## **Community Voluntary Action Ledbury & District**
**Report of the Trustees & Unaudited Financial Statements For the year ended 31st March 2023**
**Registered company number: 07265811 (England & Wales) Registered charity number 1137377**
Community Voluntary Action Ledbury District For the year ended 31st March 2023
## **Contents**
||Page|
|---|---|
|Report of the Trustees|1 to 5|
|Independent Examiner's report|4 to 5|
|Statement of Financial Activities|8|
|Balance Sheet|9|
|Notes to Financial Statements|10 - 22|
|Detailed statement of Financial Activities|23 - 24|
Community Voluntary Action Ledbury District for the year ended 31st March 2023
## **REPORT OF THE TRUSTEES**
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2023. The accounts have been prepared in accordance with the provisions applicable to the small companies regime and in accordance with FRS102 Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard (FRS) 102.
## **References and administrative details**
**General fund** Registered company number: 07265811
Registered charity number: 1137377
## **Registered office**
4b Hill House Bye Street Ledbury HR82AA
## **Trustees**
The following Directors and Trustees served during the year: Jane Salt (Chair) John Tallis (Treasurer) Graham Every Sue Millington-Jones David Elliston Bryan Spencer Heather Coppock (Appointed 13/03/23)
## **Independent Examiner**
Luke Keegan Chartered Management Accountant 1A The Homend Ledbury HR8 1BN
Page 1
Community Voluntary Action Ledbury District For the year ended 31st March 2023
## **REPORT OF THE TRUSTEES (CONT)**
## **OBJECTIVES**
The principal objectives for the company in the period under review were to promote any charitable purposes for the benefit of the community of Ledbury and surrounding parishes; and in particular the advancement of education , the protection of health and relief of poverty distress and sickness.
Our current objectives are to:
- 1) Facilitate access to healthcare
- 2) Support independent living
- 3) Reduce loneliness
- 4) Reduce rural isolation
- 5) Promote wellbeing in later life through volunteering
## **IMPACT REPORT**
## **Facilitating access to healthcare**
Community Voluntary Action Ledbury & District (CVALD) runs the Ring & Ride volunteer car service for Ledbury and its surrounding villages, which provides transport to people who do not have access to a car and cannot use public transport. In total, in 22-23 the service made 3,770 journeys, a 15% increase on 21-22.
The primary aim of the service is to help those that struggle with transport to get to medical appointments. In 22-23 the service took 306 people to 1,800 healthcare appointments. 800 of these journeys were for hospital appointments.
During the year we undertook a survey of users and 95% respondents rated the Ring & Ride service as “very good” or “excellent”
## **Supporting Independent Living**
The charity provides a number of services aimed at helping the elderly and other vulnerable and disabled people to continue living independent lives in their own homes. These include:
• Ring & Ride transport for shopping and other day to day necessities such as hairdressers, bank and Post Office. During the year we took 62 people on 476 shopping journeys. We also took 24 people to 59 hairdressing appointments.
- Undertaking shopping for a small number of individuals who are housebound. During the year we undertook 162 shops for 8 users
- Delivering food parcels to users of Ledbury Foodbank. We delivered 65 food parcels to 23 users in Ledbury
## **Reducing loneliness**
We know that 78% of our users are over the age of 75 and 65% live alone. We run a programme of minibus day-trips, pub lunches and other event designed to provide an easy way for our members to get out of the house and socialise.
During the year we ran 53 day trips, 24 pub lunches and 15 shopping trips. In total, 114 users went on one or more of these trips.
Page 2
Community Voluntary Action Ledbury District For the year ended 31st March 2023
## **REPORT OF THE TRUSTEES (CONT)**
## **Combating rural isolation**
Twenty-five percent (120) of our registered members live in small villages and hamlets between two and eight miles outside of Ledbury and do not have access to a car. These villages have few amenities and very limited public transport. The Ring & Ride service, provide these people with an affordable and flexible transport option.
We also run a weekly Community Bus serving a isolated Park Home retirement village.
## **Promoting wellbeing in later life through volunteering**
During 22-23, CVALD’s services were delivered by 71 volunteers, 68 of whom are retired. In total, we estimate that these volunteers completed over 6,300 hours of service during the year.
