. J,INSPIRE STH¢F CR Company number 06809936 Charity number 1137145 -// Peoples Theatre Collective Limited (Limited by Guarantee) (previously known as Cherwell Theatre Company Limited) Report and Financial Statements for the year ended 31 March 2024 ww .PEOPLESTHEATRECOLLECT RG.IIK
People’s Theatre Collective Limited
(Limited by Guarantee)
Reference and Administrative Details
Contents
| Page | |
|---|---|
| Reference and Administrative Details | 1 |
| Trustees' Report | 2-6 |
| Independent Examiner's Report | 7 |
| Statement of Financial Activities (including Income and Expenditure Account) | 8 |
| Balance Sheet | 9 |
| Notes to the Financial Statements | 10 - 21 |
People’s Theatre Collective Limited
(Limited by Guarantee)
Reference and Administrative Details
Constitution
The company is a private company limited by guarantee registered in EW - England and Wales, company number 06809936, incorporated under the Companies Act and its governing document is its Memorandum and Articles of Association. The company is a registered charity, number 1137145.
Directors and trustees
The directors of the charitable company ("the charity") are its trustees for the purpose of charity law and throughout this report are collectively referred to as the trustees.
As set out in the Articles of Association the number of Directors shall be not less than three but (unless otherwise determined by ordinary resolution) shall not be subject to any maximum. At each annual general meeting one-third of the Directors or, if their number is not three or a multiple of three, the number nearest to one third must retire from office. The Directors retiring by rotation may be recommended for reelection by the Directors.
Policies and procedures adopted for the induction and training of trustees are ongoing and incorporated indirectly into the regular trustees meetings.
The trustees during the year and since the year end, were :
David Adkin (Co-chair) Deborah Howe (Co-chair) Anna Frazer Lynn Mumford Clinton Osborne Christine Keeping Ingrid Manning Catlina Marin (resigned 28 January 2024)
Chief executive/day to day management
Nicola Watts
Independent Examiners
Wenn Townsend, 30 St Giles, Oxford. OX1 3LE
Bankers
NatWest, 1, Town Hall Buildings, Bridge Street, Banbury OX16 SJS.
Operation address
The Mill Arts Centre, Spiceball Park Road, Banbury. OX16 5QE
Registered office
The Mill Arts Centre, Spiceball Park Road, Banbury. OX16 5QE
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People’s Theatre Collective Limited
(Limited by Guarantee)
Trustees' Report
The trustees present their annual report together with the financial statements of the charity for the year ended 31 March 2024 which are also prepared to meet the requirements for a directors' report and accounts for Companies Act purposes.
The reference and administrative details set out on page 2 forms part of this report. The financial statements comply with Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
Objectives and activities
The objectives of the charity are to promote, improve and advance education by the encouragement of the arts, including drama, mime, dance, signing and music. The charity also manages and produces plays, dramas, comedies and other entertainment and exhibitions.
In shaping our objectives for the year and planning our activities, the trustees have considered the Charity Commission's guidance on public benefit: running a charity (PB2).
Achievements and Performance
Throughout 2023 and 2024 Cherwell Theatre Company reached 7780 people. This year we have continued to reach diverse audiences and participants through our school’s programmes such the Park Ranger and Enact projects, through our weekly community outreach programme, Amplify, our open access weekly groups and holiday provisions and our Tell Your Story Festival. We have continued our focus of more sustained interaction with young people, and fewer time limited projects, continuing to cultivate longer term interactions with a range of young people from various backgrounds, many of them with barriers to accessing arts provision.
This year we took on a new main office hub at the Mill Arts Centre in Banbury. We are still working closely with Activate Learning, but we have now created a new office space which can be used for meetings and creative work with our community groups and partners. This new town centre location has given us greater opportunity to reach even more young people and to work in closer collaboration with The Mill.
In September 2024 we took on a new staff structure, with a new Project Manager role. This has been a significant change for the company, freeing up substantial senior management time for development capacity to enable the sustained growth of the organisation.
This year has seen new and exciting work come to fruition and plans for more creative and innovative programmes and events in the future. We have ensured that young people remain at the heart of everything that we do and remain committed to championing their voices.
Key Projects
Amplify
This year we have undertaken the second year of our Amplify programme. This work has included continued work with all existing partners; Banbury Mosque, The Hill Community Centre, Style Acre and Let’s Play project, as well as the addition of a new group. With our partners at Connection Support, we are now working with a new group of young people from Afghan and Syrian refugee backgrounds. This work takes place in our new space at the Mill Arts Centre. We have also seen young people in emerging assistant roles taking on new responsibilities and obtaining employment and further education opportunities as a direct result of their work on the Amplify programme. We are excited about continuing the growth of this work and have plans to bring the groups together in the coming terms.
