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2023-07-31-accounts

Company registration number: 07299073 Charity registration number: 1137119

Streatley Hill Pre-School

(A company limited by share capital) Annual Report and Financial Statements for the Year Ended 31 July 2023

AIMs Accountants for Business Twitchen Odiham Road Riseley Berks RG7 1SD

Streatley Hill Pre-School

Contents

Reference and Administrative Details 1
Independent Examiner's Report 7
Statement of Financial Activities 8 to 9
Balance Sheet 10
Statement of Cash Flows 11
Notes to the Financial Statements 12 to 19

Streatley Hill Pre-School

Reference and Administrative Details

Charity Registration Number

1137119

Company Registration Number

07299073

The charity is incorporated in England. Registered Office

The Coombe Streatley Reading Berkshire RG8 9QL Principal Office

The Coombe Streatley Reading Berkshire RG8 9QL Independent Examiner

AIMs Accountants for Business Twitchen Odiham Road Riseley Berks RG7 1SD

Page 1

Streatley Hill Pre-School

Trustees’ Report

The trustees, who are directors for the purposes of company law, present the annual report together with the financial statements of the charitable company for the year ended 31 July 2023.

Charity Name

Streatley Hill Pre-School

Charity Registration Number

1137119

Company Registration Number

Streatley Hill Pre-School is a company limited by guarantee, with the registration number 07299073

Principle Office

The Coombe, Streatley, Reading, RG8 9QL

Trustees on Date Report Approved

The trustees as at the date of signing of the Annual Report are:

The above trustees are also directors of the company.

Trustees for the Financial Year to 31 July 2023

(resigned 1st November 2022)

Page 2

Streatley Hill Pre-School

Structure, Governance and Management

Governing Document

The organisation is a charitable company limited by guarantee incorporated on 14 June 2010. The company was established under a Memorandum of Association and is governed under its Articles of Association.

Recruitment and Appointment of Trustees and Directors

Since incorporation, the organisation has been reliant on a volunteer committee to fulfil the roles of trustee and director. The committee is responsible for managing the company, reviewing and applying current pre-school policy, employing and appraising staff, maintaining the building and grounds, and ensuring financial sustainability. We are so grateful for the time and skills these passionate community volunteers provide year on year to keep the pre-school running. The trustees and directors are appointed by election from the parent members of the pre-school in accordance with the requirements of the Articles of Association.

Objectives and Activities

Objectives

Streatley Hill Pre-School provides Early Years Education for children aged 2-5. Our charity’s main purposes, as set out in the objectives contained in the company’s Articles of Association, are to enhance the development of children under statutory school age by offering appropriate play, education and care facilities.

Activities

The setting is open for four-and-a-half days a week during term time. Our dedicated staff follow the Early Years curriculum with an emphasis on learning through play. We ensure that all children are understood as individuals and given the attention they need to thrive. We create a positive experience throughout their time at pre-school with educational based activities based on their individual needs and interests.

Achievements and Performance

Children

Children are at the heart of every decision at Streatley Hill Pre-School and we have continued to ensure their safeguarding through ongoing compliance with regulations, and up-to-date training for staff and Committee members. We monitor and ensure all DBS checks are updated when renewal is due.

We are immensely proud of all of our children’s achievements from the very youngest, those with SEND, to our school leavers. Each of whom are offered the support required to reach their full potential.

This year, we have made a significant investment into replacing the tables and chairs within the pre-school. The new furniture has allowed more children to comfortably engage in group activities. A sensory tent area with bean bags and led lighting has also been added to create a calm and relaxing space for the children to retreat to. Outside a sand and gravel ‘digger land’ has also been created in a previously unused corner of the garden.

Page 3

Streatley Hill Pre-School

Staff

We believe that attracting, retaining and rewarding excellent staff is an absolute necessity in delivering a highquality provision for each child. We support and invest in the ongoing learning and development of all of our staff through appropriate training courses. We increased our spending on staff training during the year by 42% compared to the previous year.

Our staff body has remained unchanged through the year and this has allowed a continuity of care and provision which has greatly benefited the setting.

Community

The pre-school is where community begins. We continue to build new and strengthen existing relationships within the local community to mutual benefit.

