Company Registration Number: 07217418 Charity Registration Number: 1137059
Darlington Area Churches Youth Ministry Financial Statements For the Year Ending 30 April 2021
JANE ASCROFT ACCOUNTANCY LIMITED
Chartered Accountants Enterprise House Harmire Enterprise Park Barnard Castle County Durham DL12 8XT
Darlington Area Churches Youth Ministry
Financial Statements
Year Ended 30 April 2021
| Page | |
|---|---|
| Trustees' Annual Report (Incorporating the Director's Report) | 1 |
| Independent Examiner's Report to the Trustees | 7 |
| Statement of Financial Activities (Including Income and Expenditure Account) | 8 |
| Statement of Financial Position | 9 |
| Notes to the Financial Statements | 10 |
| The Following Pages Do Not Form Part of the Financial Statements | |
| Detailed Statement of Financial Activities | 21 |
Darlington Area Churches Youth Ministry
Trustees' Annual Report (Incorporating the Director's Report)
Year Ended 30 April 2021
The trustees, who are also the directors for the purposes of company law, present their report and the unaudited financial statements of the charity for the year ended 30 April 2021.
Aims and Objectives
Darlington Area Churches Youth Ministry (DACYM) works from an inclusive Christian value base, using the principles and practices of informal education and community development. Through this work, DACYM aims to transform the lives of young people educationally, socially, and spiritually; empowering them to achieve their full potential.
The impact of the COVID 19 pandemic has severely affected the activities of DACYM, throughout this accounting period, with many activities in hiatus. However, the work of the Listening Post (one of our core projects) has been crucial for many young people during this time.
Activities and Achievements During the Year
The Listening Post
The Listening Post is a community and school-based listening and mentoring service in Darlington, providing one-to-one 'listening' time and/or mentoring for young people. It was established in 2017 as an expression of Christian care in action.
Despite COVID this financial year, the Listening Post has continued to support over 125 young people. When possible, during the pandemic, sessions took place in person (either at Primary Healthcare Darlington or in local schools and colleges). When face to face appointments were not possible, telephone sessions were offered as an alternative.
Over the last 12 months, the issues that have arisen for our young people are wide ranging; including family breakdown, exam pressure and uncertainty, bullying, isolation (especially during lockdown), sexuality, anxiety, health issues, loss of a parent, sexual assault, anger/behaviour management, the effects of lockdown, and the effects of the easing of lockdown.
Covid and the subsequent lockdowns exacerbated circumstances and feelings for many young people, so having someone to talk to was a vital way for these young people to cope and develop on-going resilience.
The pandemic also delayed some of our new volunteer listeners (who completed the listening training during the previous year) from actively joining the listening team. Over this current year, we have begun to deploy these volunteers, who now provide listening and mentoring sessions in local schools and colleges supporting the work of the Senior Listener and the sessional team.
Referrals have come from a wide variety of sources including GP surgeries, social workers, youth workers, parents, teachers, CAMHS, Family Support/Early Help and the young people themselves.
One of the key strengths of the Listening Post is that we are not prescriptive on the number of sessions we offer in support of a young person. So, listening sessions have been offered on a short, medium and long-term basis, dependent upon the needs of each young person.
The Listening Post makes a significant difference to those young people with whom we work as these testimonies demonstrate…
- 1 -
Darlington Area Churches Youth Ministry
Trustees' Annual Report (Incorporating the Director's Report) (continued)
Year Ended 30 April 2021
Helen Suggett, Student Support Worker for Haughton Academy writes:
"In such unprecedented times particularly affecting young people of our town, the Listening Post has been such an invaluable source of support for the young people of Haughton Academy. Many of these students have struggled to return to school after numerous lockdowns and to the level of normality that has been required. The Listening Post come into school on a weekly basis and work with identified pupils who are struggling with a vast array of barriers to their learning. These students look forward to to the consistency of having a listening ear from somebody who will not judge and is not connected to school but is professional. Listening Post staff work and liaise professionally with all school colleagues to give 100 percent to all pupils across all year groups."