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People’s Theatre Collective Limited
(Limited by Guarantee)
Trustees' Report
Tell Your Story Festival
Our 2023 Tell Your Story Festival reached 588 participants and 1,827 audience members, surpassing our target. A full weekend of activity in July took place in Banbury town centre within the Castle Quay shopping centre and at the Mill Arts Centre. This project involved young people and the wider community taking part in workshops, performance opportunities, exhibitions, and a symposium event. In the lead up to the festival, we worked with primary and secondary schools and colleges in addition to our weekly groups, who all contributed to the final event. The festival built on the success of our initial 2021 event and we intend to embed this bi-annually in the community of Banbury. We plan to grow the festival into a pivotal creative event which will act as a catalyst for young people’s creativity and artistic endeavors.
Enact
We completed the Police and Crime Commissioner Office funded programme of Enact in July 2023. We undertook over 70 workshops with young people on the subject of sexual violence, created 8 original short theatre pieces, created original artwork, supported young people in delivering peer interventions in their settings and generated two new collections of scripts that were made available for free use by schools and community groups. As a result of this work we have secured £10,000 in funding to develop a Community strand of the Enact project, enabling us to reach a wider demographic of young people who may not be accessing education.
Park Ranger
This year has seen the development of our Park Ranger project into a multi workshop programme that supports young people’s engagement with their local green spaces through the arts. The project has been running for three years now, but this year we reached the highest number of young people and community members to date. Each school setting worked towards a community event to share the results of their work. This year we worked with three schools and attended three community days. In total we have reached 1,350 people with the project in 2023-2024. We intend to continue expanding the programme to include a SEND strand and a key stage one strand to reach greater numbers of young people and support environmental stewardship.
Continuous Professional Development
From September 2023-July 2024 we worked closely with 3 local primary schools (St Leonards, Hill View and Harriers School) on a Continuous Professional Development (CPD) training programme, which was funded by Cherwell District Council and developed and delivered to help teachers and support staff to incorporate inclusive drama approaches into facilitating their own inclusive drama clubs for KS1 and KS2 children. This programme resulted in the creation 4 training sessions and 5 cofacilitated sessions with children per school, as well as ongoing mentorship alongside the production of an extensive handbook.
Young Theatre Makers
In September 2023, following an increased number of young people developing their own projects during the Tell Your Story Festival we initiated a new provision, Young Theatre Makers. The group offers a supportive environment for individuals aged 11-25 to explore and develop their skills in storytelling, character creation, and scriptwriting. Through practical exercises, members engage with story structure, plot, and form, while collaborating to create their own pieces, whether for plays, poems, film scripts, or other creative projects. The sessions are inclusive, welcoming participants of all abilities and backgrounds, and are free to attend. With a flexible schedule that adapts to the needs and interests of the group, members can join at any time, contributing to and shaping the collective creative journey.
3
People’s Theatre Collective Limited
(Limited by Guarantee)
Trustees' Report
Next Steps
2024 is Cherwell Theatre Company’s 20th year and we have big plans to continue the development and growth of the organisation.
In June 2024 the company relaunched as People’s Theatre Collective. As we’ve deepened our engagement with the people of Banbury over many years, we have chosen to reflect the inspiring story of ‘People’s Park’ in our new name. Our beautiful park was gifted to the people in 1919 following a philanthropic donation from George Vincent Ball, and a fine lady on a white horse led the hopeful peacetime celebrations. 105 years later, following consultation with our community, we will strive to uphold the standards our new name implies. As Councillor Herbert Payne said of the plans for People’s Park in 1910: “There would be no first class, second class or third class; the youngest and oldest, the richest and poorest could meet here”. So, we aim to create inclusive and relevant theatre for and by the people, for many years to come. We have launched our exciting new branding and website and are looking forward to continuing our work under our new identity.
We are excited to have presented our new show, A Home for Harmony this year. The play is aimed at 4-7 year olds and is centered around themes of emotional regulation, disability and acceptance. We have developed the show through R&D with schools and early years centre partners, and have toured the show for the first time in Warwickshire as well as returning to Northamptonshire and our home in Oxfordshire. The play toured schools, libraries and community settings and will has an accompanied printed book. We have worked with specialist provisions and professionals to ensure that the work is fully inclusive and accessible.
