## **St. John the Baptist Church, Baxenden** 

## _**Annual Vestry Meeting and Annual Parochial Church Meeting**_ 

## **23[rd] May 2021 @ 2.00pm in church.** 

## _**Agenda: Annual Vestry Meeting**_ 

1. Apologies for absence. 

2. To agree the minutes of the last Annual Vestry Meeting on 24[th] October 2020. 

3. To elect two Church Wardens. 

## _**Agenda: Annual Parochial Church Meeting**_ 

1. Apologies for absence. 

2. To agree the minutes of the last Annual Parochial Church Meeting on 24[th] October 2020. 

3. To elect two Deanery Synod representatives. 

4. To elect four Parochial Church Council members. 

5. To appoint the Independent Financial Examiner or Auditor. 

6. To appoint Sides Persons. 

## 7. To consider: 

- a) the revised Electoral Roll (previously published and displayed); 

- b) the Annual Report of the proceedings of the Parochial Church Council; 

- c) the Financial Statements and Treasurer’s Report of the Parochial Church Council for the year ending 31[st] December 2020. 

- d) the annual report of the fabric, goods and ornaments of the church; 

- e) the report of the proceedings of the Deanery Synod; 

- f) a report of the proceedings of the Day School Governors; 

- g) a report of the proceedings of the Children’s and Youth work of the church; 

- h) a report on Safeguarding provision in the church; 

- i) other matters of Parochial or general Church interest. 



## **Annual Vestry Meeting held via zoom on Saturday 24[th] October 2020 @ 10am** 

There were 20 members in attendance. Tom Donaghey was in the Chair 

Naomi Taylor as PCC secretary 

1. Tom opened in payer and worship 

## 2. **Apologies for absence** 

Ian Rushton and Patricia Wilkinson 

## 3. **Accuracy of Minutes of last Vestry meeting** 

|Proposal|The minutes of the Vestry meeting on 7thApril 2019 be accepted<br>as an accurate record of the meeting|The minutes of the Vestry meeting on 7thApril 2019 be accepted<br>as an accurate record of the meeting|The minutes of the Vestry meeting on 7thApril 2019 be accepted<br>as an accurate record of the meeting|The minutes of the Vestry meeting on 7thApril 2019 be accepted<br>as an accurate record of the meeting|The minutes of the Vestry meeting on 7thApril 2019 be accepted<br>as an accurate record of the meeting|
|---|---|---|---|---|---|
|Proposed by|Marion Wilkinson||Seconded by|Pete Teasdale||
|For|20|Against|0|Abstained|0|
|Carried||||||



## **APCM held via zoom on Saturday 24[th] October 2020 @ 10am** 

There were 20 members in attendance. Tom Donaghey was in the Chair. 

Naomi Taylor as PCC secretary 

1. Tom opened in prayer and worship 

## **2. Apologies for absence** 

Ian Rushton and Patricia Wilkinson 

## **3. Accuracy of Minutes of last meeting** 

|Proposal|The minutes  of the APCM on 7thApril 2019 be accepted as an<br>accurate record of the meeting|The minutes  of the APCM on 7thApril 2019 be accepted as an<br>accurate record of the meeting|The minutes  of the APCM on 7thApril 2019 be accepted as an<br>accurate record of the meeting|The minutes  of the APCM on 7thApril 2019 be accepted as an<br>accurate record of the meeting|The minutes  of the APCM on 7thApril 2019 be accepted as an<br>accurate record of the meeting|
|---|---|---|---|---|---|
|Proposed by|Marion Wilkinson||Seconded by|Pete Teasdale||
|For|20|Against|0|Abstained|0|
|Carried||||||



## **4. Approval of the electoral roll** 

There has been one addition to the electoral roll and there are now 55 people on the electoral roll, 38 of these are in the parish and 17 are outside of the parish. 

## **5. PCC report** 



Pete, Mark and Ian will be stepping down from the PCC. 

Ian will stay on as the school link governor for an additional year. 

At present there has been no interest shown from anyone in joining the PCC. 

Appointment of sides people – Lorraine and Brain Mercer would like to be sides people. 

Naomi Taylor will be stepping down as PCC secretary, a new secretary is required from January. 

## **6. Financial Report** 

The financial report ending December 2019 

Closing balance - £23, 608 

Designated funds - £6350 

Restricted funds - £1086 

Decease - £1362 

Petty Cash - £200 

Receipts -  £107, 239 

Payments - £114, 920 

Barry went over the financial report that had been sent out. PCC had made the decision to reduce Parrish Share. Barry made special thank to Mark Brockbank for banking the money and also to Roger Longworth for supporting him in his role as treasurer and continuing as gift aid secretary. 

