**Thornbury Parochial Church Council 2020 Annual Report and Accounts**
1
## **Annual Report**
## **Legal and administrative Parish**
Legal and administrative information, including details of the Parochial Church Council (PCC) members who served during the year, is shown in Appendix A.
## **Aims and organisation**
The main purpose of the PCC is defined in the Parochial Church Councils (Powers) Measure 1956 as ‘to co-operate with the minister in promoting in the parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical’.
The PCC normally meets about 9 times in the year. Between these meetings business is transacted by the Standing Committee. Other subcommittees and groups reporting to the PCC are shown in Appendix B.
The revised electoral roll report is to be presented at the Annual Parochial Church Meeting (APCM).
As both St Mary’s and St Paul’s churches had to be closed for public worship for many months during the Covid-19 pandemic, it is not possible to give usual average Sunday attendances. The lockdown began on 23rd March 2020. St Mary’s was able to open for limited numbers, for a few services, during July, August and September, and again for a Christmas service. St Paul’s was only open for a very limited number of services as it is much smaller and we had to limit the numbers attending, due to the social distancing regulations. Some services were able to be held on zoom from the vicarage, or St Mary’s Church, until the new audio-visual equipment was installed, and we could live-stream on YouTube.
## **Review of progress and achievements**
Due to the Covid-19 pandemic, the PCC only met 5 times over the calendar year, not counting the APCM, of which one was via Zoom. In addition, where decisions by the PCC became necessary during lockdown, these were made by email votes.
Zoom was also used for Standing Committee meetings.
Our Curate, Reverend Joy Ludlow, completed her curacy in July, and was appointed priest in charge of Thornbury Benefice, returning in October. Canon Tudor Griffiths took over during the period July-October. Our retired priests were unable to assist from March onwards, during the pandemic, due to their age. There have been no other staff changes this year.
At St Mary’s work continued on the Porch Doors, there were upgrades to the electrics, CCTV was installed, a new audio-visual system with live streaming was installed, and some smaller works carried out. There were small maintenance works at St Pauls, as well as improvements to the AV system.
The Covid-19 pandemic caused the church to be closed for much of the year and all social events were abandoned.
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Our income reduced dramatically, because services were curtailed, weddings were cancelled, few funerals took place in church buildings, and there were almost no visitors. However, we are fortunate in having many regular contributors, either to the Parish Giving Scheme, or directly to our bank account. Our finances suffered a large reduction, but investments rose which reduced the impact. We also took advantage of the furlough scheme when our employees were unable to work.
Finally, we have had to bid a sad farewell to many of our church community who contributed to our Parish in so many ways. May they rest in peace.
## **Legal and administrative – Hall**
Legal and administrative information, including details of the Managing Trustees and the Hall Committee is in Appendix C.
## **Aims and organisation**
The aims of St Mary’s Church Hall Trust are contained in the Thornbury Church Institute Declaration of Trust Deed dated 30[th] March 1912. This established the Trust to provide a Hall, inter alia, “for any ecclesiastical purpose or for the purpose of mission services, Sunday schools or meetings or for any object or purpose having in view the spiritual, moral, social or intellectual wants, requirements and welfare of professing members of the Church of England”.
The Hall Trust places the facility in the absolute care of the Vicar and Churchwardens for the time being in office. They have the power to appoint Trustees. The original Custodian Trustees are all deceased and this role has now been taken by The Gloucester Diocesan Trust. On 27 January 2004, the Vicar and Churchwardens appointed Thornbury PCC to manage the day-to-day administration of the Hall. This is undertaken via the Church Hall Sub-committee of the PCC, which can include, ex-officio, the Vicar and Wardens.
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## **Review of Financial Activities and Affairs**
The most significant feature of 2020, affecting the Accounts, was the Covid -19 pandemic. Following the lockdown imposed by the Government in March 2020, the churches were closed, and no services were held in them for many weeks. There were no weddings or funerals in church, or any services at all for many weeks. Even when the churches re-opened, we took a cautious approach, and numbers attending services were limited. Churches were not receiving casual visitors, there was one small wedding, and funerals were also very limited in numbers allowed.
This had a major impact on our income for the year, with very low cash collections at services, few donations and much reduced fee income from funerals and weddings. We could not have film nights or music concerts or any other social meetings. We are, however, truly fortunate in having generous and committed congregations, who have maintained their regular giving, whether via the Planned Giving Scheme, Standing Orders or envelopes.
Expenditure was not significantly reduced, as we had to invest in hand sanitizers, extra cleaning, a contactless machine for donations, and extra licences to enable us to stream services to be seen online. We were able to continue with maintenance and improvements to the fabric of St Mary’s. Most importantly we invested in much improved audio-visual equipment in both churches and the Church Hall. This was a timely exercise and has meant that we could introduce live streaming of services from the Autumn onwards.
The Receipts and Payments account shows a net deficit over the year of £92,399. The deficit on the General Fund was due to reduced income, that on the Designated Fund was because of the audio-visual equipment installed at St Mary’s. The Restricted Funds also showed a deficit in the year, because of all the fabric work undertaken at St Mary’s, but this was offset by an increase in the share valuation at the year end. The total funds have thus decreased slightly from £1,609,603 to £1,581,357.
Reverend Joy had a placement in California in February, returning early in March to the pandemic and quarantine. She continued as curate until July, then left for two months before returning as Priest in Charge. She had been appointed following interviews in July, and the congregations were delighted with the result! While she was away, we had Canon Tudor Griffiths leading our services and maintaining our spiritual needs.
The Churchwardens were very busy during this year, ensuring that the churches were kept safe, whether they were empty or with services taking place. They also oversaw a large amount of maintenance and improvements in both churches, but particularly in St. Mary’s (funded by the Robinson Trust).
Many thanks to everyone who gives generously of their money, time and support in so many different ways.