In the next year we will begin to develop a new community-based strand of our Enact programme. The ‘React’ programme will explore how we develop and adapt the work to overcome barriers to young people taking part in the programme, so that we can reach young people who may not be accessing education, or whose life circumstances may prohibit them in taking part in the work.
We will also develop our CPD work. We have now made a new partnership with Warriner Schools Multi-Academy Trust (through the headteacher of Bishop Loveday and their CEO) to build on this training. We will develop a new programme of work to support literacy, oracy and the teaching of the history curriculum, delivered across the 9 primary schools in their multi academy trust in the academic year 2025-26. Funding has once again been pledged by Cherwell District Council.
In the coming year we also aim to replicate our sustained youth work further afield into Bicester. We will do this through open access provisions working with referring partners as well as more targeted and specialist provisions. As with all our work we intend to respond to the need of the town and will adapt provision in response to feedback from local young people and community partners.
4
People’s Theatre Collective Limited
(Limited by Guarantee)
Trustees' Report
Financial Review
During the financial year, the charity successfully delivered its mission while maintaining a stable financial position, despite a decrease in total income compared to the previous year. This decline is primarily due to a timing issue where a portion of this year’s income was received earlier than anticipated and was therefore recorded in the previous year’s accounts.
The charity ended the year with a bank balance of £64,867, and net assets of £62,298. Out of total funds, £21,473 related to restricted funding and £40,825 unrestricted. This result has been carefully managed to align with our reserves policy, ensuring we maintain three months of running costs in reserve.
Looking ahead, the Trustees remain confident in the charity’s financial health. We will continue to monitor our financial performance closely and adapt our strategies as needed to ensure that the charity is well-prepared to meet future challenges and opportunities whilst continuing to fulfil its mission.
Reserves Policy
The Trustees have decided to set the charity’s reserves at a level equivalent to three months of running costs. This reserve level has been established to ensure the charity can maintain its core operations during periods of financial uncertainty or unexpected costs. By holding reserves at this level, the charity can continue providing essential services without disruption, even if income fluctuates or unforeseen expenses arise.
The three-month reserve target has been determined after careful consideration of the charity’s financial needs, income sources, and potential risks. The Trustees will review the reserves policy annually to ensure it remains suitable for the charity’s ongoing financial health and operational.
5
People’s Theatre Collective Limited
(Limited by Guarantee)
Trustees' Report
Funders
We would like to thank the following funders who have helped fund our programme this year:
29[th] May 1961 Charitable Trust Arts Council England Banbury Town Council Boris Karloff Charitable Foundation Cherwell District Council Cherwell Lottery Coral Samuel Charitable Trust David Solomons Charitable Trust Doris Field Charitable Trust Garfield Weston Foundation Kidlington Parish Council Oxfordshire County Council OXLEP PYE Charitable Settlement Sanctuary Housing Sovereign Network Group Tesco Groundwork Thames Valley Police The Ammco Trust The Back Stage Trust The Bartlett Taylor Charitable Trust The Boutell Bequest The Hobson Charity The KFC Foundation The Office of the Police and Crime Commissioner – Thames Valley The Ragdoll Foundation The Saunders Family Fund, which is held and managed by Oxfordshire Community Foundation (OCF) The Sylvia Waddilove Foundation West Oxfordshire District Council
Small company exemptions
This report is prepared in accordance with the provisions of the Companies Act 2006 relating to small companies.
This report was approved by the Board of Trustees on 27[th] October 2024 and signed on its behalf by
David Adkin
Co-Chair
Deborah Howe Co-Chair
6
People’s Theatre Collective Limited
(Limited by Guarantee)
Trustees' Report
Independent Examiner’s Report to the Members of People’s Theatre Collective Limited
I report to the charity trustees on my examination of the accounts of the company for the year ended 31 March 2024 which are set out on pages 9 to 22.
