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2021-08-31-accounts

Company no. 07273748 Charity no. 1137395

Bristol Rugby Community Foundation Report and Audited Financial Statements 31 August 2021

Bristol Rugby Community Foundation

Reference and administrative details

For the year ended 31 August 2021

Company number 07273748 Charity number 1137395 Registered office and South Stand, Ashton Gate Stadium operational address Ashton Gate Bristol BS3 2EJ Trustees Trustees, who are also directors under company law, who served during the year and up to the date of this report were as follows: Kevin Jones Michael Lea Victoria Long Charles Russell-Smith Nominated trustee of corporate director Bristol Rugby Club Limited: Mark Tainton Senior management team Craig Capel Bankers Lloyds Bank plc Santander Corporate Banking 284 Wells Road Bridle Road Knowle Bootle Bristol Merseyside BS4 2PY L30 4GB Auditors Godfrey Wilson Limited Chartered accountants and statutory auditors 5th Floor Mariner House 62 Prince Street Bristol BS1 4QD

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Bristol Rugby Community Foundation

Report of the trustees

For the year ended 31 August 2021

The trustees present their report and the audited financial statements for the year ended 31 August 2021.

Reference and administrative information set out on page 1 forms part of this report. The financial statements comply with current statutory requirements, the Memorandum and Articles of Association and the Statement of Recommended Practice - Accounting and Reporting by Charities (effective from January 2019).

Structure, governance and management

Bristol Rugby Community Foundation is a company limited by guarantee, incorporated on June 4, 2010 and is a registered charity (no. 1137395). The company was established under a Memorandum of Association and is governed under its Articles of Association. The rebrand of the professional sports club Bristol Bears in 2018 also applied to Bristol Rugby Community Foundation as the club's official charity. A ‘working’ name of Bristol Bears Community Foundation was registered with and recognised by the Charity Commission in 2018. The association with the professional sports club continues to enhance the connection of both parties within the community we serve. The rest of the report will make reference to Bristol Bears Community Foundation (BBCF).

Appointment of trustees

The trustees, who are directors for the purpose of company law and trustees for the purpose of charity law, who served during the year and up to the date of this report, are set out on page 1.

Bristol Bears Community Foundation recruits trustees as and when required to do so by charitable law, best practice guidance, or as and when a clear need has been identified. Potential trustees are identified and interviewed by trustees and / or other selected persons in order to assess suitability to assist in the effective management and guidance of the charity. On appointment, trustees complete a register of interests and undertake an induction programme that includes the familiarisation with the purpose and operation of the charity, its strategies and objectives.

Organisation

The trustee board comprises five trustees; four independent trustees and one trustee who represents Bristol Bears. The trustees meet on a quarterly basis and a Community Development Manager is appointed by the trustees to manage the day to day operations of the charity. The Community Development Manager also attends trustee meetings.

Bristol Bears Community Foundation employed 12 staff; 10 full time, 2 part time. 5 programme Managers are responsible for the delivery and development of specific programmes, supported by the Community Development Manager, Craig Capel.

In light of the ongoing financial implications as a result of the Covid-19 pandemic, the Community Development Manager with support from the trustees began a process of redundancy consultation with those “at risk” at the beginning of July 2020. Regrettably, the Foundation made two redundancies as of the 31st August 2020 with one notice period continuing for a short time into the new financial year commencing September 2020.

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Bristol Rugby Community Foundation

Report of the trustees

For the year ended 31 August 2021

Risk management

The trustees have examined the major strategic, business and operational risks that the charity faces and confirm that systems have been established to enable regular reports to be produced so that the necessary steps can be taken to lessen these risks. The Covid-19 pandemic continued to pose a significant risk to the Foundation in terms of organisational outcomes and financial stability. To manage the risk appropriately the finance committee continued to be on hand and support where necessary and will continue to do so as the risk of Covid-19 to the Foundation dissipates. The senior leadership team have also increased the frequency of meetings. The financial impact has been mitigated by using Government schemes including the Coronavirus Job Retention Scheme to furlough staff whilst some activity was suspended. The Foundation will continue to use relevant schemes where appropriate to safeguard the future of the charity.

Objectives and activities

The exclusively charitable objects for which the charity is established are:

To achieve the objectives the charity structures its service delivery around four main programme pillars:

Policies adopted to further the charity’s objectives

Bristol Bears Community Foundation exists to improve the life of people in the South West of England through the use of sport and physical activity.

The trustees are mindful of the Charity Commission’s guidance on public benefit and have developed high-quality sporting and healthy recreation activities that benefit the community, especially those who are designated as ‘disadvantaged’, by equipping those people with the skills and qualities to improve their lives.

These activities are available to all people in the South West of England and surrounding areas.

Fundraising practices

Bristol Bears Community Foundation is not a member of the fundraising regulator due to the limited amount of fundraising it engages in. To date, the Foundation has not received any complaints with regards to fundraising activities and are mindful not to undertake fundraising activities that intrude on privacy, are unreasonably persistent, or put any person, especially vulnerable people, under undue pressure to donate. Bristol Bears Community Foundation does not employ or engage with any external fundraising agencies and does not undertake any street-fundraising or telephone coldcalling. All online fundraising was managed through Virgin Money Giving and more recently JustGiving since the closure of Virgin Money Giving.

