## **Trustees’ Annual Report for the period** **From 01 April 2020 To 31 March 2021** **Charity name: Post Pals** ## **Charity registration number: 1137175** ## **Objectives and Activities** ||| |---|---| |Summary of the purposes of
the charity as set out in its
governing document|To relieve children suffering from acute or
chronic ill health and their immediate
families, primarily through provision of
letters, emails and other forms of
correspondence which provide
encouragement and support to the children
and also to occasionally help provide days
out or other activities to raise the spirit and
morale of these children| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|To relieve children suffering from acute or
chronic ill health and their immediate
families, primarily through provision of
letters, emails and other forms of
correspondence which provide
encouragement and support to the children
and also to occasionally help provide days
out or other activities to raise the spirit and
morale of these children| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|The trustees have reviewed and understand
the Charity Commission guidelines| **Additional information (optional)** You may choose to include further statements where relevant about: Contribution made by volunteers Other ## **Achievements and Performance** 1. Facilitated the sending of cards and gifts to sick children in order to raise smiles Summary of the main 2. Arranged a few special wishes for achievements of the charity, some sick children requiring extra TLC identifying the difference the 3. Arranged Zoom sessions in order to charity’s work has made to provide external stimulation for the the circumstances of its children during Covid19 shielding beneficiaries and any wider 4. Sent out party packs for parties to be benefits to society as a held at home whole. 5. Granted a “summer smile” for each family (60 families) where they chose a gift up to £200 6. Increased emotional support to parents during lockdown **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against objectives set Performance of fundraising activities against objectives set Investment performance against objectives Post Pals had organised a Glamping trip Other over 3 separate weekends at Chessington World of Adventures for summer 2020. This had to be postponed due to Covid restrictions and risk to the sick children. ## **Financial Review** |**Financial Review**|| |---|---| |Review of the charity’s
financial position at the end
of the period|The charity’s financial position is strong
although it is slightly inflated due to a
refund of £7914 from the Chessington
Glamping trips.| |Statement explaining the
policy for holding reserves
stating why they are held|No reserve policy| |Amount of reserves held|None| |Reasons for holding zero
reserves|As there are no physical assets or full-time
employees.| |Details of fund materially in
deficit|None| |Explanation of any
uncertainties about the
charity continuing as a going
concern|None| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---| |The charity’s principal
sources of funds (including
any fundraising)|Whilst the majority of income arises from
donations there is a one off £7914 refund
from a covid cancelled trip paid for in 19/20
financial year.| |Investment policy and
objectives including any
social investment policy
adopted|| |A description of the principal
risks facing the charity|| |Other|| **Structure, Governance and Management** |**Structure, Governance**|**and Management**| |---|---| |Description of charity’s
trusts:|| |Type of governing document
(trust deed, royal charter)|Trust Deed dated 26 July 2010| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Standard Registration| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Appointed by existing trustees| **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and training of trustees The charity’s organisational structure and any wider network with which the charity works Relationship with any related parties Other ## **Reference and Administrative details** |Charity name|Post Pals| |---|---| |Other name the charity uses|None| |Registered charity number|1137175| |Charity’s principal address|62 Strathcona Avenue
Little Bookham
Surrey
KT23 4HR| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Vikki George|Chair||| ||Steve George|Treasurer||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of other trustees |Name of other trustees||| |---|---|---| |**Trustee name**|**Dates acted if not for whole year**|| |Victoria Miles||| |Allis Hawthorne|1 October 2020|| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|None| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |Vikki George||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** Declarations The trustggs declare that they have approvod t￿ trustsos. report above. Slgnod on behalf of the c rlty's tntstèos Slgnaturo{$} Full namo{s Posltlon (ag Sgcretary. Chalr. etcl Vikki George Chair Datè 27 November 2021 **Charity Name Post Pals** **No (if any) 1137175** **Receipts and payments accounts** Period start date Period end date **To** ## **For the period from** 31-Mar-21 1-Apr-20 ## **Section A Receipts and payments** **----- Start of picture text -----**
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Income from Donations and activities (bank) 19,643 - - 19,643
Refund from Covid Cancelled Project into Bank 7,914 - - 7,914
Income from Donations and activities (Paypal) 10,603 - - 10,603
- - - -
- - - -
- - - -
- - - -
- - - -
Sub total (Gross income for AR) 38,159 - - 38,159
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total [ - ] - - -
Total receipts 38,159 - - 38,159
A3 Payments
PO BOX 353 - - 353
Website Hosting 216 - - 216
Storage 720 - - 720
Post Pal Projects (Bank) 3,967 - - 3,967
Post Pal Projects (Paypal) 10,220 - - 10,220
- - - -
- - - -
- - - -
- - - -
Sub total 15,476 - - 15,476
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - -
Total payments 15,476 - - 15,476
Net of receipts/(payments) 22,684 - - 22,684
A5 Transfers between funds - - - -
A6 Cash funds last year end 36,565 - - 36,565
Cash funds this year end 59,249 - - 59,249
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period** ||||**Unrestricted**||**Restricted**| |---|---|---|---|---|---| |**Categories**|**Details**||**funds**||**funds**| ||||**to nearest £**||**to nearest £**| |**B1 Cash funds**|Cash at Bank and Paypals Accounts
**_Total cash funds_**||59249
**-**
**59,249**|


|**-**
**-**
**-**
**-**| ||(agree balances with receipts and payments
account(s))||OK|OK|| ||||**Unrestricted**||**Restricted**| ||||**funds**||**funds**| |**B2 Other monetary assets**|**Details**||**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|




|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**| |**B3 Investment assets**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**|| |**B4 Assets retained for the**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**|| |**charity’s own use**||||






|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**| ||||**Fund to which**||**Amount due**| |**B5 Liabilities**|**Details**||**liability relates**|



|**-**
**-**
**-**
**-**
**-**
**(optional)**| Signed by one or two trustees on behalf of all the trustees Signature Print Name Vikki George Steven George **----- Start of picture text -----**
CC16a
**----- End of picture text -----**
## **Last year** **to the nearest £** **-** **-** **-** **-** ## **Endowment funds** ## **to nearest £** **-** ## OK ## **Endowment funds to nearest £** **-** **Current value (optional)** **-** **Current value (optional)** **-** **When due (optional)** Date of approval 9/10/2021 **9/10/2021** CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the Irusteesl mombers of Post Pals On accounts for the year onded 31 MARCH 2021 Charity no (If any> 1137175 I report to the trustees on my examination of the accounts of the above charity ("the Trust'} for the year ended 3110312021. Responsibilities and basis of report As the charity's trustses, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 l.the Acl'l. I report in respect of my examination of the Trusys accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Ad. Independent I have completed my examination. I confirm that no material matters have examlner's statement come to my attention in connection with the examination (other than that disclosed below ') which gives me cause to believe that in. any material respect: the acojunting re￿rdS were not k8Pt in accordance with section 130 of the Charities Act" or the accounts did not accord with the accounting records,. or the accounts did not comply wtth the appliGable requirements conceming the fomi and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no ¢x)ncems and have come across no other matters in cK)nnection with the examination lo which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Slgnèd: 14/iikl Namè: Relevant professlonal qualiflcatlon(s) or body (rf any): Address: IER Oct 2018