Responsibilities and basis of report
As the charity trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Benjamin Hayes BSc FCA Wenn Townsend 30 St Giles Oxford OX1 3LE
27[th] October 2024
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People’s Theatre Collective Limited
(Limited by Guarantee)
Trustees' Report
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 MARCH 2024
| Unrestricted | Unrestricted | Restricted | Total | Unrestricted | Restricted | Total | |
|---|---|---|---|---|---|---|---|
| Notes | Funds | Funds | Funds | Funds | Funds | Funds | |
| 2024 | 2024 | 2024 | 2023 | 2023 | 2023 | ||
| £ | £ | £ | £ | £ | £ | ||
| Income from: | |||||||
| Donations and legacies2 | 21,998 | - | 21,998 | 23,260 | - | 23,260 | |
| Charitable activities 3 |
8,584 | 124,326 | 132,910 | 21,461 | 222,083 | 243,544 | |
| Other 4 |
23,274 | - | 23,274 | 9,183 | - | 9,183 | |
| Total income | 53,856 | 124,326 | 178,182 | 53,904 | 222,083 | 275,987 | |
| Expenditure on: | |||||||
| Raising funds – staff costs | 12,818 | - | 12,818 | 14,490 | - | 14,490 | |
| Charitable activities 5 |
65,718 | 140,491 | 206,209 | 72,864 | 172,770 | 245,634 | |
| Total expenditure | 78,536 | 140,491 | 219,027 | 87,354 | 172,770 | 260,124 | |
| Net income/(expenditure) | |||||||
| before transfers | (24,680) | (16,165) | (40,845) | (33,450) |
49,313 |
15,863 | |
| Transfers between funds | 5,327 | (5,327) | - | 80,594 | (80,594) | - | |
| Net movement in funds | 13 | (19,353) | (21,492) | (40,845) | 47,144 |
(31,281) | 15,863 |
| Reconciliation of funds: | |||||||
| Total funds brought forward | 13 | 60,178 | 42,965 | 103,143 | 13,034 | 74,246 | 87,280 |
| Total funds carried forward 13 | 40,825 | 21,473 | 62,298 | 60,178 | 42,965 | 103,143 |
All income and expenditure derive from continuing activities.
The statement of financial activities includes all gains and losses recognised during the year.
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People’s Theatre Collective Limited
(Limited by Guarantee)
BALANCE SHEET
Trustees' Report
AS AT 31 MARCH 2024
| 2024 | 2023 | ||
|---|---|---|---|
| Notes | £ | £ | |
| Current Assets | |||
| Debtors | 11 | 1,400 | 12,064 |
| Cash at bank | 64,867 | 93,119 | |
| ───── | ───── | ||
| 66,267 | 105,183 | ||
| Creditiors: amounts falling due | |||
| within one year 12 | (3,969) | (2,040) | |
| Net current assets | 62,298 | 103,143 | |
| ───── | ───── | ||
| Net assets | |||
| Charity funds | |||
| Restricted funds | 13 | 21,473 | 42,965 |
| Unrestricted funds-general | 13 | 32,825 | 52,178 |
| Unrestricted funds- designated | 13 | 8,000 | 8,000 |
| ───── | ───── | ||
| Total charity funds | 13 | 62,298 | 103,143 |
| ═════ | ═════ |
For the year ended 31 March 2024 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476. The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
The financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime, and were approved and authorised for issue by the Board on 27[th] October 2024.
Signed on behalf of the board of trustees
David Adkin, Chair
The notes on pages 11 to 22 form part of these financial statements.
Company registration number: 06809936
9
People’s Theatre Collective Limited
Notes to the Financial Statements for the year ended 31 March 2024
1 Summary of significant accounting policies.
a) General information and basis of preparation
People’s Theatre Collective is a charitable limited company limited by guarantee in England / Wales. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity. The address of the registered office is given in the charity information on page 2 of these financial statements. The nature of the charity’s operations and principal activities are included in the charity annual report section.
The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard Applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Accounting Practice.
The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £000.
The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years unless otherwise stated.
b) Funds
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general Objectives of the charity and which have not been designated for other purposes.
Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
c) Income recognition
All incoming resources are included in the Statement of Financial Activities (SoFA) when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably and it is probable that the income will be received.
For donations to be recognized the charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtained then income is deferred util those conditions are fully met or the fulfilment of those conditions is within the control of the charity and it is probable that they will fulfilled.
Donated facilities and donated professional services are recognized in income at their fair value when the economic benefit is probable, it can be measured reliably, and the charity has control over the item. Fair value is determined on the basis of the value of the gift to the charity. For example, the amount the charity would be willing to pay in the open market for such facilities and services. A corresponding amount is recognized in expenditure.
No amount is included in the financial statements for volunteer time in line with the SORP. Further detail is given in the Trustees’ Annual Report.
