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2022-06-30-accounts

DocuSign Envelope ID: AB52371F-4C40-497C-9852-50F9B91A951B

SMALL STEPS PROJECT LIMITED

(A company limited by guarantee)

DIRECTORS’ AND TRUSTEES’ REPORT AND ACCOUNTS

FOR THE YEAR ENDED 30TH JUNE 2022

Company No: 07277814 Charity No: 1137443

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DocuSign Envelope ID: AB52371F-4C40-497C-9852-50F9B91A951B

(A company limited by guarantee)

SMALL STEPS PROJECT LIMITED

REPORT AND ACCOUNTS

CONTENTS

Directors’ and Trustees’ annual report Page
Part 1- Introduction 3
Part 2- Overview of Activities and Impact 5
Part 3- Projects and Aid Delivery in Detail
6
Part 4- Overseas Staff and Training 15
Part 5- Charity Infrastructure 16
Part 6- Future Plans and Developments 16
Part 7- Principal Funding Sources 17
Independent Examiner’s Report 22
Statement of Financial Activities 23
Balance sheet 24
Notes to the accounts
 25 - 34

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DocuSign Envelope ID: AB52371F-4C40-497C-9852-50F9B91A951B

SMALL STEPS PROJECT LIMITED

(A company limited by guarantee)

DIRECTORS’ AND TRUSTEES’ REPORT FOR THE YEAR ENDED 30TH JUNE 2022

The trustees are pleased to present their annual directors’ report together with the financial statements of the charity for the year ended 30th June 2022, which are also prepared to meet the requirements for a directors’ report and Companies Act purposes.

The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statements of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

Part One: Small Steps Project | Introduction

Across the world thousands of children live on landfill sites and rubbish dumps, surviving by scavenging. This global problem, resulting from mass production and consumption, continues to worsen as the production of waste is not sufficiently addressed by governments or the large corporations responsible for manufacturing it. At Small Steps Project we aim to alleviate some of the humanitarian consequences, by providing emergency aid and sustainable solutions to child scavengers and their families, helping them take small steps into a more healthy and dignified life.

Small Steps Project | Vision

Our Vision is of a world in which children no longer have to work or live on landfill.

Small Steps Project | Strategy

Delivering our Objectives | Two Phases

Phase One: Connect

Deliver emergency aid to alleviate immediate hardship while also assessing the scope of longer term needs.

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DocuSign Envelope ID: AB52371F-4C40-497C-9852-50F9B91A951B

SMALL STEPS PROJECT LIMITED

(A company limited by guarantee)

DIRECTORS’ AND TRUSTEES’ REPORT (Cont/d) FOR THE YEAR ENDED 30TH JUNE 2022

Phase Two: Sustain

Once the immediate needs are met and the census completed, we then assess the needs of the different demographics on the dump in order to provide tailored, sustainable solutions with a focus on education and sanitation.

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DocuSign Envelope ID: AB52371F-4C40-497C-9852-50F9B91A951B

SMALL STEPS PROJECT LIMITED (A company limited by guarantee)

DIRECTORS’ AND TRUSTEES’ REPORT (Cont/d) FOR THE YEAR ENDED 30TH JUNE 2022

Part Two: Overview of Activities & Impact

Who We Helped:

1,040 Beneficiaries - children living on or around rubbish dumps/landfill sites and their families. Our data suggests, as it has done in past years, that this has led to a direct decrease in scavenging.

What We Did:

We have provided services and activities which have been accessed 84,622 times by our beneficiaries. We are very proud that this reach as illustrates statistically the number of times children and mothers were off the dumpsites, because they were engaged in our services and activities.

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DocuSign Envelope ID: AB52371F-4C40-497C-9852-50F9B91A951B

SMALL STEPS PROJECT LIMITED

(A company limited by guarantee)

DIRECTORS’ AND TRUSTEES’ REPORT (Cont/d) FOR THE YEAR ENDED 30TH JUNE 2022

Where we worked:

Kenya: We developed the playground project we set up last year in Ngong Dump, Nairobi Kenya in becoming a Community Based Organisation, CBO, Green Steps Project with greater sustainability through creating both food and land security and WASH (Water Sanitation and Hygiene) for the community.

We continued to support an existing project, Komb Green solutions in Korogocho Slums by Dandora Dump with food security and WASH.