A number of queries were raised in relation to the accounts and financial report. A mix up had occurred with the reports sent out which is why there were some discrepancies. Barry to resend out the correct report and answer any queries. 

Tithes were discussed – they will be discussed further at a future PCC meeting. It was agreed that the hides have been neglected and a plan needs to be put in place as to how they will be discussed. 



## **7. Approval of independently examined accounts.** 

This was unable to take place due to incorrect accounts sent out and will be done at a later date. 

## **8. Fabric report – goods and ornaments** 

Copies of the report had been sent out prior to the meeting - no questions raised 

Diane informed the meeting attendees that the report sent out was to the beginning of 2020, there will be more dry rot reported in this years report. 

## **9. Deanery Synod report** 

Copies of the report had been sent out prior to the meeting - no questions raised 

## **10. School governors report** 

Copies of the report had been sent out prior to the meeting - no questions raised 

## **11. Matters of church / parish interest** 

The date of the next APCM was brought in to question as it had been delayed this year due to the covid-19 pandemic and closure of church. It is hoped that the next APCM in 2021 will be back on schedule and take place in April. 

Due to covid-19 restrictions Tom will admit in new church wardens. 

## **12. Any other business** 

## **Remembrance Sunday** 

Local councils are discouraging gatherings due to social distancing measures. 

Councillor Terry Hurn will lay a wreath at 11 and there will be a church service at 10. 

It was suggested that the church bells be rung at 11 as a mark of respect – Barry offered to do this. The community will also be invited to carry out a minutes silence and say some prayers. 

## **Christmas** 

Despite the current situation it is important that this special time in the Christian calendar is celebrated though not in the usual way. Ways in which Christmas can be celebrated will be explored depending on restrictions at the time. 

PCC thanks for their servitude this year 

Valarie Chapman – thanks for washing the linen for communion 

Pam Stuart – thanks for hard work in relation to flowers in church 

Tom closed the meeting in prayer at 11am 



## **A brief PCC meeting followed** 

The number of vacancies was discussed and how these could possibly be filled. 

At least 12 members are needed on the PCC, 2 new members are needed. 

The next PCC was arranged for 12[th] November via zoom – this has since been changed to 5[th] November. 



## _**Electoral Roll Revision for 2021 APCM**_ 

There are currently 55 people on the Electoral Roll: 

38 Baxenden (Parish) residents 

17 residing outside the Parish 

The list is available on display on the notice board in the porch. 

Marion Wilkinson- Electoral Roll Secretary 

29 April 2021 



## _**PCC Annual Report for 2020**_ 

_Name of Church_ : Baxenden Saint John, _Correspondence:_ PCC Secretary, Baxenden Saint John Church, Church Avenue, Baxenden, Lancashire, BB5 2RQ. _Bankers:_ HSBC, 12 Manchester Road, Burnley, BB11 1JH. _Independent Examiner:_ Jacqui Creig, Principle Accounting Services Ltd, Suite 1A, Ribble Court, 1 Meadway, Padiham, BB12 7NG. 

## _Background_ 

The Parochial Church Council (PCC) has the responsibility of co-operating with the incumbent in promoting the whole mission of the church. 

Every Church of England church has the same aim: “To promote the whole mission of the Church, pastoral, evangelistic, social and ecumenical”. 

The church’s mission statement is “St John’s is a community church for all ages, moving in the power of the spirit.” 

The method of appointment of PCC members is set out in the Church Representation Rules. The membership of our PCC consists of the incumbent (our vicar), churchwardens, the reader, two Deanery Synod representatives and members elected by those members of the congregation who are on the electoral roll of the church. 

All those who attend our services / members of the congregation are encouraged to register on the Electoral Roll and stand for election to the PCC. 

The following people served as members of the PCC in 2020: 



|Role|Name|Election date|
|---|---|---|
|Incumbent & Chair|Tom Donaghey|Ex-officio|
|(Resigned December 2020)|||
|Churchwardens & Vice Chairs|<br>Peter Teasdale|Ex-officio|
|(April 2017 to October 2020)|||
|(April 2018 to present)|Diane Clough|Ex-officio|
|Reader|Patricia Wilkinson|Ex-officio|
|Treasurer (April 2018 to present)|<br>Barry Grimes|Elected|
|elected December 2020|||
|Deanery Synod Reps|Ian Rushton|Ex-officio|
|(April 2017 to present)|||
|(April 2017 to present)|Joyce Teasdale|Ex-officio|
|Member (April 2017 to present)|Mark Brockbank|Elected|
|Member (April 2019 to present)|Kath Quinn|Elected|
|Member (April 2018 to present)|Marion Wilkinson|Elected|
|Member (April 2019 to present)|Dave Finch|Elected|
|PCC Secretary|Naomi Taylor|N/A|
|(May 2019 - present)|||



## _Electoral Roll_ 

At the end of December 2020 there were 55 names on the electoral role. 

