LUNCH POSITIVE TRUSTEES’ ANNUAL REPORT FOR THE PERIOD 1[st] JUNE 2022 – 31[st] MAY 2023
Lunch Positive received the Queen’s Award for Voluntary Service in 2022
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Reference and administration details
Charity name: Lunch Positive Registered charity number: 1137186 Charity’s principal address:
113 Queens Road Brighton East Sussex BN1 3XG
Names of the charity trustees who manage the charity
Trustee name Office (if any)[Dates acted if not for ] whole vear
Name of person (or body) entitled to appoint trustee (if any)
Heather Leake Date
Richard Jeneway
Chris Sarson
Name of Chief Executive or names of senior staff members
Gary Pargeter
STRUCTURE, GOVERNANCE AND MANAGEMENT
The charity is constituted as a Charitable Trust through a Trust Deed dated 28[th] July 2010.
The charity actively involves people with HIV in trusteeship. Trustees are selected by the Board with regard to the applicant's knowledge, skills and experience, how these relate to role specifications and the needs of the Board in providing effective governance. Trustees are inducted and trained using a variety of methods which include a comprehensive induction training programme. Following induction, further ongoing training opportunities are offered in-house and through local providers. During the year our organisation has continued to participate in the local voluntary and community sector Governance Network facilitated by VCSE infrastructure organisation Brighton & Hove Community Works.
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Trustees undertake their roles within an extensive policy framework. Organisational structure is such that trustees are collectively responsible for effective governance and development of the organisation, whilst utilising specialism in skills to support decision making and undertake individual project and/or sub- committee work.
Trustees' considerations of major risks are undertaken through the active operation and review of a comprehensive risk register. Appropriate measures to manage risk are incorporated into organisational strategy, planning and delivery and are reviewed accordingly.
The charity is highly collaborative, working across sectors and with a wide range of stakeholders. Lunch Positive is an active participant of the Brighton & Hove Sexual Health Programme HIV Health & Social Care Domain, focused on providing effective health and social care to people with HIV in the locality. Participation supports the national and local HIV Action Plans. We also work collaboratively with local partners as part of the HIV Towards Zero Strategy, contributing to the strategic direction and delivery of Brighton & Hove Fast Track City activities.
Lunch Positive is an active member of the local voluntary sector infrastructure organisation and policy influencing forum Brighton & Hove Community Works. As part of this, our Director is an elected voluntary Community Representative for health and wellbeing: HIV. We engage to represent at city-wide strategic partnerships including the local authority & NHS led Fast Track City Taskforce, Sussex Health & Social Care Forum, and Sussex Police LGBTQ External Reference Group.
OBJECTIVES AND ACTIVITIES
Our objectives are to relieve the needs of person affected by HIV through the provision of a lunch service, information on healthy living and lifestyles and a signposting service to other HIV and nutritional services.
Our services are provided for people who have an HIV positive diagnosis or who are affected by HIV by virtue of being the families, relatives, close friends, carers and partners of such persons; and persons from those communities that are considered most at risk of acquiring HIV. Service users join through self-referral or referral from a range of sources which include clinicians, health & social care practitioners, support organisations and agencies. The charity operates within an Equalities Policy framework.
Summary of main activities
The charity trustees confirm that they have had regard to the guidance issued by the Charity Commission on public benefit, and have followed this in planning and undertaking our activities.
The charity's aims are to support and improve the health and well-being of service users through the provision of a range of community based activities.
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The main activities undertaken in relation to our objects during the year are:
- Adapting Covid 19 responses to ongoing core service delivery
Following the end of the Covid-19 restrictions and the return to face-to-face support activities during 2022-23, we have adapted a range of Covid-19 support services and integrated these within our core service offer. These respond to our greatly developed reach to more people with complex support need.
1. Companionship connections
Many people have reported social isolation and profound feelings of loneliness, deterioration in mental health, and some suicidal ideation. On a weekly basis we have made telephone companionship calls to service users who use our face-to-face services and to a separate growing cohort who are looking for a remote support approach. Companion calls have involved checking in on people’s welfare, providing peer-support and friendship, and offering a listening ear to people who are lonely and socially isolated, often feeling anxious and distressed. Our companionship phone calls have provided vital emotional and mental health support, an opportunity to provide information and advice to assist people, and to connect people to additional support and services.
