## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 01 04 2021 **To** 31 03 2022 ## Section A Reference and administration details **Charity name** Children Promotion Society Orphanage Nepal Children Promotion Society Orphanage, Children Promotion **Other names charity is known by** Society Nepal, CPS Nepal, CPS Orphanage, CPS Orphanage Nepal, CPS **Registered charity number (if any)** 1137324 **Charity's principal address** 17 High Street Willingham Cambridge **Postcode CB24 5ES** **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Karen Chamberlain|||| ||Julia Adams|||| ||Jan Hall|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Trust Deed (eg. trust deed, constitution) How the charity is constituted Trust (eg. trust, association, company) Trustee selection methods Founding trustees (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** To relieve the poverty and advance the education of orphans in Nepal in particular but not exclusively, those at the CPS Orphanage by the provision of facilities and financial assistance. **TAR** 2 The purposes of the Children Promotion Society Orphanage Nepal (CPS Nepal) are to relieve the poverty by providing for the physical needs of the children who live at the orphanage and to advance their education. In order to achieve these objectives, CPS Nepal has funded the costs of house rental, utilities, food and staff to care for the children. In addition, it has met the costs of health and dental care. CPS Nepal has funded the cost of school fees, school registration, all books and school uniforms for the children. CPS Nepal has advanced education by commencing a bursary scheme for local children living in poverty who have not been receiving a suitable education. It has funded the cost of school fees, school and exam registration, books, uniform and shoes. **Summary of the main activities undertaken for the** registration, books, uniform and shoes. **public benefit in relation to** The trustees have taken the Charity Commission’s guidance on public **these objects (include within** benefit into account when making any decision it is relevant to. **this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** 3 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** During 2021/22 CPS Nepal continued to provide funds to care for and educate the 20 children living in the orphanage house. A house move took place in November 2021 in the same local area. The 18 school students studied in person and online during this period depending on the COVID situation. The 2 second-year college students also studied online for part of their course due to COVID restrictions and their Plus 2 college exams were postponed to August 2021. Both have now completed these exams, reached the age of 18 and have been signed off by CPS Nepal. All CPS students aged over 12 have received 2 doses of the Pfizer vaccination. CPS Nepal has continued its bursary programme for 9 local children who are living in poverty to enable them to access a good education. Unfortunately it has again been impossible for the trustees to visit during this period due to COVID restrictions. The majority of CPS funding is by regular donors who have continued their support. The Virginmoneygiving site closed during this period – regular donors who used it have in the main set up a standing order instead. Sponsored events, such as the 2021 Royal Parks half marathon, have again been postponed. 2021 Christmas felt sales did not take place as the trustees were unable to visit Nepal and re-stock supplies. In this accounting period, there was a shortfall of £6,398. This shortfall is less than in the previous accounting period. CPS Nepal has always ensured that there is a healthy reserve of funds to cover 2-3 years’ expenditure in case of unforeseen emergencies, this reserve fund totalling £68,223 as at 31/03/2022. CPS Nepal has sufficient reserves to cover the small shortfall. In addition, fundraising activities will be able to re-commence in the next accounting period now that the COVID situation is resolved. The trustees are confident that CPS Nepal is able to continue to fulfil its objectives and activities as set out in its governing document. **TAR** 4 ## **Section E Financial review** **Brief statement of the** CPS Nepal maintains an appropriate level of reserves (£68,223 **charity’s policy on reserves** in 2021/22), equivalent to approximately 2/3 years’ running costs, to cover the possibility of fluctuations in donations and to cover any unforeseen contingencies. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include CPS Nepal’s principal source of funds is private donation. additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** The aims of CPS Nepal for the future are to continue to provide for the physical needs and education of the 18 children who reside at the orphanage. CPS Nepal will continue to fund bursaries for the 9 children already receiving assistance and will increase the number of bursaries to more local children living in poverty who are not receiving an education if funding allows. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) Karen Chamberlain Position (eg Secretary, Chair, Treasurer etc) Date 23/12/2022** **TAR** 5 **Charity Name No (if any) CPS Nepal 1137324** ## **Receipts and payments accounts** **CC16a** **For the period** Period start date Period end date **To from** 01/04/2021 31/03/2022 ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**|**Unrestricted**