## _Standing Committee_ 

The Standing Committee is required by law and has the power to transact the business of the PCC between meetings. The Standing committee consisted of: Rev’d Tom Donaghey: The wardens, Peter Teasdale and Diane Clough; the Treasurer, Barry Grimes; and Reader Dr. Patricia Wilkinson. The Standing Committee did not meet during 2020. 

## _Annual Review – Highlights_ 

The full PCC met for seven business meetings and one extraordinary meeting (with the dry rot surveyor) during 2020. Due to Covid-19 restrictions, meetings after March were held via Zoom. 



Topics covered at the business meetings have included: altering the bank used by the PCC; fundraising; Jesus Shaped People, reopening the church safely after lockdown and the introduction of electronic payment methods in order to receive donations. 

Many events and activities that were planned or were in the process of being planned have been cancelled or postponed due to the corona virus pandemic.  During the national lockdown services were held via zoom for the main congregation as well as a separate service at 9.00 am for the younger members of the church family. From June, the church was open for private prayer once each week. 

There have been a number of costly issues for the PCC to resolve such as lead being stolen from the church roof, birds in the bell tower, dry rot, water ingress into the cellar and a new lightning conductor being required. 

Kirsty Freeman was appointed as a Foundation Governor to the day school, thereby filling the long-standing vacancy, whilst the Vicar was suspended in November 2020 and subsequently resigned in December. 

We would finally like to thank all the volunteers who work so hard to make our church a friendly, lively and well-run community. 

On behalf of the PCC 

Ian Rushton 

PCC Secretary. 



## **TREASURER’S REPORT 2020** (2019 year’s figures in brackets) 

## **Overview** 

St. John’s holds three bank accounts and one Diocesan deposit account: 

1. **General Account** - balance £28,268 (£23,608) - general day to day running of the church finances 

2. **Designated Funds Account** - balance £7,550 (£6,350) - building maintenance, IT equipment, mission & outreach, churchyard trees 

3. **Restricted Funds Account** - balance £1,087 (£1,086) - churchyard, office refurbishment 

4. **Diocesan Deposit Account** - balance £13,245 (£12,362) - partly designated 

5. **Petty Cash Float** – balance £200 (£200) – bits and pieces not actively used throughout Covid-19 

## **Breakdown** 

## **1. General Account Receipts: £78,978 (£117,239)** 

- Voluntary receipts £54,974 (£65,940) 

- Gift Aid recovered £12,656 (£13,219) 

- Other income £11,348 (£11,079) - room hire, church ministries, investment income 

- Insurance pay-out £0 (£27,001) 

## **Payments: £74,553 (£114,920)** 

- Mission, Giving and Donations £0 (£2,492) 

- Diocesan Parish Share £54,000 (£54,000) 

- Salaries, wages and honoraria £0 (£120) 

- Clergy & Staff expenses £712 (£4,312) 

- Church running expenses £3,590 (£9,297) 

- Church utility bills £5,444 (£6,779) 

- Cost of trading £276 (£0) – See Magazine 

- Major Repairs to Church Building £0 (£37,905) 

- All other payments £0 (£15) 

## **2. Designated Funds Account** 

- No change 

## **3. Restricted Funds Account** 

- No change 



## **4. Diocesan Deposit Account** 

## • No change 

## **Summary** 

- The church ended the year with £36,904 (£37,105) in cash funds 

- We have no outstanding debts 

- We have spent nothing this year on Dry Rot repair but work expected to continue in 2021 as hopefully the Coronavirus is better managed 

- No specific tithe payments were instructed this year due to the extraordinary situation and restricted ability to hold PCC meetings in spring. The parish share contribution covers this from a regulatory standpoint 

## **Financial Review** 

1. Total receipts on unrestricted funds were £78,978 (£117,239) of which £54,974 (£65,940) was unrestricted voluntary donations, and a further £12,656 (£13,219) was from Gift Aid. No restricted donations were received this year 

