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2021-12-31-accounts

Annual Report of Church Activities 2021

Aims and purposes

St Mark's Parochial Church Council (the PCC) has the responsibility of co-operating with the incumbent, the Reverend Timothy Cockell, in promoting in the ecclesiastical parish, the whole mission of the Church, pastoral, evangelistic, social and ecumenical. The PCC is also specifically responsible for the maintenance of St Mark's Church Centre.

Objectives and Activities

The PCC is committed to enabling as many people as possible to worship at our church and become part of our parish community at St Mark's. The PCC maintains an overview of worship throughout the parish and, through the Worship Group, makes suggestions on how services can involve the many groups that live within the parish. Our services and worship put faith into practice through prayer and scripture, music and sacrament.

When planning activities for the year, the incumbent and PCC considered the Charity Commission's guidance on public benefit and, in particular, the specific guidance on charities for the advancement of religion. In particular, we try to enable people to live out their faith as part of our parish community through:

To facilitate this work it is important that the PCC maintains the fabric of St Mark's church and Church Centre.

Achievements and performance

Worship and Prayer

Worshipping God is one of the three elements of our vision at St Mark’s. The PCC is therefore keen to offer a range of services during the week and over the course of the year that our community find both beneficial and spiritually fulfilling. For example, the 8.00 am Book of Common Prayer communion service and Evensong provide a quiet, intimate and reflective environment for worship. Opportunities are provided for people to engage in more outgoing worship at our Sunday morning family services and in parade services where we are joined by a number of the local uniformed organisations in our parish.

It is worth mentioning how we continued to be affected by the pandemic, as a general topic, to save it being mentioned in every case. With the closure of churches throughout the UK when COVID-19 restrictions applied, a reduced number of services were streamed online via Facebook and You Tube. A similar pattern applied to other activities (messy church,PCC mtgs, etc), where meetings were by zoom when necessary, and live where possible. It should be also noted that some measures, such as streaming at services, continued as they were considered by some to be beneficial, pandemic or no pandemic.

Messy Church, now in it's 7th year, continues to grow with many families attending on a regular basis. Despite the many challenges of the past year we have been able to continue meeting as Messy church. The summer meetings continued on zoom until October when we moved to our new home at Bawnmore infant school .It has been a joy to see some families return and we look forward to welcoming new faces in the future.

As well as our regular services, we enable our community to celebrate and thank God at milestones of the journey through life. Through baptism we thank God for the gift of life, through marriage public vows are exchanged with God's blessing and through funeral services family and friends express their grief and give thanks for the life which is now complete in this world and to commend the person into God's keeping.

Numbers of s wedding service was almost back to usual levels, with 4 weddings held in the summer months. There were 20 funeral services/interments during the course of 2021 at St Marks

Prayer is at the heart of all we do at St Mark’s. The act of bringing our community and our world before God is where two elements of our vision meet - ‘Worshipping God’ and ‘Sharing his love’. As such there are a number of prayer ministries at St Mark’s involving dozens of volunteers. Prayer is offered for those in need at almost all our Sunday and midweek services, both for the unwell and the bereaved. For those who like to receive prayer for healing in person, our Healing Prayer team regularly offers this opportunity at our Sunday services. In addition our Prayer Circle is on hand to receive both urgent and long term requests for prayer, which it passes on confidentially to its members.

The Bible Reading Foundation membership remain steady at around 40, with as much as an active program as lockdown restrictions allowed

Pastoral Care

Some members of our parish are unable to attend church due to sickness or age. Members of the clergy and the Pastoral Visiting team visit all church members who have requested it or who are sick or unable to get out for any other reason to keep them in touch with church life and to celebrate communion with them either at their homes or in hospital.

The Pastoral Visitors have had another year without being able to do any visiting. Follow up phone calls, to those arranging funerals through St Mark’s clergy, have continued and a few more general telephone contacts have also been identified through the Prayer Circle and by the clergy.

Reflective Practice sessions on Zoom continued with Nell and were again much appreciated. We also managed an official business meeting in the Church Centre in November, which seemed like a huge step forward.

We are now hoping to be able to offer visits, as well as telephone calls, and hope that people will take up these offers by using the contact details in the Church Newsletter and The Voice.