Uganda: We continued to run our day centre in Masaka Uganda . And, as with our other projects, introduced food security programmes to create greater sustainability, as well as opening our WASH programme so that it could be accessed by more children and extended it out to the community via outreach.

Covid Response:

Throughout the reporting year we have had to be flexible and adaptable to changes in government policies surrounding COVID in both Kenya and Uganda. There have been frequent lockdowns and school closures. We have also adhered to strict social distancing measures and public gatherings policies throughout the pandemic which has decreased our ability to deliver large aid distributions and hold community events.

Part Three: Projects & Aid Delivery in Detail

PROJECT ONE

Masaka Dump Project, Uganda.

Phase Two | Sustainable Project STABILISATION

Highlights

Support

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DocuSign Envelope ID: AB52371F-4C40-497C-9852-50F9B91A951B

SMALL STEPS PROJECT LIMITED

(A company limited by guarantee)

DIRECTORS’ AND TRUSTEES’ REPORT (Cont/d) FOR THE YEAR ENDED 30TH JUNE 2022

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DocuSign Envelope ID: AB52371F-4C40-497C-9852-50F9B91A951B

SMALL STEPS PROJECT LIMITED (A company limited by guarantee)

DIRECTORS’ AND TRUSTEES’ REPORT (Cont/d) FOR THE YEAR ENDED 30TH JUNE 2022

● Hygiene facilities were accessed 8,192 times by children and 158 times by adults.

Goals

Our goal for this year was to support this project into its final phase of sustainability, by creating jobs for parents, training parents to volunteer with their different skills at the centre, and work on profit based initiatives that would go back into the running of the centre including crafts, shoe making and selling, and food security using our own homegrown fruit and vegetables to feed the beneficiaries and then selling the excess. However, adapting to the urgent needs that were a consequence of the pandemic, lockdowns, illness, and further poverty, meant that we were unable to reach the goal of transitioning to a sustainable project. The primary challenge was that families that were already struggling became even more desperate, as they were unable to sell the items they were making or volunteer and contribute their time to the centre. People became even more dependent on the project for healthcare, food and sanitation and we had even greater demands made on our staff and facilities.

In response to the needs of the project, and with dwindling food supplies and rocketing prices, we shifted some of our objectives, putting more energy into food security and growing as much fruit and vegetables as we could to feed our beneficiaries, producing over 8,830 nutritious meals. We also incorporated this into the children’s education. They were really active in gardening, learning how to grow, harvest, and cook their own food. It also had a really positive impact on the environment to be learning and playing in a lush, constantly growing, beautiful garden playground, where they could pick passion fruits for their snacks and grow beans for their lunches.

We also distributed:

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DocuSign Envelope ID: AB52371F-4C40-497C-9852-50F9B91A951B

SMALL STEPS PROJECT LIMITED

(A company limited by guarantee)

DIRECTORS’ AND TRUSTEES’ REPORT (Cont/d) FOR THE YEAR ENDED 30TH JUNE 2022

PROJECT Two | Mathare Dump Project, Ngong Kenya.

Phase Two | Sustainable Project

Highlights:

This project was set up in January 2020. However at the start of this reporting year we won funding from Jac Trust to deliver a project for Vulnerable Communities at Risk of Displacement. The playground we had set up and the adjoining neighbourhood slums were at risk of eviction from the government and displacement from flooding. We therefore needed to establish the rights of the community to protect and develop the only community space they had: our project. A green space to play, playground, garden, kitchen and a WASH programme which was the only provision of free water and sanitation in the area and had become an even more crucial service during the pandemic.

The objective of this project was not only to secure land rights and improve flood defences in flood prone areas but also to empower the community, supporting them in becoming an autonomous Community Based Organisation (CBO) so that when the project funding finished they would be equipped with the land and infrastructure to manage the project themselves. This is indicative in the statistics, which show over 150 community volunteers have contributed in creating a project for the people, by the people.

Though funding ended in the last reporting year, we continued to fund this project using our reserves as, due to the pandemic, they had not yet reached the level of sustainability that enabled them to survive without our support. As well as suffering from a large fire during the planned transition time as funding ended.