2. The planned giving through banker’s orders decreased by 2% on last year 

3. Total income, including tax recovered but excluding insurance pay-outs was approximately 33% down on last year – largely due to the church being closed to worship for around 9 months and therefore, no plate collections, no room hire fees or events such as weddings and baptisms that otherwise would generate income 

4. £54,000 was spent from unrestricted funds to provide the Christian ministry from St. John’s Church, based on the contribution to the diocesan parish share that largely provides the stipends and housing for the clergy 

5. The sum that the churches in the deanery have to find is shared between the churches according to a formula that is based mainly on a head count of the congregations. We have to find more of the sum at St. John’s as our socio-economic factor is considerably higher than most churches in our Diocese 

6. The net result for the year was an excess of receipts over payments of £4,425 on unrestricted funds. Adding bank and deposit balances brought forward at the beginning of the year, the balances carried forward at 31st December on unrestricted funds totalled £36,904 of which £8,637 has been set aside to meet the costs of building maintenance, IT equipment, mission & outreach and churchyard trees as designated funds 



## **Reserves policy** 

It is PCC policy to try to maintain a balance on unrestricted funds which equates to at least two months unrestricted payments. This is currently equivalent to £12,465. It is held to smooth out fluctuations in cash flow and to meet emergencies 

The balance of £1,086 in the restricted fund account is retained towards meeting the cost of office refurbishment at future dates 

## **Finally** 

Thank you to Mark Brockbank who banks our money 

Thanks to John Massey and Roger Longworth for their unsung contribution whenever I require guidance and for Roger’s contribution as Gift Aid Secretary. 

Barry Grimes 

Treasurer 



## _**Report on the fabric, goods and ornaments for 2020**_ 

This year has been somewhat different to normal with the Church under lockdown for most of the year and other times with shortened services with social distancing and mask wearing. 

Little has changed since 2019.  We are still waiting for the vestry outdoor repairs to be done before we can decorate the office so it looks a little less like a disaster area.  Looks likely to be 2021 before any of this can be done. 

A risk assessment has been made and put in Church to ensure the safety of the congregation with social distancing and a one way system. QR code on notice board for download or forms to fill in (kept securely for three weeks and then disposed of) for track and trace purposes. 

Heating system checked and is in working order and kept on low so as not to freeze and keep the building aired. 

The dry rot remains as before. Walls affected stripped and remain bare of plaster (the good news is that it doesn’t appear to be any worse).  Representatives of the PCC met in Church (socially distanced) with the Surveyor and a representative from Fish Associates in March but all activity has had to be put on hold until such time as Government guidelines dictate otherwise. 

For most of this year the Church has been closed for worship due to lockdown but thanks are due to all those who popped in and checked that all was well in the Church and cleaned up when necessary, mainly due to rain in the porch on numerous occasions. 

I would like to express sincere thanks and gratitude to Val and Pam for taking care of the linen, Pam for the wonderful flowers each week which make the church look bright and cared for, the cleaning team, the sides people for doing what they could when they could and many others who work behind the scenes to make sure that the church functions properly. 

I look forward to seeing everyone in Church on the other side of COVID. 

Diane Clough, 

Churchwarden 

12 April 2021 



## _**Report of the proceedings of the Deanery Synod in 2020**_ 

Deanery Synod meets three times per year with each parish being represented by its incumbent (a dwindling band in recent years due to shared vicars) and the laity synod reps elected for three years by the PCCs (a handful of parishes are regular attenders whilst some others are notable by their absence).  Each Deanery Synod meeting (each parish takes it in turn to host it) tends to follow the same format of: guest speaker (20 or 30 years ago they were debating such topics as the possible ordination of women priests but it seems there is little to debate these days); Diocesan Synod Report (the Rural Dean runs through a list of “notices” from the Diocese); Chapter Clerk’s Report (who has left, retired or become an incumbent in the area plus any notices that the Rural Dean missed); the Treasurer’s Report (which never seems to say anything other than the Treasurer cannot shift the account online); and AoB.  The Secretary does a very good and prompt supportive job whilst the Rural Dean works hard as Chair to pass on his enthusiasm. 

Deanery Synod might be what Paxman (1998, p. 96) had in mind when he commented, “...the Church of England is such an odd invention that it can only be explained in its own terms”. 

The Deanery Synod is currently steered by the Acting Area Dean, Rev. Steven Brown of St. Peter’s, Haslingden.  The Archdeacon has stipulated that, during the Covid-19 pandemic, Deanery Synod is not a priority and has, therefore, met only twice in 2020 as follows. 