## **Fundraising**
During the year we received donations and grants from the following organisations whose invaluable support we gratefully acknowledge:
Arnold Clarke Foundation Baron Davenport’s Charity DMF Ellis Charitable Trust Eveson Trust Garfield Weston Herefordshire Council Ledbury Town Council Matthew Wrightson Charity Trust A N McKechnie Foundation National Lottery Community Fund Schroder Charity Trust Sir Jules Thorn Trust (Ann Rylands) Sir Robert McAlpine Trust Trefoil Trust WED Charitable Trust Woodroffe Benton Foundation WO Street Charitable Trust
Page 3
Community Voluntary Action Ledbury District For the year ended 31st March 2023
## **REPORT OF THE TRUSTEES (CONT)**
## **FINANCIAL REPORT**
## **Income**
The total income for 2022-23 was £241,008 an increase of £65,549 on the previous year. This was attributable to significant increases in Trust Fund income, user cost recovery fees and home-toschool contract income.
## **Expenditure**
Total expenditure was £216,838 (£188,573 in 2021-22), an increase of £28,265. This was primarily due to increases in the following:
- volunteer driver expenses, in proportion to the increase in number of journeys);
- minibus fuel costs due to the Ukrainian conflict;
- staff wages to address the increase in the cost of living.
## **Reserves**
It is the policy of the trustees to maintain reserves as follows:
## **Restricted funds**
These are funds ring-fenced by funders for specific projects/purposes and cannot be used for other purposes. At year end these restricted funds amounted to £67,535
## **Unrestricted funds**
Unrestricted reserves are held for financing the future operation of the charity. These reserves are divided into designated reserves and the general fund. It is the policy of the Trustees to maintain sufficient designated reserves to cover all liabilities in the event the charity is wound up. At the end of the year the designated fund stood at £46,220. The general fund stands at £88,623 (£65,400 in 2021-22), bringing the total unrestricted reserves to £134,842 (£112,852 in 2021-22).
## **Going concern**
The trustees have considered the financial position of the charity and concluded it is a going concern, remains solvent and is able to fulfil its financial commitments.
## **Induction of new trustees**
On appointment the trustees receive a copy of the governing documents and Charity Commission documents regarding trusteeship. New trustees are briefed on the history, background and work of the charity.
Page 4
Community Voluntary Action Ledbury District for the year ended 31st March 2023
## **DECLARATIONS**
The company has taken advantage of the small companies exemption in preparing the report above.
The trustees declare that they have approved the Trustees' Report (including Director’s report) above.
Jane Salt (Chair) John Tallis (Tresurer)
Date Date
Page 5
Community Voluntary Action Ledbury District for the year ended 31st March 2023
## **Independent Examiner’s Report to the trustees of Community Voluntary Action Ledbury and District Limited**
I report on the accounts for the year ended 31 March 2023 which comprise the Statement of Financial Activities, the Summary Income and Expenditure Account, the Balance Sheet and the related notes.
The charity's Trustees (who are also the Directors for the purposes of company law) are responsible for the preparation of the accounts. The charity's Trustees consider that an audit is not required for this year (under Section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is required.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
- examine the accounts under Section 145 of the 2011 Act
- to follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 Act); and
- to state whether particular matters have come to my attention.
## **Basis of the independent examiner's report**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view ' and the report is limited to those matters set out in the statements below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that, in any material respect, the requirements to: i) keep accounting records in accordance with Section 386 and 387 of the Companies Act 2006, and ii) prepare accounts which accord with the accounting records, comply with the accounting principles of the Statement of Recommended Practice: Accounting and Reporting by Charities, have not been met
(cont)
Page 6
Community Voluntary Action Ledbury District For the year ended 31st March 2023
## **Independent examiner's statement (cont)**
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts be reached.