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## **Funds**
We operate 3 types of fund: The General Fund covers day to day income and expenditure and can be used for the whole Parish. The Designated Fund is earmarked for major projects, while the Restricted Funds are for specific expenditure using income raised or donated for such purposes, as detailed in the notes. As we no longer have a "Reserves" fund (what we used to think of as "savings") we need to keep a surplus and operating balance on our General Fund, sufficient to cover a year of salaries or three to four months of out-goings or any emergency that might arise. For this reason, we now keep a balance of between £50k – £60k on the General Fund. (£50,581 at 31.12.20).
## **General (unrestricted) Fund**
As expected the outgoings of this fund exceeded the income by almost £8,000. We hope that income will increase in 2021, while expenditure should not vary much from 2020. We have reduced the Parish Share (our payment to Gloucester Diocese) for 2021 and hope that there may be fundraising to restore our day-to-day funds.
The notes to the accounts give a breakdown of figures and costs for all the components that make up our income and expenditure and where there is a difference which is more than normal variation or inflation a comment or explanation is given.
## **Designated Fund**
The Designated Fund holds our reserves, which are available to use on any projects within the Parish. For the purposes of the Charities Commission, we must identify possible works that will need doing in the near future. During 2020 the audio-visual equipment was significantly upgraded in St Mary’s, enabling live streaming of services to take place, when congregations were not encouraged to be in the church buildings.
The balance on the fund is now £46,333.
Current projects to be funded in 2021 onwards are as follows
|Stained Glass window cleaning /repairs
Fees: - Architect's fees on above projects|40,000
6,333
46,333|
|---|---|
The above figures are estimates of cost only at this stage. Works will not begin until a contract price and schedule of works is agreed. These items may change if priorities change. The stainedglass cleaning/repairs will cost more than £40K, but hopefully we can apply for grants.
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## **Planned Giving and the Parish Giving Scheme**
The number of planned givers (whether in the diocese scheme, Standing Orders or envelopes) has decreased from 152 to 135 at the end of 2020.
Thank you all for your continued commitment to our ministry, and for reviewing or increasing your giving. Thanks to Phil Jones for continuing in the role of Planned Giving Recorder.
## **Restricted Funds**
## **Bufumbo**
Limited income continues to come in from the sale of beads for our link parish in Uganda. The fund includes a legacy of £5,000 given in 2016 from the will of the late Dr Jean Clark. We are indebted to Fiona and Ken Mitchell, who work tirelessly to continue our active support of Bufumbo. They are working with the Missions Committee to decide how best to spend the large balance. Full fund details appear in the notes to the accounts.
## **Fabric Fund**
The fund has now closed as fabric repairs will be paid for out of the Robinson Fund.
## **Friends of St Mary’s Re-ordering Fund**
There has been no movement on this fund since the completion of the first stage of re-ordering - the west end in 2014. This fund was set up when we had an ambitious scheme and design for reordering at St Mary's. That scheme was closed in 2012 when it was found to be financially unattainable and since then a more piecemeal approach has been taken of doing smaller projects for which funding can be found. The small remaining balance on this fund will be used for the next phase of re-ordering at St Mary's.
## **Hopkins Restricted Fund**
The Hopkins Legacy is restricted by the will of the benefactor who left it "to the PCC of St Mary's and St Paul's Thornbury, to be applied both capital and income for such charitable or religious purposes in the said parish as the PCC shall in its absolute discretion think fit". It now stands at almost £564K. It provides income of approx. £10k per annum, 10% of which the PCC voted to be distributed in the parish as decided annually by the missions committee. The remaining 90% income is held in the Hopkins deposit account and funds other projects and buildings maintenance. The value of the share capital increased by £30K in 2020. The CBF fund is administered by CCLA the Church of England investment managers. Full fund details appear in the notes to the accounts.
## **Robinson Restricted Fund**
The fund was opened in June 2019, on receipt of a legacy from the late Nesta Robinson. The funds have now been invested with CCLA, £250K was immediately put into shares, while the balance (£350K) was held in a deposit fund. There were monthly purchases of £50K of shares up to £150K in 2020, leaving a balance in the deposit fund to pay for projects in 2020 and 2021. This fund is also restricted under the terms of the will, to be used for the fabric of St Mary’s Church. However, this does mean that more of the General Fund is available for non- fabric expenditure and for St Paul’s Church.
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## **Music Fund**
This fund holds money for the organist to use on musical matters and is funded by income from choir fees for singing at weddings, and donations, mainly from the concert series, when allowed. Full fund details appear in the notes to the accounts.
## **Bells Fund**
The Bells fund has been brought back into PCC accounts. It receives monies from wedding couples, and payments are made from it to the ringers, as required. The current balance will be used for any small repairs, as necessary. The CCTV has been improved so that there is a better view from the Bell Tower into the church, particularly useful for weddings.
## **Children and Youth Fund**
This fund has now received the additional giving pledged by our members, and no more donations are expected, unless another Children and/or Youth worker is employed. We tried to refill the post but were unsuccessful. An alternative Children and Family worker position was also advertised but not filled. The balance will be spent on the children and youth ministry in the parish, in accordance with a policy to be devised and agreed with the Revd Joy. Full details of the fund appear in the notes to the accounts.
## **St Mary's Church Hall**
The Church Hall accounts form part of our church accounts. They occupy the fourth column of the receipts and payments account and the balance sheet includes their details and share of investments. The Church Hall report is at the end of this one and their notes appear in the "Notes to the accounts". The Hall Committee, as a sub-committee of the PCC, maintain and run the Church Hall and prepare the Hall accounts for inclusion at year end.