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DocuSign Envelope ID: AB52371F-4C40-497C-9852-50F9B91A951B

SMALL STEPS PROJECT LIMITED (A company limited by guarantee)

DIRECTORS’ AND TRUSTEES’ REPORT (Cont/d) FOR THE YEAR ENDED 30TH JUNE 2022

Since July 2021 (this reporting year) the project has worked with 350 children - which is an 86% increase since last year and has had a reach of 42,767, an increase of 19% year on year . This is the number of times our services were accessed by the beneficiaries.

During 2021-22, the project team extended the kitchen and nursery, built a new store room and built new staff accommodation.

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DocuSign Envelope ID: AB52371F-4C40-497C-9852-50F9B91A951B

SMALL STEPS PROJECT LIMITED

(A company limited by guarantee)

DIRECTORS’ AND TRUSTEES’ REPORT (Cont/d) FOR THE YEAR ENDED 30TH JUNE 2022

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DocuSign Envelope ID: AB52371F-4C40-497C-9852-50F9B91A951B

SMALL STEPS PROJECT LIMITED

(A company limited by guarantee)

DIRECTORS’ AND TRUSTEES’ REPORT (Cont/d) FOR THE YEAR ENDED 30TH JUNE 2022

Covid-19 | Response Ngong

A total of 3,978 items have been distributed on the dumpsite:

A total of 4,200 1,150 children (an increase of 265% year on year) and 108 adults attended events on the site between July 2021 and June 2022.

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DocuSign Envelope ID: AB52371F-4C40-497C-9852-50F9B91A951B

SMALL STEPS PROJECT LIMITED

(A company limited by guarantee)

DIRECTORS’ AND TRUSTEES’ REPORT (Cont/d) FOR THE YEAR ENDED 30TH JUNE 2022

PROJECT FOUR | Komb Green Solutions | Project Partnership

Korogocho Slums, Dandora Dump , Nairobi, Kenya

Komb Green Solutions is a community based green restoration project in Kenya’s fourth largest slum that surrounds the Dandora Landfill site in Nairobi. They revive polluted rivers and drainage systems and regreen riparian waste land for the community including child safe green spaces.

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DocuSign Envelope ID: AB52371F-4C40-497C-9852-50F9B91A951B

SMALL STEPS PROJECT LIMITED

(A company limited by guarantee)

DIRECTORS’ AND TRUSTEES’ REPORT (Cont/d) FOR THE YEAR ENDED 30TH JUNE 2022

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DocuSign Envelope ID: AB52371F-4C40-497C-9852-50F9B91A951B

SMALL STEPS PROJECT LIMITED

(A company limited by guarantee)

DIRECTORS’ AND TRUSTEES’ REPORT (Cont/d) FOR THE YEAR ENDED 30TH JUNE 2022

Part Four: Overseas Staff and Training

This year we have employed, either directly or indirectly, through a partner organisation 12 local overseas staff. In Masaka, 25 parents volunteered regularly. In Ngong, they employed 6 members of staff and 25 volunteers helped out. Among the volunteers were 15 parents. 30 members of staff on the Korrogocho project. This is a big increase on last year due to the projects mobilising the community to reach our objectives in creating community run community led projects.

Part Five: Charity Infrastructure

The charity has a board of four trustees who work directly with the CEO. This reporting year there has been one full time staff member, The CEO and a part time accounts manager working one day a week both on the book keeping and project statistics and data.

Project Analysis

We have collected data on all beneficiaries across our projects, building on and developing our monitoring and evaluation systems so that we are more effectively able to measure the change and impact of our projects on our beneficiaries and the community and how much the available resources are being accessed. We calculate the number of beneficiaries with the services they access to establish the overall reach of our programmes.

Fundraising & Campaigning Activities

● Major Funders.

The grants of the three major funders, who have been supporting the projects, came to an end of their funding period. One of the grants was for three years, two were for one year, and one was for three years. Because of the COVID pandemic, the charity decided to continue to support the projects to help them through this difficult time, using its reserves, while searching for new funding sources.

● Corporate Social Responsibility and Donors.

This year, we continued to receive ongoing support from First Mile Recycling, as we have for ten years. They have been funding the charity’s feeding programmes across East Africa.

● Online Auction.

In November 2021 we held our 10th Celebrity Shoe Auction on an external auction platform (Charity Stars).

We auctioned 21 pairs of celebrity shoes and raised £22,000. We also auctioned other celebrity memorabilia and organised meet and greets backstage at the concerts of some of our celebrities to raise further funds.