First and foremost, our parents and carers are valued members of our community and we strive to engage them with quality communications; at the school gates, regular learning observations on Tapestry, through newsletters and with face to face social and fundraising opportunities.

Secondly, our close relationship with our neighbour and landlord, Streatley C of E Primary School enables the smoothest of transitions for our school leavers who go there and by generously sharing use of their facilities such as the daily mile track, the school hall and the beach, the relationship enhances our offering to all of the children.

And finally, our fundraising events are a great source of funds for reinvestment but also a chance to engage and enhance community spirit. This year we hosted a hugely successful festive Christmas market at a local golf club.

Financial Review

General

The pre-school operations have delivered a cashflow loss of £5,922 in the year to 31[st] July 2023. This is the 1st year of reporting a loss in the last 5 years. Whilst the cost base excluding staffing of the pre-school remained largely consistent with the previous year, a significant reduction in child numbers resulted in this position.

Importantly, past experience and child registrations already received for future years has shown that the reduced child numbers for the year to 31st July 2023 was an outlier from the norm. The reserves that the preschool has built up over the past years provides significant protection against such occurrences.

Page 4

Streatley Hill Pre-School

Key financial achievements:

Reserves

The trustees have examined the charity’s requirements for reserves in light of the main risks faced by the organisation. These are set out in an established Finance Policy and comprise:

On the above basis, required reserves at 31 July 2023 were £99,391. The pre-school satisfied this requirement, holding the majority of its reserves in a separate, dedicated bank account.

Fees

The Finance committee has a responsibility to ensure our ability to meet future costs from our future income is preserved. Accordingly, a thorough annual review of our fees was concluded in June 2023 where it was decided that there would be an increase to our hourly fees of 7% from September 2023.

2023-24 Funding Priorities

The trustees are committed to maintaining the strong financial health of Streatley Hill Pre-school and accumulating the designated contingency.

Page 5

Streatley Hill Pre-School

We will continue to navigate an external environment that presents multiple challenges, but perhaps also opportunities with the introduction of free childcare hours for 2 year olds from Spring 2024. However this is still against a backdrop of an inflationary environment which continues to put pressure on our cost base.

We will aim to do this by providing an outstanding setting and optimising the number of children in fee paying sessions, being financially diligent and with the continued support of the wonderful community within which we operate.

The annual report was approved by the Trustees of the charity on 19th September 2023 and signed on its behalf by:

_____ Dirk Atkinson Trustee

Page 6

Streatley Hill Pre-School

Independent Examiner's Report to the trustees of Streatley Hill Pre-School ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 July 2023.

Responsibilities and basis of report

As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of Streatley Hill Pre-School as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

...................................... Andy Eagles ACMA

Twitchen Odiham Road Riseley Berks RG7 1SD

29 September 2023

Page 7

Streatley Hill Pre-School

Statement of Financial Activities for the Year Ended 31 July 2023 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)

Note Unrestricted
Total
funds
2023
£
£
Income and Endowments from:
Donations and legacies
3		 3,689
3,689
Other trading activities
4		 85,110
85,110
Investment income
5		 731
731
Other income 19
19
Total income 89,549
89,549
Expenditure on:
Charitable activities
6		 (104,845)
(104,845)
Total expenditure (104,845)
(104,845)
Net expenditure (15,296)
(15,296)
Net movement in funds (15,296)
(15,296)
Reconciliation of funds
Total funds brought forward 212,120
212,120
Total funds carried forward
13		 196,824
196,824

The notes on pages 12 to 19 form an integral part of these financial statements. Page 8

Streatley Hill Pre-School

Statement of Financial Activities for the Year Ended 31 July 2023 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)

Note Unrestricted
Total
funds
2022
£
£
Income and Endowments from:
Donations and legacies
3		 5,990
5,990
Other trading activities
4		 95,093
95,093
Investment income
5		 19
19
Other income 3,075
3,075
Total income 104,177
104,177
Expenditure on:
Charitable activities
6		 (98,306)
(98,306)
Total expenditure (98,306)
(98,306)
Net income 5,871
5,871
Net movement in funds 5,871
5,871
Reconciliation of funds
Total funds brought forward 206,249
206,249
Total funds carried forward
13		 212,120
212,120

All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2022 is shown in note 13.