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Bristol Rugby Community Foundation

Report of the trustees

For the year ended 31 August 2021

Achievements and performance

The Covid-19 pandemic continued to present significant challenges for Bristol Bears Community Foundation during the year. The challenges were met, however, with the same dynamism demonstrated by Bristol Bears Community Foundation colleagues during the emergence of Covid-19 and subsequent national restrictions, to adapt our programmes and services to ensure continuity of provision and fulfil our commitment to the most disadvantaged individuals and families across our community. This was particularly true of events in early January when a third national lockdown was again imposed and we reverted to a full programme, where possible, of virtual and alternative community engagement.

Bears@Home online videos that were initially produced as Bristol Bears Community Foundation’s first response to lockdown in March 2020 continue to be a popular engagement choice of community partners, SEND users and their families. The level of engagement has been extraordinary resulting in excess of 100,000 YouTube views of more than 105 videos across local and national partners. As well as sharing pre-recorded videos, Foundation colleagues have become increasingly comfortable in delivering live online sessions to a broad audience now branded as #BearsOnline. Our online content continues to be a profoundly effective way of delivering high quality and impactful community provision as anxieties still exist for some of our most vulnerable users.

With no opportunity for older people to physically attend our regular Golden Memories sessions there was a clear need to provide a creative alternative instead. Community staff continued to develop #GoldenMemories physical activity and reminiscence resources that were subsequently delivered to existing participants as well as new members identified by local partners, including Age UK, as part of a virtual hub.

Both of the Foundation’s established education programmes, HITZ and Bright Sparks, needed to find a lockdown solution back in March 2020 to engage with and support participants recognised as some of the most vulnerable young people in our region. September 2020 largely saw the return of more traditional face to face delivery at partner school sites as well as HITZ being delivered back out of Lockleaze Sports Centre. As already mentioned, another lockdown was enforced in January which saw an almost seamless transition to online delivery for both programmes as systems, processes and access to devices for young people was already in place.

Working proactively with colleagues from education provider SCL, all students were able to continue a level of virtual engagement that resulted in positive outcomes for all with reference to qualifications but also contributing to positive mental health through well planned and meaningful enrichment activities and, not least, going some way in preventing crime and anti-social behaviour. The same outcomes can be attributed to young people who would ordinarily engage in weekly mentoring and physical activity sessions as part of the Bright Sparks programme. We again saw a high level of engagement from young people with 79% of the cohort choosing to engage in online sessions using existing technology and concepts created by Foundation staff that was brilliantly supported by the players and staff of the professional sports club Bristol Bears.

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Bristol Rugby Community Foundation

Report of the trustees

For the year ended 31 August 2021

We are hugely proud of the progress made by our HITZ learners during another interrupted academic year. The opportunity to share the successes of all learners with the Premiership Rugby Community team resulted in two young people being shortlisted and invited to attend the Premiership Rugby National HITZ Awards hosted by Harlequins RFC at the Twickenham Stoop. Bristol Bears Community Foundation learner, Dawda Darboe, proved to be a popular choice with the event’s judges, scooping the HITZ Physical Activity Award. Dawda is a truly inspirational young man who has overcome much adversity to complete his HITZ qualification and develop the necessary skills and qualities to gain full-time employment as an IT apprentice for local partner Molson Group.

Following the easing of restrictions over the spring and summer period, partners and beneficiaries saw a gradual return to a full complement of Foundation activities by the end of April 2021. It was clear from partnership and delivery discussions that schools were very keen to see the welcome return of Foundation colleagues to their sites, resulting in a hugely busy period across the summer term. This academic year (2021/2022) has seen an increase in the number of partner schools requesting provision. There is little doubt that the positive response by Bristol Bears Community Foundation to the needs of children and young people during difficult times has contributed significantly to the reputation of the Foundation and Club. We are also mindful however of the increasing needs of children and young people at local partner schools as a result of the Covid-19 pandemic on their lives.

The trustees continue to consider the impact of the Covid-19 pandemic on the charity’s current and future financial position with a potential reduction in income from fundraising and in long term grant funding from national partners.

The charity is taking the following steps to mitigate these threats:

The trustees consider that the charity will continue as a going concern for a period of at least 12 months from the date on which these financial statements are approved for the following reasons:

The trustees, therefore, consider it appropriate to adopt the going concern basis for the preparation of the accounts, as detailed in note 1(b) of the financial statements.

During the period 1 September 2020 to 31 August 2021, the charity delivered the following programmes and services:

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Bristol Rugby Community Foundation

Report of the trustees

For the year ended 31 August 2021

Forever Sport

Against a backdrop of increasing levels of childhood obesity and physical inactivity, the Forever Sport programme is a multi-sport, in-curriculum and extra-curricular time physical activity, healthy recreation and education programme designed to help children ‘fall in love with sport and enjoy being active’.