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DocuSign Envelope ID: AB52371F-4C40-497C-9852-50F9B91A951B

SMALL STEPS PROJECT LIMITED

(A company limited by guarantee)

DIRECTORS’ AND TRUSTEES’ REPORT (Cont/d) FOR THE YEAR ENDED 30TH JUNE 2022

Part SIX: Future Plans and Developments

Overall for 2021-2022

Both in the UK and on our overseas projects we have implemented flexible plans and alternatives based on the continuing climate engendered by the covid pandemic. We have delivered on our plans for creating greater autonomy, self sufficiency, and training on our projects. The gradual lifting over this reporting year has enabled us to continue supporting the projects in the limited and sustainable way we had envisaged.

We shall continue to report back to donors and the public clearly and transparently explaining what we can and cannot do, while working within government guidelines.

We will continue to work remotely as this will allow us to redirect UK running costs to our overseas projects, training and development.

Overseas Project Plans 2022-2023

Nairobi, Kenya, Sustainable Projects.

Masaka, Uganda, Sustainable Projects

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DocuSign Envelope ID: AB52371F-4C40-497C-9852-50F9B91A951B

SMALL STEPS PROJECT LIMITED

(A company limited by guarantee)

DIRECTORS’ AND TRUSTEES’ REPORT (Cont/d) FOR THE YEAR ENDED 30TH JUNE 2022

UK Team’s Future Fundraising & Campaigning Work

Part SEVEN: Principal Funding Sources

We seek to build a strong and diverse funding base. We plan to strengthen our current initiatives by developing our trusts and grants fundraising capacities linked to clear and specific monitoring and evaluation procedures.

Currently, our primary funding source is the Celebrity Shoe Auction : The Celebrity Shoe Auction is our principal source of unrestricted funding and we intend to hold one every year. We plan to work with existing celebrity shoe donors so that they continue to support and donate to us.

This year we had no income from grants for the first time in the charity's history. The covid pandemic played a large part in this change. In 2022/2023 we will be actively seeking grant funding from previous donors as well as new corporate donors and have developed a strategy to pursue this objective.

Note: Photographs of all projects and more details of work, films and social media are featured on the website

www.smallstepsproject.org

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DocuSign Envelope ID: AB52371F-4C40-497C-9852-50F9B91A951B

SMALL STEPS PROJECT LIMITED

(A company limited by guarantee)

DIRECTORS’ AND TRUSTEES’ REPORT (Cont/d) FOR THE YEAR ENDED 30TH JUNE 2022

Public benefit statement

In shaping our objectives for the year and planning our activities, the trustees have considered the Charity Commission’s guidance on public benefit, including the guidance ‘public benefit: running a charity (PD2)’. The achievements and activities above demonstrate the public benefit arising through the Charity’s activities.

Financial review

The Statement of Financial Activities showed net deficit of £21,335 (2021– net surplus £18,150) for the year and reserves stand at £86,496 (2021- £107,851). The financial position at the year end revealed by the Balance Sheet on page 24 shows net current assets or working capital of £86,501 (2021– £107,851). The net book value of fixed assets held, all of which are used directly for charitable purposes, amounted to £Nil (2021– £Nil).

Investment powers and policy

The Trust Deed authorises the Trustees to make and hold investments using the general funds of the charity. The Trustees have the power to invest in any way that they see fit.

Reserves policy

In the Trustee's view, the reserves should provide the charity with adequate financial stability and the means for it to meet its charitable objectives for the foreseeable future. The trustees propose to maintain the charity's reserves at a level which is at least equivalent to six months operational expenditure and have done so having regards to its manner of operation of likely funding streams. The Trustees review the amount of reserves that are required to ensure that they are adequate to fulfil the charity's continuing obligations on a quarterly basis at their quarterly board meetings.

Six months running costs is calculated on the basis of projected expenditure, with no allowance made for projected income, adjusted in the light of any actual expenditure that exceeds projected expenditure. The current reserves amount fixed by the Charity is £80,000.

The Trustees have adopted a reserves policy through which we will aim to build and maintain a level of reserves equivalent to up to six months running costs. The unrestricted funds not designated or invested in tangible fixed assets held by the charity are £86,501 (2020- £107,851).

Six months running costs is sufficient to allow some time for seeking alternative funding sources in the event that we find ourselves without enough income to meet our objectives and then, should further funding not be available, to allow sufficient funds remain to wind up the charity in an orderly fashion.