Tracey Tipton, School Counsellor for Hummersknott Academy writes:
"In a year like no other, the Listening Post provision in school has been invaluable. Despite a false start, bubbles in and bubbles out, the Listener has settled into the academy seamlessly, being both professional and reliable. I have personally seen the students, with whom the Listener works, blossom. Several parents have contacted school to show their appreciation for the service and have commented on how their children have benefitted. Looking forward, as the need for mental health support increases, we would hope that the Listening Post remains an integral part of our student support provision as it is highly valued."
Sara Thornton, Pastoral Learning Manager of Year 7 & Emmaus Lead for Carmel College writes…
"We would like to offer our appreciation to the Listening Post in what has been a challenging year. We recognise that, more than ever before, there is a real need for our young people to be heard, to have time to talk, and to share their thoughts with an adult, in a safe and non-judgemental environment. This important service, promoting well-being, has been offered to three of our Year 8 students, who have benefitted greatly. They have responded with overwhelming positivity, valuing the opportunity to to offload to an adult who is not a staff member but a neutral professional. They have looked forward to the planned meetings and all would recommend their experience to their peers."
A parent comments…
"I am writing to say a huge thank you for your continued support for my son. It means so much to me, as a parent, that he has the Listening Post. Your help has given him consistent support where others have fallen away.
The flexibility of the Listening Post has been a major benefit. Not to have to worry about a limited number of sessions together with you being able to meet with him at the different schools he has attended, and also outside of school at Primary Healthcare Darlington has been so vital and something I doubt many other agencies could have accommodated.
I also want to thank you for advocating for him when the need has arisen. I really don't know where we would have been without the Listening Post as any school-based support would have ended when he transferred. He could have been left with no support at all.
The Listening Post do an amazing job and I am so pleased that we have you."
- 2 -
Darlington Area Churches Youth Ministry
Trustees' Annual Report (Incorporating the Director's Report) (continued)
Year Ended 30 April 2021
Hurworth Youth Project
The Hurworth Youth Project is a venture through which DACYM provides activities to engage and connect with young people from the local community of Hurworth and neighbouring areas. Sadly, many of these activities have had to be placed on a hiatus due to COVID - including the Friday Night Drop-In, the Friday Hang-Out and Refresh Café Church.
However, prior to the first lockdown, in March 2020, we had already approached Hurworth Parish Council (civic) about establishing detached work to run alongside the Friday Night Drop-In in response to complaints on social media about the presence and behaviour of some young people throughout the Village on a Friday evening - and it seemed like a natural extension of the drop-in. The Parish Council agreed a small grant to support this work. This detached work, now affectionately known as the 'Friday Night Walk About' was due to start after Easter 2020, but due to COVID it was delayed for 12 months. So in Autumn 2020, volunteers were recruited and external training given, and the detached work commenced in Spring 2021, once regulations allowed and has proceeded weekly.
It is hoped that the Friday Night Drop-In, the Friday Hang-Out and Refresh Café Church can recommence once regulations permit.
Lunchtime Activities/Clubs
Prior to COVID, DACYM ran a number of lunchtime activities across different educational establishments including Queen Elizabeth Sixth Form College, Longfield Academy, Hummersknott Academy and Wyvern Academy. Due to the impact of COVID and social distancing regulations, these lunchtime activities have had to be placed on a hiatus.
Assemblies and Church Visits
Normally, DACYM would have continued to assist secondary schools with the provision of assemblies, or collective worship, throughout the academic year. However due to COVID, attending school assemblies in person has not been possible.
However, we did manage to produce three 45-minute video assemblies for Hummersknott Academy, covering the themes of Advent/Christmas, Fairtrade Fortnight and Lent/Easter. They were very well received by both pupils and staff.
'For the first time ever, thanks to these thankless days we find ourselves in, I failed to catch any of your Christmas assembly! Suffice to say though, staff coming out to the gate last night were full of how fantastic it had been. It means a great deal that you have brought this priceless feature of Hummersknott Christmas 'normal' to life for us again.' - Mr N Merifield, Senior Vice Principal
'Thank you for the Christmas Assembly video. I thought the entire video and message was excellent, hit the right notes and did the job brilliantly. Other teachers mentioned their classes were in silence watching. My form even clapped at the end of it!' - Teacher
'The assembly was bang'in' - Student
The circumstances of 2020/21 have meant we have not been able to offer our usual support for the teaching of Christianity and RE within schools by facilitating school visits to local churches. We hope to be able to continue these once regulations enable us to do so.