- Befriending scheme
We have delivered, strengthened and developed our community face-to-face HIV befriending scheme in Brighton & Hove and in East Sussex. This befriending project matches people living with HIV with volunteer befrienders for friendship and mutually agreed practical support.
- Winter support
We have developed our winter support programme, providing winter wellness advice & signposting, also providing additional emergency food and emergency heating support to people in crisis.
Core service activities & developments
1. HIV Lunch Club
We have run the weekly HIV lunch club which has provided impactful psycho-social benefit. The lunch club has provided a facilitated, supportive safe space for people to access food, meet, share conversation and peer support, form friendships and support networks. It is a unique and highly valued space to relieve social isolation, access information, and to derive social, emotional, practical and nutritional support.
A key development of the HIV lunch club has been the weekly hiring of an additional floor known as ‘The Sanctuary’ for each session. Providing additional space for the growing numbers of people attending, this space is facilitated with fewer seats and purposely provides a quieter environment for people who find large numbers of people and louder
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environments a barrier to participation. This has been instrumental in attracting, engaging and providing continuing support for people with complex needs.
2. Support Worker role
We have employed a Support Worker to provide additional capacity in response to the growth of service use and often complexity of service user need.
The Support Worker has provided an invaluable link with clinical service referrers, administrated our referrals system, on-boarded new service users, attended and become integrated within sessions and provided 1-1 enhanced and specialist support to service users where needed.
3. Warm hub and drop-in
Responding to the impact of the cost of living crisis on the community of people living with HIV in Brighton & Hove we have established the new service of a ‘Warm Hub’. Running for one additional day each week, this space has provided a warm refuge and saving of heating bills for people, together with added opportunity to access a hot cooked meal, food bank and other nutritional support. The Warm Hub has been facilitated by our support worker who has offered drop-in advice and scheduled session person-centred support to people experiencing complex needs and multiple vulnerabilities. Initially running throughout the winter months, this hub now operates permanently and as a ‘Tuesday drop-In’ throughout the rest of the year. The Warm Hub / Drop-In has proved highly impactful, with a notable reach and engagement of people who experience poverty, social isolation, social anxiety, mental health issues, and people with neurodiversity.
4. Food bank and food support
We have expanded our nutritional support offer. In addition to the provision of regular healthy shared meals at the lunch club and our HIV food bank, we have provided additional nutritional support through a new community food table offering at our support gatherings, providing surplus donated food to people with need when not using the service. We have also provided a home delivered cooked food and food bank service to people in crisis who are unable to attend in person. Together, this nutritional support has helped people who experience difficulty maintaining a healthy diet and feeding themselves on a regular basis. This includes service users who have life circumstances or health issues affecting self-care; diminished physical or mental health, lack of motivation or personal resources to eat healthily; and those who have constrained income and are experiencing poverty.
5. Information and advice
Provision of information and advice resources, including workshops, leaflets, periodicals and digital resources that address the health and wellbeing needs of service users. Signposting and making referrals to other agencies, charities community groups that support the needs of service users and volunteers.
At lunch club and other groups sessions, we have facilitated space for staff and volunteers from other agencies to attend the HIV lunch club and to offer support. These include organisations that focus on health and well-being improvement, mental health; healthy
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lifestyles, alcohol, drug and substance misuse; carer support; HIV related health issues, and welfare benefits advice.
6. Social prescribing
An important development of our Brighton & Hove community support offer has been the inclusion of social prescribing through collaborative working with local social prescribing organisation Together Co. At regular sessions we have provided space for a Together Co social prescriber to engage with our service users. This has proved highly effective, supporting many people with complex needs to engage with wider health and wellbeing support.
Our support worker has attended the local HIV clinic to engage with patients, including as a link worker to engage with community social prescribing.