10
People’s Theatre Collective Limited
Notes to the Financial Statements for the year ended 31 March 2024
1 Summary of significant accounting policies (continued).
Income from trading activities includes the income earned from the fundraising events and trading activities to raise funds for the charity. Income is received in exchange for supplying goods and services in order to raise funds and is recognised when the entitlement has occurred.
d) Expenditure recognition
All expenditure is accounted for on an accruals basis and has been classified under the headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make to third parties, it is probable that the settlement will be required and the amount of the obligation can be measured reliably. It is categorised under the following headings
-
Costs of raising funds includes costs incurred in attracting donations, and those incurred in trading activities that raise funds;
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Expenditure on charitable activities includes theatre production costs; and
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- Other expenditure represents those items not falling into the categories above.
Irrecoverable VAT is charged as an expense against the activity for which expenditure arose.
e) Support costs allocation
Support costs are those that assist the work of the charity but do not directly represent charitable activities and include office costs, governance costs, administrative payroll cost. They are incurred directly in support of expenditure on the objects of the charity and include project management carried out at headquarters. Where support costs cannot be directly attributed to particular headings they have been allocated to cost or raising funds and expenditure on charitable activities on a basis consistent with use of the resources.
Fund-raising costs are those incurred in seeking voluntary contributions and do not include the costs of the disseminating information in support of the charitable activities.
f) Debtors and creditors receivable/payable within one year
Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from the impairment are recognised in expenditure.
g) Impairment
Assets not measured at fair value are reviewed for any indication that the asset may be impaired at each balance sheet date. If such indication exists, the recoverable amount of the asset’s cash generating unit, is estimated and compared to the carrying amount. Where the carrying amount exceeds its recoverable amount, an impairment loss is a revaluation decrease.
h) Provisions
Provisions are recognised when the charity has an obligation at the balance sheet date as a result of a past event, it is probable that an outflow of economic benefits will be required in settlement and the amount can be reliably estimated.
i) Leases
Rentals payable and receivable under operating leases are charged to the SoFA on a straight line basis over the period of the lease.
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People’s Theatre Collective Limited
Notes to the Financial Statements for the year ended 31 March 2024
1 Summary of significant accounting policies (continued).
j) Foreign currency
Foreign currency transactions are initially recognised by applying to the foreign currency amount the spot exchange rate between the functional currency and the foreign currency at the date of transaction.
Monetary assets and liabilities denominated in a foreign currency at the balance sheet date are translated using the closing rate.
k) Employee benefits
When employees have rendered service to the charity, short-term employee benefits to which the employees are entitled are recognised at the undiscounted amount expected to be paid in exchange for that service.
The charity operates a defined contribution plan for the benefit of its employees. Contributions are expensed as they become payable.
l) Tax
The charity is an exempt charity within the meaning of schedule 3 of the Charities Act 2011 and is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes.
m) Going concern
The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient for the level of reserves for the charity to be able to continue as a going concern.
2 Income from donations and legacies
| Notes Income from: Grants and donations Trusts/foundations Total income |
Total Total Funds Funds 2024 2023 £ £ 20,998 22,360 1,000 900 21,998 23,260 |
|---|---|
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People’s Theatre Collective Limited
Notes to the Financial Statements for the year ended 31 March 2024
| 3 Income from charitable activities Theatre/education income including project specific funding Fees earned Arts Council England Other grant aiding bodies Trust/foundations Local authorities/district councils 4 Other income Theatre Tax Relief 5 Analysis of expenditure on charitable activities Charitable activities Theatre production: Fees Staff costs Props and resources Other Support costs (note 6) |
Total Total Funds Funds 2024 2023 £ £ 19,271 21,461 3,000 53,488 56,186 55,685 36,748 55,275 17,705 57,635 132,910 243,544 23,274 9,183 23,274 9,183 Total Total 2024 2023 £ £ 105,357 146,072 41,814 58,244 14,656 8,064 36,318 7,750 6,061 27,507 206,209 245,634 |
Total Total Funds Funds 2024 2023 £ £ 19,271 21,461 3,000 53,488 56,186 55,685 36,748 55,275 17,705 57,635 132,910 243,544 23,274 9,183 23,274 9,183 Total Total 2024 2023 £ £ 105,357 146,072 41,814 58,244 14,656 8,064 36,318 7,750 6,061 27,507 206,209 245,634 |
|---|---|---|
| 245,634 |
£172,770 of the above costs in the prior year were attributable to restricted funds, with the balance attributable to unrestricted funds.