Mission and Evangelism

Seven years ago, with the encouragement of the Diocese, we began looking into the Natural Church Development process where the health of a church is assessed against 8 quality areas. The results of the scores in the 2018 survey, which increased across most of the quality areas, gave us the confidence to put energy during 2019 into the areas that we knew were weaker and we made some significant progress in three of the focus areas. One area we continued to actively work on in 2020 is the church's attitude to, and involvement in, environmental issues. The Ministry Leadership Team (MLT) proposed four areas of focus for 2020 and 2021, namely:

Helping those in need is a demonstration of our faith, £8,7175 of our income in 2021 being donated to Christian, relief and charitable causes.

St Mark’ support Busiliwa Faith School, Bududa District, Uganda.There was a visit to Uganda for four weeks in January/February, meeting with David, the school’s director, for an update on 22 January and had the opportunity to visit the school on Wednesday 2 February this year, during their afternoon of Scripture Union. This was a happy occasion with the school pupils in good voice. Fortunately, the school has managed to protect its reputation and has attracted the same number of pupils, around the 200 mark, back to the school. The education system has really suffered with many schools not surviving and many children now outside of the educational system since the loss of their family income. The school is struggling and needs support to meet its costs for both pupils’ resources, maintenance and for teacher salaries which are not covered by the pupil fees charged. The school needs your prayers and any other support that is possible at this time.

Our parish magazine, which is normally produced monthly and is available to both parishioners and others resident in the Parish, had to be cancelled after the first COVID-19 lockdown. The magazine keeps our parishioners informed of the important matters affecting our Church and articles that help develop our knowledge and trust in Jesus. It has regular contributors covering different areas of our activities, spiritual and community life, including a children’s page, so aims to communicate well with those interested in St Mark’s. The magazine was replaced by weekly emails from the Clergy.

A web site complements the parish magazine and provides information about all aspects of the work and activities at St Mark's church. It was significantly updated in 2019 and seeks to provide a wide range of information for members of the congregation, the wider community and for those new to the area or to St Mark’s and has provided an alternative way to communicate with those in our community during the pandemic.

The Friends of St Mark’s is an association which aims to acquaint a wider group of people with the ongoing work, aims and needs of St Mark’s, and enable them to support its maintenance and mission The Friends off St Marks Committee have not met throughout 2021 due to the covid restrictions. Similarly, they have not organised any activities. The Friends of St. Marks have not received any funding requests from either The Rector or the PCC during this time.

Volunteers

We would like to thank all the volunteers who work so hard to make our church the lively, vibrant and welcoming community it is. In particular, we want to mention our churchwardens and service wardens, MLT members and the many other groups and individuals who work so tirelessly on our behalf. There are numerous other centres of activity throughout the parish which have been active through out 2021, as far as was practicable. Without going into details these include the following, in addition to activities mentioned above. This is by no means an exhaustive list of all those in the community involved in and contributing to the mission of the Church

Prayer circle Churchyard team Christian Aid Liaison9 Lionhearts Audio Visual Team Finance/collections Bilton Churches Together Cleaning Team

Deanery Synod

Three members of the PCC sat on the Deanery Synod during the year. This provides the PCC with an important link between the parish and the wider structures of the church.

Ecumenical Relationships

"The church is a member of Bilton Churches Together. Four Bilton churches meet regularly to share the journey of faith. Representatives of St Mark’s, Bilton Methodists, Sacred Heart Church and Bilton Evangelical Church have a vision “to journey together on the Way towards a deeper understanding of all that is given in Christ.” Bilton Churches Together has been active since the 1970s and organises a number of one-off events in addition to regular joint services and other initiatives each year.

Review of the Year

We entered 2021 at a peak in the pandemic. COVID-19 has had an impact on every part of our lives. The church has been severely affected too with buildings closed and public worship suspended for a greater part of the year. This has proved to be both a real strain for us all and a real challenge. If there is one thing that we have learned through this time it is that God’s church can rise to the challenge and despite all the difficulties we have faced, and all the restrictions that we have had to abide by, we are still strong, we are still going, and there is much for us to look forward to in the future. As 2021 has progressed restrictions have eased and there is a feeling of optimism

Our various groups and individuals have worked hard to maintain some semblance of normality during a time which has been far from normal. While many activities because of their very nature had to stop when it was impossible to meet, many other things have been able to keep going. We learnt to adapt and acquired skills in the use of technology to offer worship online, to keep meeting and maintaining those connections we need with each other and have used so many different and creative ways to help maintain our life and worship. Most of our home groups have been able to meet online and this has been a valuable way of keeping up connections especially for those members who live alone.