**funds**
**to the nearest £**|**Restricted funds**
**to the nearest £**|**Restricted funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---|---|---|---| |
Donation|**21,709**||**-**||**-**||**21,709**||**20,970**| |Sponsorship|**500**||**-**||**-**||**500**||**2,300**| |Gift Aid|**1,901**||**-**||**-**||**1,901**||**1,398**| |Interest|**37**||**-**||**-**||**37**||**91**| |FX Gain|**1,100**||**-**||**-**||**1,100**||**52**| |**_Sub total_**_(Gross income for AR)_|**25,247**||**-**||**-**||**25,247**||**24,811**| ||||||||||| |**A2 Asset and investment sales, (see**
**table).**|||||||||| ||**-**||||||||| ||**-**||||||||**-**| |**_Sub total_**|**-**||||||||**-**| |**_Total receipts_**
**A3 Payments**|||||||||| ||||||||||**24,811**| ||||||||||| |
Salaries|**4,219**||**-**||**-**||**4,219**||**4,536**| |Rent|**3,936**||**-**||**-**||**3,936**||**6,315**| |Food/oil|**9,373**||**-**||**-**||**9,373**||**9,046**| |Water|**760**||**-**||**-**||**760**||**793**| |Light & Heat|**496**||**-**||**-**||**496**||**456**| |Householdproducts|**380**||**-**||**-**||**380**||**532**| |Toiletries|**403**||**-**||**-**||**403**||**488**| |School Fees|**6,729**||**-**||**-**||**6,729**||**6,352**| |School Uniform|**571**||||||**571**||**1,137**| |School Books|**380**||||||**380**||**476**| |School Sundries|**120**||||||**120**||**616**| |Internet|**129**||||||**129**||**134**| |Medical|**617**||||||**617**||**346**| |Travel expenses|**104**||||||**104**||**114**| |Maintenance|**300**||||||**300**||**399**| |Motor Expense|**-**||||||**-**||**-**| |SundryOrphanage Expenditure|**2,133**||||||**2,133**||**1,675**| |Charityevents-Entrycosts|**-**||||||**-**||**-**| |Bank charges|**101**||**-**||**-**||**101**||**26**| |Bursary|**894**||||||**894**||**3,068**| |FX loss|**-**||||||**-**||**-**| |**_Sub total_ **|**31,645**||**-**||**-**||**31,645**||**36,509**| ||||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||||| ||**-**||||||||| ||**-**||||||||| |**_Sub total_ **|**-**||||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||||||||||**36,509**| ||||||||||| ||**- 6,398**||||||||**- 11,697**| ||**-**||||||||**-**| ||**74,621**||||||||**-**| ||**68,223**||||||||**- 11,697**| CCXX R1 accounts (SS) 21/12/2022 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on behalf
of all the trustees
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**|Signature
**Details**
**Details**
**Details**
**Details**
UK Bank Account
Nepalese Bank Account
Nepalese Cash in Hand
**_Total cash funds_**
(agree balances with receipts and payments account(s))
**Details**|**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**56,361**
**-**
**8,605**
**-**
**3,257**
**-**
**68,223**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
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Print Name
KarenChamberlain|**Endowment funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due (optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of approval| |||KarenChamberlain|**23/12/2022**| ||||| CCXX R2 accounts (SS) 21/12/2022 2 ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/ members of**[Children Promotion Society Orphanage Nepal ] **On accounts for the year** 31/03/2022 **Charity no** 1137324 **ended (if any) Set out on pages** 1-2 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 03 / 2022** . - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Date:** 27/12/2022 **Name:** Stephanie Usher **Relevant professional** ACCA **qualification(s) or body (if any): Address:** 6 Tanders Grove Lavendon, Olney MK46 4FN 1 **October 2018** **IER** ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . As anticipated, due to the COVID-19 pandemic and the cost of living crisis, the charity has made another loss for year. The loss is lower than that of the prior year. Regardless, the charity holds 18/24 months’ worth of reserves which for the year ended 31/03/2022 accounts is a balance of GBP 68,223. This more than covers for the average operating costs of the charity and would do so if donations were at nil for over 2 years (donations will not be at nil). I am therefore happy that the charity is in a strong position to continue. 2 **October 2018** **IER**