- 3 -
Darlington Area Churches Youth Ministry
Trustees' Annual Report (Incorporating the Director's Report) (continued)
Year Ended 30 April 2021
Residentials & Special Activities
DACYM normally organise and run a number of special activities and residentials during the year, including our annual, 'Breathe Youth Retreat' and 'Quest Weekends'. Again, this has not been possible, but we have dates set in the diary and we hope to reintroduce these in 2022.
Conclusion
It has been a year unlike any other, however we have responded to the everchanging world around us, supported hundreds of young people whilst continuing to develop our work with young people. We look forward to the new year ahead and we are ready to re-establish core activities whilst willingly adapting where necessary.
Financial Review
Income for the year totalled £64,679 (2020 - £80,288) of which £32,931 (2020 - £46,237) was restricted. Expenditure totalled £64,891 (2020 - £76,177) of which £34,737 (2020 - £44,532) was restricted. The overall deficit of £212 (2020 - Surplus of £4,111) comprised a surplus of £2,064 (2020 - £4,206) on unrestricted funds and a deficit of £2,276 (2020 - £95) on restricted funds. At 30th April 2021 net assets totalled £52,494 (2020 - £52,706) of which £21,967 (2020 - £24,243) was held in restricted funds and £30,527 (2020 - £28,463) in unrestricted funds. The Trustees consider the current financial position to be stable.
Principal Funding Sources
The principal sources of funding are from private individuals, local churches, personal support and service level agreements. Personal support is a long standing commitment by individuals providing funding for salary costs of particular named members of staff. We also received funding from Charitable Trusts, aimed specifically at the Listening Post. The Charity will aim to carry out additional fund raising events each year. We wish to thank funders and donors for their continued support enabling DACYM to impact the lives of young people
Investment Policy
The Charity does not have an investment policy at the current time; it is purely a case of ensuring that income is greater than expenditure.
Reserves Policy
The management Committee has examined the charity's requirements for reserves in the light of the main risks to the organisation. The reserves are needed to meet the working capital requirements of the charity and the Management Committee are confident that at this level they would be able to continue the current activities of the charity. At 30 April 2021 there were restricted funds held in the amount of £21,967 principally restricted for use on the Hurworth Youth Project and the Listening Post.
- 4 -
Darlington Area Churches Youth Ministry
Trustees' Annual Report (Incorporating the Director's Report) (continued)
Year Ended 30 April 2021
Structure, Governance and Management
Governing Document
The organisation is a charitable company limited by guarantee, incorporated on 8 April 2010 and registered as a charity on 26 July 2010. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exceeding £10.
Recruitment and Appointment of Management Committee
The directors of the company are also charity trustees for the purposes of charity law and under the company's Articles are known as members of the Management Committee. Under the requirements of the Memorandum and Articles of Association the members of the Management Committee are elected to serve for a period of three years after which they must be re-elected at the next Annual General Meeting.
All members of the Management Committee give their time voluntarily and received no benefits from the charity. Any expenses reclaimed from the charity are set out in the notes to the accounts. Rev Colin Jay, Trish Raeburn-Prouse, Amanda Meeks, Tim Evans and Emily Carling retire by rotation and, being eligible, offer themselves for re-election. During the year we have augmented our experience, skills and support with the recruitment of 2 new trustees, Charles Miller and Claire Hunter.
Risk Management
The Management Committee has conducted a review of the major risks to which the charity is exposed. A risk register is to be established and updated regularly. Procedures re Health & Safety etc are to be periodically reviewed to ensure that they continue to meet the needs of the charity.
Organisational Structure
The charity has a management committee who meet approximately five to six times a year and are responsible for the strategic direction and policy of the charity. Owing to the restrictions placed on travel, the committee met 6 times during 2020/21 via video conference to maintain business continuity and contact with staff.
Public Benefit
Our main activities and who we help are described in other parts of the trustees' report. All our charitable activities are undertaken to further our charitable purposes for the public benefit. The trustees have had regard to the Charity Commission's guidance on public benefit throughout the year when deciding on the activities of the charity.