13
People’s Theatre Collective Limited
Notes to the Financial Statements for the year ended 31 March 2024
6 Allocation of support costs
| Office costs Administration fees Staff training and welfare Legal and professional fees Bank charges Insurance Sundries Governance costs (note 7) Other Total overnance costs Independent examiner’s remuneration (including expenses and benefits in kind) Legal fees/consultancy Other – trustee expenses |
Total £’000 2024 12,883 3,731 2,022 8,865 228 1,628 669 4,657 1,635 36,318 2024 £ 2,220 2,030 407 4,657 |
Total £’000 2023 7,706 7,252 2,465 1,261 200 1,742 841 6,040 - |
|---|---|---|
| 27,507 | ||
| 2023 £ 2,040 4,000 - |
||
| 6,040 |
7 Governance costs
8 Independent examiner’s remuneration
This amounts to an independent examination fee of £2,220 (2023 - £2,040).
9 Trustees' and key management personnel remuneration and expenses
The trustees neither received nor waived any remuneration during the year (2023: £Nil).
The total amount of employee benefits received by key management personnel is £23,484 (2023 - £12,523). The Trust considers its key management personnel compromise the Board of Trustees and Senior Management Team.
The trustees had expenses of £407 reimbursed during the year (2023 - £nil).
14
People’s Theatre Collective Limited
Notes to the Financial Statements for the year ended 31 March 2024
10 Staff costs and employee benefits
The average monthly number of employees and full time equivalent (FTE) during the year was as follows:
| 2024 2024 2023 2023 Number FTE Number FTE Production 5 3 3 2 he total staff costs and employee benefits were as follows: 2024 2023 £ £ Wages and salaries 53,682 35,014 Social security - 2,993 Defined contribution pension costs 950 770 54,632 38,777 |
2024 2024 2023 2023 Number FTE Number FTE |
2024 2024 2023 2023 Number FTE Number FTE |
2024 2024 2023 2023 Number FTE Number FTE |
|---|---|---|---|
| 5 | 3 3 |
2 |
|
| 2024 £ 53,682 - 950 54,632 |
2023 £ 35,014 2,993 770 |
||
| 38,777 |
The total staff costs and employee benefits were as follows:
No employees received total employee benefits (excluding employer pension costs) of more than £60,000.
11 Debtors
| Trade debtors Other debtors Prepayments and accrued income |
2024 £ 1,400 - - 1,400 |
2023 £ 310 9,183 2,571 |
|---|---|---|
| 12,064 |
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People’s Theatre Collective Limited
Notes to the Financial Statements for the year ended 31 March 2024
12 Creditors: amounts falling due within one year
| Accruals and deferred income | 2024 £ 3,969 3,969 |
2023 £ 2,040 |
|---|---|---|
| 2,040 |
13 Fund reconciliation
Unrestricted funds
| General fund Designated fund General fund Designated fund |
Balance at 2023 Income Expenditure Transfers Gains / (losses) Balance at 2024 £ £ £ £ £ £ 52,178 53,856 (78,536) 5,327 - 32,825 8,000 - - - - 8,000 |
|---|---|
| 60,178 53,856 (78,536) 5,327 - 40,825 |
|
| Balance at 2022 Income Expenditure Transfers Gains / (losses) Balance at 2023 £ £ £ £ £ £ 5,034 53,904 (87,354) 80,594 - 52,178 8,000 - - - - 8,000 |
|
| 13,034 53,904 (87,354) 80,594 - 60,178 |
The designated fund is for an operational reserve fund which will enable the charity to develop its long term aims as well as ensuring its current activities and ensuring that all contractual obligations can be met.