Financial Review

Overview

In 2021 restrictions on gatherings, at varying levels throughout the year, had the effect of decreasing peoples attendance at services, and other events. As far as PCC finances are concerned, this served to decrease activity: fewer wedding, smaller funerals, less services in church, fewer and smaller collections, less office work (eg printing) and fewer rentals by users of church premises and so forth. This served to diminish both associated income and expenses. The biggest single item causing the loss in income was not drop in activity, but our donation to the Dioceses of an extra £20,000 to help cope with the pandemic crisis. This is not the complete story, as we shall see below but the net result was an operating loss of £28,518, with income of £140,023 and expenses of £168,541. About £135.000 - £140,000 of this is regular running costs

Besides the current account we also have deposit accounts, and they showed a net interest gain of £212 (a very small return, about 0.05%) and a stock market gain on our endowment funds of £2,615. However, to avoid a predicted deficit in the current account we transferred £36,000 from the deposit accounts to the current account.

Overall our total assets decreased from £478,690 to £443,295. Of these, £150,324 are unrestricted funds, equivalent to around 12-13 months of regular running costs. This is well beyond the minimum reserve of 6 months of running costs stipulated in our reserves policy. The restricted funds held are £269,860 and £23,021 in endowments. The detailed story of 2021 operating finances is summarised below.

Charitable Donations

Our policy is to donate 10% of planned giving from our funds This year we donated £8175. UK donations were £5,425, and International, £ 2,750

Please refer to the approved accounts, attached as an appendix for full details

Plans for future years

In 2019 the PCC approved the appointment of stipendiary help for 3 days a week with a focus on working with schools and families to encourage more of this age group in faith. There is an enormous opportunity with new housing continuing apace into various parts of the parish to build new church congregations linked to St Mark’s. 2020/2021 saw progress on hold, but we continue to pursue the opportunities, with an increased focus on youth

As we begin to see restrictions lifting and public worship resuming we are being presented with a number of challenges. It is going to be some time before we see anything like a normal pattern of services return and all our activities re-start. Throughout 2020 and 2021 we had an opportunity to think about how we want our society and our lives to be – and that includes the church. We now have a chance to assess what our priorities are and where our energies should be placed. To simply go back to doing everything we have been doing in the past would seem to be a mistake. Many people have begun to ask themselves what they want their lives to look like in the future and what they want to be doing. This requires us to think about things differently and to come up with new systems and ways of working. We remain confident of the future because the members of St Mark’s church are a wonderful group of people committed to God and to his mission in the world. Although progress will be slow we will be able to bounce back and begin the process of building the church for the future, looking forward to those things that God has in store for us.

Structure, governance and management

Administrative information

St Mark's Church is situated in Church Walk, Bilton, Rugby. It is part of the Diocese of Coventry within the Church of England. The correspondence address is St Marks Parish Office, Church Walk, Bilton, Rugby, CV22 7LX.

Parich Church Council

The PCC is governed by two Church of England Measures - The Parochial Church Councils (Powers) Measure 1956 as amended, which defines the principal function of the PCC, and the Church Representation Rules 2011.

The method of appointment of PCC members is set out in the Church Representation Rules. Members are either ex-officio or elected by the Annual Parochial Church Meeting (APCM). Representatives on the Deanery Synod and elected members normally serve for three years, unless elected to fill a vacancy. Readers and Co-opted members serve for one year. All members of the congregation are encouraged to register on the Electoral Roll and to stand for election to the PCC.

The PCC members are responsible for making decisions on all matters of general concern and importance to the parish, including deciding on how the funds of the PCC are to be spent.

The PCC is registered with the Charity Commission as a charity (number 1137095).

During 2021 the full PCC met six times via Zoom and face-to-face.. Given its wide responsibilities, the PCC has a number of committees each dealing with a particular aspect of parish life, each of which is responsible to the PCC. These Committees met between meetings and reports of their deliberations were received by the full PCC and discussed as necessary.