- 5 -
Darllngton Area Churchos Youth Mlnlstry Truiee5' Annujl Repctrt Iln¢orpora15ng Iho Dlr•clorfs R•port) (¢OnlloLdl Year Endtd 30 Aprll 2021 t'ttyY4¢e apd Aefft.!nlslraiivo Det.iils Rtg."sttrnd £h4rily nam• Jrf.ngfon Arva Churthes Youlh Minlslry Charity TrglitTaiion numb¢r 1137059 Company rnoi$tr4tion numbor 07217418 Principal oflic• and r¢glstored R¢om 11. Bondgalo Methodisl Church offic• Sall Yord Oarfinglon DL3 7JJ Thf T¢usteos IArs C Marsh Rev M East R¢v D Bage Ms T RaebumwPmuso Ms A Mgoks Rev C Jay MrT Evans ICh•ir) Mts E ca10 Mrc E Mdler ffreawrer) Ms C L Hunter (Apwinted 4 FebNary 20211 P)inted 4 February 2021) Independènt Examlner Jane A51ytsft FCA MA (Cantsb) Enltrprise House Horri¢¢ Enlerwi50 Pa B•ffla Cas County [Jrtrn OL12 8XT Small Company PMvlslon$ This report ha$ been ppared ac¢ordan¢• *ith th? FrfDWSions applK8blts to conyarthes enb.tlad lo the small companie5 eXampOn. The tnjstees. annual r•port was approvod on . trustee5 ty: . and signod oft b•haM of the board of Mr Evans (Chair) Tw$te
Darlington Area Churches Youth Ministry
Independent Examiner's Report to the Trustees of Darlington Area Churches Youth Ministry
Year Ended 30 April 2021
I report to the trustees on my examination of the financial statements of Darlington Area Churches Youth Ministry ('the charity') for the year ended 30 April 2021.
Responsibilities and Basis of Report
As the trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act’).
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent Examiner's Statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or
-
the financial statements do not accord with those records; or
-
the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination; or
-
the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Jane Ascroft FCA MA (Cantab) Independent Examiner
Enterprise House Harmire Enterprise Park Barnard Castle County Durham DL12 8XT
- 7 -
Darlington Area Churches Youth Ministry
Statement of Financial Activities (including income and expenditure account)
Year Ended 30 April 2021
| 2021 | 2020 | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | ||||
| funds | funds | Total funds | Total funds | ||
| Note | £ | £ | £ | £ | |
| Income and endowments | |||||
| Donations and legacies | 5 | 31,118 | 15,983 | 47,101 | 64,229 |
| Charitable activities | 6 | – | 11,673 | 11,673 | 12,035 |
| Other trading activities | 7 | 591 | 1,177 | 1,768 | 3,437 |
| Investment income | 8 | 9 | – | 9 | 3 |
| Other income | 9 | – | 4,128 | 4,128 | 584 |
──────── |
──────── |
──────── |
──────── |
||
| Total income | 31,718 | 32,961 | 64,679 | 80,288 | |
════════ |
════════ |
════════ |
════════ |
||
| Expenditure | |||||
| Expenditure on raising funds: | |||||
| Costs of raising donations and | |||||
| legacies | 10 | 2,769 | – | 2,769 | 2,860 |
| Expenditure on charitable activities | 11,12 | 27,385 | 34,737 | 62,122 | 73,317 |
──────── |
──────── |
──────── |
──────── |
||
| Total expenditure | 30,154 | 34,737 | 64,891 | 76,177 | |
════════ |
════════ |
════════ |
════════ |
||
──────── |
──────── |
──────── |
──────── |
||
| Net (expenditure)/income | 1,564 | (1,776) | (212) | 4,111 | |
════════ |
════════ |
════════ |
════════ |
||
| Transfers between funds | 500 | (500) | – | – | |
──────── |
──────── |
──────── |
──────── |
||
| Net movement in funds | 2,064 | (2,276) | (212) | 4,111 | |
| Reconciliation of funds | |||||
| Total funds brought forward | 28,463 | 24,243 | 52,706 | 48,595 | |
──────── |
──────── |
──────── |
──────── |
||
| Total funds carried forward | 30,527 | 21,967 | 52,494 | 52,706 | |
════════ |
════════ |
════════ |
════════ |
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
The notes on pages 10 to 19 form part of these financial statements.
