2023-03-31-accounts - Hinckley Club For Young People Limited

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Hinckley Club for Young People Ltd

UNAUDITED FINANCIAL STATEMENTS For the year to 31 March 2023

Charity Reg No 1137126 (A Company limited by Guarantee 07276097)

Hinckley Club for Young People Ltd Financial Statements for the year to 31 March 2023 Contents

Page 9 Page 7 Page 8 Page 6 Page 4 Page 5 Page 2/3 Page 1 Page	Notes to the Financial Statements (Continued) Notes to the Financial Statements - Accounting Policies Notes to the Financial Statements (Continued) Balance Sheet Independent Examiners Report Statement of Financial Activities Directors Trustees' Report Company Information Contents

Hinckley Club for Young People Ltd Financial Statements for the year to 31 March 2023 Company Information

Directors & Officers Reg Green (Deceased) Mark Harvey (Treasurer) Joel Green (Chairman) Pat Lavender (appointed 19 September 2023) Address Green Towers Richmond Road Hinckley Leicestershire LE10 0DZ Registered Office 87 Main Street Newtown Linford Leicestershire LE6 0AF Independent Examiner A Pearson FCMA Exec Practice 87 Main Street Newtown Linford Leicestershire LE6 0AF

Page 1

Hinckley Club for Young People Ltd Financial Statements for the year to 31 March 2023 Directors Trustees' Report (1)

The Directors, who are also trustees have pleasure in presenting their report and financial statements for the year ended 31 March 2023.

Constitution

Hinckley Club for Young People Ltd (incorporated 07 June 2010) is a charity and a company limited by guarantee, and does not have a share capital. It is governed by its Memorandum and Articles of Association.

Objectives & Policies of the Charity

To advance the conditions of life and relieve the needs of young people through:

(a) The provision of recreational and leisure time activities provided in the interest of social welfare, designed to improve their conditions of life;

(b) Providing support and activities which develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals.

c) To help develop the mental and spiritual capacities of young people;

To help young people, especially but not exclusively through leisure time activities, so as to develop their capabilities that they may grow to full maturity as individuals and members of society.

To act as a resource for young people by providing advice and assistance and organising programmes of physical, educational and other activities as a means of:

(a) advancing in life and helping young people by developing their skills, capacities and capabilities to enable them to participate in society as independent, mature and responsible individuals;

(b) providing recreational and leisure time activity in the interests of social welfare for people living in the area of benefit who have need by reason of their youth, age, infirmity or disability, poverty or social and economic circumstances with a view to improving the conditions of life of such persons.

Directors & Trustees

Directors who have held office are also Trustees of the charity as follows

Reg Green (Deceased) Mark Harvey (Treasurer) Joel Green (Chairman) Pat Lavender (Appointed 19th September 2023)

Subject to appointments at the Annual General Meeting the directors shall appoint members and committees to control of the affairs of the Club and may delegate any part of its duties to such committees. Without prejudice to the generality of the foregoing, the Directors powers shall include the appointment, control and dismissal of all members and staff.

Review of the Business

The charity reported an excess of expenditure over income of £41,010 ( £10,837 Surplus 2022) for the year, . Hinckley Clubs for Young People Ltd opened on 09 October 2010. Further information regarding the clubs activities is contained in the 'Trustees Annual Report'. The Charity aims to operate on a sustainable basis supported by the revenues from commercial lettings and social activities to support the day to day running costs of the building. However Fund Raising, Grants and Donations will continue to be a necessary stream of Income to support the ongoing development and maintenance of facilities

The Trustees are satisfied that the club has adequate resources to continue operating as a 'Going Concern for the forseeable future.

Reserves Policy

The Reserve Policy agreed by the Committee is to maintain Unrestricted Funds in the form of bank deposits.The committee has reviewed its Reserves Policy and has agreed to Designate Funds of £5,000 per annum over the next 10 years as a contingency and in recognition of the future Building Refurbishment that will be necessary to maintain the condition of the building and its supporting services to the high standard that it currently enjoys.