## **Use of Funds**
The Charities Commission require the PCC to comment on the size and use of retained funds. The General Fund covers the cost of our ministry, staff costs, Parish Share and routine up-keep of our buildings. The operating balance we hold on that fund is around a third of our annual expenditure. Funds surplus to this are held in the Designated Fund. We have a hall complex and two church buildings to maintain, one of which is Grade l listed and in constant need of specialist attention, particularly regarding its masonry. The funds we hold are not enough to cover all the things we would wish to do to bring the latter to the level of modernisation required by a 21st century community. The biggest foreseen cost is St Mary's floor. The stone tiles are disintegrating and will eventually need replacing. This could cost more than £1million. The investment held in the Hopkins fund (which is under our sole discretion) has long been earmarked for this project when other funding is available. The Robinson legacy is for the fabric of St Mary’s and it has been agreed that Glass Doors will be fitted at the South End (main entrance). The stained-glass windows need re-leading and repairing, costing in the region of £60K. The total re-ordering of St Mary's, so that it can better serve the mission of the parish in the 21st Century, remains our aspiration.
## **Assessment and Mitigation of Financial Risks**
The major threats can be summarised as follows:
- Falling church membership. Most of the congregation are over 65 years of age.
- The Congregation is comprised of a high proportion of pensioners on reduced income.
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- Failure to refresh the congregation by younger people committed to Planned Giving.
- 35% of our Planned Giving coming from just 10 givers and the impact of the loss of one or more of these on our total income.
- Meeting the cost of upkeep and re-ordering of buildings.
- Large Parish Share. For the support of ministry in this and other parishes in diocese.
- Rising staff costs due to the need to comply with employee legislation for both salary level and the work-place pension.
- The difficulty in finding people with the skills and the time available to take up roles such as warden or treasurer. The raising of state pension age has resulted in many people having to work longer, depleting the group of people available for many roles in the church.
- Children and children's work is a priority, despite losing our Youth Worker during 2017. Considerable time is spent on encouraging children and their families to join the church community.
## **Bank Accounts**
Interest rates continue to be very low so there is nothing to be gained from moving any of our investments. We continue to bank with NatWest as the diocese has an agreement that all its churches get interest on their balances, although we do now pay bank charges on both current accounts. We hold surplus funds in a Virgin Money saver and at the beginning of 2016 we opened a Coventry Charities saver account in order to bring all balances to £85k or lower, £85k now being the maximum amount covered by the Financial Services Compensation Scheme. It is increasingly difficult to find or open "charity" accounts due to increased legislation regarding signatories. The PCC will continue to safeguard the funds in the best way possible.
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## **Church Hall - Review of Activities during 2020**
Regular use of the hall was curtailed from mid-March due to the Coronavirus Pandemic.
During August, a full risk assessment was carried out. The hall was thoroughly cleaned, a sanitising station with auto dispenser and additional warning notices were acquired to make the hall covid-19 compliant.
Four regular users, namely Thornbury Studio Art Groups, Music with Mummy and Kumon, returned in September, after users had been advised that the hall security was covid-19 compliant. However, further restrictions in November and December resulted in the cancellation of these user groups.
Three new children’s play groups, Little City Bristol, Tots Play World and Pop-Up Village started using the hall on a monthly basis, after the hall reopened in September.
Three existing users, Whist Drive, Sugar Crew and Thornbury Craft Club no longer use the hall.
During the year, the audio-visual equipment in the hall was upgraded. This included the provision of overhead projection facilities.
While the hall was unoccupied during the covid-19 lockdown, a fault developed in the cistern flow control in the men’s toilet which resulted in an excessive loss of water over several weeks. This only became apparent when the six-monthly water bill was received at the beginning of December,
Arrangements have been made to acquire and install a new control unit during 2021. The replacement of the hall shed in the car park costing £700 is another major project planned for 2021.
The accounts for Church Hall are included in the Notes to the Accounts.
The key points are:
- A net operating deficit of £870 was recorded for the year. This was made up as follows:
Church Hall – Deficit of £7,905 (£5,314 surplus in 2019) House – Surplus of £7,035 (£7,721 surplus in 2019).
The poor financial performance of the hall was due mainly to the loss of hall rental income and additional costs arising from the coronavirus pandemic, whereas rental income from the house remained at the same level as 2019.
- The total annual income from hall lettings was £5,340 (69% less than 2019). This included only £40 from a single casual user, the balance from regular users. Most of the income was received in the first three months of the year before the hall closed in March.
- Subsidies to hall users for the year through "charity" discounts amounted to £420 (£1371 in 2019). Discounts allowed to frequent hall users amounted to £1,220 (£3,625 in 2019).
- The net rent from the house, after deduction of management fees, was the same as the previous year. There was no increase in the annual rent charged to the house tenant. The
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flooring of the house was renewed, costing £367 for the materials. The tenant kindly laid the new flooring himself, so no labour costs were incurred.
- Major works of £5,666 relate to £4,625 for the installation of a new audio-visual system in the hall, £707 to install new LED strip lights and £434 for the sanitising station.
- The cost of heating and lighting was £795 (36%) less than the previous year. The cost of water and sewerage was £296 more than 2019 due to the loss of water arising from the failure of the cistern control valve in the men’s toilet during lockdown. The water supplier has been approached for a refund to offset this loss.
- Staff costs were £841 more than the previous year, as it was necessary to employ contractors to clean the hall, due to the ill health of the regular cleaner. £766 was received from the Government’s “furlough” scheme to cover 80% of the cleaner’s salary during the “lock down” period.
- The Virgin Bank deposit held by the Parochial Church Council remained at £35,000. The interest received on the deposit was £90 less than the previous year.
- The Virgin Bank deposit of £35,000 has been set aside for resurfacing the car park. The Nat West Bank balance of £24,192 will be applied to future operating costs arising from the pandemic and a contingency for future repairs to the hall and the house.
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## **Independent Examiners Report**
- I report on the accounts of The Parochial Church Council of the Ecclesiastical Parish of Thornbury, Bristol, registered charity no. 1137265 for the year ended 31[st] December, 2020 which are set out on the subsequent pages.