Luke Keegan, Chartered Management Accountant 1A The Homend Ledbury Herefordshire, HR8 1BN
Page 7
Community Voluntary Action Ledbury District For the year ended 31st March 2023
## **Statement of Financial Activities (including summary income and expenditure account)**
|**Recommended categories by**
**activity**
Notes
**INCOME**
Donations and legacies
3
Charitable activities
3
Other trading activities
3
Investments
3
Separate material item of income
3
Other
3
**Total**
**EXPENDITURE**
Raising Funds
4
Charitable activities
4
Other trading activities
4
Management, adminstration &
4
**Total**
Transfers between funds
Net movement in funds
Reconciliation of funds :
Total funds brought forward
**Total funds carried forward**|**Unrestricted**
**funds**
**Restricted**
**funds**
**2023**
£
£
£
76,525
48,927
125,453
67,703
67,703
47,070
-
47,070
783
-
783
-
-
-
-
-
-
**124,379**
**116,630**
**241,008**
5,509
-
5,509
-
114,451
114,451
51,461
-
51,461
45,417
-
45,417
**102,387**
**114,451**
**216,838**
-
-
-
21,992
2,179
24,170
112,852
65,356
178,208
**134,844**
**67,535**
**202,378**|**2022**
£
85,791
54,192
35,457
18
-
-|
|---|---|---|
|||**175,458**|
|||1,361
78,140
21,375
87,697|
|||**188,573**|
|||-|
|||(13,115)|
|||191,323|
||||
|||**178,208**|
Page 8
Community Voluntary Action Ledbury District For the year ended 31st March 2023
## **BALANCE SHEET**
|Notes
**Fixed Assets**
Tangible assets
7
**Total Fixed Assets**
**Current Assets**
Debtors
8
Cash at bank and in hand
9
**Total Current Assets**
Creditors amounts falling
due within one year
10
**Net Current**
**assets/(Liabilities)**
Total assets less current
liabilities
**Funds of the Charity**
Restricted income funds
12.2
Unrestricted funds
12.1
**Total funds**|**Unrestricted**
**funds**
**Restricted**
**funds**
**2023**
£
£
£
931
47,579
48,510
931
47,579
48,510
6,334
5,727
12,061
132,161
21,088
153,249
138,495
26,815
165,310
(4,582)
(6,859)
(11,441)
**133,912**
**19,956**
**153,868**
**134,844**
**67,535**
**202,379**
-
67,535
**67,535**
134,844
-
**134,844**
**134,844**
**67,535**
**202,378**|**2022**
£
64,407|
|---|---|---|
|||64,407|
|||9,645
113,062|
|||122,707|
|||(8,906)|
|||113,801|
|||178,208|
|||65,356
112,852|
|||178,208|
Jane Salt John Tallis Chair of Trustees Treasurer Date Date
Page 9
Community Voluntary Action Ledbury District For the year ended 31st March 2023
The company was entitled to exemption from audit under s477 of the Companies Act 2006 relating to small companies.
The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The Directors acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP.
Signed by
John Tallis Treasurer
Page 10
Community Voluntary Action Ledbury District For the year ended 31st March 2023
## **NOTES TO FINANCIAL STATEMENTS**
## **Note 1 Basis of preparation**
## **1.1 Basis of accounting**
These accounts have been prepared under the historical cost convention with items reconised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
The accounts have been prepared in accordance with the Statamement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard appicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and with the Financial Reporting Standard applicablle in the United Kingdom and Republic of Ireland (FRS102) and with the Charities Act 2011.
**Note 2 Accounting policies**
## **2.1 Income**
**Recognition of income** These are included in the Statement of Financial Activities (SoFA) when: i) the charity becomes entitled to the resource ii) it s more likely than not the Trustees will receive the resources, iii) monetary value can be measured with sufficient reliability. **Offsetting** There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP or FRS 102. **Grants and donations** Grants and donations are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP).In the case of performance related grants, income must only be recognised to the extent that the charity has provided the specified goods or services as entitlement to the grant only occurs when the performance related conditions are met (5.16 FRS 102 SORP). **Legacies** Legacies are included in the SOFA when receipt is probable, that is, when there has been grant of probate, the executors have established that there are sufficient assets in the estate and any conditions attached to the legacy are either within the control of the of the charity or have been met. **Government grants** The charity has received government grants in the reporting period
Page 11
Community Voluntary Action Ledbury District For the year ended 31st March 2023
|**Tax reclaims on donations**|
Gift Aid receivable is included in income when there is a valid|
|---|---|
|**and gifts**|declaration from the donor. Any Gift Aid amount recovered on a|
||donation is considered to be part of that gift and is treated as an|
||addition to the same fund as the initial donation unless the donor or|
||the terms of the appeal have specified otherwise.|
|**Contractual income and**
**performance related**
**grants**|This is only included in the SoFA once the charity has provided the
related goods or services or met the performance related conditions.|
|**Donated goods**|Donated goods are measured at fair value (the amount for which the asset
could exchanged) unless impractical to do so.|
||The cost of any stock of goods donated for distribution to beneficiaries is|
||deemed to be fair value of those gifts at the time of their receipt and they|
||are recognised on receipt. In the reporting period in which the stocks are|
||distributed, they are recognised as an expense at the carrying amount of the|
