At the valuation date, the value of the assets of the scheme was £63.7 billion and the value of the scheme’s technical provisions was £67.3 billion indicating a shortfall of £3.6 billion and a funding ratio of 95%.
> [34]
_**Clare Hall**_
## **Notes to the Accounts for the year ended 30 June 2021:**
## **20 PENSION SCHEMES continued**
## _**Universities Superannuation Scheme cont'd**_
The key financial assumptions used in the 2018 valuation are described below. More detail is set out in the Statement of Funding Principles.
Pension increases (CPI) Term dependent rates in line with the difference between the Fixed Interest and Index Linked yield curves, less 1.3% p.a. Discount rate (forward rates) Years 1-10: CPI + 0.14% reducing linearly to CPI – 0.73% Years 11-20: CPI + 2.52% reducing linearly to CPI + 1.55% by year 21 Years 21 +: CPI + 1.55%
The main demographic assumption used relates to the mortality assumptions. These assumptions are based on analysis of the scheme’s experience carried out as part of the 2018 actuarial valuation. The mortality assumptions used in these figures are as follows:
Mortality base table Pre-retirement: 71% of AMC00 (duration 0) for males and 112% of AFC00 (duration 0) for females Post retirement: 97.6% of SAPS S1NMA “light” for males and 102.7% of RFV00 for females Future improvements to CMI_2017 with a smoothing parameter of 8.5 and a long term improvement rate mortality of 1.8% p.a. for males and 1.6% p.a. for females
The current life expectancies on retirement at age 65 are:
|The current life expectancies on retirement at age 65 are:|||
|---|---|---|
||**2021**|**2020**|
|Males currently aged 65 (years)|24.6|24.4|
|Females currently aged 65 (years)|26.1|25.9|
|Males currently aged 45 (years)|26.6|26.3|
|Females currently aged 45 (years)|27.9|27.7|
A new deficit recovery plan was put in place as part of the 2018 valuation, which requires payment of 2% of salaries over the period 1 October 2019 to 30 September 2021 at which point the rate will increase to 6%. The 2021 deficit recovery liability reflects this plan. The liability figures have been produced using the following assumptions:
||**2021**|**2020**|
|---|---|---|
|Discount rate|0.87%|2.44%|
|Pensionable salary growth|n/a|n/a|
|Pension increases (CPI)|2.00%|2.11%|
> [35]
_**Clare Hall**_
## **Notes to the Accounts for the year ended 30 June 2021:**
## **20 PENSION SCHEMES continued**
## _**Cambridge Colleges Federated Pension Scheme**_
The College is a member of a multi-employer defined benefit scheme, the Cambridge Colleges Federated Pension Scheme, in the United Kingdom. The Scheme is a defined benefit final salary pension scheme that was originally set up, under an interim Trust Deed, on 19 July 1977 as a defined benefit scheme.
The contribution made by the College, including PHI, in respect of the year ended 30 June 2021 was £40,977 (2020: £72,351). The contribution rate payable by the College was 23.26% of pensionable salaries.
The liabilities of the plan have been calculated, at 30 June 2021, for the purposes of FRS102 using a valuation system designed for the Management Committee, acting as Trustee of the Cambridge Colleges’ Federated Pension Scheme, but allowing for the different assumptions required under FRS102 and taking fully into consideration changes in the plan benefit structure and membership since that date.
The principal actuarial assumptions at the balance sheet date were as follows:
||**30-Jun-21 **|**30-Jun-20**|
|---|---|---|
|Discount rate|1.80%|1.45%|
|Increase in salaries|3.10%|2.70%|
|RPI assumption|3.40%|3.10%|
|CPI assumption|2.60%|2.20%|
|Pension increases in payment (RPI Max 5% p.a.)|3.30%|3.00%|
|Pension increases in payment (RPI Max 2.5% p.a.)|1.95%|1.80%|
The underlying mortality assumption is based upon the standard table known as S3PA on a year of birth usage with CMI_2020 future improvement factors and a long-term rate of future improvement of 1.25% p.a., a standard smoothing factor (7.0) and no allowance for additional improvements (2020: S2PA with CMI_2019 future improvement factors and a long-term future improvement rate of 1.25% p.a., a standard smoothing factor (7.0) and no allowance for additional improvements). This results in the following life expectancies:
- Male age 65 now has a life expectancy of 21.9 years (previously 21.9 years)
- Female age 65 now has a life expectancy of 24.3 years (previously 24.2 years)
- Male age 45 now and retiring in 20 years has a life expectancy of 23.2 years (previously 23.2 years)
- Female age 45 now and retiring in 20 years has a life expectancy of 25.7 years (previously 25.6 years)
Members are assumed to retire at their normal retirement age (65) apart from in the following indicated cases:
||Male|Female|
|---|---|---|
|Active Members – Option 1 Benefits|64|64|
|Deferred Members – Option 1 Benefits|63|62|
Allowance has been made at retirement for non-retired members to commute part of their pension for a lump sum on the basis of the current commutation factors in these calculations.
