## **Trustees’ Annual Report for the period**
## **From 01/01/2022 Period start date To 31/12/2022 Period end date**
**Charity name:** BEWL WATER JOINT SCOUT AND GUIDE AD HOC COMMITTEE
## **Charity registration number:** 1137098
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The Committee exists to oversee
water activity training for
members of the Scout and Guide
Associations in Kent, East
Sussex and south-east London.
We run sailing, canoeing,
kayaking and windsurfing
courses during the summer
months at Bewl Reservoir.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Providing introduction and
further training in water sports for
the young people across the
regions from the Scouts and
Guide Associations.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have regard to the guidance
of the charity commission on public benefit.|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment
Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The charity continues to provide taster and
training courses over the summer on the
Bewl Water reservoir to help the members
of Guides of Guide association and the
Scout Association from Kent, Greater
London and Sussex. This gives an
opportunity to a wide range of young
people to experience outdoor activities and
sports, to develop capabilities. The
participants can also gain accreditation with
the governing sports bodies and aim to
further their involvement in healthy active
pursuits and water safety. We encourage
further training and continuation though the
sports development stages and many of
our candidates progress to become
volunteer instructors.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity had cash on account & in
reserve of £23,515 at reporting year end.
This is deemed sufficient to enable the
ongoing operation of the charity for the
following years|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves are held for two main reasons.
To providing funding required to repair and
replace equipment including safety boats
and secure storage. To cover fixed annual
costs such as sporting association fees &
insurance.|
|Amount of reserves held|Para 1.22|At the end of the reporting period £23,200.
100% reserves are instantly transferable to
main current account for activity use.|
|Reasons for holding zero
reserves|Para 1.22|na|
|Details of fund materially in
deficit|Para 1.24|na|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|No uncertainty. The charity is able to
continue as a going concern.|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47||
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**unincorporated association**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Election at AGM. Holders available for**
**re-appointment.**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|BEWL WATER JOINT SCOUT AND GUIDE AD HOC
COMMITTEE|
|---|---|
|Other name the charity uses|BEWL WATER SCOUTS AND GUIDES (Working name)|
|Registered charity number|1137098|
|Charity’s principal address|2 Sedgebrook Cottage, Brook Lane, Plaxtol. Kent. TN15
0QU|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||JEFFREY ROSS-
MYRING|Chair|||
||Adam Gage|Treasurer|||
||Martin Vinton|Senior
Representative -
Sailing|||
||Peter Yates|Senior
Representative –
Canoeing|||
||Janet Hewitt|CateringOfficer|||
||Michael Marks|BookingSecretary|||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
## – Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets na held in this capacity
Name and objects of the na charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for na safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**na**
## **Other optional information**
**na**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
J Ross-Myring **Signature(s)** A Gage Jeffrey Ross-Myring **Full name(s)** Adam Gage
**Position (eg Secretary,** Treasurer **Chair, etc) Date** 14/07/2024
Chair
BEWL WATER SCOUT AND GUIDE COMMITTEE
## **Receipts & Payments Account summary for the year ended 31 December 2022**
|Total receipts for the year (page C4)
Total payments for the year (page C5)
Net receipts (payments) for the year
Cash, bank and similar funds brought forward
Cash, bank and similar funds carried forward|This Year
General
Fund
£
36,566.57
36,098.64
467.93
£23,047.82
£23,515.75|Previous
Year*
£
£11,143.72
8,663.61|
|---|---|---|
|||2,480.11
20,567.71|
|||£23,047.82|
The above account and accompanying statement of assets and liabilities were approved by the Trustees
on ................................................... and signed on their behalf by
..............................................................................