7. East Sussex groups and support
Our work in East Sussex has developed substantially. We have employed a worker to coordinate this, and we have seen a growth in numbers of people engaging for support. Support activities have developed, including a monthly HIV lunch club in Eastbourne, quarterly supper group in Hastings, and a monthly social and wellbeing hub in Seaford. These services reach and support a diverse group of people living with HIV in a geographical area where there is no other regular group or face-to-face support. A further development of work in this area has been link working with East Sussex social prescribing organisations, and the inclusion of Eastbourne HIV clinic patient forum meetings within Lunch Positive sessions.
8. Accessible volunteering
We have continued our supported volunteering programme, engaging in person and involving people living with HIV who have complex need. This has enabled us to actively involve and support people with HIV whose volunteering helped maintain and improve mental health, support substance misuse and mental health recovery, encourage & support self-care and long-term health condition management.
ACHIEVEMENTS
The year has been one of high levels of activity addressing the enduring, new and evolving support needs of people living with HIV, and we have supported 274 people.
Our services are locally unique. We have reached and supported record numbers of people in community settings, including many people in crisis, people experiencing profound and multiple disadvantage, complex need and health challenges, mental health issues, and multiple vulnerabilities.
We have continued to reach and support people who are often otherwise unreached. This has been through the successful involvement of service users in delivering services and providing peer-support, taking asset based approaches to psycho-social support, and continuing to address the social determinants of health of our service users.
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We have consistently worked with agility, building and maintaining strong connections with service users, community and stakeholders, providing community led support. We have continued to identify, review and work within national and local policy and strategies focussed on supporting people living with HIV. Support provided through volunteering and service-user participation has been essential in creating this community & asset based support. Through this volunteer input we have responded to a continued growth in numbers of people using all services, developed these, and started new services.
We have supported greater numbers of people with complex need, including those who are socially isolated, people with mental health issues, serious mental illness, co-morbidities, and large numbers of people with high levels of social anxiety who often find it difficult accessing services.
Large numbers of service users consistently inform us that they access our support due to being socially isolated, and many have reduced or no other social resource and network. This includes older people with HIV, an increased number of people who are recently diagnosed, and growing numbers of people with drug and alcohol issues. We have facilitated affirmative, safe and supportive service environments where people have been able to relieve isolation, share peer support, from friendships and develop supportive social networks. Service use has also provided nutritional support, enabling an improvement in regular access to healthy diet for a large number of people, having positive benefits for physical and mental health and well-being.
Queens Award for Voluntary Service
In 2022, we were overjoyed to receive the prestigious Queen’s Award for Voluntary Service, which is considered to be the highest award given to volunteer led groups, the equivalent of an MBE. The award is given for life. Following a rigorous nomination, shortlisting and organisational scrutiny process, the citation for the award included a commentary on the reach, range and scope of Lunch Positive support in the community, impact for people living with HIV, community leadership and focus, and the uniqueness of the charity and our work. There was reflection on the charity being formed and developed by people living with HIV as volunteers, the high measure of quality and genuine leadership of volunteers to support the community of people living with HIV.
Impact Research
During 2021-22, University of Sussex undertook an impact study with us, looking at the impact of our support activities during the Covid-19 pandemic. This included a written survey and focus groups, followed by the production of a powerful video with service user and community testimonials. This was published during 2023, and we were delighted to submit an abstract that was selected for poster display at the BHIVA (British HIV Association) Spring Conference 2023. A link to the short video is here.
We encourage anyone looking for insight into the needs and strengths of our service users and organisation to view the video.
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SERVICE USER & VOLUNTEER INVOLVEMENT
Service activity and development has continued to reflect the needs, insights and approaches identified as part of our ongoing Appreciative Inquiry with service users and key stakeholders. This has provided added opportunity for service users and volunteers to give continued input into scope and qualities of service delivery and volunteering, consider future and new activities, and inform the strategic direction of the charity. Services have been delivered through a record level of volunteer involvement and activity. We have actively involved service users and others with or affected by HIV in volunteering and helping activities. Volunteering has attracted individuals who express an interest in voluntary activity to relieve social isolation, find peer support and to improve their own health and well- being. We have involved people experiencing challenges and barriers to participation and have also worked in cooperation with other agencies to involve people in volunteering who have higher levels of support need. Many positive health and wellbeing outcomes and personal capitals built through volunteering have been attained.