- 8 -
Darllngton Area Churches Youth Mlnlstry Slal•m•nt ol Flnancial Po4ition JO April 2021 2021 2020 FSx•d A•Mts Tangib18 fixed a$s•ts 1.787 1,083 Curr•nl A81•ts D•btors Cash al bank and in hand 9,313 44,494 53.807 3,581 48.864 52,445 Cr•dltor•: amounts lalllng du• tthln on• ymr N•t Curr•nt Atyts 3.080 50.727 51,643 52,7C6 52.7Ce Totsl A•••ts L•M Curr•nt Li•biliti•• 52.494 52.494 N•t Asmts Fundi of th• clIty Restricted lund• Unr•8tri¢t•d lund8 21,967 30,327 24.243 28.483 Totsl Charlty funds 22 52,494 52.7C For tr+• y•ar ending 30 April 2021 the ¢hrity w48 •ntitt•d to ex•rry>lion Imm audit un¢J•r etn 477 ol the Companies Act 20Cfj r•lating lo small conynio6. Dir•ctOrn' rn•Foni1È41ib•$'. Th• MOMrn hiv• not f•quwed th• co1nY tts obts¥i an audit of its fmane4•1 stat•m•nts for tha y•ar in qu•ilKn in •ecord•nce sec1n 476; The directors acknovAedp th•ir responJits'litS for uJmsying wth the r•quirem•nts of th• A vlth r•spacl to accounting rxords 4nd th• wpafallon offin4noal statem?nt$. Thtsie finan¢ial st•tm•nt$ hav• b••n pY•par•d in •¢¢ord•nce with lh• proviSK •Wicabi• to coryJani•s subj•c¢ to tho small companies. regimo. These finanaal 8tst•ftnts app¥8<1 lil the t#)ttl of trust••8 8nd authorimd for i8su• on , and •r• •vJned on b•haWof lh• t¥•rd ty.. Mr T Evans (Char) Tnjstee Th• nol•• on 0•$ 10 to 19 fomi PArt of thM• fin•ncil •t*l•m•nts.
Darlington Area Churches Youth Ministry
Notes to the Financial Statements
Year Ended 30 April 2021
1. General Information
The charity is a public benefit entity and a private company limited by guarantee, registered in England and Wales and a registered charity in England and Wales. The address of the registered office is Room 11, Bondgate Methodist Church, Salt Yard, Darlington, DL3 7JJ.
2. Statement of Compliance
These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Companies Act 2006.
3. Accounting Policies
Basis of Preparation
The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investments measured at fair value through income or expenditure.
The financial statements are prepared in sterling, which is the functional currency of the entity.
The entity is a Public Benefit Entity.
Going Concern
There are no material uncertainties about the charity’s ability to continue.
Judgements and Key Sources of Estimation Uncertainty
The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances. The Trustees consider that there are no significant estimates or judgements affecting these financial statements.
Fund Accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the purposes of the charity.
Designated funds are unrestricted funds earmarked by the trustees for specific purposes.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor.
- 10 -
Darlington Area Churches Youth Ministry
Notes to the Financial Statements (continued)
Year Ended 30 April 2021
3. Accounting Policies (continued)
Income
All income is included in the statement of financial activities when the charity is entitled to the income, any performance related conditions attached have been met or are fully within the control of the charity, the income is considered probable and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:
Donations and legacy income is received by way of donations, legacies, grants and gifts and is included in full in the Statement of Financial Activities when receivable. Where legacies have been notified to the charity but the criteria for income recognition have not been met, the legacy is treated as a contingent asset and disclosed if material. Grants, where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.
Donated services and facilities are included at the value to the charity, being the amount the charity would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market.
Investment income is included when receivable.
Income from charitable trading activity is accounted for when earned.
Income from grants, where related to performance and specific deliverables, are accounted for as the charity earns the right to consideration by its performance.