## **Respective responsibilities of the trustee and examiner**
- The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
- to state whether particular matters have come to my attention.
## **Basis of the independent examiner’s report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
- requirements:
- to keep accounting records in accordance with section 130 of the 2011 Act; and • to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
27[th] April 2021
Kenneth Mitchell 19, David’s Close Alveston Bristol BS35 3LR
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## **Thornbury Church - 1137265**
## **Receipts and Payments Account**
## **For the period from 01 January 2020 to 31 December 2020**
||**Unrestricted**|**Designated**|**Restricted**|**Church Hall**|**Total**|**Prior year**|
|---|---|---|---|---|---|---|
||**funds**|**funds**|**funds**|**funds**|**funds**|**total funds**|
|**_Receipts_**|||||||
|Donations and legacies|149,180|—|16,760|—|165,940|842,919|
|Income from charitable activities|3,326|—|—|15,377|18,703|38,088|
|Other trading activities|—|—|—|—|—|11|
|Investments|1,494|—|25,245|172|26,911|17,025|
|Other income|636|—|—|—|636|757|
|**Total receipts**|**154,637**|**—**|**42,004**|**15,549**|**212,190**|**898,800**|
|**_Payments_**|||||||
|Expenditure on charitable activities|162,390|50,277|75,320|16,419|304,407|248,602|
|Other expenditure|182|—|—|—|182|664|
|**Total payments**|**162,572**|**50,277**|**75,320**|**16,419**|**304,589**|**249,266**|
|**Excess of payments over receipts before transfer**|**(7,935)**|**(50,277)**|**(33,316)**|**(871)**|**(92,399)**|**649,534**|
||||||||
|**_Transfers_**|||||||
|Gross transfers between funds - in|40,000|10,000|40,000|—|90,000|20,433|
|Gross transfers between funds - out|(40,000)|—|(40,000)|(10,000)|(90,000)|(20,433)|
|**Excess of payments over receipts before other gains**|**(7,935)**|**(40,277)**|**(33,316)**|**(10,871)**|**(92,399)**|**649,534**|
|Gains/(Loss) on Investments|670||63,484||64,154|73,323|
|**Net movement in funds**|**(7,265)**|**(40,277)**|**30,168**|**(10,871)**|**(28,245)**|**722,857**|
||||||||
|**_Reconciliation of funds_**|||||||
|**Excess of receipts over payments at beginning of**|**57,846**|**86,610**|**1,184,510**|**280,637**|**1,609,603**|**886,745**|
|**Excess of receipts over payments for the year**|**50,581**|**46,333**|**1,214,677**|**269,766**|**1,581,357**|**1,609,603**|
||||||||
|**_Represented by_**|||||||
|Unrestricted|||||||
|General fund|50,581|—|—|—|50,581|57,846|
|Designated|||||||
|Designated fund|—|46,333|—|—|46,333|86,610|
|Restricted|||||||
|Bells|—|—|1,882|—|1,882|3,375|
|Bufumbo|—|—|8,548|—|8,548|8,488|
|Children and Youth Work|—|—|28,537|—|28,537|28,769|
|Fabric Fund incl Chancel Roof|—|—|0|—|0|0|
|Friends of St Mary's Reordering|—|—|4,561|—|4,561|4,561|
|Hopkins Restricted Reserve|—|—|564,462|—|564,462|521,994|
|Music incl choir|—|—|5,435|—|5,435|5,355|
|Robinson Trust|—|—|601,253|—|601,253|611,968|
|Church Hall|||||||
|Hall Property|—|—|—|210,000|210,000|210,000|
|Hall designated receipts and payments|—|—|—|59,766|59,766|70,637|
_**There may be minor discrepancies in the totals if the pence are not being shown**_
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## **Thornbury Church - 1137265**
## **Balance Sheet detailed**
|**Fixed assets**
Hopkins Reserve CBF CofE Investments
Hopkins General CBF CofE Investments
Salmon Curate gift - CBF CofE Shares
General Bequest Fund - CBF CofE Shares
Church Hall and Land
Robinson CBF (CCLA) Investments
**Total Fixed assets**
**Current assets**
NatWest Number 1 account
NatWest Number 3 account
Church Hall Bank A/c
CBF General Purposes Deposit
Hopkins Restricted Deposit
Virgin Money Savings A/c Church
Virgin Money Savings A/c Hall
Coventry charity deposit
Robinson Restricted Deposit
Accounts Receivable
Oldbury share receivable
Payments in Advance
Pre-paid Expenditure
Accrued Income
Hall Net Debtors
**Total Current assets**
**Liabilities**
Agency collections
Accrued expenditure
Unpaid assigned fees
Unpaid pass throughs
Outstanding payments to charities
Pre-paid Fees
Hall Liabilities
**Total Liabilities**
**Net Asset surplus (deficit)**
|**As at**
**As at**
**31/12/2020**
**31/12/2019**
96,958
90,695
371,496
347,500
2,593
2,426
7,779
7,276
210,000
210,000
435,910
252,685
**1,124,736**
**910,582**
60,075
80,424
0
0
24,192
33,183
9,639
9,598
96,131
83,922
40,000
40,000
35,000
35,000
55,749
55,421
146,200
350,171
1,773
12,355
—
—
—
—
200
0
6998
148
2,090
3,562
**478,047**
**703,783**
3,505
773
14,881
2,581
—
—
—
—
—
—
1,526
300
1,515
1,109
**21,427**
**4,763**|
|---|---|
||**1,581,357**
**1,609,603**|
|||
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## **Balance Sheet detailed (Continued)**
**Reserves**
|**As at**
**As at**
**31/12/2020**
**31/12/2019**
Excess / (deficit) to date
(92,399)
775,847
Starting balances
1,609,603
760,432
Gains/(losses) on investment assets
64,153
73,324
Gains/(losses) on investment assets
—
—
**Total Reserves**
**1,581,357**
**1,609,603**
**Represented by Funds**
General
50,581
57,846
Designated
46,333
86,610
Restricted
1,214,677
1,184,510
Church Hall
269,766
280,637