Standing Committee

This is the only committee required by law. It has the power to transact the business of the PCC between its meetings, subject to any directions given by the Council. It oversees the general financial dimension of the work of St Mark's by monitoring income and expenditure, budgeting, maintaining appropriate financial controls and co-coordinating the annual review of the Christian Stewardship of money through planned giving.

Worship Committee

Attends to matters relating to worship in the Church, planning services, drafting orders of service and associated work.

Ministry Leadership Team (MLT)

The St Mark's MLT was launched in 2001 and commissioned in January 2005. It is a collaborative team of lay and ordained people, working together, under the authority of the PCC, to lead, envision, enable and release all God's people at St Mark's for mission and ministry in the whole of life.

Other groups that met via Zoom during the year included a Pastoral and Nurture Group, the Healing Team and the Prayer Circle. These groups include both PCC members as well as people not on the PCC. 9

PCC members / officers

Incumbent Rev'd Timothy Cockell Rector Curates Rev'd Jonathan Smith (leaving July 2021) Rev'd Glenn Lowde

Wardens Marion Ainslow Irene Landless Deputy Wardens Christine Assheton Representatives on Deanery Synod

Patricia Howes, Linda Allen, P Buchanan (till reisgnation)

PCC Members in 2021 – new members approved/former members leaving date May 27 2021 unless otherwise stated

----- Start of picture text -----
Tim Cockell Chair
Rachel Davison Sec New, Co-opted
Irene Landless Vice Chair
Patsy Howes
Christine Assheton
Heather Hemelryck
Marion Ainslow
Alex Lover
Alex Clark
Wendy Brewer
Linda Allen
Glenn Lowde
David Potts Treasurer New, Co-opted
Pauline Graham
Helen Baker
Lauren Beadle
Jonathan Smith Resigned Jul 2021
Don Barlow Resigned
Penny Buchanan Resigned
Juliette Crossin Resigned
Chris Idle Resigned
----- End of picture text -----

09/10/22

Report Approved by PCC Chair on __ and signed by:

T. D. Cockell

Rev'd Timothy Cockell, Rector

APPENDIX TO Annual Report of Church Activities 2021

ST MARK'S CHURCH, BILTON, RUGBY Charity number 1137095

Annual Financial Report and Financial Statements of the Parochial Church Council for the year ended 31 December 2021

Rector Rev'd. Tim Cockell

Bank Lloyds Bank PLC Church Street Rugby CV21 3PH

Independent Examiner

Mr Brian Cheney 358 Newbold Road Rugby CV21 1EG

Summary

Overview

In 2021 restrictions on gatherings, at varying levels throughout the year, had the effect of decreasing peoples attendance at services, and other events. As far as PCC finances are concerned, this served to decrease activity: fewer wedding, smaller funerals, less services in church, fewer and smaller collections, less office work (eg printing) and fewer rentals by users of church premises and so forth. This served to diminish both associated income and expenses. The biggest single item causing the loss in income was not drop in activity, but our donation to the Dioceses of an extra £20,000 to help cope with the pandemic crisis. This is not the complete story, as we shall see below but the net result was an operating loss of £28,518, with income of £140,023 and expenses of £168,541. About £135.000 - £140,000 of this is regular running costs

Besides the current account we also have deposit accounts, and they showed a net interest gain of £212 (a very small return, about 0.05%) and a stock market gain on our endowment funds of £2,615. However, to avoid a predicted deficit in the current account we transferred £36,000 from the deposit accounts to the current account.

Overall our total assets decreased from £478,690 to £443,295. Of these, £150,324 are unrestricted funds, equivalent to around 12-13 months of regular running costs. This is well beyond the minimum reserve of 6 months of running costs stipulated in our reserves policy. The restricted funds held are £269,860 and £23,021 in endowments. The detailed story of 2021 operating finances is summarised below.

Income

The “activity related” areas, collections of cash, green envelopes, rental/printing/magazine sales, were overall lower than expected by £6,205, at a total value of £9,795. Income from funeral/wedding fees was apparently up by £1,185, but this was due to recovery of debts from previous years.

Planned giving held steady at £79,774, as did associated gift aid. Miscellaneous donations, which were often online via church desk actually were higher than expected. Evidently not only did people use our investments in online-presence to attend services, but also to donate more.