Across all our service activity, 72 volunteers have given a total of 11,400 hours to the charity . This has included a range of newly established volunteer roles, and a consistently high degree of flexible volunteer working to respond to evolving need, new and changing service environments. The paid equivalent of the time which has been given by volunteers would be valued at £126,426.
STAKEHOLDERS
We have maintained purposeful and effective relationships with a wide range of stakeholders: funders, care providers, other charities and community groups, peer support groups, infrastructure organisations, donors, the local community and the wider public. This has helped raise the profile of the charity and our services, increased self-referrals and service use, had positive impact on fundraising, and has widened scope for future partnership working and organisational development.
We have contributed to local & national LGBTQ and HIV press, reporting on HIV issues through regular articles that represent our work and the views of service users.
COMMUNITY DEVELOPMENT, HEALTH POLICY AND RESEARCH
We have continued to be highly involved in a wide range of community representation activities. We have shared the voice and experiences of people living with HIV and the experiences and learning of being a community based HIV organisation with asset based principles and approaches. During the year we actively contributed towards the Brighton & Hove Fast Track City Taskforce strategy, the Towards Zero HIV Stigma Group planning, and the Sussex HIV Network. As a community based support provider, our community representation contributed to the establishment and development of opt-out testing for HIV within the Brighton A&E Department in the local health trust.
We provided community insight for the Brighton & Sussex Medical School study on frailty and HIV.
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Our Director is the elected Health & Wellbeing Representative (HIV) within VCSE infrastructure organisation Brighton & Hove Community Works , and throughout the year we have contributed to multiple cross-sector health and social care partnership committees.
BUSINESS PLANNING
We have addressed organisational and operational sustainability as fundamental aspects of planning. This has included business planning to meet growth in service uptake and service use, complexity of support need of service users. Business planning has included Covid-19 restart and recovery, review of service landscape and service development, scoping new project work, capacity building, resilience of staffing and volunteering team structures, identifying additional and more diverse funding streams, and increasing our own income generation.
FINANCIAL REVIEW
The charity has a mixed income, incorporating voluntary sector grants, local authority grants, income generation activities, community fundraising activities, and voluntary donations. This has been essential to deliver services at scale and pace. The charity's grant funding includes a range of annual smaller grants and several larger multi-year grants. These are awarded from a range of funders with whom we have established and built long-term and meaningful relationships. During the year we have worked to refresh and develop our community fundraising strategy which includes identifying potential new grant funders to support growth of our ongoing work, development and expansion of work. During the year we experienced an unexpected and significant rise in premises hiring costs for our work in Brighton Hove, together with anticipated increases of other general operating costs. The financial benefit of a range of cost-of-living related grants, together with our own income generation and the support of community fundraising partners have been instrumental in meeting expenditure to deliver on core activities and rapid growth of service uptake.
Our reserves policy incorporates maintaining reserves to meet the requirements of our Trust Deed and to mitigate any unforeseen shortfalls in grant funding for service delivery expenditure. For these purposes, the level of this fund is based on an average of three months budgeted operational expenditure and related overheads for each financial year. The level of reserves required to be in place for these purposes is reviewed and set during annual budgeting, and as part of longer-term business planning. This is monitored throughout each year as part of ongoing forecasting. Any free reserves held at the year-end which are surplus to this fund level are allocated either as free or designated reserves contributing to a range of budgeted and planned activities for the following year or longer term. This may include service delivery, developmental activities, match funding, new projects, and developing income generation activities. Our reserves policy is viewable on our website or on request.
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DECLARATION The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature Heather Leake Date Trustee th 12 March 2024 io
Independent examiner’s report to the trustees of Lunch Positive Registered Charity Number 1137186 Accounts for the year ended 31 May 2023
I report to the trustees on my examination of the accounts of Lunch Positive (‘the Trust’) for the year ended 31 May 2023.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). You consider that an audit is not required for this year under section 144 of the Act and that an Independent Examination is needed.