**Total**
**1,581,[GY1]357**
**1,609,603**|**As at**
**As at**
**31/12/2020**
**31/12/2019**
Excess / (deficit) to date
(92,399)
775,847
Starting balances
1,609,603
760,432
Gains/(losses) on investment assets
64,153
73,324
Gains/(losses) on investment assets
—
—
**Total Reserves**
**1,581,357**
**1,609,603**
**Represented by Funds**
General
50,581
57,846
Designated
46,333
86,610
Restricted
1,214,677
1,184,510
Church Hall
269,766
280,637
**Total**
**1,581,[GY1]357**
**1,609,603**|**As at**
**As at**
**31/12/2020**
**31/12/2019**
Excess / (deficit) to date
(92,399)
775,847
Starting balances
1,609,603
760,432
Gains/(losses) on investment assets
64,153
73,324
Gains/(losses) on investment assets
—
—
**Total Reserves**
**1,581,357**
**1,609,603**
**Represented by Funds**
General
50,581
57,846
Designated
46,333
86,610
Restricted
1,214,677
1,184,510
Church Hall
269,766
280,637
**Total**
**1,581,[GY1]357**
**1,609,603**|**As at**
**As at**
**31/12/2020**
**31/12/2019**
(92,399)
775,847
1,609,603
760,432
64,153
73,324
—
—
**1,581,357**
**1,609,603**|
|---|---|---|---|
|||**Represented by Funds**
General
50,581
57,846
Designated
46,333
86,610
Restricted
1,214,677
1,184,510
Church Hall
269,766
280,637
**Total**
**1,581,[GY1]357**
**1,609,603**||
## _**There may be minor discrepancies in the totals if the pence are not being shown**_
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**Thornbury Church - 1137265**
**Receipts and Payments Account**
## **For the period from 01 January 2020 to 31 December 2020 Notes to the Accounts**
## **General Fund**
|**2020**
**£**
**al Fund – Receipts**
Voluntary Income
Planned giving (Note 1a)
105,545
Collections (Note 1b)
2,706
Donations (Note 1c)
6,151
Gift aid reclaimed on charitable giving (Note 1d)
24,223
GASDS - addition gift-aid on non-gift aided giving
over the year (Note 1d)
1,430
Income for flowers and photocopying, events (note 1e)
150
Grants including recurring and one-off (note 1f)
7,977
Legacies (Mr Peter Sumner 2020- 1stinstalment)
1,000
Investment Income (Note 1g)
Receipts from Charitable Activities
Weddings and Funerals (Note 2a)
3,098
Bookstall sales, course material, (note 2b)
0
Other funds generated (note 2c)
834
**Receipts**|**2020**
**2019**
**£**
**£**
107,788
10,304
13,087
27,599
2,599
2,110
422
1,500
149182
1,494
11,058
10
980
3,962
154,638|**2019**
**£**
165,409
3,238
12,038
180,685|
|---|---|---|
## **General Fund – Receipts**
## **Total Receipts**
Note 1a Planned giving was almost maintained despite the lack of normal services.
Note 1b Collections were significantly lower, due to Covid-19, the lockdown and the lack of normal services.
Note 1c Donations were also significantly reduced due the churches being closed for much of the year. It normally includes monies raised from film nights, Sunday lunches, Alveston Singers and Monies raised by Rev Tom on his Ride and Stride - which he still did in 2020!
Note 1d Gift Aid received was also much reduced as collections and donations were much lower.
Note 1e Flowers’ income was much lower in 2020 as there was only1 wedding
Note 1f Grants include Utilities Warehouse commission, town council grant for flood lighting and a furlough grant. Note 1g Investment Income is down due to very low interest rates. Note 2a 2020 had only 1 wedding compared with 2019, which had 14 weddings and 2 blessings. The number of funerals was similar in 2020 to 2019, but we did not charge normal rates and there were fewer in the churches, due to Covid-19. Note 2b Bookstall – no income received in 2020. Note 2c Other funds generated include:
Oldbury Share of Office Costs
Clergy funeral travel fees
15
**Thornbury Church - 1137265**
## **Receipts and Payments Account**
## **For the period from 01 January 2020 to 31 December 2020**
## **Notes to the Accounts**
## **General Fund**
|**2020**
**General Fund - payments**
**£**
Cost of generating voluntary income
Charitable Activities
Church office costs
3,277
Church flowers (Note 3)
340
Children’s work
117
Organ & piano tuning
825
Choir & music
107
Chat (church magazine) (Note 4)
682
Church Maintenance
St Mary’s (Note 5)
2,516
St Paul’s
3,673
Church Equipment (note 6)
12,515
Church Running costs
St Mary’s utilities (note 7)
4,360
St Paul’s utilities
541
St Mary’s Insurance
4,615
St Paul’s Insurance
513
Cost of upkeep of services
465
Lay Salaries
18,362
Parish Share (Note 8)
97,160
Ministry Costs, incl vicar’s expenses, training,
subscription & licenses
1,581
Faith sharing, events, courses & social expenses Note 9)
1,487
Mission giving (excluding Hopkins - now a restricted
fund) (Note 10)
9,050
Governance, audit fee, VAT reclaimable, Architect’s
fees
**Total**|**2020**
**2019**
**£**
**£**
132
3,837
2,046
54
480
105
1,746
3,238
1,092
3,328
5,359
1,069
4,531
504
989
18,304
92,159
2,625
1,127
9,064
162,188
254
162,572|**2019**
**£**
203
151,657
1,381
153,241|
|---|---|---|
Note 3 The cost for church flowers was negligible in 2020, as the church was closed for much of the year. Note 4 Chat costs were much lower in 2020, as most editions were produced on-line. Costs will revert back to a higher level as hard copies are produced again during 2021.