We also received unexpected income in the form of two bequests totalling £6,140, and other income of £2,406 largely refund from our audio-visual suppliers for money unspent. In addition fund raising gave an income of £1,125. This includes all income from other sources, e.g. people who donate via a percentage of Amazon purchases, and drawclub income (£322).

Expense

We paid our full parish share of £73,810, In several cases, individual contributions increased. In addition we paid the extra contribution of £20,000 to the Diocese mentioned above. This was not in the original budget, nor is it planned to recur in future years

The “activity-related” expenses, fees paid, cost of church services, church centre expenses were £9,422 lower than expected, at a total cost of £35,328

Church upkeep ( including the churchyard) was however £4,697 worse than expected, at a total of £23,097 mainly because of a few non-recurring expenses.

Charitable Donations

Our policy is to donate 10% of planned giving from our funds This year we donated £8175. UK donations were £5,425, and International, £ 2,750

Receipts and Payments Accounts

INCOME
Voluntary income
Planned giving
Gift aid envelopes
Income tax refunded
Collections
Regular giving
Donations
Extra Income hoped for
Legacies
Other Income
Fund Raising
Dividends & Interest
Fees received
Lettings, Printing & Magazine
Other Income
TOTAL INCOME
EXPENDITURE
Charitable Giving
Parish Share
Clergy Fees and Expenses
Church Services
Fees paid
Upkeep of the Church
Church Centre/Administration costs
Other
TOTAL EXPENDITURE
OPERATING SURPLUS/(DEFICIT)
CURRENT ACCOUNT BALANCE AT START 2021
OPERATING SURPLUS/(DEFICIT)
Money owed to DBF but held in current account
Money transferred from deposit accounts
CURRENT ACCOUNT BALANCE AT END 2021
2021 actual
£
79,774
2,179
17,797
1,555		 2021
Budget
£
80,000
5,000
18,000
4,000		 F'CAST v.
Budget
£
(226)
(2,821)
(203)
(2,445)
(5,695)
8,133
(25,000)
6,401
(16,161)
-
-
325
(742)
1,185
(939)
2,406
-
2,234
-
(13,927)
-
-
-
(825)
20,000
(1,145)
(1,490)
(2,256)
4,697
(6,787)
1,287
-
13,481
-
(27,408)		 Significantly

BETTER/WO
WORSE
WORSE
BETTE
WORSE
BETTE
WORSE
BETTE
WORSE
BETTE
WORSE
BETTE
BETTE
BETTE
WORSE
BETTE
WORSE
101,305
12,133
-
6,401		 107,000
4,000
25,000
-
119,839 136,000
1,125
608
9,985
6,061
2,406
-		 800
1,350
8,800
7,000
-
-
20,184 17,950
153,950
9,000
73,810
4,100
6,850
3,800
18,400
33,800
5,300
155,060
(1,110)
140,023
8,175
93,810
2,955
5,360
1,544
23,097
27,013
6,587
168,541
(28,518)
5,417
(28,518)
2,219
36,000
15,118.56		 (this matches ba nk

Receipts and Payments Account (Commentary)

Introduction

These accounts show payments and receipts as and when they occur. For example if an invoice was raised in 2021, but not paid, it does not appear in these numbers. This way of accounting is called “receipts and payments”, and is a different and less involved method than was used in previous years. Hence there is a comparison versus the budget, but not with 2020, as those accounts were constructed on a different basis. However, for the purpose of highlighting important or interesting things about the accounts the approach taken in these accounts is also valid. An additional difference is that depreciation of assets does not appear in the accounts.

2021 Summary

The final column highlights the main areas where thing did not turn-out as expected. What seems to have happened is that where activity was reduced because of COVID, associated income went down, but often so did the associated costs though not always proportionately. It is worth saying that considerable effort was put into broadcasting services on the web, and that rather than events of worship being cancelled, many moved on line. This may relate to the comment on donations below.

Summary of key points with regard to income

Summary of key points with regard to expenditure

Charitable Giving

£8,175 was disbursed to other charities from our funds, in line with our policy of spending 10% of pledged on this. Details can be found in the “Further Notes to the Financial Statements” section.

