cury Trustees' Annual Report for the the period Ameet | 01 04 2023 31 03 2024 coe From i= a To te SectionA| |... Reference Reference and administration details
Trustees' Annual Report for the the period 01 04 2023 31 03 2024 From i= a To te |... Reference Reference and administration details _ :
Charity name. FRIARY BRASS BAND
Other names charity is known by
Registered charity number (if any) | 1137290
Charity's principal address | C/O 37 PONDTAIL ROAD FLEET
Postcode
|GU51 3JF
Names of the charity trustees who manage the charity
. . . Dates acted if not for Name of person (or body) entitled 3 | Jane Challiss Treasurer aaa E 7 | Michael Trumble General MT member PRRG givnoste g | Tim Straker OfficerPublic Relations ja exceed srorions a | 10 ns Sh ei 11 e e e
Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year
Names and addresses of advisers (Optional information) Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
SectionB | —_- Structure, governance and management
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Description of the charity’s trusts [a Type | ofmE eee | Consttition | = ine GHeURy . eenetuied Unincorporated association
| || | : | | | |
Trustee selection ite ieds Election by members in General Meeting
Additional L ee Fe: Sama heir governance issues (Optional information) tae $$$ BOGIHOTe core neve The trustees, who also constitute the Band’s management team, are elected by relevant,[about:] IM ae lon, wnere the members in General Meeting.
Fe: Sama heir a
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® The management team meets monthly. policies and procedures adopted for the induction and | 4 rigk management policy is in place, together with a risk register. The policy and training of trustees; risk register are reviewed regularly by the management team.
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e the charity’s organisational structure and any wider network with which the charity works;
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e relationship with any related parties;
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e trustees’ consideration of andmajor risks and the system them. procedures to manage
Section
Objectives and activities)
|) (01) |
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Summary To promote, improve, develop and maintain public education in, and charity[set] of the[out][in] objects[its] of the appreciation of, the art and science of brass band music in all its aspects governing document
Pa oae Secs “eserves “Eel eat case iol
Saas Seba ra = ere. |
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The trustees confirm that they have paid due regard to the Charity
Commission's guidance on public benefit in deciding what activities the
| ThecharityFriary shouldBrass undertake.Band undertakes a wide variety of activities
aimed at increasing public awareness and appreciation of brass band
music. These activities include self-promoted concerts, concerts and other
events to raise funds for other charities, outside engagements for individuals,
organisations and events and public engagements, as well as contests.
The Band is keen to encourage all players to develop their musical skills.
Summary of the main ee rae ane RLIRE to i ist ak "
public benefit in relation to pie prep ! :
these objects (include within | the Band is also keen to maintain and develop links with educational
this section the statutory establishments for mutual benefit in developing musical skills.
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
. benefit) |
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Additional details of objectives and activities (Optional information)
| Friary Brass Band does not make grants, although as stated above, some events raise funds for other charities.
You may choose to include further statements, where relevant, about:
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e policy on grantmaking;
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e policy programme related investment;
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e contribution made by volunteers.
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Section D Achievernents and petformance ij)|
2022-2023 was another successful year for the Band, with notable successes on the contest stage, although the number of other engagements was down on the previous year. The following engagements were undertaken by the full Band unless otherwise stated:
Concerts and other engagements:
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2023 f Ash concert Armed Forces Day (cornet player) £ Bookham concert £ Lewes Bonfire parade f Guildford Remembrance events £ Teddington concert Hogs Back Brewery carol concert
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2024
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£& Hartley Wintney concert
Contests:
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2023 # British Open Spring Festival, Grand Shield, placed 8" £ National Brass Band Championships of Great Britain, placed 18 # Brass in Concert, placed 10
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2024 # London & Southern Counties Championship, placed 2°; awards for outstanding cornet and euphonium players; qualification for National Finals
As far as concerts were concerned, the venue at Ash was a familiar one for the Band. St Nicolas Church, Bookham was anew venue and a sell-out and we were invited to return later this year. The Band was also delighted to be asked to perform at the traditional Lewes Bonfire parade, again with a subsequent request for 2024. The caro! concert at Hog’s Back Brewery - a new engagement in 2021 — was yet again so successful that a repeat booking was made for December 2024. The Hartley Wintney concert - also a new venue for the Band in 2021 - was again very well-received.