||stocks at distribution.|
||Donated goods for resale are measured at fair value on initial recognition,|
||which is the expected proceeds from sale less the expected costs of sale, and|
||recognised in 'Income from other trading activities' with the corresponding|
||stock recognised in the balance sheet. On its sale. the value of the stock is|
||charged against "income from other trading activities"|
||Goods donated for on-going use by the charity are recognised as tangible|
||fixed assets and included in the SoFA as incoming resources when receivable.|
||Gifts in kind for use by the charity are included in the SoFA as income from|
||donations when receivable.|
|**Donated services and**
**facilities**|Donated services and facilities are included in the SOFA when received at the
value of the gift to the charity provided the value of the gift can be measured
erliably|
||reliably.|
||Donated services and facilities that are consumed immediately are|
||recognised as income with an equivalent amount recognised as an expense|
||under the appropriate heading in the SOFA|
|**Support costs**|The charity has incurred expenditure on support costs.|
|**Volunteer help**|The value of any voluntary help received is not included in the accounts but is
described in the trustees' annual report.|
Page 12
Community Voluntary Action Ledbury District For the year ended 31st March 2023
**Income from interest, royalties and dividends**
This is included in the accounts when receipt is probable and the amount receivable can be measured reliably.
**Income from** Membership subscriptions received in the nature of a gift are **membership** recognised in Donations and Legacies. **subscriptions**
Membership subscriptions which gives a member the right to buy services or other benefits are recognised as income earned from the provision of goods and services as income from charitable activities.
Insurance claims are only included in the SoFA when the general **Settlement of insurance** income recognition criteria are met (5.10 to 5.12 FRS102 SORP) and **claims** are included as an item of other income in the SoFA.
This includes any realised or unrealised gains or losses on the sale of **Investment gains and** investments and any gain or loss resulting from revaluing investments **losses** to market value at the end of the year.
## **2.2 Expenditure and Liabilities**
**Liability recognition** Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.
- **Governance and** Support costs have been allocated between governance costs and **support costs** other support. Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice.
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, eg allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.
- **Grants with** Where the charity gives a grant with conditions for its payment being a **performance conditions** specific level of service or output to be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the specified service or output.
Page 13
Community Voluntary Action Ledbury District For the year ended 31st March 2023
**Grants payable without** Where there are no conditions attaching to the grant that enables the **performance conditions** donor charity to realistically avoid the commitment, a liability for the full funding obligation must be recognised. **Redundancy cost** The charity made no redundancy payments during the reporting period. **Deferred income** There was deferred income due to trips being prepaid **Creditors** The charity has creditors which are measured at settlement amounts less any trade discounts **Provisions for liabilities** A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date **Basic financial** The charity accounts for basic financial instruments on initial **instruments** recognition as per paragraph 10.7 FRS102 SORP. Subsequent measurement is as per paragraphs 11.17 to 11.19, FRS102 SORP. **2.3 Assets Tangible fixed assets for** These are capitalised if they can be used for more than one year, and **use by charity** cost at least £100.00. They are valued at cost. The depreciation methods used are disclosed in Note 7. **Investments** Fixed asset investments in quoted shares, traded bonds and similar investments are valued at initially at cost and subsequently at fair value (their market value) at the year end. The same treatment is applied to unlisted investments unless fair value cannot be measured reliably in which case it is measured at cost less impairment. Investments held for resale or pending their sale and cash and cash equivalents with a maturity date of less than 1 year are treated as current asset investments **Stocks and work in** Stocks held for sale as part of non-charitable trade are measured at **progress** the lower of cost or net realisable value. Goods or services provided as part of a charitable activity are measured at net realisable value based on the service potential provided by items of stock. Work in progress is valued at cost less any foreseeable loss that is likely to occur on the contract.
Page 14
Community Voluntary Action Ledbury District For the year ended 31st March 2023
**Debtors**
Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.
**Current asset** The charity has investments which it holds for resale or pending their **investments** sale and cash and cash equivalents with a maturity date less than one year. These include cash on deposit and cash equivalents with a maturity of loss than one year held for investment purposes rather than to meet short-term cash commitments as they fall due.