## **Employee Benefit Obligations**
The amounts recognised in the balance sheet as at 30 June 2021 (with comparative figures as at 30 June 2020) are as follows:
|Present value of plan liabilities
Market value of assets
Net defined benefit liability|**30-Jun-21**
**£**
(3,216,906)
2,523,223
**(693,512) **|**30-Jun-20**
**£**
(3,202,906)
2,327,122|
|---|---|---|
|||**(875,784)**|
> [36]
_**Clare Hall**_
## **Notes to the Accounts for the year ended 30 June 2021:**
## **20 PENSION SCHEMES continued**
## _**Cambridge Colleges Federated Pension Scheme cont’d**_
The amounts recognised in the profit and loss for the year ending 30 June 2021 (with comparative figures for year ending 30 June 2020) are as follows:
|Current service cost
Administrative expenses
Interest on net defined benefit liability
**Total**|**30-Jun-21**
**£**
147,949
10,024
12,853
**170,826 **|**30-Jun-20**
**£**
177,202
10,024
15,314|
|---|---|---|
|||**202,540**|
Changes in the present value of the plan liabilities for the year ending 30 June 2021 (with comparative figures for the year ending 30 June 2020) are as follows:
|Present value of plan liabilities at beginning of period
Current Service cost
Employee contributions*****
Benefits paid
Interest on plan liabilities
Actuarial (gains)/losses
**Present value of Scheme liabilities at end of period**|**30-Jun-21**
**£**
3,202,906
147,949
2,379
(73,788)
46,727
(109,438)
**3,216,735 **|**30-Jun-20**
**£**
2,798,459
177,202
2,445
(98,002)
63,787
259,015|
|---|---|---|
|||**3,202,906**|
***** Note that the College has a salary sacrifice arrangement in place.
Changes in the fair value of the plan assets for the year ending 30 June 2021 (with comparative figures for the year ending 30 June 2020) are as follows:
|Market value of plan assets at beginning of period
Contributions paid by College
Employee contributions
Benefits paid
Administrative expenses
Interest on plan assets
Return on assets, less interest included in Profit & Loss
**Market value of plan assets at end of period**
Actuarial return on plan assets|**30-Jun-21**
**£**
2,327,122
102,642
2,379
(73,788)
(12,219)
33,874
143,213
**2,523,223**
177,087|**30-Jun-20**
**£**
2,128,848
134,044
2,445
(98,002)
(12,115)
48,473
123,429|
|---|---|---|
|||**2,327,122**|
|||171,902|
The major categories of plan assets as a percentage of total plan assets at 30 June 2021 (with comparative figures at 30 June 2020) are as follows:
|Equities and Hedge Funds
Bonds & Cash
Property
**Total**|**30-Jun-21**
48%
42%
10%
**100%**|**30-Jun-20**
49%
41%
10%|
|---|---|---|
|||**100%**|
The plan has no investments in property occupied by, assets used by, or financial instruments issued by, the College.
> [37]
## _**Clare Hall**_
## **Notes to the Accounts for the year ended 30 June 2021:**
## **20 PENSION SCHEMES continued**
## _**Cambridge Colleges Federated Pension Scheme cont’d**_
Analysis of the re-measurement of the net defined benefit liability recognised in Other Comprehensive Income (OCI) for the year ending 30 June 2021 (with comparative figures for the year ending 30 June 2020) are as follows:
|Return on assets, less interest included in Profit & Loss
Expected less actual plan expenses
Experience gains and losses arising on plan liabilities
Changes in assumptions underlying the present value of
plan liabilities
**Actuarial gain/(loss) recognised in OCI**|**30-Jun-21**
**£**
143,213
(2,195)
67,538
41,900
**250,456**|**30-Jun-20**
**£**
123,429
(2,091)
25,871
(284,886)|
|---|---|---|
|||**(137,677)**|
Movement in net defined benefit liability during the year ending 30 June 2021 (with comparative figures for the year ending 30 June 2020) are as follows:
|Net defined benefit liability at beginning of year
Recognised in Profit and Loss
Contributions paid by the College
Re-measurement of net defined benefit liability recognised in OCI
**Deficit in Scheme at the end of the year**|**30-Jun-21**
**£**
(875,784)
(170,826)
102,642
250,456
**(693,512)**|**30-Jun-20**
**£**
(669,611)
(202,540)
134,044
(137,677)|
|---|---|---|
|||**(875,784)**|
## **Funding Policy**
Actuarial valuations are carried out every three years on behalf of the Management Committee, acting as Trustee of the Scheme, by a qualified independent actuary. The actuarial assumptions underlying the funding valuation are different to those adopted under FRS102.