Bright Sparks

Bright Sparks is a physical activity and education programme that works with young people who are at risk from persistent non-attendance, permanent exclusion, poor behaviour and poor life choices. The programme is a 38-week placement in designated secondary schools for groups of up to 16 young people, with two-hour long weekly inputs – one hour practical and one hour classroom based. Bright Sparks clearly demonstrates to young people the benefits of positive life choices, such as reward in return for commitment, but also the consequences of poor choices, such as exclusion, antisocial behaviour and entry into the criminal justice system.

Trinity Academy

A brand new secondary school located in the north of the city, Trinity Academy enlisted the curriculum and extra-curricular support of Bristol Bears Community Foundation to deliver the PE programme of study for new year 7 & 8 students enrolled at the site. Hosted at the impressive facilities at Lockleaze Sports Centre whilst the Academy’s new build is underway, BBCF provides a broad scheme of work for students in line with National Curriculum outcomes as well as the key values of the Academy.

Bear in Mind

Bear in Mind is a health and wellbeing programme aimed at equipping girls in secondary education with the tools to build self-confidence and to cope with the wider issues faced by young women across modern society today. The programme encourages girls to not only maintain an interest in sport and physical activity but to also investigate topics such as stress, resilience, self-care, body image, the impact of social media and positive relationships.

Player Development Camps

BBCF run physical activity and education camps that cater for players of all abilities by equipping them with the skills essential to perform at their best through fun, game-sensed coaching sessions. Camps are supported by senior players and staff from Bristol Bears adding more value to the experience of young people.

Spectrum Sports

Spectrum Sports is a tailored programme of PE & Sport delivery, resourcing and staff development specifically for the Special Educational Needs and Disability (SEND) sector. Designed and created by qualified SEND education teachers and experienced inclusion coaches, Spectrum Sports provides meaningful access to curriculum, participation, and competition in a broad and balanced range of PE & Sport contexts. All Spectrum Sports delivery and support is derived from and grounded in our SEND PE & Sport Overview, providing a full breakdown of our purpose, approach and the content available, enhanced on a day-to-day basis by full and robust "sport specific" Resource Packs - catering for all ages (0-25) and all abilities.

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Bristol Rugby Community Foundation

Report of the trustees

For the year ended 31 August 2021

Project Rugby

Project Rugby is a grassroots project designed to increase participation in under-represented communities. Project Rugby specifically engages with diverse ethnic communities people, from low socio-economic backgrounds, and disabled participants. The project aims to provide accessible opportunities to play rugby, and transition new players and volunteers into local grassroots rugby clubs.

# Golden Memories

GoldenMemories is an offer of formal and informal targeted activities in a wide range of community, retirement and care settings for participants aged 50+. Whilst specifically designed to support individuals living with dementia, age related disability and those affected by social isolation, #GoldenMemories is an inclusive programme that focuses on social connectivity, shared reminiscence and physical activity. Programme delivery encompasses rich and broad engagement methods, including outcome driven telephone befriending, social reminiscence groups, walking sport, age appropriate and adapted physical engagement and more recently the development of Sensory Walks and Sensory Stories. Peer support including mentoring and volunteering is a core component of our #GoldenMemories ethos.

WEX

A range of in-curriculum and extracurricular opportunities across the academic year and Premiership Rugby Season for 16 to 25 year-old young people with a range of additional needs. This includes yearlong work-based placements at Ashton Gate Stadium and with the community foundation workforce, through short term supported programmes and matchday volunteering opportunities.

HITZ

HITZ uses rugby’s core values of teamwork, respect, enjoyment and discipline to get young people not in education, employment or training (NEET) back into education, training, apprenticeships and/or employment. The Community Foundation’s 13-week programme is based at Lockleaze Sports Centre offering a relaxed environment targeted at 16-24-year-olds to improve their functional maths and English, develop valuable life skills and gain important qualifications alongside experience from work placements and employer-led sessions. The programme also offers essential enrichment and sporting activities which supports the development of the whole individual through not only improving their mental but physical wellbeing as well. Participants from the HITZ programme regularly report an increase in resilience, self-confidence and aspiration as a result of their involvement, and over 70% go on to achieve a positive progression into further education, training or employment.

Tackling Health

Delivered nationally by Premiership Rugby clubs’ community departments and foundations, the Tackling Health programme is an interactive project for children aged seven to eight which takes a holistic approach to teach children about their own health, wellbeing and about leading a healthy lifestyle with a rugby focus.

RISE

RISE aims to support the development of children & young people’s mental health & wellbeing through the use of both physical activity and classroom sessions that explore a range of themes and issues.

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Bristol Rugby Community Foundation

Report of the trustees

For the year ended 31 August 2021

At its core, the programme nurtures improvements in the following personal qualities:

Wheelchair Rugby

Bristol’s first adult wheelchair rugby club was launched in 2018 with the introduction of the ‘Bristol Bears’. Wheelchair Rugby (adults) offers weekly sessions welcoming anyone who would like to experience the sport - either as an absolute beginner or a seasoned athlete. Sessions provide meaningful pathways into social sport with embedded competitive opportunities, through a fully inclusive club environment.

Wheelchair Sport

Inclusive Community Sport at Bristol Bears Community Foundation offers both defined adults pathways to participation and competition in Wheelchair Rugby; and accessible weekly sessions for youth participants aged 0-18 years to engage in a range of meaningful Inclusive Sport and Physical Activity.