## _13 February 2020 at St. Peter’s, Haslindgen._ 

Guest Speaker: David Barlow, Chair of the Diocesan Board of Finance. 

Two main points from this voluntary member of the Board.  Firstly, the Diocese is aware that Parishes are struggling with their finances and have, therefore, been recommended by the Finance Board to use £3m of their unrestricted funds as a buffer against increases in the Parish Share.  (This should not be taken to mean that the Diocese will adopt the recommendation nor that there will no increase this year).   Secondly, David volunteered that the Diocese can do better in its efforts to communicate (although there seemed to be little appetite for one Baxenden rep’s suggestion that the Diocese could begin such improvement by giving a clear rationale for its own existence). 

## _15 October 2020 via Zoom_ 

The Synod were updated on the Vision 2026 initiative. 

Bishop Julian gave a powerpoint presentation on the “vision of a transformed Lancashire”, followed by Archdeacon Mark Ireland continuing death by powerpoint on “the marks of a healthy church”.  To summarise, Vision 2026 is not a tick box exercise but an aspiration. 

Joyce Teesdale Ian Rushton 

April 2021 



## _**Report on the proceedings of the Day School Governors for 2020**_ 

The day school is voluntary aided, currently has 205 children on roll and can accommodate a total of 210. The school mission statement is: 

_“Our school helps us to walk together, with Jesus, to be the best that we can be.”_ (Ph. 4:13). 

The Governing body is responsible for working with the Headteacher to set the strategic direction of the school and meets regularly to discuss a range of matters relating to education, standards, achievements and resources, and to visit school. 

The Governing body should comprise of 12 governors of which: seven are Foundation Governors (appointed by the Diocese or PCC); one staff member; one local authority representative; and two parent governors. The Headteacher and Vicar are ex-officio members of the Governing Body.  John Massey (Foundation governor) is Chair of Governors and liaises frequently with the Headteacher and Bursar. 

The school has a clear, settled and structured senior management team (SMT) since the appointments of Mrs Julie Green (Headteacher) and Miss Charlotte McCormack (appointed Deputy Headteacher this year) whilst careful assessment, monitoring and evaluation of data directly inform the School Improvement Plan on an on-going basis.  Digital technologies and platforms are exploited with good effect by the very strong and committed teaching team, not only as learning resources but to communicate with parents, pupils, the community and interested stakeholders, for example, during the current Covid-19 partial closure.  Here, the school has ensured that all children have appropriate IT equipment to access home-schooling either through the giving or loan of iPads or Laptops.  Indeed, the school has been richly blessed in the teachers and support staff who underpin all that the school strives hard to achieve in sometimes difficult circumstances, especially this year. 

The SMT and Governing Body are very keen to develop the Christian ethos of the school so that it is distinctive and effective as a church school, including strengthening its links with the church and the establishment of a new outdoor worship area.  The school’s “God Squad” plan a monthly community worship in Church and the “Live the Faith” initiative brings the school curriculum into home and community. 

The current performance of the School is epitomised in the last Ofsted report where the Lead Inspector quoted a parent saying, “We are so proud of this school and its values, which are carried through into the classroom and beyond” (Ofsted, 2018, p. 2). 

As with any older building, the school has required extensive capital investment in the last few years for structural repair and improvement. The school has to contribute a minimum of 10 % of the funds for any projects and contributions from parents, community and the Church have been greatly appreciated. 

Dr Ian Rushton – (Foundation Governor) 

12 April 2021 



## _**Report of the proceedings of the Children’s and Youth work**_ 

This has been a strange year, with everything going into lockdown for the most of it. 

However, despite not being able to host events in church the childrens team have worked extremely hard to ensure our children can still learn about God and Jesus. 

To enable this we have hosted Little Zoomers family worship on Zoom every Sunday morning and have now 30 families on the list, although not all attend every week. 

We have spent most of the year looking at heroes from the Old Testament, for example Noah, Samuel, Samson, Joseph, Elijah and Moses. 

We often use games to illustrate the Bible story and have enjoyed baking, painting, model making, and codebreaking. 

At Christmas we had a Zoom Crib Service and a Zoom Christingle when every child had a Christingle making pack and a selection box delivered to their door. 

Joyce Teasdale 

Children and Youth Co-ordinator 

22 April 2021 

## _**Report on Safeguarding provision in the church**_ 

Due to COVID and lockdown, there is nothing to report for 2020. 

Joyce Teasdale 

Safeguarding Officer 

22 April 2021 



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