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
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the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Lucy Cryan, ACA 21 Inwood Crescent, Brighton, BN1 5AP 13 March 2024
Lunch Positive
Registered charity: 1137186
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Statement of financial activities year ended 31st May 2023
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
Receipts
Incoming resources from charitable
22,750 67,618 - 90,368 93,737
activities
Donations 21,148 - - 21,148 22,954
Income from investments 624 - - 624 27
Sub total (Gross income for
44,522 67,618 - 112,140 116,718
AR)
Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 44,522 67,618 - 112,140 116,718
Payments
Expenditure on charitable activities 54,797 76,873 - 131,670 106,566
Expenditure on fundraising 558 46 - 603 1,061
Sub total 55,355 76,918 - 132,273 107,627
Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - - -
Total payments 55,355 76,918 - 132,273 107,627
Net of receipts/(payments)
- 10,833 - 9,300 - - 20,133 9,091
Transfers between funds - - - -
Cash funds last year end 120,679 24,662 - 145,341 136,251
Cash funds this year end 109,846 15,362 - 125,208 145,342
----- End of picture text -----
NB Some additions may vary by +/- £1 due to rounding
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Receipts and payments account year ended 31st May 2023
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Receipts Restricted Unrestricted 2023 Restricted Unrestricted 2022
Incoming resources from charitable activities
Grants:
BHCC Third Sector Prospectus 15200 0 15200 15200 0 15200
Arnold Clark 0 0 0 3500 0 3500
Community Works re-opening 0 0 0 1724 0 1724
MAC Aids Fund 15000 0 15000 0 0 0
Sussex Community Foundation 0 0 0 5000 0 5000
Sussex Crisis Fund 0 0 0 9928 0 9928
Sussex Community Foundation Winter Suppor 0 0 0 8354 0 8354
BHCC COMF 0 0 0 5290 0 5290
BHCC Jubilee 0 0 0 300 0 300
BHCC Summer Grant 0 0 0 1348 0 1348
BHCC Winter Grant 3000 0 3000 4994 0 4994
BH Food Partnership LOP 0 0 0 3647 0 3647
BH Food Partnership Household Support 0 0 0 1376 0 1376
BH Food Partnership Food Safety 0 0 0 444 0 444
Brighton District Nursing Association 3000 0 3000 2500 0 2500
BH Rainbow Fund 0 0 0 17500 0 17500
BH Public Health 8570 0 8570 8570 0 8570
Local Giving Magic Little Grant 500 0 500 500 0 500
BHFP Soil in the city 500 0 500 0 0 0
BHCC HSF 2022 4000 0 4000 0 0 0
BHCC HSF 2023 7000 0 7000 0 0 0
Sussex Community Foundation East Sussex 7849 0 7849 0 0 0
Lewes District Cost of Living 2000 0 2000 0 0 0
Rainbow Fund Writing Workshop 1000 0 1000 0 0 0
Other:
Community catering income 0 7491 7491 0 2560 2560
Community reps fees 0 800 800 0 800 800
Refunds on purchases 0 0 0 0 202 202
Donations
Community fundraising 0 14458.59 14458.59 0 899 899
Collection tins 0 0 0 0 22055 22055
Other donations 0 21148.3 21148.3 0 0 0
Investments
Bank interest 624 624 27 27
TOTAL RECEIPTS 67619 44521.89 112140.9 90175 26543 116718
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Payments
Expenditure on charitable activities
Salaries, wages, on-costs 39434.69 28074 67508.69 45887 7599 53486
Premises 6415.25 21907.94 28323.19 14962 128 15090
Food & consumables 18599.68 299.32 18899 13359 199 13558
Health & safety 2482.42 -50.68 2431.74 1297 2 1299
Admin, IT, insurance 2744.83 530.62 3275.45 6631 0 6631
Volunteer programme 609.23 1127.28 1736.51 1753 63 1816
Volunteer expenses 316.23 82.75 398.98 1349 10 1359
Catering equipment 1479.82 25.62 1505.44 1053 0 1053