The Foundation's Inclusive Sport and Physical Activity Provision (encompassing our youth Wheelchair Sport programme) runs weekly face-to-face sessions, weekly online activity sessions when we cannot meet in person; as well as holiday club engagement and schools outreach across Bristol, South Gloucestershire and North Somerset.

Southmead Hub

The Southmead Intergenerational HUB looks to better connect older people, younger people and families in these disadvantaged groups through the provision of inclusive physical activity sessions. These sessions aim to improve the physical and mental health of the Southmead community, firstly through increased physical activity, but also through improved intergenerational and community cohesion.

Plans for future periods

In response to the Covid-19 pandemic, the Foundation will continue to focus on maintaining current services and programmes and adapting them so they are still relevant and accessible. Part of this will be based on ensuring that the workforce is fit for purpose and the structure and function is efficient. In addition, the Foundation will continue to develop health and wellbeing activities for children and young people. Mental health and wellbeing programmes delivered in both primary and secondary school settings have demonstrated consistently positive outcomes across both face to face and remote sessions. We are already seeing and feeling the impact of the pandemic, not least on the most disadvantaged children and young people in our communities. There is little doubt that our existing and developing programmes will go some way in helping children and young people “recover” from the consequences of lockdown restrictions. An initial surge in requests for support last year from new primary school partners has been mirrored this year amongst local secondary schools and academies. The collection of both qualitative and quantitative data will continue to inform the evaluation of the outcomes and be used to support grant discussions with potential funders as well as with schools directly.

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Bristol Rugby Community Foundation

Report of the trustees

For the year ended 31 August 2021

Sustainability is a key focus for the Foundation with a continued tactic of working in identifying and working with prospective trusts and foundations in order to seek multi-year funding for local programmes in particular. Relationships with a number of new and existing local corporate partners around the employability development of young people continue to develop as part of our broader aspirations to link our programmes with positive destinations; further training, education and employment.

Finally, a developing strategy around increasing the volume of traditionally rugby based community activities beyond our current provision of Camps and Super Sunday will see an increase in unrestricted income that will be used to support underfunded, developing programmes and contribute to the overall reserves of the charity.

Financial review

The results for the year ended 31 August 2021 show a net income of £8,938 (2020: £17,989). Total incoming resources were £404,893 (2020: £488,276) and resources expended were £395,955 (2020: £470,287).

The charity has seen a decrease in restricted income during the year ended 31 August 2021 to £118,634. This compares to £144,035 in 2020 and is influenced by the inability to deliver restricted fund programmes during lockdown restrictions.

Funding from trusts and foundations remain an important source of funding for the charity with £37,275 of income coming from trusts including grants from The Medlock Charitable Trust, Nisbet Trust and CiaO Foundation. Our strategy will be to continue to work on identifying prospective trusts and foundations and seeking multi-year funding as Covid-19 allows.

Revenue from general donations totalling £30,818 was down from the previous year (2020: £48,175) reflecting a decrease in corporate and individual donations often linked with matchday activities that were suspended. This will be an area that the charity will seek to build going forwards through a more sophisticated approach to donor management and communications.

‘Audit and accountancy fees’ fell marginally from the previous year, £13,238 when compared to £14,892 in 2020.

Reserves

It is the policy of Bristol Bears Community Foundation to retain reserves to the level required to provide sufficient funds to cover wages and administration costs for a period of at least six months.

Total unrestricted reserves held by the charity at 31st August 2021 were £92,244 (2020: £107,804) which falls short of the charity’s target level of reserves. The trustees are monitoring this and plan to increase reserves as the charity emerges from pandemic restrictions and embarks on a new strategy for growth and sustainability.

Risk management

The trustees have examined the major strategic, business and operational risks which the charity faces and confirm that systems have been established to enable regular reports to be produced so that the necessary steps can be taken to lessen these risks.

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Bristol Rugby Community Foundation

Report of the trustees

For the year ended 31 August 2021

Statement of responsibilities of the trustees

The trustees (who are also directors of the charity for the purposes of company law) are responsible for preparing the trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and of the income and expenditure of the charity for that period. In preparing those financial statements the trustees are required to:

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the financial statements comply with the Companies Act 2006. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

In so far as the trustees are aware:

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

Members of the charity guarantee to contribute an amount not exceeding £10 to the assets of the charity in the event of winding up. The trustees are members of the charity but this entitles them only to voting rights. The trustees have no beneficial interest in the charity.

Auditors

Godfrey Wilson Limited were appointed as auditors to the charitable company in 2017 and have expressed their willingness to continue in that capacity.

Approved by the trustees on 1 April 2022 and signed on their behalf by

Charles Russell-Smith

Charles Russell-Smith - Chair

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Independent auditors' report

To the members of

Bristol Rugby Community Foundation

Opinion

We have audited the financial statements of Bristol Rugby Community Foundation (the 'charity') for the year ended 31 August 2021 which comprise the statement of financial activities, balance sheet and the related notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

In our opinion, the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the trustees’ use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charity's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.

Other information

The trustees are responsible for the other information. The other information comprises the information included in the annual report other than the financial statements and our auditor’s report thereon. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.