Page 15
Community Voluntary Action Ledbury District For the year ended 31st March 2023
## **Note 3 Income**
|**Donations and grants**
Donations and gifts
Grants from government
**Total**
**Charitable Actvities**
Membership Fees
Ring & Ride Trip fees
Community transport fees
Fundraising activities
**Total**
**Trading activities**
School transport
Other
**Total**
**Income from investments**
Bank Interest
**Total Income**|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**2023**
**£**
**£**
**£**
76,525
9,770
86,295
-
39,157
39,157
**76,525**
**48,927**
**125,453**
-
4,957
4,957
-
41,394
41,394
-
21,351
21,351
**-**
**67,703**
**67,703**
47,070
-
47,070
**47,070**
**-**
**47,070**
783
-
783
**124,379**
**116,630**
**241,008**|**2022**
**£**
63,182
22,609|
|---|---|---|
|||**85,791**|
|||4,014
32,772
17,268
137|
|||**54,191**|
|||35,312
146|
|||**35,458**|
|||18
**175,458**|
Page 16
Community Voluntary Action Ledbury District For the year ended 31st March 2022
|**Note 4 Expenditure**
**Analysis of Expenditure**
**Expenditure on raising funds**
Incurred seeking donations
**Total expenduture on raising funds**
**Expenditure on charitable activities**
Ring & Ride
Mobility
Community Transport
Other Charitable activities
**Total expenditure on chritable**
**activities**
**Other trading activities**
Expenditure on school Contracts
**Other**
Management/administration
**Total Expenditure**
**Note 5 Staff Cost**
Wages & Salaries (InC NI)
Pension costs
**Total**|**Unrestricted**
**funds**
**Restricted**
**funds**
**£**
**£**
5,509
-|**2023**
**£**
5,509
5,509
73,897
-
23,846
16,707
**114,451**
**51,461**
**45,417**
**216,838**
**2023**
**£**
**110,477**
**1,757**
**112,234**|**2022**
**£**
1,361|
|---|---|---|---|
||5,509
-||1,361|
||-
73,897
-
-
23,846
16,707||48,034
471
29,635|
||**-**
**114,451**||**78,140**|
||**51,461**
**-**||**21,375**|
||**45,417**
**-**||**87,697**|
||**102,387**
**114,451**||**188,573**|
||||2022
£
92,470
1,521|
||||**93,991**|
The charity considers its key management personnel comprised the General Manager and the Finance Officer. The total employment benefits including employer pension contributions of the key management personnel were £52,042 (2022 £43,650)
The average number of employees during the year was as follows:
|Charitable activities
Management/administration
Other trading activities|**2023**
2022
**2**
2
**2**
2
**2**
2|
|---|---|
||**6**
6|
No employees received emoluments in excess of £60,000
Page 17
Community Voluntary Action Ledbury District For the year ended 31st March 2023
## **Note 6 Details of certain types of expenditure**
|||2023|2022|||
|---|---|---|---|---|---|
|||£|£|||
|Independent examiners fee||480|480|||
|Advisory fees||119|-|||
|Legal Fees||-|-|||
|**Note 7 Tangible Fixed assets**||||||
||Plant &|Fixtures|Motor|Computer|Total|
|**7.1 Cost or valuation**|machinery|& fittings|Vehicles|equipment||
||£|£|£|£|£|
|As at 1st April 2022|160|1,358|196,619|10,647|208,783|
|Additions|-|254|185|-|439|
|Disposals|(160)||||(160)|
|As at 31st March 2023|-|1,612|196,804|10,647|209,062|
|**7.2 Depreciation &**||||||
|**impairments**||||||
|As at 1st April 2022|115|884|133,427|9,850|144,277|
|Depreciation 22-23|-|106|15,798|487|16,391|
|Depreciation disposals|45|-|-|-||
|As at 31st March 2023|160|990|149,225|10,337|160,712|
|**Net book value**||||||
|As at 31st March 2022|45|482|63,192|727|64,445|
|As at 31st March 2023|-|622|47,579|309|48,510|
## **Basis for depreciation**
Motor vehicles 25% reducing balance Plant & machinery 10% straight line Fixtures & fittings 20% straight line Computer equipment 33% straight line
Page 18
Community Voluntary Action Ledbury District
For the year ended 31st March 2023
## **Note 8 Debtors and prepayments**
## **8.1 Analysis of debtors**
|Trade debtors
Prepayments and accrued income
Bad debt provision
Other debtors
**Total**
**Note 9 Cash at bank and in hand**
Short term deposits
Cash at bank and on hand
Amounts released to income from previous periods