The notes on pages 12 to 19 form an integral part of these financial statements. Page 9

Streatley Hill Pre-School

(Registration number: 07299073) Balance Sheet as at 31 July 2023

Note 2023
2022
£
£
Fixed assets
Tangible assets
9		 79,255
89,621
Current assets
Debtors
10		 -
1,068
Cash at bank and in hand
11		 117,569
122,759
117,569
123,827
Creditors: Amounts falling due within oneyear
12		 -
(1,328)
Net currentassets 117,569
122,499
Netassets 196,824
212,120
Funds of the charity:
Unrestricted income funds
Unrestricted funds 196,824
212,120
Total funds
13		 196,824
212,120

For the financial year ending 31 July 2023 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors' responsibilities:

The financial statements on pages 8 to 19 were approved by the trustees, and authorised for issue on 22 September 2023 and signed on their behalf by:

.........................................

Mr Dirk Atkinson Trustee

The notes on pages 12 to 19 form an integral part of these financial statements. Page 10

Streatley Hill Pre-School

Statement of Cash Flows for the Year Ended 31 July 2023

Note 2023
2022
£
£
Cash flows from operating activities
Net cash (expenditure)/income (15,296)
5,871
Adjustments to cash flows from non-cash items
Depreciation 10,366
10,366
Investment income
5		 (731)
(19)
(5,661)
16,218
Working capital adjustments
Decrease in debtors
10		 1,068
236
Decrease in creditors
12		 (1,328)
(1,736)
Net cash flows from operating activities (5,921)
14,718
Cash flows from investing activities
Interest receivable and similar income
5		 731
19
Net (decrease)/increase in cash and cash equivalents (5,190)
14,737
Cash and cash equivalents at 1 August 122,759
108,022
Cash and cash equivalents at 31 July 117,569
122,759

All of the cash flows are derived from continuing operations during the above two periods.

The notes on pages 12 to 19 form an integral part of these financial statements. Page 11

Streatley Hill Pre-School

Notes to the Financial Statements for the Year Ended 31 July 2023

1 Charity status

The charity is limited by share capital, incorporated in England. The address of its registered office is: The Coombe Streatley Reading Berkshire RG8 9QL The principal place of business is: The Coombe Streatley Reading Berkshire RG8 9QL

These financial statements were authorised for issue by the trustees on 22 September 2023.

2 Accounting policies

Summary of significant accounting policies and key accounting estimates

The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.

Statement of compliance

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)) (issued in October 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Basis of preparation

Streatley Hill Pre-School meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

Going concern

The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern nor any significant areas of uncertainty that affect the carrying value of assets held by the charity.

Page 12

Streatley Hill Pre-School

Notes to the Financial Statements for the Year Ended 31 July 2023

Income and endowments

All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of the income receivable can be measured reliably.

Grants receivable

Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.

Expenditure

All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.

Charitable activities

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Taxation

The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.

Tangible fixed assets

Individual fixed assets costing £100.00 or more are initially recorded at cost.

Depreciation and amortisation

Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:

No depreciation is provided in the year of addition.

No depreciation is provided in the year of addition.
Asset class Depreciation method and rate
Freehold Property 5% straight line basis
Fixtures & Fittings 25% straight line basis

Page 13

Streatley Hill Pre-School

Notes to the Financial Statements for the Year Ended 31 July 2023

Trade debtors

Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.

Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.

Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

Fund structure

Unrestricted income funds are general funds that are available for use at the trustees discretion in furtherance of the objectives of the charity.

Financial instruments

Classification

Financial assets and financial liabilities are recognised when the charity becomes a party to the contractual provisions of the instrument.

Financial liabilities and equity instruments are classified according to the substance of the contractual arrangements entered into. An equity instrument is any contract that evidences a residual interest in the assets of the charity after deducting all of its liabilities.

Recognition and measurement

All financial assets and liabilities are initially measured at transaction price (including transaction costs), except for those financial assets classified as at fair value through profit or loss, which are initially measured at fair value (which is normally the transaction price excluding transaction costs), unless the arrangement constitutes a financing transaction. If an arrangement constitutes a financing transaction, the financial asset or financial liability is measured at the present value of the future payments discounted at a market rate of interest for a similar debt instrument.