Statement of Assets and Liabilities

PCC OF ST MARK'S CHURCH, BILTON

ASSETS AND LIABILITIES 2021

Current and Building Society accounts
Current Account PCC
Petty Cash
Current Account FOSM
Coventry BS FOSM
SUBTOTAL
CCLA Deposit Accts
General Acct
Legacy Fund
Young Peoples Fund
General Fund
SUBTOTAL
House Fund
Curacy Fund
Churchyard Fund
Building Fund
Tower
Organ Fund
CCLA Investment Funds
Hobley Bequest
Church Repair Fund
SUBTOTAL
Total of above
Debtors
Invoices to customers O/S at Year End
SUBTOTAL
Liabilities
Funds held for DBF
Credit for overpayment
SUBTOTAL
TOTAL Net Assets		 Unrestricted
Funds at End
2021
A
£
15,119
89
-
-		 Restricted
Funds at End
2021
B
£
2,075
7,300		 Endowment
Funds at End
2021
C
£		 Total End
2020
£
5,417
104
2,020
7,289		 Total End
2021
2021
better /
(worse)
than 2020
A+B+C
£
£
15,119
9,701
89
15
-
2,075
55
7,300
11
24,583
9,753
66,401
6,401
5,219
-
62,535
(69,366)
134,155
(62,965)
104,469
104,469
15,000
-
6,803
(1,995)
127,012
(78,138)
1,797
1,038
5,400
1,803
260,481
27,177
6,920
786
16,101
1,829
23,021
2,615
442,240
(23,420)
3,132
(9,898)
3,132
(9,898)
(2,219)
(2,219)
137
137
(2,082)
(2,082)
Total
31/12/2021
2021
better /
(worse)
than 2020
443,291
(35,399)
15,208 9,375 14,830
66,401
5,219
62,535		 60,000
5,219
131,901
134,155 - - 197,120
104,469
15,000
6,803
127,012
1,797
5,400		 -
15,000
8,798
205,151
758
3,597
- 260,481 - 233,304
6,920
16,101		 6,134
14,272
- - 23,021 20,406
149,363 269,856 23,021 465,660
3,132 13,030
3,132 - - 13,030
(2,219)
137
2,082
-		 - - -
Unrestricted
Funds
31/12/2021		 Restricted
Funds
31/12/2021		 Endowment
Funds
31/12/2021		 Total
31/12/2020
150,413 269,856 23,021 478,690

Statement of Assets and Liabilities (Commentary)

Summary

There has been a reduction in our assets, from £478,960 to £443,295 on a ‘like for like’ basis. The definition of assets used here is:

“money we actually have in bank accounts and in cash and money held in endowment funds (irrespective of whether they are unrestricted, restricted or endowment funds which cannot be realised, plus money owed to us by suppliers (providing we have reasonable expectations of recovering it) minus any money we owe suppliers”.

The decrease of £35,395 is to be compared to an operating loss of £28,518 as seen in the accounts, offset by gains (eg interest, dividends, stock market gains decrease in debtors, and with some adjustment for the change in accounting conventions. This explained in more detail in the next section on movement of funds. Year on year comparisons are not mandatory, and are fraught with difficulties on change of accounting convention.

Unrestricted Funds

The unrestricted assets total is £150,413 and is equivalent to around 11 months of typical recurring spend. (in compliance with our reserves policy). £134,155 is held in interest bearing accounts, in line with our policy to maximise returns. All other monies, restricted and endowments are held in interest bearing accounts.

Restricted Funds in Deposit Accounts

The majority of our assets are held here, a total of £269,860 held in funds that can only be used for specific purposes. See the “Further notes to the Accounts” for more details

Endowment Funds

These funds now total £23,021 at the end of 2021. In 2021 there was a stock market gain of £2,615 on the endowment funds, but of course, there is no guarantee of a gain in 2022.

Comparison with 2020 accounts

In the 2020 accounts, total assets at the end of 2020 are stated as £513,036 which is of course greater than the figure of £478,960 shown above. This is accounted for by the change in the basis of accounting, which means that means the assets “on paper” recorded in the 2020 accounts for church centre improvements should not be included, nor should the accruals in those accounts be included.