Note 5 Maintenance - St Mary’s: - Fire risk inspection, lightning conductor testing, boiler service. St Paul's – gutter cleaning, electrical inspection and repairs, roof tiles. Note 6 Includes noticeboards, CCTV and intercom for office, contactless machine, St Paul’s AV equipment, bench and water butts (paid for by a donation) Note 7 Utilities costs are lower than would be normal, due to the closure of the churches. Note 8 Parish Share was higher in 2020, as we had agreed an extra £5000 for one year, as we had received the Robinson monies.
Note 9 This was higher than may be expected, as we awarded a grant to Rev Joy for her placement in the USA. Note 10 This was maintained at the normal level, as it had been budgeted.
16
**Thornbury Church - 1137265**
**Receipts and Payments Account**
## **For the period from 01 January 2020 to 31 December 2020 Notes to the Accounts**
## **Designated Fund**
This fund contains surplus funds designated to fund agreed "projects".
In accordance with FRS 102 SORP we no-longer hold a "reserves" fund. All funds which are not "restricted" to a particular works or projects that have been identified by the PCC as necessary or desirable for delivering our ministry or maintaining our building in order to better serve that ministry (this change took effect for the year ending 31st Dec 2015.)
|**2020**
**2020**
**2019**
**£**
**£**
**£**
**Income**
Grant from Ibstock for pointing works
717
**Total Receipts**
0
**Expenditure**
St Mary's
Audio-Visual equipment
49,387
0
Repairs to pinnacles
0
2,467
Stafford Ramp Carpentry
470
5,525
Stafford ramp pipe alterations
0
2,181
Organ sheeting for AV works
420
0
**Total Expenditure**
50,277
Sub-total
(50,277)
Brought forward balance
86,610
Transfer of General fund surplus to Designated Fund
0
Transfer of funding from Hall
10,000
**Balance carried forward**
46,333|**2019**
**£**
717
10,173|
|---|---|
||
(9,456)
76,066
20,000
0
86,610|
Note 13 Below is the current list of Items for which funds have been designated. Additional future works will be for cleaning and repairs to the stained-glass windows in St Mary’s.
Items to be funded 2021 onwards by funds held in the designated balance:
|St Paul’s
St Mary's
Stained glass window cleaning/repairs
Fees - Architect's fees on above projects|£
0
0
40,000
6,333
46,333|
|---|---|
All items are estimated costs only and may be higher than the funds available. If that is the case, we have the Hopkins deposit and a small balance on FOSM fund. St Mary's church requires constant resources for maintenance and fabric upkeep, but we now have the Robinson Trust fund to cover fabric works to St Mary’s – see below.
17
**Thornbury Church - 1137265**
**Receipts and Payments Account**
## **For the period from 01 January 2020 to 31 December 2020**
## **Notes to the Accounts**
## **Restricted Funds**
## **Robinson Trust**
|**2020**
**£**
**Receipts**
Legacy received from Nesta Robinson
Interest on deposit fund
1,030
Dividends from shares
10,691
Grants received (VAT refunded)
16,481
**Total receipts**
**Payments**
Legal and investment fees
1,240
Architects and lighting designer Fees
4,196
Prototype doors
Lighting project
Porch doors, path relaying
22,114
Relaying slabs
560
VAT reclaimable
7,439
Repairs and improvements to clock
8,610
Electrical works
27,982
**Total Payments**
Excess of expenditure over income
Value of Robinson shareholding b/f
Increase in value of shareholding
**Balance carried forward**|**2020**
**2019**
**2019**
**£**
**£**
0
675,146
0
170
28,201
675,316
3,020
6,830
1,344
54,839
72,141
66,033
(43,940)
609,283
611,967
33,224
2,684
601,253
611,967|
|---|---|
Note14 The requirements of the Will, leaving the funds to St Mary’s, state that they must be used for the upkeep of the fabric of St. Mary’s. This enables other funds to be released for the upkeep of St Paul’s. The first project was to improve the lighting throughout the church. The improvement to the South entrance, including Glass doors should be completed in 2020, with a memorial plaque giving thanks to Nesta Robinson, for her generous donation to the church.
18
**Thornbury Church - 1137265**
**Receipts and Payments Account**
## **For the period from 01 January 2020 to 31 December 2020**
## **Notes to the Accounts**
## **Restricted Funds (continued)**
|**2020**
**£**
**Bufumbo**
**Receipts**
Sale of beads
60
Balance brought forward from last year
8,488
**Balance carried forward**
8,548
**Fabric Fundincluding Chancel Roof**
**Receipts **
0
**Payments**
Repairs to Mary’s roof
Sub-total
Balance brought forward
**Balance carried forward**
No specific donations for fabric were received in 2019. This fund has now closed.
**FOSM Re-ordering Fund**
**Balance carried forward**|**2020**
**£**
0
0
0
0
4,560|**2019**
**2019**
**£**
**£**
48
8,440
8,488
0
0
1,395
(1,395)
1,395
0
4,560|
|---|---|---|
Since completion of the first stage of re-ordering of St Mary's - the west end in 2014 - there has been no movement on this fund. The remaining balance will be used on the next stage of re-ordering (South door work) after which the fund will be wound up.