Capital items 0 0 0 0 2250 2250
Marketing & promotion 157.31 0 157.31 909 0 909
Vehicle costs and fuel 3780.28 728.96 4509.24 7552 0 7552
Community engagement 185.41 797.67 983.08 46 559 605
Community catering 0 0 0 479 0 479
Wellbeing projects 471.47 1073.05 1544.52 0 0 0
Winter support activities 196.2 0 196.2 0 0 0
Accountancy 0 200 200 400 0 400
Miscellaneous 0 0 0 0 80 80
Expenditure on fundraising
Fundraising 45.6 557.7 603.3 73 988 1061
TOTAL PAYMENTS 76918.42 55354.23 132272.7 95750 11878 107628
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NB Some additions may vary by +/- £1 due to rounding
Statement of assets and liabilities at the end of the period
| Unrestricted | Restricted | Endowment | |||||||
|---|---|---|---|---|---|---|---|---|---|
| funds | funds | funds | |||||||
| to nearest £ | to nearest £ | to nearest £ | |||||||
| Cash | funds | Current account | ****3555 00 | 9,280 | 15,361 | - | |||
| Current account | *3555 50 | 100,483 | - | - | |||||
| Cash in hand | 40 | - | - | ||||||
| Total cash funds | 109,803 | 15,361 | - | ||||||
| Cash funds | Current account *3555 00 Current account 3555 50 Cash in hand Total cash funds** |
Current account *3555 00 Current account 3555 50 Cash in hand Total cash funds** |
Unrestricted funds to nearest £ |
Restricted funds to nearest £ |
Restricted funds to nearest £ |
Endowment funds to nearest £ |
|---|---|---|---|---|---|---|
| 9,280 | 15,361 | - | ||||
| 100,483 | - | - | ||||
| 40 | - | - | ||||
| 109,803 | 15,361 | - | ||||
| Other monetary assets Investment assets Assets retained for the Liabilities |
Details | Unrestricted funds to nearest £ |
Restricted funds to nearest £ |
Endowment funds to nearest £ |
||
| Non e | - | - | - | |||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
|||
| None | - | - | ||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
|||
| None | - | - | ||||
| Details | Fund to which liability relates |
Amount due (optional) |
When due (optional) |
|||
| None | - |
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Breakdown of funds held at 31st May 2023
| Funds held at 31st May 2022 | |
|---|---|
| Restricted funds | 24662 |
| Designated fund (1) Organisational development | 78969 |
| Designated fund (2) Employment contingency | 7950 |
| Free reserves | 33760 |
| 145341 |
| Funds held at 31st May 2023 | |
|---|---|
| Restricted funds | 15361 |
| Designated fund (1) Organisational development | 72803 |
| Free reserves | 37000 |
| 125164 |
| Breakdown of restricted funds held at 31st May 2023 | |
|---|---|
| Awards for All (carried forward from 2018-19) | 7.5 |
| Awards for All (carried forward from 2019-20) | 1766 |
| BHFP Food Safety (recd. 2022-3) | 2.2 |
| BHCC Third Sector Propsectus (recd. 2022-3) | 3585.44 |
| BHCC Public Health (recd. 2022-3) | 0.12 |
| Lewes District Cost of Living (recd. 2022-3) | 2000 |
| BHCC HSF 2023-4 (recd. 2022-3) | 7000 |
| Rainbow Fund Writing Workshop (recd. 2022-3) | 1000 |
15361.26
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Lunch Positive Registered charity: 1137186 Accounts year ended 31st May 2023 Charity correspondent- Gary Pargeter Community Base 113 Queens Road Brighton BNI 3XG These accounts have been prepared on the Receipts and Payments basis from information and explanations received from the charty. Lucy Cryan, ACA 21 Inwood Crescent, Brighton, BNI SAP These accounts have been approved by the Trustees of the charity- Signed on behalf of all of the Trustees for the charity Trustee Name: Heather Leake Date Signature Date: 12103124