On the contest stage, Friary’s results were somewhat disappointing, though not altogether surprising given the amount of change over the twelve months, both in terms of players and the appointment of a new Musical Director. A complete programme of new music, along the theme of The Shipping Forecast (celebrating its centenary), was premiered at Brass in Concert. Second place in the Regional Championships in March 2024 earned a return to the Royal Albert Hall in October 2024.
Friary was ranked 31* in the world as at 31st March 2024 (2023: 26") according to www.4barsrest.com, and remains the highest ranked band in London & Southern Counties region by some margin. The www.brassstats.com table ranks the Band at 28" as at 31st March (2023: 33")
The Band’s Management Team continually reviews progress against the Band’s objectives.
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SectionD |
Achievements and performance
Summary of the main achievements of the charity during the year
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SectionE Financialreview | jij te coe
PES A Toe ane e|
Brief statement of the | The Band's Reserves Policy was revised in January 2022 and is still considered
| charity’s policy on reserves | to be appropriate. In summary, reserves should normally be maintained at a |
amountmembers’level betweenabove expenses.70%100%andshouldThey100% shouldbeofdeemed forecast not beto allowedannualbe surplusrunningto fallres bcosts, e rveslow 50%,withexcluding anda cle a rnyplan |
in place for their utilisation. |
Sustainability of the Band is of paramount importance. External charitable or |
other grant support for running costs is not generally available, hence the need |
to maintain a prudent amount in the Band’s reserves to ensure short term |
continuity. |
The Reserves Policy is re-examined annually, in conjunction with the Band’s
| theannualentirebudgetManagement and forecast,Team.with any changes to be approved unanimously by |
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Friary Brass Band remains well funded, unlike many brass bands - including
some major names - which have been pushed to the brink of closure over the
past two years due to the lack of income from engagements, contests and
recordings. That said, reserves have now been utilised to subsidise running
costs for the past three years to the extent of some £12,000 in total, so a close
| watch is being maintained on finances which are fully discussed at each |
monthly management team/trustees’ meeting. |
:Detailsee of any funds materially | ,, one
in deficit |
Further financial review details (Optional information)
You may choose 9 include With GiftAid fully back on stream following the disruption caused by the |
additional information, where pandemic, there was only a deficit of some £2,500 between income and |
relevant about: expenditure for the year. The Band’s reserves were adequate to make good the |
e the charity’s principal shortfall.
sources of funds (including oo ue. _
any fundraising); Other principal sources of income were derived from members’ subscriptions,
donations of members’ travel expenses, and engagement fees.