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People’s Theatre Collective Limited
Notes to the Financial Statements for the year ended 31 March 2024
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|---|---|---|---|---|---|
|13|Fund reconciliation (continued)|
|2023-24|Opening|Income|Expenditure Transfers|Closing|
|£|£|£|£|
|Restricted funds|
|PIAW and PAID|2,128|-|-|-|2,128|
|The Changing Room|(400)|-|-|400|-|
|1-2-1 Mentorship|180|-|(30)|(150)|-|
|Song of the Summer|(12,442)|-|-|12,442|-|
|Amplify|10,484|24,000|(20,046)|(12,000)|2,438|
|Sam and Zoe Tour|(6,062)|-|(60)|6,122|-|
|The Curse of Captain Crow|250|-|-|-|250|
|CPD Programme|3,800|6,500|(4,632)|-|5,668|
|Enact 2022-23|11,455|53,546|(53,387)|(11,311)|303|
|Park Ranger|6,521|2,090|(7,487)|(1,124)|-|
|PCDL|(4,710)|-|-|4,710|-|
|Safeguarding Children Banbury|(876)|-|-|876|-|
|Sunrise Centre|(321)|250|(706)|173|(604)|
|Tell Your Story Festival|33,921|7,546|(39,907)|(1,560)|-|
|Weekly Workshops**|(1,133)|3,682|(3,918)|1,133|(236)|
|Unassigned|170|-|140|(310)|-|
|Bicester Youth Theatre|-|1,700|-|-|1,700|
|Holiday Provision|-|10,312|(5,444)|(2,550)|2,318|
|Home for Harmony|-|3,000|(800)|-|2,200|
|REACT R & D|-|5,000|-|-|5,000|
|Saturday Workshops|-|510|(2,102)|-|(1,592)|
|TVP Enact Workshops|-|2,000|(100)|-|1,900|
|Windrush Witney Community|-|4,190|(2,013)|(2,177)|-|
|───────|───────|───────|─────── ───────|
|42,965|124,326|(140,491)|(5,327)|21,473|
|───────|───────|───────|─────── ───────|
----- End of picture text -----
** included in fund transfers above is £26,004 for a correction of a misstatement in the 2023 statutory accounts - the marked funds were mistakenly reported in 2023 as being in surplus when in fact costs were over allocated creating a deficit.
----- Start of picture text -----
|||||||
|---|---|---|---|---|---|
|2022-23|Opening|Income|Expenditure|Transfers|Closing|
|£|£|£|£|
|Restricted funds|
|PIAW and PAID|5,987|2,638|(2,638)|(3,859)|2,128|
|The Changing Room|4,959|150|(1,773)|(3,736)|(400)|
|1-2-1 Mentorship|5,750|-|(600)|(4,970)|180|
|Song of the Summer|30,307|36,207|(72,011)|(6,945)|(12,442)|
|Amplify|3,000|25,567|(11,783)|(6,300)|10,484|
|Sam and Zoe Tour|5,733|5,244|(14,896)|(2,143)|(6,062)|
|The Curse of Captain Crow|5,860|6,579|(8,632)|(3,557)|250|
|Do You Accept|12,650|12,025|(14,725)|(9,950)|-|
|CPD Programme|-|8,250|(150)|(4,300)|3,800|
|Enact 2022-23|-|52,024|(29,883)|(10,686)|11,455|
|Enact R & D|-|2,000|-|(2,000)|-|
|Park Ranger|-|12,445|(5,074)|(850)|6,521|
|PCDL|-|1,090|(2,233)|(3,567)|(4,710)|
|Safeguarding Children Banbury|-|5,730|(3,720)|(2,886)|(876)|
|Summer Events|-|2,110|(1,402)|(708)|-|
|Sunrise Centre|-|1,644|(1,565)|(400)|(321)|
|Tell Your Story Festival|-|44,600|-|(10,679)|33,921|
|Weekly Workshops|-|3,530|(1,605)|(3,058)|(1,133)|
|Unassigned|-|250|(80)|-|170|
|───────|───────|───────|─────── ───────|
|74,246|222,083|(172,770)|(80,594)|42,965|
|───────|───────|───────|─────── ───────|
----- End of picture text -----
17
People’s Theatre Collective Limited
Notes to the Financial Statements for the year ended 31 March 2024
13 Fund reconciliation (continued)
Fund descriptions
Amplify
This regular weekly arts provision is delivered in partnership with Banbury Mosque, Let's Play Project, The Hill Community Centre and Connection Support. It seeks to overcome barriers to accessing the arts and has completed it’s second year of delivery.
Bicester Youth Theatre
It has been highlighted to us by partners that there is a lack of participatory Youth Theatre opportunities for young people in the Bicester area of Cherwell. In response to this, we are looking to create an open access weekly youth theatre group which is inclusive in nature and replicates the successful provision we offer in the Banbury area .
Holiday Provision
Our Holiday Provision activities continue to be a staple of our year round programme of participatory workshops for young people. Each year we offer low cost and free places to young people in Banbury and actively seek referrals from partner organisations and schools. This work is often young people's first experience of our work, and offers a safe, engaging and creative space to take part in positive activity in the school holidays.
Home for Harmony
Home for Harmony will be an original professional production, focusing on zones of regulation created in response to teachers feedback that young people to support in this area.
REACT R & D
We will work with community groups to create an adapted and specialised version of the Enact programme which seeks to overcome barriers experienced by young people in accessing the work.
Saturday Workshops
We are trialling a new Saturday group for Key Stage One children this year to better understand the interest and need for this specific group in Banbury.