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Hinckley Club for Young People Ltd Financial Statements for the year to 31 March 2023 Directors Trustees' Report (2)

Public Interest

The Directors and Committees' aims to ensure management systems are in place to ensure that correct procedures are maintained for the safe operation of activities throughout the club. Activities are planned which provide broad interest for all club members in the locality of the club

The Committees' 'Quality Assurance' sub committee is committed to raise standards and safeguard young people. As part of this review, management systems are in place to ensure that correct procedures are maintained for the safe operation of activities throughout the Association

Statement of Trustees Responsibilities

The Trustees are required as a charity and under the Companies Act 2006 and Charities Act 2011 to prepare financial statements for each financial year which give a true and fair view of the affairs of the company and disclose the net income or expenditure of the charity for that period and

select suitable accounting policies and apply them consistently
make reasonable and prudent judgements and estimates
state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business
observe the methods and principles in the Charities SORP

The Trustees are also responsible for:

keeping proper accounting records
safeguarding the companys' assets
taking reasonable steps for the prevention of fraud

Small Company Exemptions

In preparing the report the directors have taken advantage of the small companys exemptions in Part 15 of the Companies Act 2006

Approved by the Trustees on , and signed on its behalf by:19 September 2023

Joal Green Director Chairman Mark Harvey Director Treasurer

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Hinckley Club for Young People Ltd Financial Statements for the year to 31 March 2023 Independent Examiners Report

Independent Examiners Report to the Trustees of Hinckley Club for Young People Ltd ('The Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2023.

Responsibilities and basis of Reports

As trustees' (and directors of the company for company law) you are reponsible for the preparation of the accounts in accordance with the Companies Act 2006 ("the 2006 Act"). I am qualified to undertake the independent examination, by being a qualified member of CIMA.

Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company's accounts as carried out under section 145 of the Charities Act 2011 ("the 2011 Act"). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent Examiners Statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 which gives me reasonable cause to believe that in any material respect the requirements
1 accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or
2 the accounts do not accord with those records; or
3 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
3 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland. (FRS 102)

I have no concerns and have come across no other matters in connection with the examination to which attenttion should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

signed

Mr A Pearson FCMA

Exec Practice Ltd 87 Main Street Newtown Linford Leicestershire LE6 0AF

Date: 19 September 2023

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Hinckley Club for Young People Ltd Financial Statements for the year to 31 March 2023 Statement of Financial Activities

Note Incoming Resources Grants & Donations 2 Charitable Activities 3 Gift Aid Investment Income Total Income Resources expended Charitable Activities Salaries & Pensions 5 Activities Snack Bar Purchases Post, Office & Telephone Advertising Rent & Rates Light & Heat Cleaning & Maintenance Repairs & Renewals & Equipment Waste Disposal IT Costs Licences Volunteer Exps Insurance Subs & Affiliations Training Legal & Professional Fees Sundry Expenses Bank Charges Depreciation Other Costs Accountancy Charges Total Expenditure Net Income/(Expenditure) for the Year Net movements for the year Accumulated Reserves b/f Total Reserves	£ £ £ Unrestricted Restricted Total Funds Funds 2023	£ *Total* *2022*
	7,420 2,750 10,170 181,099 - 181,099 - 449 - 449	25,608 176,900 - 10
	188,968 2,750 191,718	202,518
	93,359 3,245 96,604 2,969 - 2,969 18,629 - 18,629 3,793 - 3,793 769 - 769 9,171 - 9,171 40,354 - 40,354 1,938 - 1,938 12,253 1,760 14,013 1,967 1,967 1,623 - 1,623 1,982 1,982 1,659 1,659 10,877 - 10,877 1,039 - 1,039 111 332 443 1,969 - 1,969 - - - 3,464 - 3,464 14,772 - 14,772	78,812 3,995 14,789 2,110 212 3,420 25,873 2,750 10,588 2,029 4,059 3,036 1,675 9,558 389 1,821 3,030 180 2,277 16,350
	222,698 5,337 228,035 4,693 - 4,693	186,953 4,728
	227,391 5,337 232,728	191,681
	(38,423) (2,587) (41,010)	*10,837*
	(38,423) (2,587) (41,010) 307,513 3,245 310,758	*10,837* 299,921
	269,090 658 269,748	*310,758*