See the “Further notes to the Accounts” for more details

Movement of Funds. (bank accounts, shares, cash on hand)

PCC OF ST MARK'S CHURCH, BILTON
Note:-
Current and Building Society accou
Current Account PCC
Petty Cash
Current Account FOSM
Coventry BS FOSM
SUBTOTAL
CCLA Deposit Accts
General Acct
Legacy Fund
Young Peoples Fund
General Fund
SUBTOTAL
House Fund
Curacy Fund
Churchyard Fund
Building Fund
Tower
Organ Fund
SUBTOTAL
CCLA Deposit total
CCLA Investment Funds
Hobley Bequest
Church Repair Fund
SUBTOTAL
TOTAL ALL above
A
B
Total at End
2020 from
bank
statements
Total at End
2021 from
bank
statements
nts
£
£
5,417
15,119
104
89
2,020
2,075
7,289
7,300		 Movements between Funds End 2020 to End 2021
Transfers
Between
funds
1
£		 Owed to
Diocese
held in
PCC
account
Net
Interest
Retained
Market
Gains
Adjustments
for
Operational
Reasons
Operating
Surplus
(defict)
2
3
4
5
6
£
£
£
£
£
2,219
-
-
36,000
(28,518)
96
(111)
55
11
14,830
24,583		 - 2,219
11
-
36,151
(28,629)
60,000
66,401
5,219
5,219
131,901
62,535		 6,401
(36,382)
100
(33,084)
-
197,120
134,155		 (36,382)
-
100
-
(26,683)
-
-
104,469
15,000
15,000
8,798
6,803
205,151
127,012
758
1,797
3,597
5,400		 104,461
8
-
-
(980)
5
(1,020)
(76,339)
97
(1,896)
1,038
1
1,801
2
233,304
260,481		 29,981
-
112
-
(2,916)
-
430,424
394,636		 (6,401)
-
212
-
(29,599)
-
6,134
6,920
14,272
16,101		 786
1,829
20,406
23,021		 -
-
-
2,615
-
-
Total at End
2020 from
bank
statements
Total at End
2021 from
bank
statements		 Transfers
Between
funds
Owed to
Diocese
held in
PCC
account
Net
Interest
Retained
Market
Gains
Adjustments
for
Operational
Reasons
Operating
Surplus
(defict)
465,660
442,240		 (6,401)
2,219
223
2,615
6,552
(28,629)

Movement of Funds (Commentary)

Introduction

The starting point of stated funds, is the bank statements and statement of deposited funds, as declared by the respective banking institutions, as at the end of 2020. For endowments it is slight variation of that – it is the valuation of the funds on the CCLA website at the appropriate date. (we do not get a monetary valuation statement, but only know the number of shares we possess). Other contributions or diminution to our assets, such as debtors and creditors are excluded as irrelevant to this analysis. Only physical cash and money in accounts are counted.

However in the 2020 accounts, the statement of funds differs a lot from these officially published values. because the previous practice was to record all notional transfers of funds in a spreadsheet, and put these figures into the accounts. The actual deposit accounts were not updated in parallel, nor exactly. Over time, they had become out of kilter

The intention from 2021 onwards is to use the figures in the bank statements, not spreadsheets, therefore there must be an initial set of fund movements so that the bank accounts match as closely as possible the intentions of the statement of funds 2020 accounts. In effect performing all the real banking transactions that had been omitted in the past. The prime aim of this was to end up with the correct , or slightly more funds in the restricted accounts than the 2020 accounts would imply, in order to comply with the requirement not to make unwarranted withdrawals from those funds, and to agree with the overall total of funds held (restricted + unsrestricted)

Explanation of Movements

So, having established the starting point, the movements (referred to in notes 1-5 in the table) are as follows

  1. The first column is the set of movements needed to achieve the realignment of actual account contents with the 2020 accounts.

  2. In the general fund at the end of 2021 we were holding £2219 that was not counted as income in the receipts and payments, because it is money that is not really ours – we are collecting it for the Diocese and it does not appear as income. It needs to be included when we count funds so has to be added back in here

  3. Net interest retained. Except for the Curacy fund, whose interest goes direct into our bank account. All other funds grow by the interest they received.

  4. Endowments are based on stock market investments, and their value appreciates or depreciates with share etc prices. Dividends go to the bank current account

  5. Movements for operational reasons - Some expenditure is deemed to be of a nature that it can be paid out of restricted funds. What happens operationally, is that spend is assessed and transferred from the relevant funds in December, (maximising interest earned). This year this was assessed as £2,916. In addition funds are transferred from deposit accounts to the current account to avoid a bank account overdraft,

  6. The operating surplus / deficit – a deficit this year of £28,518 – is the main cause of the decrease in assets. The larger part of this is was caused by the one-off contribution of £20,000 to the diocese.