Expenditure
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates:
Costs of raising funds comprise the costs associated with attracting donations, grants and legacies and the costs of trading for fundraising purposes.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Other expenditure includes all expenditure that is neither related to raising funds for the charity nor part of its expenditure on charitable activities.
All costs are allocated between the expenditure categories of the SOFA on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly, others are apportioned on an appropriate basis.
Tangible Assets
All fixed assets are initially recorded at cost.
- 11 -
Darlington Area Churches Youth Ministry
Notes to the Financial Statements (continued)
Year Ended 30 April 2021
3. Accounting Policies (continued)
Depreciation
Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows:
Equipment
- 25% reducing balance
Impairment of Fixed Assets
A review for indicators of impairment is carried out at each reporting date, with the recoverable amount being estimated where such indicators exist. Where the carrying value exceeds the recoverable amount, the asset is impaired accordingly. Prior impairments are also reviewed for possible reversal at each reporting date.
For the purposes of impairment testing, when it is not possible to estimate the recoverable amount of an individual asset, an estimate is made of the recoverable amount of the cash-generating unit to which the asset belongs. The cash-generating unit is the smallest identifiable group of assets that includes the asset and generates cash inflows that largely independent of the cash inflows from other assets or groups of assets.
For impairment testing of goodwill, the goodwill acquired in a business combination is, from the acquisition date, allocated to each of the cash-generating units that are expected to benefit from the synergies of the combination, irrespective of whether other assets or liabilities of the charity are assigned to those units.
Financial Instruments
The charity only has financial assets and liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.
Defined Contribution Plans
Contributions to defined contribution plans are recognised as an expense in the period in which the related service is provided. Prepaid contributions are recognised as an asset to the extent that the prepayment will lead to a reduction in future payments or a cash refund.
When contributions are not expected to be settled wholly within 12 months of the end of the reporting date in which the employees render the related service, the liability is measured on a discounted present value basis. The unwinding of the discount is recognised as an expense in the period in which it arises.
- 12 -
Darlington Area Churches Youth Ministry
Notes to the Financial Statements (continued)
Year Ended 30 April 2021
Debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
Accrued income and tax recoverable is included at the best estimate of the amounts receivable at the balance sheet date.
Cash at Bank and in Hand
Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
Creditors
Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount after allowing for any trade discounts due.
Taxation
The company is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the company is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
4. Limited by Guarantee
The company is limited by guarantee. At 30th April 2021 there were 9 members each of whom had undertaken to contribute an amount not exceeding £10 in the event of a winding up.
5. Donations and Legacies
| Unrestricted | Restricted | Total Funds | |
|---|---|---|---|
| Funds | Funds | 2021 | |
| £ | £ | £ | |
| Donations | |||
| General donations | 21,196 | 8,079 | 29,275 |
| Donations from churches | 6,369 | 1,250 | 7,619 |
| Gift aid | 3,553 | 54 | 3,607 |
| Grants | |||
| Hurworth Parish Council | – | 2,000 | 2,000 |
| NHS Tees Valley | – | – | – |
| Hurworth Rogers Trust | – | 4,600 | 4,600 |
──────── |
──────── |
──────── |
|
| 31,118 | 15,983 | 47,101 | |
════════ |
════════ |
════════ |
- 13 -
Darlington Area Churches Youth Ministry
Notes to the Financial Statements (continued)
Year Ended 30 April 2021
5. Donations and Legacies (continued)
| Unrestricted | Restricted | Total Funds | ||
|---|---|---|---|---|
| Funds | Funds | 2020 | ||
| £ | £ | £ | ||
| Donations | ||||