Financial assets and liabilities are only offset in the statement of financial position when, and only when there exists a legally enforceable right to set off the recognised amounts and the charity intends either to settle on a net basis, or to realise the asset and settle the liability simultaneously.

Financial assets are derecognised when and only when a) the contractual rights to the cash flows from the financial asset expire or are settled, b) the charity transfers to another party substantially all of the risks and rewards of ownership of the financial asset, or c) the charity, despite having retained some, but not all, significant risks and rewards of ownership, has transferred control of the asset to another party.

Financial liabilities are derecognised only when the obligation specified in the contract is discharged, cancelled or expires.

Page 14

Streatley Hill Pre-School

Notes to the Financial Statements for the Year Ended 31 July 2023

3 Income from donations and legacies

3
Income from donations and legacies
Unrestricted
funds
Total
General
funds
£
£
Grants, including capital grants;
Grants from other charities 200
200
Regulargivingand capital donations 3,489
3,489
Total for 2023 3,689
3,689
Total for 2022 5,990
5,990
4
Income from other trading activities
Unrestricted
funds
Total
General
funds
£
£
Trading income;
Sales ofgoods and services 85,110
85,110
Total for 2023 85,110
85,110
Total for 2022 95,093
95,093
5
Investment income
Unrestricted
funds
Total
General
funds
£
£
Interest receivable and similar income;
Interest receivable on bank deposits 731
731
Total for 2023 731
731
Total for 2022 19
19

Page 15

Streatley Hill Pre-School

Notes to the Financial Statements for the Year Ended 31 July 2023

6 Expenditure on charitable activities

6
Expenditure on charitable activities
Unrestricted
funds
Total
Note General
funds
£
£
Wages and salaries 73,854
73,854
Staff training 956
956
Rent and rates 772
772
Light, heat and power 1,141
1,141
Insurance & Services 5,130
5,130
Repairs and maintenance 2,413
2,413
Equipment and Materials 1,959
1,959
Telephone and fax 743
743
Printing, postage and stationery 208
208
Trade subscriptions 209
209
Sundry expenses 122
122
Cleaning and PPE 2,716
2,716
Canteen 182
182
Fund Raising Activities 843
843
Accountancy fees 505
505
Legal and professional fees 2,660
2,660
Bank charges 66
66
Depreciation of freehold property 9,385
9,385
Depreciation of fixtures and fittings 981
981
Total for 2023 104,845
104,845
Total for 2022 98,306
98,306

Page 16

Streatley Hill Pre-School

Notes to the Financial Statements for the Year Ended 31 July 2023

7 Trustees remuneration and expenses

No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.

8 Taxation

The charity is a registered charity and is therefore exempt from taxation.

9 Tangible fixed assets

Land and
buildings
£
Furniture and
equipment
£
Total
£		 Land and
buildings
£
Furniture and
equipment
£
Total
£
Cost
At 1 August 2022
187,700
12,879
200,579
At 31 July2023
187,700
12,879
200,579
Depreciation
At 1 August 2022
99,060
11,898
110,958
Charge for theyear
9,385
981
10,366
At 31 July2023
108,445
12,879
121,324
Net book value
At 31 July2023
79,255
-
79,255
At 31 July2022
88,640
981
89,621
10
Debtors
2023
2022
£
£
Prepayments -
1,068
11
Cash and cash equivalents
2023
2022
£
£
Cash at bank 117,569
122,759
12
Creditors: amounts falling due within one year
2023
2022
£
£
Accruals -
1,328

Page 17

Streatley Hill Pre-School

Notes to the Financial Statements for the Year Ended 31 July 2023

13
Funds		 13
Funds
Balance at 1
August 2022
£
Incoming
resources
£
Resources
expended
£
Balance at 31
July 2023
£
Unrestricted funds
General
212,120
89,549
(104,845)
196,824
Balance at 1
August 2021
£
Incoming
resources
£		 Resources
Balance at 31
expended
July 2022

£

£
Unrestricted funds
General
206,249
104,177		 (98,306)
212,120
14
Analysis of net assets between funds
Unrestricted
Total funds at 31
funds
July
General
2023
£
£
Tangible fixed assets 79,255
79,255
Current assets 117,569
117,569
Total net assets 196,824
196,824
Unrestricted
Total funds at 31
funds
July
General
2022
£
£
Tangible fixed assets 89,621
89,621
Current assets 123,827
123,827
Current liabilities (1,328)
(1,328)
Total net assets 212,120
212,120
15
Analysis of net funds
At 1 August 2022
At 31 July 2023