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DocuSign Envelope ID: AB52371F-4C40-497C-9852-50F9B91A951B

SMALL STEPS PROJECT LIMITED

(A company limited by guarantee)

DIRECTORS’ AND TRUSTEES’ REPORT (Cont/d) FOR THE YEAR ENDED 30TH JUNE 2022

Structure, Governance and Management

Governing Document

Small Steps Project Limited is registered as a company limited by guarantee and not having share capital. Its operations are governed by its Memorandum and Articles of Association (M&AA).

Small Steps Project Limited was registered at Companies House on 6" June 2010 under registration number 07277814 and the charity is registered with the Charities Commission under reference number 1137443.

Trustees

As set out in the Articles of Association the chair of the Trustees is nominated by the other Trustees.

The Board of Trustees has the power to appoint additional Trustees as it considers fit to do so.

The Trustees have no beneficial interest in the company other than as members. All Trustees are members of the company and guarantee to contribute £10 in the event of it winding up.

Trustee Induction and Training

The Trustees maintain a good working knowledge of charity and company law and best practice by regular reading of charity press articles and scrutiny of Companies House, Charity Commission and other Government and voluntary organisation advisory websites. New Trustees are given copies of the Memorandum and Articles of Association and copies of previous minutes and attend an induction session given by an experienced Trustee.

Organisation Structure

The Charity is structured so that the Board of Trustees, who meet at regular intervals, deal with the policy and overall control of the Charity’s activities. Day to day management is in the hands of the Chief Executive who reports to the Board of Trustees.

The Chief Executive has responsibility for the executive management of the charity and for the inline management of the staff team which is comprised of a personal assistant and part-time volunteers.

Related parties

The charity has relationships with related parties and other charities and organisations with which it co-operates in pursuit of its charitable objectives.

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DocuSign Envelope ID: AB52371F-4C40-497C-9852-50F9B91A951B

SMALL STEPS PROJECT LIMITED (A company limited by guarantee)

DIRECTORS’ AND TRUSTEES’ REPORT (Cont/d) FOR THE YEAR ENDED 30TH JUNE 2022

Risk Management

The Board of Trustees, who meet at three monthly intervals, are responsible for ensuring that the charity has the systems and means to provide reasonable assurance against inherent risks. These risks include operational, financial and regulatory risks. The Trustees have a risk management strategy which comprises;

REFERENCE AND ADMINISTRATIVE DETAILS

Company Number: 07277814 Charity Number: 1137443 Directors/Trustees: Daniel Gilmore Thomas Cornelius Phillips Alex Smith (Resigned on 1[st] May 2021) Harry Petrushkin (Resigned on 16[th] March 2021) Kate Hubbard (Resigned on 14[th] June 2022) Daniel Evans (Appointed on 15[th] March 2021) Senior Management: Susannah Amy Hanson - Chief Executive Registered Office: 194 Winchmore Hill Road, London, England N21 1QR Independent Examiner: Mr D Terry, Ramon Lee Ltd, 93 Tabernacle Street, London EC2A 4BA Bankers: National Westminster Bank Plc., 490 Holloway Road, Holloway, London N7 6JB CAF Bank Limited, 25 Kings Hill Avenue, Kings Hill, West Mailing, Kent ME19

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DocuSign Envelope ID: AB52371F-4C40-497C-9852-50F9B91A951B

SMALL STEPS PROJECT LIMITED

(A company limited by guarantee)

DIRECTORS’ AND TRUSTEES’ REPORT (Cont/d) FOR THE YEAR ENDED 30TH JUNE 2022

TRUSTEES’ RESPONSIBILITIES IN RELATION TO THE FINANCIAL STATEMENTS

The Trustees (who are also directors of Small Steps Project Limited for the purposes of company law) are responsible for preparing the Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) including Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland".

Company law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for maintenance and integrity of the corporate and financial information included on the charitable company’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

Approved by order of the board of trustees and signed on its behalf by:

…………………………………………………………. Thomas Phillips Trustee/Director

09[th] March 2023

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DocuSign Envelope ID: AB52371F-4C40-497C-9852-50F9B91A951B

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF

SMALL STEPS PROJECT LIMITED

(A company limited by guarantee)

I report on the financial statements of the charitable charity for the year ended 30 June 2022.