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Independent auditors' report

To the members of

Bristol Rugby Community Foundation

In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

Opinion on other matters prescribed by the Companies Act 2006

In our opinion, based on the work undertaken in the course of the audit:

Matters on which we are required to report by exception

In the light of the knowledge and understanding of the charity and its environment obtained in the course of the audit, we have not identified material misstatements in the trustees’ report. We have nothing to report in respect of the following matters in relation to which the Companies Act 2006 requires us to report to you if, in our opinion:

Responsibilities of the trustees

As explained more fully in the trustees’ responsibilities statement set out in the trustees’ report, the trustees are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as they determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the trustees are responsible for assessing the charity’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charity or to cease operations, or have no realistic alternative but to do so.

12

Independent auditors' report

To the members of

Bristol Rugby Community Foundation

Our responsibilities for the audit of the financial statements

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The procedures we carried out and the extent to which they are capable of detecting irregularities, including fraud, are detailed below:

(1) We obtained an understanding of the legal and regulatory framework that the charity operates in, and assessed the risk of non-compliance with applicable laws and regulations. Throughout the audit, we remained alert to possible indications of non-compliance.

(2) We reviewed the charity’s policies and procedures in relation to:

(3) We inspected the minutes of trustee meetings.

(4) We enquired about any non-routine communication with regulators and reviewed any reports made to them.

(5) We reviewed the financial statement disclosures and assessed their compliance with applicable laws and regulations.

(6) We performed analytical procedures to identify any unusual or unexpected transactions or balances that may indicate a risk of material fraud or error.

▪Testing the appropriateness of journal entries;

▪Testing transactions that are unusual or outside the normal course of business.

Because of the inherent limitations of an audit, there is a risk that we will not detect all irregularities, including those leading to a material misstatement in the financial statements or non-compliance with regulation. Irregularities that arise due to fraud can be even harder to detect than those that arise from error as they may involve deliberate concealment or collusion.

13

Independent auditors' report

To the members of

Bristol Rugby Community Foundation

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council’s website at: www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor’s report.

Use of our report

This report is made solely to the charityʼs members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charityʼs members those matters we are required to state to them in an auditorʼs report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charityʼs members as a body, for our audit work, for this report, or for the opinions we have formed.

Date: 4 April 2022

Rob Wilson FCA (Senior Statutory Auditor)

For and on behalf of:

GODFREY WILSON LIMITED

Chartered accountants and statutory auditors 5th Floor Mariner House 62 Prince Street Bristol BS1 4QD

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Bristol Rugby Community Foundation

Statement of financial activities (incorporating an income and expenditure account)

For the year ended 31 August 2021

Note
Income from:
Donations
3
Charitable activities
4
Other trading activities
Investment income
Total income
Expenditure on:
Raising funds
Charitable activities
Total expenditure
5
Net income / (expenditure)
Transfers between funds
Net movement in funds
6
Reconciliation of funds:
Total funds brought forward
Total funds carried forward		 Restricted Unrestricted
£
£
13,014
37,796
105,620
241,781
-
6,596
-
86
118,634
286,259
-
1,986
94,136
299,833
94,136
301,819
24,498
(15,560)
-
-
24,498
(15,560)
29,328
107,804
53,826
92,244		 2021
Total
£
50,810
347,401
6,596
86
404,893
1,986
393,969
395,955
8,938
-
8,938
137,132
146,070		 2020
Total
£
120,660
356,360
10,844
412
488,276
1,295
468,992
470,287
17,989
-
17,989
119,143
137,132

All of the above results are derived from continuing activities. There were no other recognised gains or losses other than those stated above. Movements in funds are disclosed in note 13 to the accounts.

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Bristol Rugby Community Foundation

Balance sheet

As at 31 August 2021

Note
Fixed assets
Tangible assets
9
Current assets
Debtors
10
Cash at bank and in hand
Liabilities
Creditors: amounts falling due within 1 year
11
Net current assets
Net assets
12
Funds
13
Restricted funds
Unrestricted funds:
General funds
Total charity funds		 £
42,926
158,637
201,563
(58,257)		 2021
£
2,764
143,306
146,070
53,826
92,244
146,070		 2020
£
9,079
39,112
114,871
153,983
(25,930)
128,053
137,132
29,328
107,804
137,132

These accounts have been prepared in accordance with the special provisions applicable to companies subject to the small companies' regime.

Approved by the trustees on 1 April 2022 and signed on their behalf by

Charles Russell-Smith

Charles Russell-Smith - Chair

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Bristol Rugby Community Foundation

Notes to the financial statements

For the year ended 31 August 2021

1. Accounting policies

a) Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities in preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Bristol Rugby Community Foundation meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

b) Going concern basis of accounting

The accounts have been prepared on the assumption that the charity is able to continue as a going concern. In reaching this conclusion the trustees have considered the impact of the ongoing Covid-19 pandemic. Given the level of unrestricted reserves and cash held at the balance sheet date, there are no material uncertainties about the charity's ability to continue as a going concern for a period of at least 12 months from the date on which these financial statements are approved.

c) Income

Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the items of income have been met, it is probable that the income will be received and the amount can be measured reliably.

Income from the government and other grants, whether 'capital' grants or 'revenue' grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.

