ZINTHIYA GANESHPANCHAN TRUST TRUSTEES, REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024 zinthlya ane5hpanchan Trust
Charity Number: 1137350 ZINTHIYA GANESHPANCHAN TRUST CONTENTS Reference and administrative details of the charity Pg03 Trustees, report Pg04 Independent examiner's report Pg11 ststement of financial activities Pg13 Balan sheet Pg14 Notes to the financial statements Pg15
ZINTHIYA GANESHPANCHAN TRUST REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31ST MARCH 2024 Trustees Ms Lorraine Mirham Mr Phill Nassau Ms Sally Smith Mr Declan Kiely Ms Hemmisha Tanna Mr John Cooper Charity registered Number 1137350 Principle office 12 Bishop Street Leicester LE16AF Chief executive Zinthiya Ganeshpanchan Independent examiner Bhavesh Shah FCCA BGS Accounting Ltd 75 Exploration Drive Leicester LE4 5NU
ZINTHIYA GANESHPANCHAN TRUST TRUSTEES, REPORT FOR THE YEAR ENDED 31st MARCH 2024 Reflection from the Chair of the Board of Trustees During the year under review, our charity continued to support disadvantaged women and families in Leicester and Leicestershire to be free from abuse and poverty. We also focused on building our internal capacity and partnerships to be able to respond to the increased demand on the Servi5. Additionally. we invested in diversifying our income generation streams so that we will be in a stronger position to bid for commissioned seniices. generate revenue through hiring our meeting spaces as well as securing new corporate partnerships. We could have not done this without the generous support of our funders, individual supporters and local businesses to whom we are extremely grateful for. We also want to thank our volunteers and staff for their dedication during the year that made it possible for us to continue to provide support to some of the most vulnerable people. On behalf of the Board of Trustees, I would like to take this opportunity to thank everyone, who has worked with us in the past year. Lorraine Mirham Chair of Trustees
ZINTHIYA GANESHPANCHAN TRUST TRUSTEES, REPORT FOR THE YEAR ENDED 31st MARCH 2024 The Trustees present their annual report together with the financial ststements of Zinthiya Ganeshpanchan Trust (the charity) for the year ended 31st March 2024. The Trustees confirm that the annual report and financial statements of the charity comply with the current statutory requirements, the requirements of the Charity's governing document. and the provision of the Statements of Recommended Practice (SORP), applicable in the UK and Republic of Ireland -FRS102 Summary It is our pleasure to report on a sucSsful but challenging year for the Trust. To respond to these challenges. during the year we continued to build the capacity of our staff and volunteers by providing them with a range of opportunities to develop their skills through intemal and extemal training, supervision as well investing in coaching for some of our senior staff with the aim of sUcSsion planning. We also invested in building a ftjndraising team so that we can continue to work towards creating new partnerships through engaging with our local community including the business community. These relationships have been extremely valuable to our fundraising efforts and we aim to continue with these activities during the coming year. Our Vision The vision of our charity is to create a society where people can be free from abuse and poverty and its mission is to: To support people to live without the fear of Violen and abuse. To provide practical support to reduce poverty and isolation among vulnerable people. To help people transform their lives through education. skills development and employment. To support people to achieve their aspirations and lead fuFfilling lives. We worked to achieve our objectives by providing a holistic Servi including" One to one support to women fleeing all forms of abuse" Breaking the cycle of poverty by supporting people to manage their finan5 through improved budgeting skills, maximising income, dealing with debt and preventing them falling into debt. Preventing illness associated with cold homes by provide energy advice and practical support to improve homes enabling people to keep their homes wami.
Improve employability: Upskill people by providing training, work placements and volunteering opportunities that will lead to sustainable employment. Increase wellbeing, attendance and reduce bullying at school by provide school uniformslshoes for children from families facing financial crisis. Our primary beneficiaries were those suffering from multiple and complex needs and those who have never or struggle to access mainstream support services. These include but not limited to women fleeing violence, people who are homeless or vulnerably housed, ex-offenders. care leavers, individuals suffering from food and fuel poverty, individuals with a physical or mental disability, asylum seekers or with no recourse to public funding. those that are isolated and the long term unemployed. Our values rAe HePILY o TètÉ ZIrNixA TusT CJ) Our impact Over the year we supported 2079 direct beneficiaries through the various project we undertook out of which 1561 were female, 529 male and 13 self-identifying as non- binary. The following is a case study of a beneficiary who received a wrap round support from the Trust during the year.