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Hinckley Club for Young People Ltd Financial Statements for the year to 31 March 2023 Balance Sheet

Note Assets Fixed Assets 4 Current Assets Stock 6 Debtors & Prepayments Cash at Bank and in hand Less Current Liabilities Creditors less than one year 7 Net Current Assets Total Assets less Current Liabilities Reserves Designated Funds Unrestricted funds Restricted funds 8 Total Reserves 9	£ £ £ Unrestricted Restricted Total Funds Funds 2023 126,457 - 126,457 1,457 - 1,457 14,747 - 14,747 133,037 658 133,695 149,241 658 149,899 (6,608) - (6,608) 142,633 658 143,291 269,090 658 269,748 50,000 - 50,000 219,090 - 219,090 - 658 658 269,090 658 269,748	£ *Total* *2022*
		137,641
		1,446 12,360 167,409
		181,215 (8,098)
		173,117

		310,758
		45,000 262,513 3,245
		310,758

For the year ended 31 March 2023 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit of its accounts in accordance with section 476 of the Companies Act 2006. The trustees acknowledge their responsibilities for (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime

Approved by the Trustees on , and signed on its behalf by:19 September 2023

Joel Green Chairman Mark Harvey Treasurer Page 6

Hinckley Club for Young People Ltd Financial Statements for the year to 31 March 2023 Notes to the Financial Statements

1 Accounting Policies

1.1a Basis of preparation

The charity is a 'public benefit entity'. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. The charitable company has taken advantage of the following disclosure exemptions in preparing these financial statements as permitted by FRS 102

the requirements of Section 7 Statement of Cash Flows

1.1b ) Preparation of the accounts on a going concern basis

The Charity reported a Deficit of £40,010 for the year ended 31 March 2023. The trustees are of the view, that given the Charity's reserve position, and outlook of support for the next 12 months, that the charity is a going concern.

1.2 Resources Expended

Expenditure is accounted for on an accrual basis and has been classified under headings that aggregate all costs related to that category. Where costs cannot be directly attributed to particular headings, costs have been allocated to activities on a basis consistent with the use of resources. Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure and it is probable that a transfer of economic benefit will be required in settlement of the obligation, and can be reliably measured.

1.3 Donations and Voluntary Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to funds and it is probable that the income will be received and the amount can be measured reliably. Donations and Voluntary Income are accounted for when received.

1.4 Grants Receivable

Grants for immediate expenditure are accounted for when they become receivable. Grants received for specific purposes are treated as restricted funds.

1.5 Grants Payable

Grants Payable are accounted for when they are paid.

1.6 Allocation of Costs

Costs have been allocated between charitable activity and governance costs Where items involve more than one fund they are apportioned between categories, and apportioned to fund based on the estimated expenditure of resource according to the nature of cost. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes. The aim and use of restricted funds is set out in the notes to the financial statements.

1.7 Fixed Assets and Depreciation

Fixed Assets for charity use are capitalised at cost, or valuation if donated. Depreciation is calculated to write off the assets. Less their estimated residual value, over their useful lives on the following basis: Land and Buildings are held under an operating lease date April 2009 (35 years) no rent is payable and there is an option to extend the lease thereafter

FFE Depreciation 10 years straight line basis

Depreciation commences in the year after purchase or commissioning

1.8 Comparative Figures

Comparative Costs are re-stated as applicable to aligne with the year reported.