Income received in advance of provision of coaching or training activities is deferred until criteria for income recognition are met.

d) Donated services and facilities

Donated professional services and donated facilities are recognised as income when the charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use by the charity of the item, is probable and the economic benefit can be measured reliably. In accordance with the Charities SORP (FRS 102), general volunteer time is not recognised.

On receipt, donated professional services and donated facilities are recognised on the basis of the value of the gift to the charity which is the amount the charity would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.

17

Bristol Rugby Community Foundation

Notes to the financial statements

For the year ended 31 August 2021

1. Accounting policies (continued)

e) Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity: this is normally upon notification of the interest paid or payable by the bank.

f) Funds accounting

Unrestricted funds are available to spend on activities that further any of the purposes of the charity. Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charity's work or for specific projects being undertaken by the charity.

g) Expenditure and irrecoverable VAT

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

h) Allocation of support and governance costs

Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Governance costs are the costs associated with the governance arrangements of the charity, including the costs of complying with constitutional and statutory requirements and any costs associated with the strategic management of the charity’s activities. These costs have been allocated between cost of raising funds and expenditure on charitable activities on the following basis, which is an estimate of staff time:

2021 2020 Raising funds 0.6% 0.3% Charitable activities 99.4% 99.7%

i) Tangible fixed assets

Depreciation is provided at rates calculated to write down the cost of each asset to its estimated residual value over its expected useful life. The depreciation rates in use are as follows:

Sports equipment 25% straight line Computer equipment 25% straight line Furniture and fittings 25% straight line

j) Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

k) Cash at bank and in hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

18

Bristol Rugby Community Foundation

Notes to the financial statements

For the year ended 31 August 2021

1. Accounting policies (continued)

l) Creditors

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

m) Financial instruments

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently recognised at amortised cost using the effective interest method.

n) Accounting estimates and key judgements

In the application of the charity's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying values of assets and liabilities that are not readily apparent from other sources. The estimates and underlying assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised if the revision affects only that period, or in the period of the revision and future periods if the revision affects both current and future periods.

The key sources of estimation uncertainty that have a significant effect on the amounts recognised in the financial statements are depreciation as described in note 1 (i).

2. Statement of financial activities: prior year comparative

Income from:
Donations
Charitable activities
Other trading activities
Investment income
Total income
Expenditure on:
Raising funds
Charitable activities
Total expenditure
Net income and net movement in funds		 Restricted
£
£
-
120,660
144,035
212,325
-
10,844
-
412
144,035
344,241
-
1,295
143,602
325,390
143,602
326,685
433
17,556
Unrestricted		 2020
Total
£
120,660
356,360
10,844
412
488,276
1,295
468,992
470,287
17,989

19

Bristol Rugby Community Foundation

Notes to the financial statements

For the year ended 31 August 2021

3. Income from donations

Income from donations
General donations and gift aid
Coronavirus Job Retention Scheme grant		 Restricted
£
£
13,014
17,804
-
19,992
13,014
37,796
Unrestricted		 2021
Total
£
30,818
19,992
50,810		 2020
Total
£
48,175
72,485
120,660

All income from donations was unrestricted in the prior period.

Government grants

The charitable company received government support under the Coronavirus Job Retention Scheme to fund charitable activities. The total value of such grants in the period ending 31 August 2021 was £19,992 (2020: £72,485). There are no unfulfilled conditions or contingencies attaching to this grant.

4. Income from charitable activities

Bear in Mind
Bright Sparks
Digital Transformation Project
Golden Memories
Hitz
Project Rugby
Rise
Rugby Camps
Southmead Hub
Spectrum
Tackling Health
Trinity Academy
Wheelchair Rugby
Other activities
Total charitable activities		 Restricted
£
£
-
5,100
10,000
40,535
-
7,000
10,000
875
-
21,086
34,636
-
25,000
1,900
-
49,806
23,709
-
1,000
62,975
-
18,525
-
26,774
1,275
2,005
-
5,200
105,620
241,781
Unrestricted		 2021
Total
£
5,100
50,535
7,000
10,875
21,086
34,636
26,900
49,806
23,709
63,975
18,525
26,774
3,280
5,200
347,401

20

Bristol Rugby Community Foundation

Notes to the financial statements

For the year ended 31 August 2021

4. Income from charitable activities (continued) - prior period comparative

Bright Sparks
Forever Sport
Golden Memories
Hitz
NCS
Premiership Rugby Champions
Project Rugby
Rise
Rugby Camps
Spectrum
Super Sunday
Tackling Health
Trinity Academy
WEX
Wheelchair Rugby
Wheelchair Sport
Other activities
Total charitable activities		 Restricted
£
£
-
41,000
-
20,200
-
7,337
-
23,207
-
4,825
-
4,000
87,325
-
25,000
-
-
16,887
-
50,770
-
8,165
-
8,272
-
11,098
-
4,562
-
6,544
31,710
-
-
5,458
144,035
212,325
Unrestricted		 2020
Total
£
41,000
20,200
7,337
23,207
4,825
4,000
87,325
25,000
16,887
50,770
8,165
8,272
11,098
4,562
6,544
31,710
5,458
356,360

