# Chatton Village Hall Trust Trustees’ Report 21 Year ending March 31st 20 ## Reference & Administrative Information **Chatton Village Hall Trust:** Charity Registered No. 1137433 **Address: Governing Document:** Old Road, Chatton, Northumberland, NE66 5PX Trust deed dated March 25th, 2010 which marks the start date of the Trust. **Objectives of Charity:** The Property and the trust fund and its income shall be applied for the purposes of a village hall for the use of the inhabitants of the Parish of Tillside without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions, including use of the Property for meetings, lectures and classes or other forms of recreation and leisure time occupation in the interests of social welfare and with the object of improving the conditions of life for the said inhabitants. The year to end March 2021 has of course been difficult for the trust, as it had to be closed for a considerable period of time, losing potential income from the activities the hall usually hosted. At the same time, it continued to have costs in terms of rent and utilities, maintenance and repairs, and also an upcoming large cost due to a failing roof needing to be replaced. We followed covid rules explicitly, and when activities were allowed to recommence, we undertook safety assessments specific to these risks to determine what could start again, and under what restrictions. This allowed some gym use to start up, some meetings to be held, and some other physical activities such as bowls and yoga, all with numbers capped, social distancing and sign ins to test and trace when appropriate. We had wonderful support from gym users, some of whom continued their subscriptions even when not able to use the gym, so are grateful to them for their support, and we were able to reimburse those who wished to have their subscriptions cancelled for the period of restriction. We also had significant support from the local authority, Northumberland Council, in terms of grants, and that made up the majority of our income for the year. That has been extremely important, as the roof replacement to allow the trust to keep using the hall needed to be completed in 2021 due to the state of the roof. The funding from the local authority allowed us to proceed with this even though we had been less able to raise funds through usual activities. This income is reflected in the accounts, but the spending will not be seen until the next set of accounts for March 2022. We also made plans for opening up the hall as allowed, and that led to the possibility of significant activity throughout later 2021. This has happened, but would also be addressed in the next year’s accounts. All in, we believe we have managed to keep the trust active in delivering to its objectives as best we could in a difficult year, and preparing it to be more active again as restrictions lessen. We accept the auditor’s findings, and submit this report alongside the accounts and auditor’s statement. CHATTONJ VILLAGE HALL Chatton Village Hall Trust Financial Statements Year Ended 31° March 2021 Chatton Village Hall Trust CHATTON Year ending 31st March 2021 VILLAG£ HALL Receipts and Payments Account Receipts and Payments Notes 2021￿21 201￿20 Total Funds Total Funds Fund Fund Receipts Hire Charges Gyrn Membership Fundraising Events Grant Funding Feed-in-tariff Donations Other {3) 260.00 3,947.00 3,114.45 6.935.00 2.072.24 3,947.￿1 {4) {2) & (5) 22.237.71 649.99 3.250.00 4,000.00 26.237_71 649.99 3,250.00 764.48 3,236.13 16.00 16,138.30 80.00 16,218.30 (6) 30,344.70 4.000.00 34.344.70 Asset Sales Total Receipts 30,344.70 4,000.00 34.344.70 Paymonts Cleaning Services EleCtri￿ty Health & Safety Insurance & LI￿nseS Intemet Maintenence Miscellaneous Professional Fees Rent Subscriptions Water 352.24 1.171.14 262.60 970.54 351_83 176.88 18.99 352.24 1.171.14 262.60 970.54 351.83 4,445.23 18.99 960.00 1.000.00 737.76 2,817.06 242.48 714.56 236.47 4,017.46 232.36 {8) {9) 4.268.35 1,000.CN) 500.00 10.00 180.00 9.688.15 2.058.45 233.00 5.497.22 315.94 233.00 9.765.57 1,315.94 4.268.35 1,000.00 Asset Purchases Total Payments 5.813.16 5,268.35 11,081.51 11.746.60 Surplus I (Deficit) for year 24,531.54 11.268.35) 23263.19 4,471.70 Opening Current actount balan Opening Resetve account balan 10.218.19 6.019.48 2,109.40 12,327.59 6,019.48 7.855.89 6,019.48 Total funds at year end 40.769.21 841.05 41,61026 18,347.07 Chatton Village