This report is made solely to the charity's trustees, as a body, in accordance with the Charities Act 2011. My work has been undertaken so that I might state to the charity's trustees those matters I am required to state to them in an independent examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity's trustees as a body, for my Independent Examination, for this report, or for the opinions I have formed.

Respective responsibilities and basis of report

As the charity’s trustees of the Company (who are also the directors of the company for the purposes of company law), you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”).

Having satisfied myself that the financial statements of the charitable company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s financial statements as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination, I have followed the Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act.

Independent Examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention which gives me cause to believe that:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

D TERRY – Chartered Accountant RAMON LEE LTD 93 TABERNACLE STREET LONDON EC2A 4BA

09[th] March 2023

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DocuSign Envelope ID: AB52371F-4C40-497C-9852-50F9B91A951B

SMALL STEPS PROJECT LIMITED

(A company limited by guarantee)

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 JUNE 2022

SUMMARY INCOME AND EXPENDITURE ACCOUNT

CONTINUING OPERATIONS

None of the Charity’s activities were acquired or discontinued during the above two financial periods.

TOTAL RECOGNISED GAINS AND LOSSES

The company has no recognised gains or losses other than the above movement in funds for the above two financial periods.

The notes on pages 25 to 34 form part of these financial statements.

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DocuSign Envelope ID: AB52371F-4C40-497C-9852-50F9B91A951B

SMALL STEPS PROJECT LIMITED

(A company limited by guarantee)

BALANCE SHEET AS AT 30 JUNE 2022
Notes 2022 2021
£ £ £ £
Fixed assets
Tangible fixed assets 11 - -
Current assets
Debtors 12 - 24,666
Cash at bank and in hand 93,881 85,789
93,881 110,455
Liabilities
Creditors falling due with in one year 13 7,380 2,604
Net current assets 86,501 107,851
Net assets 86,501 107,851
The funds of the charity
Unrestricted funds 14 86,501 107,851
Total charity funds 86,501 107,851

For the financial year ended 30 June 2022 the company was entitled to exemption from audit under section 477 Companies Act 2006. No member of the company has deposited a notice, pursuant to section 476, requiring an audit of these financial statements under the requirements of the Companies Act 2006.

The directors acknowledge their responsibilities for:

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime within Part 15 of the Companies Act 2006.

These financial statements were approved and authorised for issue by the Board of Directors and Trustees on 09[th] March 2023 and were signed on its behalf by:

………………………………………………………….

Thomas Phillips

Company Registration No: 07277814

The notes on page 25 to 34 form part of these financial statements

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DocuSign Envelope ID: AB52371F-4C40-497C-9852-50F9B91A951B

SMALL STEPS PROJECT LIMITED (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2022

1. ACCOUNTING POLICIES

1.1 Basis of preparation of financial statements

The financial statements of the charitable company, which is a public benefit under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)’, Financial Reporting Standard 102 ‘The Financial Reporting Standard applicable in the UK and Republic of Ireland’ and the Companies Act 2006.

The financial statements are prepared in sterling, which is the functional currency of the Charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these financial statements.

1.2 Preparation of financial statements on a going concern basis

The Charity’s Financial Statements show net deficit of £21,355 (2021 – net surplus of £18,150) for the year and free reserves of £86,496 (2021 - £107,851). The trustees are of the view that these results have secured the immediate future of the Charity for the next 12 to 18 months and on this basis the Charity is a going concern.

1.3 Income recognition

All income is included in the statement of financial activities when the Charity is legally entitled to it, receipt is probable and the amount can be measured with sufficient reliability.

Grant income

Grants are credited to the statement of financial activities when the Charity is entitled to the funds. Income is only deferred where there are time constraints imposed by the donor or if the funding is performance related. Where entitlement to grants receivable is dependent upon fulfilment of conditions within the charity’s control, the income is recognised when there is sufficient evidence that conditions will be met.

Grants supporting the core activities of the Charity and with no specific restrictions placed upon their use are included within donations and legacies. Grants that have specific restrictions placed upon their use are included within income from charitable activities.

Capital grants for the purchase of fixed assets are credited to restricted incoming resources on the earlier date of when they are received or receivable. Depreciation on the related fixed assets is charged against the restricted fund.