| General donations | 20,962 | 9,773 | 30,735 | |
| Donations from churches | 7,683 | 3,500 | 11,183 | |
| Gift aid | 3,036 | 275 | 3,311 | |
| Grants | ||||
| NHS Tees Valley | – | 15,000 | 15,000 | |
| Hurworth Rogers Trust | – | 4,000 | 4,000 | |
──────── |
──────── |
──────── |
||
| 31,681 | 32,548 | 64,229 | ||
════════ |
════════ |
════════ |
||
| 6. | Charitable Activities | |||
| Unrestricted | Restricted | Total Funds | ||
| Funds | Funds | 2021 | ||
| £ | £ | £ | ||
| Service level agreements | – | 10,373 | 10,373 | |
| Group activities | – | 1,300 | 1,300 | |
──── |
──────── |
──────── |
||
| – | 11,673 | 11,673 | ||
════ |
════════ |
════════ |
||
| Unrestricted | Restricted | Total Funds | ||
| Funds | Funds | 2020 | ||
| £ | £ | £ | ||
| Service level agreements | – | 7,379 | 7,379 | |
| Group activities | 1,915 | 1,961 | 3,876 | |
| Other income from charitable activities | 180 | 600 | 780 | |
─────── |
─────── |
──────── |
||
| 2,095 | 9,940 | 12,035 | ||
═══════ |
═══════ |
════════ |
||
| 7. | Other Trading Activities | |||
| Unrestricted | Restricted | Total Funds | ||
| Funds | Funds | 2021 | ||
| £ | £ | £ | ||
| Fundraising income | 591 | 1,177 | 1,768 | |
════ |
═══════ |
═══════ |
||
| Unrestricted | Restricted | Total Funds | ||
| Funds | Funds | 2020 | ||
| £ | £ | £ | ||
| Fundraising income | 272 | 3,165 | 3,437 | |
════ |
═══════ |
═══════ |
- 14 -
Darlington Area Churches Youth Ministry
Notes to the Financial Statements (continued)
Year Ended 30 April 2021
8. Investment Income
| Unrestricted | Total Funds | Unrestricted | Total Funds | ||
|---|---|---|---|---|---|
| Funds | 2021 | Funds | 2020 | ||
| £ | £ | £ | £ | ||
| Bank interest receivable | 9 | 9 | 3 | 3 | |
════ |
════ |
════ |
════ |
||
| 9. | Other Income | ||||
| Restricted | Total Funds | Restricted | Total Funds | ||
| Funds | 2021 | Funds | 2020 | ||
| £ | £ | £ | £ | ||
| HMRC Job Retention Scheme | 4,128 | 4,128 | 584 | 584 | |
═══════ |
═══════ |
════ |
════ |
||
| 10. | Costs of Raising Donations and Legacies | ||||
| Unrestricted | Total Funds | Unrestricted | Total Funds | ||
| Funds | 2021 | Funds | 2020 | ||
| £ | £ | £ | £ | ||
| Costs of raising donations and legacies | |||||
| - Donations | 2,769 | 2,769 | 2,860 | 2,860 | |
═══════ |
═══════ |
═══════ |
═══════ |
||
| 11. | Expenditure on Charitable Activities by Fund Type | ||||
| Unrestricted | Restricted | Total Funds | |||
| Funds | Funds | 2021 | |||
| £ | £ | £ | |||
| Costs of charitable activities (see page 22) | 27,385 | 34,737 | 62,122 | ||
════════ |
════════ |
════════ |
|||
| Unrestricted | Restricted | Total Funds | |||
| Funds | Funds | 2020 | |||
| £ | £ | £ | |||
| Costs of charitable activities (see page 22) | 28,785 | 44,532 | 73,317 | ||
════════ |
════════ |
════════ |
|||
| 12. | Expenditure on Charitable Activities by Activity Type | ||||
| Activities | |||||
| undertaken | Total funds | Total fund | |||
| directly | 2021 | 2020 | |||
| £ | £ | £ | |||
| Costs of charitable activities (see page 22) | 62,122 | 62,122 | 73,317 | ||
════════ |
════════ |
════════ |
|||
| 13. | Net (Expenditure)/Income | ||||
| Net (expenditure)/income is stated after | charging/(crediting): | ||||
| 2021 | 2020 | ||||
| £ | £ | ||||
| Depreciation of tangible fixed assets | 252 | 354 | |||
════ |
════ |
- 15 -
Darlington Area Churches Youth Ministry
Notes to the Financial Statements (continued)
Year Ended 30 April 2021
14. Independent Examination Fees
| 2021 | 2020 | |
|---|---|---|
| £ | £ | |
| Fees payable to the independent examiner for: | ||
| Independent examination of the financial statements | 480 | 480 |
════ |
════ |
15. Staff Costs
The total staff costs and employee benefits for the reporting period are analysed as follows:
| 2021 | 2020 | |
|---|---|---|
| £ | £ | |
| Wages and salaries | 55,780 | 55,108 |
| Social security costs | 24 | 791 |
| Employer contributions to pension plans | 1,014 | 974 |
──────── |
──────── |
|
56,818════════ |
56,873════════ |
| The average head count of employees during the year was 3 (2020: 3). The average | The average head count of employees during the year was 3 (2020: 3). The average | number of |
|---|---|---|
| full-time equivalent employees during the year is analysed as follows: | ||
| 2021 | 2020 | |
| No. | No. | |
| Number of project staff | 3 | 3 |
════ |
════ |
No employee received employee benefits of more than £60,000 during the year (2020: Nil).