The last such actuarial valuation was as at 31 March 2020. This showed that the plan’s assets were insufficient to cover the liabilities on the funding basis. A Recovery Plan has been agreed with the College, which commits the College to paying contributions to fund the shortfall.
These deficit reduction contributions are incorporated into the plan’s Schedule of Contributions dated 28 June 2021 and are as follows:
- Annual contributions of not less than £10,411 p.a. payable for the period 1 July 2021 to 31 July 2027.
These payments are subject to review following the next funding valuation, due at 31 March 2023.
## _**Aviva Cambridge Colleges GPP**_
The College operates a defined contribution pension scheme, mainly for permanent contracted non-academic employees which complies with the requirements of the Pensions Act 2006 and Auto Enrolment. This scheme is provided by Aviva and has been in operation since July 2017 and replaces the CCFPS scheme which is now closed to new members.
## **21 RELATED PARTY TRANSACTIONS**
Owing to the nature of the College's operations and the composition of the Governing Body, it is inevitable that transactions will take place with organisations in which a member of the Governing Body has an interest. Any transactions involving organisations in which a member of the Governing Body has an interest are conducted at arm’s length and in accordance with the College's normal procedures.
The College maintains a register of interests for all College Council members and where any member of the College Council has a material interest in a College matter they are required to declare that fact.
During the year no fees or expenses were paid to Fellows in respect of their duties as Trustees.
Fellows are remunerated for teaching, research and other duties within the College. Fellows are billed for any private catering. The Trustees remuneration is overseen by Finance Committee.
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_**Clare Hall**_
## **Notes to the Accounts for the year ended 30 June 2021:**
## **21 RELATED PARTY TRANSACTIONS continued**
The salaries paid to Trustees in the year are summarised in the table below:
|**From**
**To**
£0
£10,000
£20,001
£30,000
£30,001
£40,000
£40,001
£50,000
**Total**|**2021**
**Number**
3
2
-
1
**6**|**2020**
**Number**
3
1
1
1|
|---|---|---|
|||**6**|
The total Trustee salaries were £108,637 for the year (2020: £120,959). The trustees were also paid other taxable benefits (including associated employer National Insurance contributions and employer contributions to pensions) which totalled £30,094 for the year (2020: £29,253).
## **22 CONSOLIDATED RECONCILIATION AND ANALYSIS OF NET DEBT**
|**Cash and cash equivalents**
**Borrowings:**
**Amounts falling due after more than one year**
Unsecured loans
**3 FINANCIAL INSTRUMENTS**
**Financial assets**
_Financial assets that are equity instruments measured at cost less impairment_
Other equity investments
_Financial assets that are debt instruments measured at amortised cost_
Cash and cash equivalents
Other debtors
**Financial liabilities**
_Financial liabilities measured at amortised cost_
Loans
Trade creditors
Other creditors|**At 1 July**
**2020**
**£000**
397
3,400||**Cash**
**Flows**
792
-
**792**
**2021**
**£000**
32,310
1,189
363
**33,862**
3,400
293
298
**3,991**||**At 30 June**
**2021**
**£000**
1,189
3,400
**(2,211)**
**2020**
**£000**
28,987
397
217
**29,601**
3,400
157
217
**3,774**|
|---|---|---|---|---|---|
||**(3,003)**|||||
|||||||
|||||||
|||||||
|||||||
## **23 FINANCIAL INSTRUMENTS**
## **24 LEASE OBLIGATIONS**
At 30 June 2021 the College had commitments under non-cancellable operating leases as follows:
||**2021**|**2020**|
|---|---|---|
||**£000**|**£000**|
|Land and buildings:|||
|Expiring between one and five years|100
|174|
## **25 POST BALANCE SHEET EVENT**
Since the year end, following the completion of the 2020 actuarial valuation, a new deficit recovery plan has been agreed in respect of the USS pension scheme. A new Schedule of Contributions based on the 2020 actuarial valuation has been agreed, and become effective, post year end. This results in an increase of £171,982 in the provision for the obligation to fund the deficit on the USS pension which would instead be £287,660. As the Schedule of Contributions was not in place at the financial year end this adjustment will be reflected in the Financial Statements for the year ended 30 June 2022. If the Joint Negotiating Committee (JNC) recommended deed on benefit changes has not been executed by 28 February 2022 then a different schedule of contributions would become applicable. If this were to happen then there would be an increase of £375,567 in the provision for the obligation to fund the deficit on the USS pension which would instead be £490,368.
39