Betsy's Story Betsy had been street homeless in London for several years before retuming to Leicester to be with her family. However, the relationship with the family broke down due to Betsy's drug addiction and mental health condition. Thereafter she found herself homeless and in a physically abusive relationship with a man who solicited women for money. She was referred over to multiple agencies by the police after an incident that led her to being admitted to hospital due to the severity of her injuries. It is then that Betsy was referred to the Zinthiya Trust by her social worker. Betsy had received support from her drug worker to become and stay clean from using drugs. With the support of the Zinthiya Trust and her social worker, she also managed to secure a council property and was looking for a new start. As Betsy had been homeless before she literally had nothing and needed essential items for her new home as well as for herself. Our case workers worked with Betsy to make an application to BGET and Smallwood Trust for white goods. We also helped her with setting up her utility accounts whilst looking at where we could possibly reduce them. We continue to work with Betsy providing ongoing support to help her with budgeting and energy saving measures. In addition we referred her to our domestic abuse case workers for ongoing emotional support. As a result Betsy is now living in her home free from abuse but also free from drugs and alcohol. Comments from Bets .1 am so grateful to The Zinthiya Trust. I was called the same day the referral was sent over and was treated with dignity and respect and it is very much appreciated. l am now looking fOard to starting my new life in my new home and my mental health has improved massively. So thank you to all involved."
Investment policy and performance The Charity's policy is to only hold cash on deposit with major clearing banks. Financial review and reserves policy Income for the 12 months to 31 March 2024 was £748,855, an 11.15 % increase over the previous year (2023: £673,726). Most of this was grant income of £489,941 (2023: £552.144), which funded specific activities. The bulk of the remaining income was from the operation of the Chapel Café. other trading activities, and public donations. The Charity managed to register a surplus of £23,157 to 31 March 2024 (2023: £20,968). The total level of activity of the Charity increased significantly, especially for the emergency food provision, school uniforms project, sanitary pad project, and provision of emergency accommodation for women whose lives were at risk due to facing violence and had no recourse to public funding. As of 31 March 2024, closing reserves were in surplus by £374,209 (2023: £351,052). Charity reserves policy The Charity Trustees have set their reserve policy for six months, operating costs. Trustees feel they need to set this reserves target, which represent the funds that should be set to one side in case of unforeseen costs or interruptions to funding. This would improve financial resilience to provide greater security for beneficiaries. With this in mind the Charity is actively seeking to source unrestricted funding and have invested their time and money to build strong relationship with the local business community. Going Concern The Trustees have made an assessment of the Charity's ability to continue as a going concern and have positively reassessed the validity of this assumption when preparing the accounts. In making this assessment, the Trustees have taken into account all available information about the future for at least, but not limited to, 12 months from the date the accounts are approved. At the time of approval of these accounts, the financial state of the Charity was deemed a going concern due the multi-year funding secured since the balance sheet date as well as the strategy in place to attract unrestricted funding by working with individuals and businesses. Board of Trustees The trust is governed by a Board of Trustees who formally meet quarterly. The Trustees during the year were as follows: Ms Lorraine Mirham Mr Phill Nassau Ms Sally Smith Mr Declan Kiely Ms Hemmisha Tanna Mr John Cooper
Structure, governance, management and recruitment to the board of trustees The Charity is an unincorporated charity registered under a declaration of trust dated 8th September 2009. The trust is registered with the Charity Commission under the charity number 1137350. The Board of Trustees is responsible for the governance of the trust and for ensuring the Charity pursues the objects for which it was founded. Trustees are appointed under the terms of the Charity's Declaration of Trust. At present, there are no specific policies regarding minimum or maximum length of tenure for Trustees. The Trustees delegate the day-to-day management of activities, staff. and volunteers to the Chief Executive, Zinthiya Ganeshpanchan. Mrs. Ganeshpanchan reports to the Trustee board quarterly via attendance at board meetings and regular e-mails