After all of these movements are applied to the stated starting point, the figures that result are correct in that they:-

Further Notes to the Accounts

Donations To charities

Several donations were made from PCC income to charities and these are listed below

Hope 4 Rugby
Rugby Foodbank
CAP
The Light House
Rugby Street Pastoral
Other local charities
SUBTOTAL (UK)
MSF (doctors without borders)
Christian Aid
Jacobs Well
SUBTOTAL (International)
TOTAL		 £ 1,000
£ 2,000
£ 1,200
£ 450
£ 400
£ 375
£ 5,425
£ 500
£ 450
£ 1800
£ 2750
£ 8175

In addition, the PCC acts as a conduit for specific fund raising campaigns, where neither the donations given, or monies disbursed appear in the accounts. £470 was donated to Deepmore Road Hostel via this method, in the form of food bought and delivered, and paid for by donors.

Payments to the Diocese for funds collected on their behalf

Part of the fees for wedding and funerals, plus a few other services, are due to the Diocese. In effect The PCC acts as agents. The income received for this is not counted in our receipts and payments, nor do the payments to the diocese. Payments are quarterly, in arrears, and by convention are paid to the diocese whether the PCC has actually been paid or not.

In 2021 collections and payments were as follows

Fees Collected £ 6,705
Fees due for 2021 activity, paid in 2021 £ 4,486
Fees due for 2021 activity, to be paid in 2022 £ 2,219
Fees due for 2020 paid in 2021 £ 542

Accounting Policies

Receipts and Payment Accounting

With due record to Church of England and Charity Committee rules, and our likely gross income being very unlikely to exceed £250,000 we will prepare accounts on a “Receipts and Payments Accounting” basis.

Reserves policy

At the request of the Diocese, in a previous year, the PCC reviewed its policy on the balance of free unrestricted reserves it should hold to cover any emergency situations that may arise from time to time and it was agreed that a balance equal to six months unrestricted expenditure should be held plus designated funds to cover new planned and agreed expenditure over a maximum period of five years.

It is the PCC's policy to invest the majority of our fund's balances with the CCLA Church of England Deposit Fund.

Restricted Funds Policy

In 2021 it was also decided by the PCC to assess spending rigorously with a view to taking funds out of restricted accounts, where it was permissible to do so.

6 Independent Examinerfs Report CHARITY COMMISSION FOR ENGLAND AND WALES Inde endent examinerfs re on the accounts ort The Parothial Churth Council of Bilton Pyjrish Dec 31" 2021 Chartty rK+ IN •nv) 1137095 I-IL this examiners report b￿ng pages 12-13 I report to the trustees on rny examination of the accounts of the above tharlty l-the Trusfi for the year ended RespDr&biesand bas15 of Asthe charity trustees of the Trusti you are respomiblefor the preparation ottP accounts in ￿cordance with the requirements of the Chrities Art 20111.the Arfl. I report in re5pecl of rny examination of the TrusV5 account5 carried out under sertion 145 of the 2011 Act and in carryln8 Out my examination. I have followed the Op￿iCable Dirertions given by the Charity Commission under section 1451Sllbl of the Act. I have completed my examination. I confimi that no material matter5 have come to my attention lother than that dtsdosed below'l in connection with the examinatTron whith gr¥es me cause to believe that in, any material respect.. accounting records were not kept in accordance with sertion 130 of theArt or the actounts do rtol accord with the accounttng records I have no concern5 and have come across no other matters connection with the examFn4tion to whith attention 5hwld be drawn in ordef to enable a proper understandin8 of the accounts to be reached. ' Please delete the words ￿ the brvckets rftheydo notappfy. Izlg)IL Mr Brtèn Cheney A.C.MA 4uallfi¢atlM(sl or body{11￿1. Mr Brian Cheney 358 Newt)old Rd Rugby. CV21 1EG Pale 12 2021 Afinual Acctyjnts vl.2

Only Complete If the examlner needs to hi8hli8ht mattets of (oncem (see CC32, Independent examination of tharity accounts: dlrecuons andguldance for exarninersl. Gfve h•re brleldetalls¢)f any Itemsthattheex•mlnerw15hes Pa6e 13 2021 Annual A¢iounts vl.2