**Balance at 31st March 2023**|2023
£
12,069
-
(70)
61
**12,061**
153,249
**153,249**|2022
£
9,418
158
-
69|
|---|---|---|
|||9,645|
|||113,062|
|||113,062|
## **Note 10 Creditors an accruals**
|Bank loans and overdrafts
Trade creditors
Other creditors
Taxation and social security
VAT
Pension contributions
Accruals
Deferred income
**Total**|2023
2022
2023
2022
-
-
-
-
6,859
5,185
-
-
16
-
-
-
3,449
1,698
-
-
1,058
-
-
456
299
-
-
480
480
-
-
181
185
-
-
Amounts falling due
within one year
Amounts falling due
after more than 1 year|
|---|---|
||**11,441**
**8,905**
**-**
**-**|
## **Note 11 Deferred income**
|Balance at at the start of the reporting period
Amounts added in current period
Amounts released to income from previous period
Balance at at the end of the reporting period|**2023**
2022
**185**
537
**181**
185
**(185)**
(537)|
|---|---|
||**181**
185|
Page 19
Community Voluntary Action Ledbury District For the year ended 31st March 2023
## **Note 12 Charity funds**
## **12.1 Details of material funds held and movements during the period**
|**Unrestricted**
General fund
Designated fund
**Restricted**
Ring & Ride
Ring & Ride vehicle
Community Transport
DOT grant
Herefordshire Community
Foundation
National Lottery Community
Fund
Hereford Council Refugee
Transport grant|**31.03.22**
**Movement**
**in**
**Movement**
**out**
**Transfer**
**between**
**funds**
**31.03.23**
65,400
124,378
(102,387)
1,232
88,623
47,452
(1,232)
46,220|
|---|---|
||112,852
124,378
(102,387)
134,842
1,283
78,316
(73,897)
252
5,954
6,115
-
(1,529)
0
4,586
30,868
21,544
(23,846)
0
28,566
26,209
(5,409)
20,800
881
-
0
881
-
9,770
(9,770)
0
-
-
7,000
(252)
6,748|
||65,356
116,630
(114,451)
0
67,535|
||178,208
241,008
(216,838)
0
202,377|
Page 20
Community Voluntary Action Ledbury District For the year ended 31st March 2023
## **12.2 Details of material funds held and movements during the previous reporting period**
|**Unrestricted**
General Fund
Ledbury Town Council
Designated Fund
**Restricted**
Ring & Ride
Ring & Ride Vehicle
Community Transport
DOT Grant
Herefordshire Community
Foundation
National Lottery|**31.03.21**
**Movement**
**in**
**Movement**
**out**
**Transfer**
**between**
**funds**
**31.03.22**
£
£
£
£
£
60,665
75,794
(54,978)
(16,082)
**65,400**
10,000
(10,000)
**-**
38,815
-
0
8,637
**47,452**|
|---|---|
||99,480
85,794
(64,978)
(7,445)
**112,852**
6,671
57,015
(70,800)
8,397
1,283
8,153
-
(2,038)
0
6,115
41,157
21,648
(30,985)
(952)
30,868
34,946
-
(8,737)
0
26,209
916
1,000
(1,035)
0
881
-
10,000
(10,000)
0
-|
||91,843
89,663
(123,595)
7,445
65,356|
||191,323
175,457
(188,573)
0
178,208|
Page 21
Community Voluntary Action Ledbury District For the year ended 31st March 2023
## **12.3 Transfers between funds**
|**Reason for transfer**
**s**
**Purpose of designation**
**Winding up costs**
Satutory redundancy & notice
Two months wages
Lease
Legal fees
Creditors
Total|Amount
£
**Amount**
£
16,693
17,083
11,000
1,000
443|
|---|---|
||46,220|
## **12.4 Designated funds**
## **Note 13 Transactions with trustees and related parties**
## **13.1 Trustee remuneration**
Two trustees were employed as temporary, part-time minibus drivers to cover for two periods of sickness absence of one of the paid minibus drivers
|G Every
J Tallis
Total
Trustees employed as temporary, part-time minibus|**2023**
1,197
423
**1,620**|2022
-
-|
|---|---|---|
||||
## **13.2 Trustees' mileage expenses**
Five Trustees were paid mileage expenses as volunteer drivers
||**2023**|2022|
|---|---|---|
||£|£|
|Volunteer driver mileage|**3,543**|3,509|
|Number of trustees paid|5|5|
## **13.3 Transaction wth related parties**
There have been no related party transactions
## **Note 14 Members' guarantee**
The company is limited by guaranteeand has no share capital. Every member of the company undertakes to contribute to the assets of the company, in the event of it winding up, such an amount as may be required, not exceeding £10.00.