Volunteers Over 15 volunteers supported our work in the year in the food project, Chapel Café. and office. The volunteers ranged from 16 years to 76 years and came from all walks of life. We train. support. and celebrate the amazing work our volunteers do, knowing that their contribution is essential to fulfilling our mission. Their willingness to devote their time and expertise for free is incredible. we could have not achieved what we have done over the year without our volunteers. Public Benefit The Trustees are aware of the Charity Commission's general guidan on public benefit and have considered it when reviewing their aims and objectives and planning future activities. In line with the charity accounts disclosure requirements the Trustees Confirm that they have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake. Risk Management The Trustees are responsible for the management of the risks faced by the Trust, as they provide controls that provide reasonable although not absolute assurance against material misstatement, loss or exposure to risk. Risk reviews are undertaken regularly to ensure internal risks are minimised through the implementation of policy and procedure and external risks are accounted for in the setting of strategy. Funds held as custodian No such funds are held
Trustees, responsibility statement The Trustees are responsible for preparing the Trustees, report and the financial statements in accordance with applicable law and United Kingdom Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of the incoming resources and application of reSoUrS of the Charity for that period. In preparing these finical statements, the Trustees are required to: Select suitable accounting policies and then apply them consistently Observe the methods and principles in the Charities SORP., Make adjustments and accounting estimates that are reasonable and prudent Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The Trustees are responsible for keeping proper accounting records that are sufficient to show and explain the Charity's transactions and disclose with reasonable accuracy at time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and reports) Regulations 2008 and the provisions of the Trust deed. They are also responsible for safeguarding the assets of the charity and hen for taking responsible steps for the prevention and detection of fraud and other irregularities. report was approved by the Trustees on and signed on their behalf by: LOaIne Mirham Chair of Trustees io
FOR THE YEAR ENDING 31 MARCH 2024 Independent examlner's report to the Trustees of Zinthlya Ganeshpanchan Trust l port to the Trustees on my examination of the financial statements of the Zinthiya Ganeshpanchan Trust for the year ended 31 March 2024, which are set out on pages 13-20. Respective responslbllltles of trustees and examiner The Charity's Trustees are responsible for the preparation of the accounts. The Charity's Trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is rny responsibility to= examine the accounts under section 145 of the Charities Act. to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and to state whether particular matters have come to my attention. Basis of independent examiners report My examination was carried out in accordance with general Directions glven by the Charity Commission. An examination includes a review ofthe accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the Trustees conmIng any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a Irue and fairf view and the report is limited to those matters set out in the statement below. Independent examiners qualrfied statsment I have competed my examination. I confirm that no material matters, except those referred to in the previous paragraph, have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the Charity as required by section 130 of the Act: or the financial ststements do not accord with those records or: the financial ststements do not comply with the applicable requirements concerning the form and context off accounts set out in the Charities (Accounts and reports) Regulation 2008 other than any requirement that the accounts give a "true and fair view whlch is not a matter considered as a part of an independent examination.
I have no concems and have come across no other matters In u)nnection wlth the examlnatlon to whlch attention should be drawn In th18 re1 to enable a proper understanding of the ffiTrancial statements to be reached. Date: O¥1 ILI lo%Ltr Bhavesh Shah FCCA BGS A£counting Ltd 75 EW(wation Drive Leicester LE4 5NU 12
Zinthi a Ganesh anchan Trust ststement of financial activities For the ear ended 31 March 2024 Unrestrieted Restrieted funds funds 2024 2024 Totsl Funds 2024 Total funds 2023 Note INCOME Donations and grants Charitable activities 28,106 167.514 489.941 63294 518.047 230,808 578,375 95.351 195,620 553,235 748.855 673.726 EXPENDITURE Charitable artivities 175,172 550,526 725,698 652,758 TOTAL EXPENDITURE 175,172 550,526 725.698 753.746 NET INCOMEI(EXPENDITURE) 20,448 2.709 23,157 20,968 Transfer between ndS NET MOVEMENT IN FUNDS 20,448 2,709 23,157 20,968 RECONCILIATION OF FUNDS 102,056 248,996 351,052 330,084 TOTAL FUNDS CARRIED FORWARD 122,504 251,705 374209 351,052 The notes on pages 15 to 20 fomi part of these financial statements. 13