Donations and legacies

Donations are recognised in the period in which they are received. Legacy income is recognised when the charity’s entitlement is judged to be probable and where the amount can be reliably measured.

Fundraising income

Fundraising income is credited to income in the year in which they are receivable.

Investment income

Investment income is included when receivable.

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DocuSign Envelope ID: AB52371F-4C40-497C-9852-50F9B91A951B

SMALL STEPS PROJECT LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS (Cont/d) FOR THE YEAR ENDED 30 JUNE 2022

1.4 Volunteers and donated services and facilities

Donated professional services and donated facilities are recognised as income when the charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use by the charity of the item is probable and that economic benefit can be measured reliably. In accordance with the Charities SORP (FRS 102), the general volunteer time is not recognised and refers to the trustees’ annual report for more information about their contribution.

On receipt, donated professional services and donated facilities are recognised on the basis of the value of the gift to the charity which is the amount the charity would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.

1.5 Expenditure recognition and irrecoverable VAT

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.

Expenditure is classified under the following activity headings:

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

1.6 Allocation of support costs

Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Support costs include back office costs, finance and administration personnel, payroll and governance costs which support the Charity’s programmes and activities. These costs have been allocated between cost of raising funds and expenditure on charitable activities. The basis on which support costs have been allocated are set out in note 7.

1.7

Funds accounting

Unrestricted funds are available to spend on activities that further any of the purposes of charity.

Restricted funds are donations which the donor has specified are to be solely used for particular areas of the Charity’s work or for specific projects being undertaken by the Charity.

1.8 Tangible Fixed Assets and Depreciation

Tangible fixed assets are stated at cost less depreciation. Individual fixed assets costing £500 or more are capitalised at cost.

Depreciation is provided at rates calculated to write off the cost or valuation of fixed assets, less their estimated residual value, over their expected useful life on the following basis:

Furniture, fittings & equipment - 25% Straight Line Method

26

DocuSign Envelope ID: AB52371F-4C40-497C-9852-50F9B91A951B

SMALL STEPS PROJECT LIMITED (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS (Cont/d) FOR THE YEAR ENDED 30 JUNE 2022

1.9 Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

1.10 Cash at bank and in hand

Cash at bank and in hand includes cash and short term cash deposits.

1.11 Creditors and provisions

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

1.12 Financial instruments

The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

1.13 Taxation

The Charity is a registered charity and, therefore, is not liable for Income Tax or Corporation Tax on income derived from its charitable activities, as it falls within the various exemptions available to registered charities.

1.14 Judgement and key sources of estimation uncertainty

In the application of the Charity’s accounting policies, the charity is required to make judgments, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

1.15 Cash flow statement

The charitable company qualifies as a small company and advantage has been taken of the exemption provided by SORP (FRS 102) as amended by Bulletin 2, not to prepare a cash flow statement.

27

DocuSign Envelope ID: AB52371F-4C40-497C-9852-50F9B91A951B

SMALL STEPS PROJECT LIMITED (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS (Cont/d) FOR THE YEAR ENDED 30 JUNE 2022

2. GRANTS AND DONATIONS

Individual donations
Corporate donations		 Unrestricted
Funds
£
13,326
5,000
18,326		 Restricted
Funds
-
-
-		 2022
2021
£
£
13,326
14,954
5,000
5,000
18,326
19,954

Donation income in 2021 totalling £19,954 was attributed to unrestricted funds.

3. INCOME FROM CHARITABLE ACTIVITIES

Income from charitable activities in 2021 £82,226 was attributed to unrestricted funds.

4. INCOME FROM OTHER TRADING ACTVITIES

Income from other trading activities in 2021 £34,658 was attributed to unrestricted funds.

28

DocuSign Envelope ID: AB52371F-4C40-497C-9852-50F9B91A951B

SMALL STEPS PROJECT LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS (Cont/d) FOR THE YEAR ENDED 30 JUNE 2022

5. INVESTMENT INCOME

Investment income in 2021 totalling £7 was attributed to unrestricted funds.

6. ANALYSIS OF EXPENDITURE

Of the £74,119 expenditure in 2022 (2021 - £118,695), whole of this was charged to unrestricted funds.