21

Bristol Rugby Community Foundation

Notes to the financial statements

For the year ended 31 August 2021

5. Total expenditure

Total expenditure
Staff costs (note 7)
Direct project costs
Coaching costs
Kit and equipment
Van hire
Insurance
Rent
Premises expenses
Travel and subsistence
Office costs
Bank charges
Audit and accountancy fees
Depreciation
Sub-total
Total expenditure
Allocation of support and governance
costs		 Raising
funds
£
1,514
-
-
-
-
-
-
-
-
-
-
-
-		 Charitable
activities
£
252,853
27,263
16,409
14,271
4,436
-
-
-
-
-
-
-
-		 Support and
governance
costs
£
39,432
-
-
-
-
2,305
3,317
1,187
520
11,374
347
13,238
7,489		 2021 Total
£
293,799
27,263
16,409
14,271
4,436
2,305
3,317
1,187
520
11,374
347
13,238
7,489
1,514
472		 315,232
78,737		 79,209
(79,209)		 395,955
-
1,986 393,969 - 395,955

Governance costs during the year were £5,502.

22

Bristol Rugby Community Foundation

Notes to the financial statements

For the year ended 31 August 2021

5. Total expenditure (continued) Prior year comparative:

Staff costs (note 7)
Direct project costs
Coaching costs
Kit and equipment
Van hire
Insurance
Rent
Premises expenses
Travel and subsistence
Office costs
Bank charges
Audit and accountancy fees
Depreciation
Sub-total
Total expenditure
Allocation of support and governance
costs		 Raising
funds
£
1,048
-
-
-
-
-
-
-
-
-
-
-
-		 Charitable
activities
£
324,521
36,502
10,777
13,448
7,420
-
-
-
-
-
-
-
-		 Support and
governance
costs
£
38,592
-
-
-
-
1,310
2,546
860
466
8,015
438
14,892
9,452		 2020 Total
£
364,161
36,502
10,777
13,448
7,420
1,310
2,546
860
466
8,015
438
14,892
9,452
1,048
247		 392,668
76,324		 76,571
(76,571)		 470,287
-
1,295 468,992 - 470,287

Governance costs during the year were £5,169.

23

Bristol Rugby Community Foundation

Notes to the financial statements

For the year ended 31 August 2021

6. Net movement in funds

This is stated after charging:

Depreciation
Trustees' remuneration
Trustees' reimbursed expenses
Trustees' indemnity insurance
Auditors' remuneration:
Statutory audit (including VAT)
Payroll (including VAT)		 2021
£
7,489
Nil
Nil
1,122
4,380
815		 2020
£
9,452
Nil
Nil
969
4,200
1,206

7. Staff costs and numbers

Staff costs were as follows:

Salaries and wages
Social security costs
Pension costs		 2021
£
268,775
16,143
8,881
293,799		 2020
£
332,711
19,600
11,850
364,161

No employee earned more than £60,000 during the year.

The key management personnel of the charitable company comprise the trustees and senior management team. The total employee benefits (salary and pension costs) of the key management personnel were £41,990 (2020: £44,736).

In the prior year the total redundancy and termination payments made were £1,288.

Average head count 2021
No.
12		 2020
No.
17

8. Taxation

The charity is exempt from corporation tax as all its income is charitable and is applied for charitable purposes.

24

Bristol Rugby Community Foundation

Notes to the financial statements

For the year ended 31 August 2021

9. Tangible fixed assets

Cost
At 1 September 2020
Additions in year
At 31 August 2021
Depreciation
At 1 September 2020
Charge for the year
At 31 August 2021
Net book value
At 31 August 2021
At 31 August 2020
10. Debtors
Trade debtors
Prepayments
Accrued income
Other debtors
11. Creditors : amounts due within 1 year
Trade creditors
Accruals
Deferred income
Other creditors		 Sports
equipment
£
27,639
-
27,639
20,810
5,884
26,694
945
6,829		 Computer
equipment
£
10,789
1,174
11,963
8,585
1,559
10,144
1,819
2,204		 Furniture
and fittings
£
5,118
-
5,118
5,072
46
5,118
-
46
2021
£
6,129
1,721
31,662
3,414
42,926
2021
£
10,807
18,757
18,250
10,443
58,257		 Total
£
43,546
1,174
44,720
34,467
7,489
41,956
2,764
9,079
2020
£
3,114
165
30,439
5,394
39,112
2020
£
12,791
4,392
-
8,747
25,930

Deferred income consists of income received in advance of the provision of service delivery.