Zinthi a Ganesh aneh2n Trust Balance Sheet As at 31 March 2024 Total 2024 Tolal 2023 Note FIXED ASSETS Tangible assets 24,259 23.964 CURRENT ASSETS Stocks Debtors Cash at bank and in hand 2.500 98,047 268,072 368,619 2.500 53,7(M) 293,366 349,565 Creditors: amounts falling due within one year 18,668 22,477 NET CURR£wf ASSETS/(LIABILITIES) 349,951 327,089 TOTAL ASSETS LESS CURRENT LIABILITIES 374,209 351,052 Creditors: amounts falling due after more than one year TOTAL NET ASSETSI(LIABILITIES) 374,209 351,052 CHARITY FUNDS Restricted funds Unrestricted fimds 122,504 251,705 248,997 102,055 TOTAL CHARITY FUNDS 374,209 351,052 The financial statements were approved by the Tnjstees on 28 November 2024 and signed on their behalf, by: Lo27n Mirham The notes on pages 15 to 20 forn) part of these financial statements. 14
Zinthi a Ganesh anchan Trust Notes to the statement of financial aelivities For the ear ended 31 March 2024 Income from donations and grants Unrestricted Restricted funds funds 2024 2024 Total funds 2024 Totsl funds 2023 Donations Grants 28,106 28.106 489.941 518.047 26,232 552,144 578.376 489,941 489,941 28.106 2 Income from Charitable activities Unrestricted Rostricted funds funds 2024 2024 Total funds 2024 Total funds 2023 Cafe income Oth¢r incotne 40,311 127204 167.514 40.311 190,498 230,808 30,243 65,108 95,351 63,294 63,294 3 Expenditure Unrestricted Restrieted funds funds 2024 2024 Totsl fund5 2024 Total funds 2023 Direct delivery cost (CRF) Chapel Café direct expenses Wages, salaries and social security costs Pension contribution Siaff training. welfare and HR costs Travel and subsistence Premises costs Emergency accommodation Printin& postage, stationery and telephone Bank charges IDsur2nce Repairs and maintenance Advertising and PR Sundry expenses Legal & professional fees Depreciation Accountancy fees IT costs Project monitoring and evaluation Fundraising cost Food bank cost Hardship fund 38,673 38.673 24,183 340,309 5,934 15,794 10,400 38,495 117,224 18,897 285 4,073 6245 30,062 938 6,723 6.893 900 2,652 2.783 20,506 4,836 28,893 725,698 89,111 23,455 327,937 5,510 14,387 13.445 36,294 18J83 11,939 239 4.876 6.774 25,591 1,490 7,118 7,988 900 3237 2,000 4,160 9.966 37,956 652,758 24,183 80,847 5,934 7,585 4,457 6,157 259,463 8209 5,943 32,338 117224 10,533 8,364 285 4.073 2.995 1.771 938 3250 28,291 1,723 6,893 900 121 5.000 2,530 2,783 9,336 11,170 4,836 1,939 175.172 26,954 550,526 15
Zinthi a Ganesh anchan Trust Notes to the Balance Sheet For the vear ended 31 Mdreb 2024 4 Tangible red assets OITice E Totsl Cost At l April 23 Additions 3,184 51.078 7.187 58.265 54.262 7,187 61,449 3,184 Depreciation At l April 23 Charge for the year (250/0 RBM) 1.321 466 1,787 28,977 6.427 35.404 30,298 6.893 37,191 Net Bk Valve At31 Mar24 1.397 22,861 24.259 At31 Mar23 1.863 22.101 23,964 5 Sto¢lLS 2024 2023 Café stock 2,500 2,500 6 Debtors 2024 2023 Trade debtors Other debtors Prepayments & Accrued income 38.634 2,590 56,823 98.047 3,332 2,640 47.728 53,700 7 Creditors: amounts falling due within one year 2024 2023 Trade creditors Other creditors Other taxation and social security Accruals and defe¢d income 5,541 210 1.237 11,680 18,668 11244 1,077 10.156 22,477 16
8 Statement of funds Balance at In¢ome Expenditure Bglance at 31 Mar 2024 l April 2023 General fimd Chapel Cafe SSE National Grid Community Renewal Fund (CRF) National Lottery British Gas Energy Trust Henry Smith Smallwood Trust Police & Crime Commissioner UKSPF Lloyds Safelives Nationwide 99,276 2,780 155,309 40JII 25,000 9,870 (150,989) (24,183) (5.000) (9,870) (39,349) (129,144) (166,637) (24,250) (60,934) (3,119) (44,470) (25,000) (5,000) (37,754) (725,698) 103,597 18,908 20,000 49.701 91,518 5,327 24,250 10,352 128,113 7,879 24,250 24,997 20267 5,400 165,739 169,189 24.250 85,931 23,386 49,870 25,000 5,000 48,200 351,052 10,446 374209 748,855 9. Related party relationships and transactions During the year. the Charity purchased specialist emergency refuge management seniices to house women and girls fleeing abuse with no recourse to public funding amounting to £111,654 from Pink Pebbles Homes Ltd. Pink Pebbles was contracted during the Covid-19 pandemic to provide an all-inclusive Multiple Occupancy Housing service at short noti for a competitive price without the burden of any financial investment on the part of the Trust. Over the year they provided accommodation for women and children. This has enabled the Trust to become a supplier to the Leicester City Council for housing provisions for which the Trust recovered £ 86,546 in the year. In addition, the Trust also received funding of £36,100 for emergency accommodation from the National Lottery and the Nationwide Community Grant to support women and girls with no recourse to public funding. In the year under review, the Trust continued to trade with Tomorrowtogether Ltd, the social enterprise, which is set up to support people in long-term unemployment. During the year, a sum of £312 was paid to Tomorrowtogether Ltd for the provision of waste disposal and cleaning. 17