## **Note 15 Company details**
Community Voluntary Action Ledbury & District, is a private company limited by guarantee, incorporated in England & Wales, registered no. 07265811. The registered address is 4b Hill House, Bye Street, Ledbury, Herefordshire HR8 2AA.
Page 22
Community Voluntary Action Ledbury District For the year ended 31st March 2023
## **Detailed statement of financial activities**
## Recommended categories by activities
|**INCOME**
**Donations and grants**
Donations
Grants
**Investment income**
Bank Interest
**Charitable Activties**
Ring & Ride
Community Transport
Fundraising activities
**Other activities**
School transport
Other income
**Total incoming resources**
**EXPENDITURE**
**Raising funds**
Wages
Pensions
Postage and stationery
**Charitable and Trading**
**Activities**
Wages
Pensions
Rates and water
Insurance
Light and Heat
Advertising
Training and workshops
Rent
Motor and travel
Day trip costs
Subscriptions
DBS checks
Computer system
Health and safety
R&R driver payments
Premises expenses
Bad debts
Machinery depreciation
Vehicles depreciation|**Unrestricted**
**funds**
**Restricted**
**funds**
**2023**
76,525
16,770
93,295
-
32,157
32,157
76,525
48,927
125,452
783
-
783
-
46,159
46,159
-
21,544
21,544
-
-
-
-
67,703
67,703
47,070
-
47,070
-
-
-
47,070
-
47,070
**124,378**
**116,630**
**241,008**
5,228
-
5,228
124
-
124
157
-
157
5,509
-
5,509
27,796
41,089
68,885
113
735
848
192
234
426
461
564
1,025
413
504
917
-
1,837
1,837
30
88
118
4,538
5,500
10,038
14,147
11,200
25,348
-
2,293
2,293
-
120
120
-
217
217
-
2,262
2,262
90
111
201
-
34,541
34,541
650
794
1,444
70
70
-
8,860
6,937
15,798
57,290
109,097
166,387|**2022**
63,182
22,609|
|---|---|---|
|||85,791
18
36,786
17,268
137|
|||54,191
35,312
146|
|||35,458|
|||**175,458**|
|||1,361
-
-|
|||1,361
67,787
344
211
1,582
1,280
1,389
735
10,450
16,817
2,357
-
220
1,500
1,110
27,470
348
54
-
21,069|
|||154,723|
Page 23
## Community Voluntary Action Ledbury District
## For the year ended 31st March 2022
## **Detailed statement of financial activities (cont_ Recommended categories by activities**
|**Unrestricted**
**funds**
**Restricted**
**funds**
**2023**
**£**
**£**
**£**
**Support Costs / Overheads allocation**
Wages
36,364
-
36,364
Pensions
785
-
785
Telephone/internet
130
522
652
Postage and stationery
304
2,599
2,904
Sundries
66
69
135
Computer system
227
-
227
Covid Expenses
-
-
-
Subscriptions
35
-
35
Welfare/refreshments
463
456
919
Cleaning
37
46
83
Travel
77
140
217
Bank charges
178
1,128
1,306
Recruitment expenses
84
-
84
Consultancy fees
154
-
154
Office Equipment depreciation
143
394
538
Exceptional items
-
39,048
5,354
44,402
**Governance costs**
Auditors' remuneration for
non audit work
-
-
-
Accountancy fees
480
-
480
AGM expenses
59
-
59
Legal Fees
-
539.29
0
539
Total resources expended
102,387
114,451
216,838
Net income/expenditure
**21,991**
**2,179**
**24,170**|**2022**
**£**
23,322
1,177
693
2,158
451
744
186
220
126
230
1,144
275
-
634|
|---|---|
||31,360
0
480
112
537|
||1,129|
||188,573|
|||
||(13,115)|
Page 24