29

DocuSign Envelope ID: AB52371F-4C40-497C-9852-50F9B91A951B

SMALL STEPS PROJECT LIMITED (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS (Cont/d) FOR THE YEAR ENDED 30 JUNE 2022

7. ANALYSIS OF SUPPORT AND GOVENANCE COSTS

The Charity initially identifies the costs of its support functions. It then identifies those costs which relate to the governance function. Governance costs and other support costs are apportioned separately between charity’s key activity undertaken (see note 6) in the year. All the general support and governance costs have been apportioned to the various charitable activities on the basis of staff time allocated to each activity.

8. NET INCOME/(EXPENDITURE) FOR THE YEAR

Net movement in funds is shown after charging:
Independent examiners' fees
Depreciation on tangible fixed assets		 2022
£
1,730
-		 2021
£
1,680
1,031

30

DocuSign Envelope ID: AB52371F-4C40-497C-9852-50F9B91A951B

SMALL STEPS PROJECT LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS (Cont/d) FOR THE YEAR ENDED 30 JUNE 2022

9. ANALYSIS OF STAFF COSTS, TRUSTEES REMUNERATION AND EXPENSES, AND COST OF KEY MANAGEMENT PERSONNEL

STAFF COSTS
Salaries
National Insurance
Pension		 2022
2021
£
£
-
16,500
-
-
-
401
-
16,901

No employee received remuneration in excess of £60,000 during the year (2021 – £Nil).

No trustee received any remuneration or reimbursement of expenses during the year (2021 - £Nil).

The key management personnel of the charity comprise the Chief Executive Director. The total employee benefits of the key management personnel of the charity were Nil (2021 - £16,901).

10. STAFF NUMBERS

The average number of equivalent full time equivalent employees was as follows:

2022 2021
Direct project work 1.5 0.5

The average monthly number of persons employed by the charity during the year was 1 (2021 – 1).

11. TANGIBLE FIXED ASSETS

Net book value:
Computer Equipments
Movements in the period:
Cost:
Fixtures, fittings and equipment
Depreciation:
Computer Equipments		 Opening
Balances
£
4,760
4,760
Opening
Balances
£
4,760
4,760		 Additions
£
-
-
Charge
For Period
£
-
-		 2022
2021
£
£
-
-
-
-
Closing
Disposals
Balances
£
£
-
4,760
-
4,760
Closing
Disposals
Balances
£
£
-
4,760
-
4,760

31

DocuSign Envelope ID: AB52371F-4C40-497C-9852-50F9B91A951B

SMALL STEPS PROJECT LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS (Cont/d) FOR THE YEAR ENDED 30 JUNE 2022

12. DEBTORS

Grant recievable
13. CREDITORS: amounts falling due within one year
14. NET MOVEMENTS IN FUNDS
Trade creditors
Other creditors
Accruals		 2022
£
-
-
2022
£
3,147
2,503
1,730
7,380		 2021
£
24,666
24,666
2021
£
41
883
1,680
2,604

32

DocuSign Envelope ID: AB52371F-4C40-497C-9852-50F9B91A951B

SMALL STEPS PROJECT LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS (Cont/d)

FOR THE YEAR ENDED 30 JUNE 2022

NET MOVEMENTS IN FUNDS (Cont/d)

Analysis of movements in funds - previous year

Restricted funds:
The Foux Foundation
JAC Trust
Wes Gavette Memorial
Unrestricted funds
Total funds		 Balance at
01.07.20
£
-
-
-
-
89,701
89,701		 Income
£
49,331
25,000
7,895
82,226
54,619
136,845		 Expenditure
Balance at
30.06.21
£
£
49,331
-
25,000
-
7,895
-
82,226
-
36,469
107,851
118,695
107,851

Description, nature and purpose of restricted funds:

The Foux Foundation

Funding towards Masaka Dump Project, Uganda.

Joy Welch Education

Funding to support educational activities across all projects where the need is greatest.

Description, nature and purpose of unrestricted funds:

General fund represents funds available to spend at the discretion of the Trustees.

33

DocuSign Envelope ID: AB52371F-4C40-497C-9852-50F9B91A951B

SMALL STEPS PROJECT LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS (Cont/d) FOR THE YEAR ENDED 30 JUNE 2022

15. ANALYSIS OF NET ASSETS BETWEEN FUNDS

16. SHARE CAPITAL

The charity is constituted as a company limited by guarantee and does not have a share capital divided by shares.

17. RELATED PARTY TRANSATIONS

No related party transactions took place during the year.

34