TVP Enact Workshops
Through funding from Thames Valley Police we have been able to deliver Enact Healthy Relationship workshops to 4 secondary schools in the Cherwell area. These workshops supported young people to explore issues around toxic relationships, and how to spot red flags.
Windrush
Our work on the Windrush estate engaged young people to creatively engage with the area in which they live, and take pride in their local area.
Park Ranger
The Park Ranger project works with primary schools and pops up at community events. It uses creativity to explore and educate young people about climate change.
Enact 2022-2023
We have received significant funding from the Home Office through the Safer Streets initiative to deliver workshops to 10 cohorts of young people across 2022-23 in schools around Violence Against Women and Girls. We commissioned the writing of, and stage, 4 original pieces of theatre that reflect the views of the young people we work with through the project.
18
People’s Theatre Collective Limited
Notes to the Financial Statements for the year ended 31 March 2024
Fund descriptions (continued)
Tell Your Story Festival
The Tell Your Story Festival was a 2-day event taking place in the Summer of 2023 where we engaged young people and the local community in professional performance and participation workshops. Alongside this, we showcased work by our young people in our regular weekly provision and Amplify groups.
1 - 2 - 1 Mentorship
The one to one mentorship programme for young people to encourage their development in an identified area of interest, delivered by an industry professional.
PIAW and PAID
People’s Theatre Collective delivers a number of Play In A Week and Play in a Day holiday provisions for young people of school age throughout selected school holidays each year.
The Changing Room
This project, an immersive musical set around an outdoor swimming pool, was postponed due to Covid-19 (the leisure centre became a testing site) and took place in April 2022.
Song of the Summer
This gig theatre community project was delivered in partnership with the Royal and Derngate Theatres and took place in the Summer of 2022.
Sam and Zoe Tour
This show was developed a new play with young.people exploring game theatre approaches to address youngmen's mental health issues, and took place in 2022.
The Curse of Captain Crow
This project saw us produce our first full length play written by a young person. This pirate themed piece was performed in the dry dock of Tooley's Boatyard, Banbury in August 2022.
Do You Accept
This project is an E safety film, developed with young people from was delivered through online workshops to schools.
CPD Programme
Our Continued Professional Development work is delivered to primary schools with the focus of supporting teaching staff to integrate drama into their working practices and to develop and run their own drama clubs in school.
Enact R & D
Through this work we were able to consult with cohorts of young people, teachers and professionals to develop the content for our larger Enact project.
PCDL
Through Activate Learning we have received PDCL funding allowing us to work with participants aged 19+ across Banbury.
Safeguarding Children in Banbury
We were engaged by Safeguarding Children in Banbury to deliver workshops based on the subject matter of Substance Misuse to local primary schools. This was the second year we have delivered this project and saw us deliver to more than 10 schools in the area.
Summer Events
In the summer of 2023, we attended 3 community events for Cherwell District Council to supply activity. We also undertook a short dance project for the Sunshine Centre based around the queen's life.
19
People’s Theatre Collective Limited
Notes to the Financial Statements for the year ended 31 March 2024
Fund descriptions (continued)
Sunrise Centre
We delivered 10 workshops to the Sunrise Multicultural Partnership based around communication, confidence building and public speaking. This was working with their boys and girls groups and with their adult women's drop in.
Weekly Workshops and unassigned
These are our core weekly open access groups meeting every Monday for young people aged 11+. This includes workshops and performance opportunities.
20
People’s Theatre Collective Limited
Notes to the Financial Statements for the year ended 31 March 2024
14 Analysis of net assets between funds
| Cash at bank Other current net assets Total Cash at bank Other current net assets Total |
Unrestricted funds Designated funds Restricte d funds Total 2024 2024 2024 2024 £ £ £ £ 35,394 8,000 21,473 64,867 (2,569) - - (2,569) |
|---|---|
| 32,825 8,000 21,473 62,298 |
|
| Unrestricted funds Designated funds Restricte d funds Total 2023 2023 2023 2023 £ £ £ £ 42,154 8,000 42,965 93,119 10,024 - - 10,024 |
|
| 52,178 8,000 42,965 103,143 |
15 Pensions and other post-retirement benefits
a) Defined contribution pension plans
The charity operates a defined contribution pension plan for its employees. The amount recognised as an expense in the period was £950 (2023 - £770). No amounts were outstanding for payment at either year end.
16 Related party transactions
There are no related party transactions during the period (2023: £ nil).
21