e how expenditure has |
supported the key objectives | The major items of expenditure were for the Band’s Musical Director’s fees |
of the charity; (these are at a higher rate for the new MD appointed in mid 2023); fees for guest |
e players; rehearsal hall hire; equipment hire and maintenance; music and |
objectivesinvestmentincludingpolicy andany toinstrumentthe Bandpurchases;and GiftAided).and members’A higher thantravelusualexpenseslevel of(whichexpenditureare donatedwas madeback |
ethical investment policy on music, mostly on new commissions for the Brass in Concert contest. |
adopted. Revenue from these should be gained in subsequent years. |
A new rehearsal venue at Chertsey Hail, Chertsey was identified in late 2023 |
and the Band moved in at the start of 2024. Costs are higher, but the venue is |
superior to the previous one and is also suitable for concerts. |
The Band does have an investment policy but in view of the possible need to |
deposits.access itsTherereservesare noat longshorttermnotice,investmenis.these are maintained in the form of cash |
SectionF _ Other optional information | |
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oo gee art ee ee ee | || | || | | | | | | Le eee ee The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
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Signature(s) | |_- ‘ \WJoL. : Af rA ‘a
Full narme(s)| David Wicks Lauren Straker
Position (eg Secretary, Chair, |Chairman Secretary
etc)
Date 2024
2 / y / 2024
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RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31/03/2024
RECEIPTS
PAYMENTS
| INTEREST | 470.52 | CONDUCTORS_ General |
10,101.00 | ||||
|---|---|---|---|---|---|---|---|
| SUBSCRIPTIONS | 7,355.00 | Contest/Concert | 4,447.49 | 14,548.49 | |||
| ENGAGEMENTS | Full Band | 6,250.00 | GUEST PLAYERS Contests | 4,475.86 | |||
| Sole/Ensemble | 150.00 | 6,400.00 | Concerts | 487.80 | 4,963.66 | ||
| CONTEST PRIZES | 275.00 | CONTESTADMIN | 1,158.10 | ||||
| CONTESTTRAVEL SUPPLEMENT | 541.00 | CONTEST ENTRY FEES | 1,004.00 | ||||
| CONTEST HOTEL (Deposit paid 22/23) | 548.74 | INSURANCE | 706.84 | ||||
| CONCERT INCOME | 862.31 | CONCERTADMIN | 307.84 | ||||
| ADMINISTRATION | 1657.18 | ||||||
| HALL HIRE (inc Contestextra rehearsals | £539.00) | 4615.00 | |||||
| UNIFORMS | 962.32 | ||||||
| EQUIPMENT/ACCESSORIES Purchases | |||||||
| FUNDRAISING/DONATIONS | INSTRUMENT PURCHASES | 3,258.75 | |||||
| AmazonComm | 39.79 | EQUIPMENT/ACCESSORIES Hire/Servicing | 463.00 | ||||
| Collections | 35.82 | VAN & COACH HIRE | 1321.71 | ||||
| Donations | 700.00 | 775.61 | GIFTS | 133.99 | |||
| CHARITYA/C DISBURSEMENT | 478.02 | MUSIC | (incarrangements forBiC | £4092.40) | |||
| From CHARITYA/C - | KSS | AirAmbulance | 478.01 | DONATIONS - KSS AirAmbulance | 478.01 | ||
| TRAVEL EXPENSES | DONATIONS | 93.257.67 | TRAVEL EXPENSES | 93,257.67 | |||
| GIFT AID | 19,171.82 | GilFT AID TO CHARITY A/C | 32.39 | ||||
| CD SALES | 114.00 | ||||||
| 130,727.70 | 133,558.07 | ||||||
| Balances brought forward | 2022/2023 | Balances carried forward 2024/2025 | |||||
| Lloyds A/c No 1 | 696.81 | Lloyds A/c No 1 | 241.10 | ||||
| less cheques outstanding | less cheques outstanding | ||||||
| None | None | ||||||
| Lloyds A/c No 14 | 696.81 | 241.10 | |||||
| Lloyds A/c No 2 | 200.00 | Lloyds A/c No 2 | 225.34 | ||||
| Deposit A/c | 44,000.00 | 44896.81 | Deposit A/c | 41,600.00 | 42066.44 | ||
| Supporters’ Account | 0.00 | Supporters' Account | 0.00 | ||||
| 175,624.51 | 175,624.51 |
Treasurer: J Challiss
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Challiss Independent Examiner :