Hall Trust CHATTON] Year ending 31st March 2021 VILLAGÉ HALL statement of Assets and Liabilities as at 31st March 2021 2020-21 2019-20 Current Assets Current Account Reserve Account 35.590.78 6.019.48 41.610.26 12,327.59 6,019.48 18,347.07 Represented by: General Fund Restricted Fund Totsl fvnds at year end 40,769.21 841.05 41.610.26 16,237.67 2,109.40 18,347.07 Approved by Ihe Trustees on and swJned on iheir behalf by.. Jim Railton- Chair Peter Jeffreys- Treasurer Chatton Village Hall Trust CHATTONI Year ending 31st March 2021 VI LLAGE HALL Notes to the Accounts 1. Basis of Accounting {a} In ac¢ordance ¥￿1h Chanty Commission Regulations. the Trust is not required to prepare accounts on the Accruals Accounting basis, as the Trusfs gross income falls below the minimum level required. Accordingly, these accounts have been prepared on the Receipts and Payments basis. (bl Fixtures and Fitiings and Equipment are recognised as assets but are not valued in the ￿￿nts. 2. Covid Restrictions Chatton Village Hall Trust I"CVH'J have receNed SUPF)Ort from Northumberiand Council (see note 51 to help wtth the impact of Covid related reststsons. This support has been greaty appreciated,. however. the Trust￿ believe that a note in the accounts is approwiate to outiine the impact of the Covid restrictions on the Vilkge Hall and to provide context to these grant receipts. Pre-covwj, the majority of tncome came from gym memberships and hire of the hall- the combined dedine in this income is almost 60% and wll lake several years to ￿trIM to pre-covid levels. Accordingly, the Trustees assert that around two thirds of nomal running costs will need to be met out of these grants until income ￿tumS to nomBI levels. This equates to around £8.000 Fer annum. In additTron to the nomal running costs of the Hall. there is a requirement for significant repair and maintenance WOTk that must be undertaken before the Hall Can fulty re-open. The r(x)f of the Village Hall requires extensive repair work and this will be the major fcus offundratsng and expenditure over the next 12 months. However, in addition to the extemal repair work and due largety to the faulty rorjf, significant intemal repiars are required before the Hall can fijlty re-open. The cost of these intemal repaiTS (excluding the major extemal roof work r￿UIred) tC*3ether ￿th other Wofk required to compty with eleclri¢al and safety insFections will be around £17.Cl)O. 3. Hire Charges Category 2020-21 2019-20 Badmington Carpet Bowls Childrens. Party Coffee Moming Creative Writi'ng Cr(￿kery I Chairs Funcb'ons Meetings Polling Station Yoga Total 2&t 185 t3) t￿.00 69.00 112.00 49.00 662.00 70.00 720.00 782.45 3.114.45 260.00 Chatton Village Hall Trust CHATTON Year ending 31st March 2021 VILLAGE HALL Notes to the Accounts 4. Fundraising Events Events 2020-21 2019-20 Carol Singing 332.00 347.00 376.50 388.24 628.50 Quiz Nights Speaker Nights Theatre Nights Total 2.072.24 5. Grant Funding Grnnts 2020-21 2019-20 Northumberfand C. C. - Covid related NOrthuMt￿1and C. C. - Other 22.237.71 4,000.tXI T¢)tal 26237.71 6. Donations Donations 202￿21 2019-20 Coffee Moming Team Parish Council Northumbet1and Estate Chatton Angling Church Brunch Wine & Cheese Lighting donation Misc. Total 130.LXI 2.(KQ.00 200.00 2￿.00 191.13 165.00 300.00 3,000.00 250.00 3250.IKJ 3.236.13 Chatton Village Hall Trust CHATTON Year ending 31st March 2021 VILLAGE HALL Notes to the Accounts 7. Insurance & Licences Insurnnce & Licences breakdown 2020-21 2019-20 Building Insuran Contents Insuran Music LI￿rt Total 299.15 300.00 371.39 970.54 286.15 t28.41 714.56 8. Maintenance Maintenance breakdown 2079-20 Gym Hall Wirsng & lighting Meeting Rry)m Painting BBQ Other Total 1. 700.40 525.90 1.194.00 222.91 176.88 4,268.35 74.25 4.017.46 4,445.23 9. Miscellaneous Miscellaneous breakdown 2020-21 201￿20 Gifts Other 18.99 32.36 232.36 Total 1&99 ## The Old Manse New Road Chatton Northumberland NE66 5PU Tel: 01668 215712 ian.catchpole@chatton.uk ## **Independent Examiner’s Report** _to the trustees/members of Chatton Village Hall_ Registered Charity No. 1137433 ## On accounts for the year ended 31[st] March 2021 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31[st] March 2021 ## **Responsibilities and basis of report** As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - • the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: Ian Catchpole Date: 21[st] January 2022