19
**Thornbury Church - 1137265**
## **Receipts and Payments Account**
## **For the period from 01 January 2020 to 31 December 2020**
## **Notes to the Accounts**
## **Restricted Funds (continued)**
|**2020**
**£**
**Hopkins Restricted Fund**
**Income from Investments**
Dividends from Hopkins Restricted Investment
11,834
10% Dividend for Hopkins Disbursement (Note 15)
1,315
Interests on Hopkins restricted deposit
376
**Payments**
Hopkins disbursement
1,315
Subtotal
Value of Hopkins shareholding b/f
521,994
Decrease/Increase in value of shareholding
30,259
Year end value of shareholding
**Balance carried forward**|**2020**
**2019**
**£**
**£**
11,489
1,277
13,524
585
1,276
1,315
12,210
440,810
69,109
552,253
564,462|**2019**
**£**
13,351
1,276
12,075
509,919|
|---|---|---|
|||
521,994|
This fund arose from the bequest of the late Francis Hopkins. Under the terms of his will, it can only be spent by the PCC of St Mary's and St Paul's, at their discretion, within the parish of Thornbury)
Note 15 10% of the dividends from Hopkins investments are designated for dispersing on projects or causes decided by the missions committee. Total dividend income on this investment was £13,149 giving a figure of £1,315 in 2020.
Details of the disbursement recipients are given in the "Mission Giving 2020" Statement - Appendix D
…………………………………….
|**2020**
**£**
**Music Fund, including choir**
**Receipts**
Donations not Gift Aided
0
Tax recoverable on Gift Aided donations
0
Donations – Concert series (Gift Aided)
0
Donations- Concert series (not Gift Aided)
150
Other funds generated
0
Total Income
**Payments**
Contribution to pew cushions
0
Swiss visit
0
New Organ Bench
0
Music
70
Total Expenditure
Sub-total
Balance brought forward prior year
**Balance carried forward**|**2020**
**2019**
**£**
**£**
75
262
488
822
410
150
1,000
470
2,160
70
80
5,355
5,435
|**2019**
**£**
1,796|
|---|---|---|
|||1,470|
|||326
5,029
5,355|
20
**Thornbury Church - 1137265**
## **Receipts and Payments Account**
## **For the period from 01 January 2020 to 31 December 2020**
## **Notes to the Accounts**
|**Restricted Funds (continued)**
**2020**
**2020**
**2019**
**£**
**£**
**£**
**Bells Fund**
**Receipts**
Donations received
69
69
Total income received
69
**Expenditure**
Contribution to Pew cushions
0
1,000
Subscriptions, CCTV, repairs
1,563
696
Subtotal
(1,563)
Transfer from Weddings
0
Balance brought forward
3,375
**Balance carried forward**
1,882
Note 16
The bells fund has been brought back into the PCC accounts, from the Bell Tower Captain’s account.
**Children and Youth Work fund**
**Receipts**
Donations Gift Aided (Note 16)
0
0
Donations not Gift Aided
0
0
Tax recoverable on Gift Aid donations
0
0
Total Receipts
0
**Payments**
Materials
232
198
Subtotal
(232)
Balance brought forward from prior year
28,768
**Balance carried forward**
28,536|**2019**
**£**
69
(1,696)
433
4,570
3,375
0
(198)
28,967|
|---|---|
||
28,768|
Note 16 The Youth Worker left our employment at the end of August 2017 and has not yet been replaced. Those contributing to this fund were notified and many decided to continue to donate until September 2018. Small amounts are being spent on Children and Youth Work, until the post can be filled.
21
## **Church Hall Notes**
Accounts for the year 2020 (Hall Fund, extracted from Thornbury Church Receipts and Payments Accounts)
|**INCOME**
**Notes**
Lettings – Hall
1
Lettings – House
2
General
3
Investment
4
**EXPENDITURE**
Administrative
5
Operations
6
Staff
7
**SURPLUS/(DEFICIT)**
Balance at 1st January
Transfer to PCC designated fund
**Balance at 31st December**|**2020**
**£**
5,341
9,240
796
172
15,549
1,406
11,800
3,213
16,419
(870)
70,636
(10,000)
____________
59,766
||**2019**
**£**
17,285
9,240
30
262|
|---|---|---|---|
||||26,817
1,598
9,812
2,371|
|||
|
13,781
13,036
57,600
0
___________
70,636
|
Balance Sheet as of 31/12/2020 (Hall fund, extracted from Thornbury Church Balance Sheet)
|**FIXED ASSETS**
Hall and Land
**CURRENT ASSETS**
Cash and Bank Accounts
24,192
Virgin Money a/c held by PCC
35,000
Debtors – Account Invoices
661
Debtors – Other
112
Prepayments
1,316
**TOTAL ASSETS**
**CURRENT LIABILITIES**Amounts due within one year
**NET ASSETS**
**LIABILITIES**
Funds
General Fund
Property
**TOTAL LIABILITIES**|210,000
33,183
35,000
1,858
390
61,281
1,315
271,281
(1,515)
_________
269,766
_________
59,766
210,000
_________
269,766
|210,000
71,746
281,746
(1,109)
_________
280,637
|
|---|---|---|
|||_________
70,637
210,000
_________
280,637
|
22
## Church Hall Notes
|**NOTES**
**INCOME**
Note 1 - Hall Lettings
Casual Users
Regular Users
Note 2 - House Lettings
House Rental
Note 3 – General
Miscellaneous
Grants (Furlough)
Insurance Claims
Note 4 – Investment
Virgin Money Interest
**TOTAL INCOME**
**EXPENDITURE**
Note 5 – Administrative
Management fees
Postage / Stationery
Professional fees
Sub-total
Note 6 – Operations
Certificates
Cleaning Materials
Consumables
Fabric Boiler
Furnishings
Major Works
Maintenance
House
Gardens
Insurance
Kitchen Items
Minor Disburse + mobile phone
Piano Tuning
Window Cleaning
Utilities - Electric
Gas