£

£
Cash at bank and in hand 122,759
122,759
Net debt 122,759
122,759

Page 18

Streatley Hill Pre-School

Notes to the Financial Statements for the Year Ended 31 July 2023

At 1 August 2021
At 31 July 2022

£

£
Cash at bank and in hand 108,022
108,022
Net debt 108,022
108,022

Page 19

Streatley Hill Pre-School

Statement of Financial Activities by fund for the Year Ended 31 July 2023

Unrestricted Funds

Unrestricted Funds
Total
Total
Unrestricted
Unrestricted
Funds
Funds
2023
2022
£
£
Income and Endowments from:
Donations and legacies 3,689
5,990
Other trading activities 85,110
95,093
Investment income 731
19
Other income 19
3,075
Total income 89,549
104,177
Expenditure on:
Charitable activities (104,845)
(98,306)
Total expenditure (104,845)
(98,306)
Net(expenditure)/income (15,296)
5,871
Net movement in funds (15,296)
5,871
Reconciliation of funds
Total funds brought forward 212,120
206,249
Total funds carried forward 196,824
212,120

This page does not form part of the statutory financial statements. Page 20

Streatley Hill Pre-School

Detailed Statement of Financial Activities for the Year Ended 31 July 2023

Total
Total
2023
2022
£
£
Income and Endowments from:
Donations and legacies (analysed below) 3,689
5,990
Other trading activities (analysed below) 85,110
95,093
Investment income (analysed below) 731
19
Other income(analysed below) 19
3,075
Total income 89,549
104,177
Expenditure on:
Charitable activities(analysed below) (104,845)
(98,306)
Total expenditure (104,845)
(98,306)
Net(expenditure)/income (15,296)
5,871
Net movement in funds (15,296)
5,871
Reconciliation of funds
Total funds brought forward 212,120
206,249
Total funds carried forward 196,824
212,120

This page does not form part of the statutory financial statements. Page 21

Streatley Hill Pre-School

Detailed Statement of Financial Activities for the Year Ended 31 July 2023

Total
Total
2023
2022
£
£
Donations and legacies
Committed giving 3,489
4,657
Grants - other agencies 200
1,333
3,689
5,990
Other trading activities
Fees and supplies 85,110
95,093
85,110
95,093
Investment income
Interest on cash deposits 731
19
731
19
Other income
Other income(analysed below) 19
3,075
19
3,075
Charitable activities
Wages and salaries (73,854)
(67,960)
Staff training (956)
(673)
Rent and rates (772)
(458)
Light, heat and power (1,141)
(840)
Insurance & Services (5,130)
(4,047)
Repairs and maintenance (2,413)
(1,013)
Equipment and Materials (1,959)
(5,004)
Telephone and fax (743)
(596)
Printing, postage and stationery (208)
(243)
Trade subscriptions (209)
(564)
Sundry expenses (122)
(550)
Cleaning and PPE (2,716)
(1,937)
Canteen (182)
(141)
Fund Raising Activities (843)
(519)
Accountancy fees (505)
(346)
Legal and professional fees (2,660)
(2,977)
Bank charges (66)
(72)
Depreciation of freehold property (9,385)
(9,385)
Depreciation of fixtures and fittings (981)
(981)
(104,845)
(98,306)

This page does not form part of the statutory financial statements. Page 22

Signature Certificate

Reference number: WK9ED-RVMDY-GLSWH-JEMMI

Signer

Timestamp

Signature

Dirk Atkinson

Email: treasurer@streatleyhillpreschool.com

Sent: Viewed: Signed:

Recipient Verification:

✔ Email verified

09 Oct 2023 11:46:34 UTC 12 Oct 2023 10:15:45 UTC 12 Oct 2023 10:21:42 UTC

12 Oct 2023 10:15:45 UTC

IP address: 86.191.26.24 Location: Wantage, United Kingdom

Document completed by all parties on: 12 Oct 2023 10:21:42 UTC

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