2 Grants and Donations

During the year the charity received the following voluntary income

CJRS Furlough Grant LCC RCC - Climbing Wall HBBC PWC - YCSF Other Grants & Donations Total	£ £ £ Unrestricted Restricted Total 2023 637 - 637 - - - - 2,750 2,750 5,000 - 5,000 - - - 1,783 - 1,783 7,420 2,750 10,170	£ Total 2022
		6,518 7,500 - - 9,300 2,290
		25,608

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Hinckley Club for Young People Ltd Financial Statements for the year to 31 March 2023 Notes to the Financial Statements

3 Activities for Generating Funds


Activities for Generating Funds Membership & Subscriptions Snack Bar Bar Rent Catering Income & Rent Room & Facilities Hire Other Total	2023 22,319 24,261 6,860 51 126,768 840 181,099	2022 26,091 21,571 - 777 127,215 1,246
		176,900

4 Fixed Assets

£ £ £ Equipment Vehicles Total Unrestricted Restricted Unrestricted Restricted Unrestricted Restricted 272,171 272,171 - 3,588 3,588 - - - - 275,759 275,759 - (134,530) (134,530) - (14,772) (14,772) - (149,302) (149,302) -	£ £ £ Equipment Vehicles Total Unrestricted Restricted Unrestricted Restricted Unrestricted Restricted 272,171 272,171 - 3,588 3,588 - - - - 275,759 275,759 - (134,530) (134,530) - (14,772) (14,772) - (149,302) (149,302) -	£ £ £ Equipment Vehicles Total Unrestricted Restricted Unrestricted Restricted Unrestricted Restricted 272,171 272,171 - 3,588 3,588 - - - - 275,759 275,759 - (134,530) (134,530) - (14,772) (14,772) - (149,302) (149,302) -
126,457	126,457	-
		2022 14 74,471 1,855 2,486
		78,812
		50

5 Staff costs

6 Stocks

Stocks are valued at the lower of cost or market value

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Hinckley Club for Young People Ltd Financial Statements for the year to 31 March 2023 Notes to the Financial Statements

2023 7 Creditors : amounts falling due within one year Accruals 6,608 6,608 8 Analysis of Funds Restricted Funds - Cash Balance Income Expenditure Assets Transfers B/F LCC - Shire Grant 3,245 - (3,245) RCC Climbing Wall 2,750 (2,092) - 3,245 2,750 (5,337) - - 9 Analysis of Net Funds Designated Unrestricted Restricted Fixed Assets - 126,457 - Current Assets 50,000 99,241 658 Current Liabilities - (6,608) - Fund balance 50,000 219,090 658	2023 7 Creditors : amounts falling due within one year Accruals 6,608 6,608 8 Analysis of Funds Restricted Funds - Cash Balance Income Expenditure Assets Transfers B/F LCC - Shire Grant 3,245 - (3,245) RCC Climbing Wall 2,750 (2,092) - 3,245 2,750 (5,337) - - 9 Analysis of Net Funds Designated Unrestricted Restricted Fixed Assets - 126,457 - Current Assets 50,000 99,241 658 Current Liabilities - (6,608) - Fund balance 50,000 219,090 658	2022 8,098
		8,098
		Balance C/F - 658
3,245	2,750 (5,337) - -	658
	Designated Unrestricted Restricted - 126,457 - 50,000 99,241 658 - (6,608) -	Total 126,457 149,899 (6,608)
	50,000 219,090 658	269,748

The Directors have agreed to Designate Funds £5,000 pa towards the anticipated major future refurbishment of the building, the Designated Fund balance at 31 March 2022 is £50,000

10 Transactions with Director Trustees & Related Parties

Miss Raegan Green a relative of Mr Joal Green Chairman rents the Bar Facility from the club.

The rent payable under a tenancy agreement is reviewed each year and as applicable voted in accordance with the company's memorandum and articles.The Bar Facility is rented on 60% of the Net Surplus being paid to the Club as provided by independent accounting services.

Mrs Janet Harvey, wife of Mr M Harvey Treasurer provides Admin & Cleaning services to the value of £ 798 (2022 £720) during the year

No other Trustees received remuneration or reimbursed expenses during the year.

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