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267 3642
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FRIARY BRASS BAND - Charity Account RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31/03/2024
RECEIPTS
PAYMENTS
| Collection -The Meadows - Dec 23 | 388.68 | Disbursement to Main Band funds | 478.02 |
|---|---|---|---|
| GiftAid (St Sebastians via main A/c) | 32.39 | Tfrto main afc - | |
| Paid to KSS AirAmbulance | 478.01 | ||
| Donation to St Sebastians | 161.95 | ||
| 421.07 | 1,117.98 | ||
| Balances brought forward 2022/2023 | 696.91 | Balances carried forward 2024/2025 | 0.00 |
| 1,117.98 | 1,117.98 |
Treasurer: J Challiss
Independent Examiner :
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RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31/03/2024
RECEIPTS
PAYMENTS
| INTEREST | 470.52 | CONDUCTORS_ General |
10,101.00 | ||||
|---|---|---|---|---|---|---|---|
| SUBSCRIPTIONS | 7,355.00 | Contest/Concert | 4,447.49 | 14,548.49 | |||
| ENGAGEMENTS | Full Band | 6,250.00 | GUEST PLAYERS Contests | 4,475.86 | |||
| Sole/Ensemble | 150.00 | 6,400.00 | Concerts | 487.80 | 4,963.66 | ||
| CONTEST PRIZES | 275.00 | CONTESTADMIN | 1,158.10 | ||||
| CONTESTTRAVEL SUPPLEMENT | 541.00 | CONTEST ENTRY FEES | 1,004.00 | ||||
| CONTEST HOTEL (Deposit paid 22/23) | 548.74 | INSURANCE | 706.84 | ||||
| CONCERT INCOME | 862.31 | CONCERTADMIN | 307.84 | ||||
| ADMINISTRATION | 1657.18 | ||||||
| HALL HIRE (inc Contestextra rehearsals | £539.00) | 4615.00 | |||||
| UNIFORMS | 962.32 | ||||||
| EQUIPMENT/ACCESSORIES Purchases | |||||||
| FUNDRAISING/DONATIONS | INSTRUMENT PURCHASES | 3,258.75 | |||||
| AmazonComm | 39.79 | EQUIPMENT/ACCESSORIES Hire/Servicing | 463.00 | ||||
| Collections | 35.82 | VAN & COACH HIRE | 1321.71 | ||||
| Donations | 700.00 | 775.61 | GIFTS | 133.99 | |||
| CHARITYA/C DISBURSEMENT | 478.02 | MUSIC | (incarrangements forBiC | £4092.40) | |||
| From CHARITYA/C - | KSS | AirAmbulance | 478.01 | DONATIONS - KSS AirAmbulance | 478.01 | ||
| TRAVEL EXPENSES | DONATIONS | 93.257.67 | TRAVEL EXPENSES | 93,257.67 | |||
| GIFT AID | 19,171.82 | GilFT AID TO CHARITY A/C | 32.39 | ||||
| CD SALES | 114.00 | ||||||
| 130,727.70 | 133,558.07 | ||||||
| Balances brought forward | 2022/2023 | Balances carried forward 2024/2025 | |||||
| Lloyds A/c No 1 | 696.81 | Lloyds A/c No 1 | 241.10 | ||||
| less cheques outstanding | less cheques outstanding | ||||||
| None | None | ||||||
| Lloyds A/c No 14 | 696.81 | 241.10 | |||||
| Lloyds A/c No 2 | 200.00 | Lloyds A/c No 2 | 225.34 | ||||
| Deposit A/c | 44,000.00 | 44896.81 | Deposit A/c | 41,600.00 | 42066.44 | ||
| Supporters’ Account | 0.00 | Supporters' Account | 0.00 | ||||
| 175,624.51 | 175,624.51 |
Treasurer: J Challiss
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Challiss Independent Examiner :
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2
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Chua i Pet e
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267 3642
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FRIARY BRASS BAND - Charity Account RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31/03/2024
RECEIPTS
PAYMENTS
| Collection -The Meadows - Dec 23 | 388.68 | Disbursement to Main Band funds | 478.02 |
|---|---|---|---|
| GiftAid (St Sebastians via main A/c) | 32.39 | Tfrto main afc - | |
| Paid to KSS AirAmbulance | 478.01 | ||
| Donation to St Sebastians | 161.95 | ||
| 421.07 | 1,117.98 | ||
| Balances brought forward 2022/2023 | 696.91 | Balances carried forward 2024/2025 | 0.00 |
| 1,117.98 | 1,117.98 |
Treasurer: J Challiss
Independent Examiner :
NIDUCUUeS
<
Wut caste ~ OA. 2671 304