1.Accounting Policies 1.1 Basis of preparation of financial statements The financial statements have been prepared to give a 'true and fairf view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fairf view. This departure has involved following the Charities SORP (FRS 102) published on 16 July 2014 rather than the Accounting and Reporting by Charities.. Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn. The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) issued on 16 July 2014 and Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and Charities Act 2011. Zinthiya Ganeshpanchan Trust constitutes a public benefit entity as defined by FRS 102. 1.2 Fund accounting General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund are set out in the notes to the financial statements. 1.3 Income All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received. and the amount of income receivable can be measured reliably. Donated services or facilities are recognised when the Charity has control over the item. any conditions associated with the donated item have been met. the reIpt of economic benefit from the use of the Charity of the item is probable and that economic benefit can be measured reliably. In accordance with the Charities SORP (FRS 102), the general volunteer time, of the friends of the Trust, is not recognised and refer to the Trustees, report for more information about their contribution. 18
On receipt, donated professional services and donated facilities are recognised on the basis of the value of the gift to the Charity which is the amount the Charity would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of re[Pt. 1.4 Expenditure Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party. It is probable that a transfer of economic benefit will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs. including support costs involved in undertaking each activity. Direct costs attribute to a single activity are allocated directly to that activity- Shared costs which contribute to more than one activity and support costs which are not attributed to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent and depreciation charges allocated on the portion of the asset's used. Support costs are those costs incurred directly in support of expenditure on the objects of the charity and include project management carried out at headquarters. Charitable activities and Govemance costs are costs incurred on the Charities educational operations, including support costs and costs relating to the goveman of the charity apportioned to charitable activities. 1.5 Tangible fixed assets and depreciation A review for impairment of a fixed asset is carried out if events or changes in circumstances indicate that the carrying value of any fixed asset may not be recoverable. Shortfalls between the carrying value of fixed assets and their recoverable amounts are recognised as impairments. Impainnent losses are recognised in the statement of financial activities. Tangible fixed assets are caThied at cost. net of depreciation, and any provision for impairment. Depreciation is provided at rates calculated to write off the cost of fixed assets. less their estimated residual value, over their expected useful lives on the following bases: Fumiture and fittings Office equipment 25% RBM 19
1.6 Interest receivable Interest on funds held on deposit is included when receivable and the amount can be measured reliable by the charity: this is normally upon notification of the interest paid or payable by the Bank. 2 Stocks Stocks are valued at the lower cost and net realisable value after making due allowance for obsolete and slow-moving stocks. Cost includes all direct costs and an appropriate proportion of fixed and variable overheads. 2.1 Debtors Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. 2.2Cash at bank and in hand Cash at bank and in hand included cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account. 2.3 Liabilities and provisions Liabilities are recognised when there is an obligation at the balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement and the amount of the settlement can be estimated reliably. Liabilities are recognised at the amount that the Charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide. Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risk specific to the liability. The unwinding of the discount is recognised within interest payable and similar charges. 3 Financial instruments The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value expt for bank loans which are subsequently measured at amortise cost using the effective interest method. 20