**Groups and Districts Receipts and Payments Form (Single-fund)**
**C3**
**1996**
BEWL WATER SCOUT AND GUIDE COMMITTEE
## **Receipts for the year ended 31 December 2022**
|Budget £
0.00
0.00
0.00
0.00
0.00
0.00
£0.00|MEMBERSHIP SUBSCRIPTIONS
less: Paid
INVESTMENT INCOME RECEIVED
Bank Interest
Building Society Interest
The Scout Assoc'n Short Term Investment Service
Dividends and Interest
Property Rents
DONATIONS / GRANTS
Other
ACTIVITIES - Course fees (C1-5/6)
Followingseason advance course fees
FUND RAISING (gross)
OTHER INCOME
Income Tax recovered -
on subscriptions and donations
on dividends and interest
SUNDRY RECEIPTS
Badge receipts
Loans received
TOTAL RECEIPTS FOR THE YEAR|This Year
Previous
Year
£
£
**0.00**
**0.00**
51.57
2.00
**51.57**
**2.00**
24349.00
1,805.72
**24,349.00**
**1,805.72**
12,166.00
9,336.00
0.00
0.00
0.00
**12,166.00**
**9,336.00**
**0.00####**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
£36,566.57
£11,143.72|Previous
Year
£|
|---|---|---|---|
||||**0.00**
2.00|
||||**2.00**
1,805.72|
||||**1,805.72**
9,336.00
0.00
0.00|
||||**9,336.00**|
||||**0.00**
**0.00**|
||||£11,143.72|
**Groups and Districts Receipts and Payments Form (Single-fund)**
**C4**
**1996**
BEWL WATER SCOUT AND GUIDE COMMITTEE
## **Payments for the year ended 31 December 2022**
|Budget £
0.00
0.00
0.00
0.00
0.00
0.00
0.00
£0.00|PREMISES
Rent
Rates
Light and Heat
Insurance
Repairs & Renewals
Refuse disposal
DONATIONS / GRANTS
ACTIVITIES craft hire,towing,camping,Bewl fees,Course Refunds
Site Expenses: Catering,Marquee/gas,Portaloo
..
Course 6 External Expenses
FUND RAISING EXPENSES
ADMIN/ESTABLISHMENT EXPENSES brochure/postage
Insurance
TRUSTEES EXPENSES
OTHER EXPENSES
PURCHASE OF CAPITAL EQUIPMENT
Stock
TRAINING & Association Costs
SUNDRY PAYMENTS
Loans repaid
TOTAL PAYMENTS FOR THE YEAR|This Year
£
**0.00**
**0.00**
7,034.21
2,749.49
0.00
0.00
**9,783.70**
**0.00**
712.90
**712.90**
0.00
**23,725.12**
**23,725.12**
**670.60**
**1,206.32**
£36,098.64|Previous
Year
£|
|---|---|---|---|
||||0.00|
||||0.00
5,676.65
1,553.22
0.00
0.00|
||||**7,229.87**|
||||**0.00**
700.88|
||||**700.88**|
||||0.00
0.00|
||||**0.00**
**427.70**
**305.16**|
||||£8,663.61|
**Groups and Districts Receipts and Payments Form (Single-fund)**
**C5**
**1996**
BEWL WATER SCOUT AND GUIDE COMMITTEE
## **Statement of Assets & Liabilities for the year ended 31 December 2022**
|**MONETARY ASSETS**
Bank Current Account(s)
Bank Deposit Account(s)
Bank Term Deposit(s)
Building Society Account(s)
The Scout Association Short Term Investment Service
Cash in hand
**OTHER MONETARY ASSETS**
Tax Claim for Year ending March ….
Debts due to Group / District
**INVESTMENT ASSETS**
Government Stocks at market value
Other quoted securities at market value
Other investments
Property held for investment purposes
Badge Secretary's stock
Group/District shop stock
Water Craft
Motor vehicles
Dory
Scouting equipment, furniture, etc.
box trailer
Accounts not yet paid
Expenses incurred not yet invoiced
Subscriptions not yet paid
Other
Loan (with details)
Hire Purchase owing
Leasing payments outstanding
Other long term liabilities
**CONTINGENT LIABILITIES AND FUTURE OBLIGATIONS ........................................................................**
**...........................................................................................................................................................................**
**NON-MONETARY ASSETS**Assets for Charity's own use
**LIABILITIES**Those due within one year
**LIABILITIES**Those due after one year|This Year
£
314.93
23,200.82
£23,515.75
£0.00
£0.00
19,000.00
1,080.00
600.00
£20,680.00
£0.00
£0.00
**................**
**........................**|Previous
Year
£
2998.57
20049.25|
|---|---|---|
|||£23,047.82|
||||
|||£0.00|
||||
|||£0.00|
|||1,260.00
700.00|
|||£1,960.00|
||||
|||£0.00|
||||
|||£0.00|
||||
**Groups and Districts Receipts and Payments Form (Single-fund)**
**C6**
**1996**
**BEWL WATER SCOUT AND GUIDE COMMITTEE**
## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES**
I report to the Trustees on my examination of the financial statements of Bewl Water Scout and Guide Committee for the year ended 31 December 2022.
## **Respective responsibilities of Trustees and Examiner**
As the Charity’s Trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**M Wilkes FCA** Azets Audit Services Limited River House 1 Maidstone Road Sidcup Kent DA14 5RH
Date : ……………………..