Less Gas recharge – house
Water
Less Water recharge – house
Sub-total
Note 7 – Cleaning
Staff - Cleaner
Contractor
Sub-total
**TOTAL EXPENSES**|**2020**
**£**
40
5,301
5,341
9,240
30
766
0
1,331
0
75
180
0
5,666
1,000
875
1,212
(437)
1,142
(710)|**2020**
**£**
9,240
796
172
15,548
1,406
130
153
0
7,731
235
1,341
0
248
0
160
605
775
432
1,812
1,818
1,395
3,213
16,419|**2019**
**£**
497
16,788
17,285
9,240
30
0
0
1,303
220
75
180
0
3,930
476
126
1,535
(422)
791
(655)|**2019**
**£**
9,240
30
262
26,817|**2019**
**£**
9,240
30
262
26,817|
|---|---|---|---|---|---|
|||||
1,598
315
159
299
4,712
327
1,296
0
335
58
0
1,062
1,113
136
2,311
2,372
0
2372
13,781|
1,598|
||||||315
159
299
4,712
327
1,296
0
335
58
0
1,062
1,113
136
2,311|
23
## **Appendix A – Legal and Administrative Information -**
|_Name:_|Parochial Church Council of the Ecclesiastical Parish of Thornbury|
|---|---|
|_Location:_|St Mary’s is located in Castle Street, adjacent to the Castle on the edge of the old town; St
Paul’s is in Hackett Lane, outside the town close to the areas of recent housing
development.|
|_Address for_
_correspondence:_|Benefice Office
St Mary’s Church
Castle Street
Thornbury
Bristol BS35 1HQ|
|_PCC Members:_|Revd Joy Ludlow (Priest-in-Charge)
Mike Dennett (Churchwarden)
Robin Gupta (Churchwarden)
Jenny Ovens (Churchwarden)
Monica Mullinex (Lay Reader representative)
Christine Dadd (Deanery Synod representative)
Phil Jones (Deanery Synod representative)
Gill Spiller (Deanery Synod representative)
Anna Ballard (co-opted)
Lucy Blenkiron (elected)
Helen Bullock (elected)
Rosemary Cook (elected)
Peter Craig (elected)
Martin Davey (elected)
Pat Duru (elected)
Marie Holmes (elected)
Mike Keavey (elected)
Kate Phillipson-Masters (elected)
Janet Shipp (elected)
Mike Spiller (elected)
Tim Swan (elected)
Andy Watson (elected)
Gill Young (elected)|
|_Status:_|The Parochial Church Council of the ecclesiastical parish of Thornbury has been registered
with the Charity Commissioners as registered charity number 1137265|
|_Independent_
_examiner:_|Ken Mitchell|
|_Bankers:_|National Westminster, PO Box 1062, 16 The Plain
Thornbury, Bristol BS35 2QE|
24
## **Appendix B – Sub-committees and groups reporting to the PCC**
Standing Committee Missions Committee, Global and Local Concern Church Hall Committee Music at St Mary’s St Mary’s cleaning team St Marys Flowers St Mary’s Church buildings and fabric St Pauls Buildings and fabric St Mary’s Churchyard Chat Parish Newsletter Parish Website Publicity Facebook Worship committee Thornbury churches together Wootton Deanery Synod Sunday Lunch Environment Champions Children’s ministry Youth Work Mothers Union St Mary’s C of E primary school Pastoral visiting team Bereavement support Marriage preparation Parish contacts Baptism Faith Sharing Committee Finance and Stewardship Committee Social Committee
A full report of the work of these committees and associated groups is made within the Annual Review of 2020.
25
## **Appendix C – Hall Management**
Custodian Trustee: Gloucester Diocesan Trust
Managing Trustee: Thornbury Parochial Church Council Hall Sub-committee: Joint Chairman: Mr A Mullinex & Mrs J Geal Treasurers: Miss A Edwards & Mr B Knott Mrs C Ball Mrs M Stephens Mrs H Bullock Three Vacancies for User Representatives (Co-opted) Ex-Officio: The Vicar: Rev Joy Ludlow, from October 2020 Church Warden: Mrs Jenny Ovens
26
## **Appendix D**
## **Missions: Global and Local Concern - Charitable Giving 2020**
|||Details|||||Comment|
|---|---|---|---|---|---|---|---|
|||||||||
||International||||£|||
||Church Mission Society||||1450|||
||USPG||||1450|||
||Wycliffe Bible Translators||||725|||
||Embrace the Middle East||||725|||
|||||||||
||Sub Total - International||||4350|||
||National|||||||
||Children's Society||||1000|||
||Children's Hospice SW||||750|||
||Church Army||||1100|||
||Church Urban Fund||||1100|||
||A Rocha UK||||700|||
||Sub Total - National||||4650|||
|||||||||
||Gloucester Historic Churches Trust||||50|Given as £50DD||
||Grand Total Budgeted giving
Special Collections||||9050|||
||Lent Appeal - USPG||||192|||
||Four Special Collections|||||||
||Christian Aid - Cyclone Appeal||||0|March||
||Christian Aid||||0|May||
||Toilet Twinning||||0|June||
||Church Army||||0|September||
||Total Special Collections||||192|||
27
## **Appendix D (Continued)**
## Hopkins Local Charity Distribution
||Prior Year Late allocation given in 2019||||
|---|---|---|---|---|
||MemoryCafé||0||
||St Peter's Hospice in the Home||0||
||NSDA(TCT Debt AdvisoryService)||0||
||Krunch South West||0||
||Jigsaw||0||
||||||
||Prior Year allocation total||0||
||2020 In Year Hopkins Allocation||||
||St Mary's School Leavers Bibles||198||
||Hopscotch Advent Calendars||0||
||MemoryCafé||0||
||St Peter's Hospice in the Home||300||
||NSDA(TCT Debt AdvisoryService)||400||
||Christingle expenses||0||
||Haven MemoryCafé||0||
||North Bristol Food Bank||300||
||St Mary's School||117||
||Total 2020 inyear allocation of Hopkins spends||1315||
||Balance to be spent from 2019
Total in year Hopkins Allocations||0
1315||
||Total Mission Givingfor 2020|10557|||
28