25

Bristol Rugby Community Foundation

Notes to the financial statements

For the year ended 31 August 2021

12. Analysis of net assets between funds

Analysis of net assets between funds
Tangible fixed assets
Net current assets
Net assets at 31 August 2021
Prior period comparative:
Tangible fixed assets
Net current assets
Net assets at 31 August 2020		 £
-
53,826
53,826
£
-
29,328
29,328
Restricted
funds
Restricted
funds		 £
2,764
89,480
92,244
£
9,079
98,725
107,804
Unrestricted
funds
Unrestricted
funds		 Total
funds
£
2,764
143,306
146,070
£
9,079
128,053
Total
funds
137,132

26

Bristol Rugby Community Foundation

Notes to the financial statements

For the year ended 31 August 2021

13. Movements in funds

Restricted funds
Bright Sparks
Golden Memories
Hitz
Project Rugby
Rise
Southmead Hub
Spectrum Sport
Wheelchair Rugby
Wheelchair Sport
Total restricted funds
General funds
Total unrestricted funds
Total funds
Unrestricted funds		 At 1
September
2020
£
-
-
-
-
12,521
-
-
-
16,807
29,328
107,804
107,804
137,132		 Income
£
13,014
10,000
10,000
34,636
25,000
23,709
1,000
1,275
-
118,634
286,259
286,259
404,893		 £
(3,014)
(10,000)
(10,000)
(34,636)
(11,429)
(11,268)
(1,000)
(615)
(12,174)
(94,136)
(301,819)
(301,819)
(395,955)
Expenditure		 Transfers
between
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-		 £
10,000
-
-
-
26,092
12,441
-
660
4,633
At 31
August
2021
53,826
92,244
92,244
146,070

Purposes of restricted funds:

Bright Sparks

Remote volunteering opportunities for employees of Hargreaves Lansdown. Volunteers engaged in regular live and shared pre-recorded content around issue based topics relevant to the learners including; coping with stress, adversity, and goal setting.

Rob Olorenshaw kindly donated the cost of supporting one ‘Bright Spark’ throughout the duration of the programme. In addition, Rob regularly donated his time to work with and mentor one young man on the programme at a partner school.

Golden Memories

To fund non digital sensory engagement resources for people with physical disabilities, mental health challenges and dementia who usually engage with organised physical activities and their carers.

Hitz

Funding from Molson Group was specifically used to support the employability outcomes of the Bristol Bears HITZ programme. HITZ learners engaged in a number of planned activities at Molson and their partner sites across the academic year. Engagement sessions included tours of sites, work placements, job application and interview techniques.

27

Bristol Rugby Community Foundation

Notes to the financial statements

For the year ended 31 August 2021

13. Movements in funds (continued) Purposes of restricted funds (continued)

Project Rugby

Project Rugby is designed to increase participation in the game by people from traditionally underrepresented groups:

The programme engages participants (aged 14+ and 16+ for disabled people). Local delivery plans will be developed in partnership with the RFU, providing accessible opportunities for people to participate in the game and to support and transition players into longer term participation.

Rise

Funding must support the delivery of targeted Bristol Bears Community Foundation programmes that are enhanced further through the offer of complimentary tickets to Bristol Bears matchdays for community participants. The Club and Foundation will work together to provide access to up to 3,000 complimentary tickets each year for the most disadvantaged people in our community (lowest 30% IMD). Bristol Bears & Bristol Bears Community Foundation will provide a range of matchday activations for community participants that will promote the Club and Ashton Gate Stadium. This will include player and staff engagement where possible.

Southmead Hub

The Southmead Intergenerational HUB looks to better connect older people, younger people and families in these disadvantaged groups through the provision of inclusive physical activity sessions. These sessions aim to improve the physical and mental health of the Southmead community, firstly through increased physical activity, but also through improved intergenerational and community cohesion.

Spectrum Sport

To support the implementation of COVID-safe SEND schools festivals and alternative events including online provision, both live and pre-recorded.

Wheelchair Rugby

To support the return to action and ongoing sustainable development of the weekly adults wheelchair rugby provision.

Wheelchair Sport

This project will provide wheelchair sport and inclusive physical activity sessions to disabled young people.

The grant will be used to make the following differences for children and young people:

28

Bristol Rugby Community Foundation

Notes to the financial statements

For the year ended 31 August 2021

13. Movements in funds (continued) Prior year comparative:

Restricted funds
Inclusion Southmead
Project Rugby
Rise
Walking Sport
Wheelchair Sport
Total restricted funds
General funds
Total unrestricted funds
Total funds
Unrestricted funds		 £
5,000
9,768
-
643
13,484
28,895
90,248
90,248
119,143
At 1
September
2019		 Income
£
£
-
(5,000)
87,325
(97,093)
25,000
(12,479)
-
(643)
31,710
(28,387)
144,035
(143,602)
344,241
(326,685)
344,241
(326,685)
488,276
(470,287)
Expenditure		 £
£
-
-
-
-
-
12,521
-
-
-
16,807
-
29,328
-
107,804
-
107,804
-
137,132
At 31 August
2020
Transfers
between
funds		 £
£
-
-
-
-
-
12,521
-
-
-
16,807
-
29,328
-
107,804
-
107,804
-
137,132
At 31 August
2020
Transfers
between
funds
29,328
107,804
107,804
137,132

14. Related party transactions

Mike Lea, trustee, is also a trustee of Bristol City Robins Foundation. In the prior year BBCF spent £3,400 with Bristol City Robins Foundation, relating to programme delivery. Mike Lea is also a trustee of the Cathedral Schools Trust, of which Trinity Academy is a part. BBCF received £26,774 (2020: £11,098) from Trinity Academy during the financial year for PE programme delivery.

Mike Lea was also a senior partner at PKF Francis Clark until 30 November 2020. In the prior period, BBCF paid PKF Francis Clark £1,800 for accountancy services.

29