16. Trustee Remuneration and Expenses
No trustees received either remuneration or expenses during the year (2020 - Nil).
17. Transfers Between Funds
During the year £500 was transferred from restricted to unrestricted funds being the Hurworth Youth Project annual management fee.
- 16 -
Darlington Area Churches Youth Ministry
Notes to the Financial Statements (continued)
Year Ended 30 April 2021
18. Tangible Fixed Assets
| Equipment | Total | ||
|---|---|---|---|
| £ | £ | ||
| Cost | |||
| At 1 May 2020 | 4,013 | 4,013 | |
| Additions | 1,272 | 1,272 | |
| Disposals | (1,354) | (1,354) | |
─────── |
─────── |
||
| At 30 April 2021 | 3,931 | 3,931 | |
═══════ |
═══════ |
||
| Depreciation | |||
| At 1 May 2020 | 2,950 | 2,950 | |
| Charge for the year | 252 | 252 | |
| Disposals | (1,038) | (1,038) | |
─────── |
─────── |
||
| At 30 April 2021 | 2,164 | 2,164 | |
═══════ |
═══════ |
||
| Carrying amount | |||
| At 30 April 2021 | 1,767 | 1,767 | |
═══════ |
═══════ |
||
| At 30 April 2020 | 1,063 | 1,063 | |
═══════ |
═══════ |
||
| 19. | Debtors | ||
| 2021 | 2020 | ||
| £ | £ | ||
| Trade debtors | 5,659 | – | |
| Other debtors | 3,654 | 3,581 | |
─────── |
─────── |
||
| 9,313 | 3,581 | ||
═══════ |
═══════ |
||
| 20. | Creditors: amounts falling due within one year | ||
| 2021 | 2020 | ||
| £ | £ | ||
| Trade creditors | 1,913 | (267) | |
| Accruals and deferred income | 480 | 480 | |
| Social security and other taxes | 687 | 589 | |
─────── |
──── |
||
3,080═══════ |
802════ |
21. Pensions and Other Post Retirement Benefits
Defined contribution plans
The amount recognised in income or expenditure as an expense in relation to defined contribution plans was £1,014 (2020: £974).
- 17 -
Darlington Area Churches Youth Ministry
Notes to the Financial Statements (continued)
Year Ended 30 April 2021
22. Analysis of Charitable Funds
Unrestricted funds
| Unrestricted funds | ||||||
|---|---|---|---|---|---|---|
| At | At | |||||
| 1 May 2020 | Income | Expenditure | Transfers | 30 April 2021 |
||
| £ | £ | £ | £ | £ | ||
| General funds | 28,463 | 31,718 | (30,154) | 500 | 30,527 | |
════════ |
════════ |
════════ |
════ |
════════ |
||
| At | At | |||||
| 1 May 2019 | Income | Expenditure | Transfers | 30 April 2020 | ||
| £ | £ | £ | £ | £ | ||
| General funds | 24,257 | 34,051 | (31,645) | 1,800 | 28,463 | |
════════ |
════════ |
════════ |
═══════ |
════════ |
||
| Restricted funds | ||||||
| At | At | |||||
| 1 May 2020 | Income | Expenditure | Transfers | 30 April 2021 |
||
| £ | £ | £ | £ | £ | ||
| Hurworth Youth Project | 4,751 | 9,636 | (4,311) | (277) | 9,799 |
|
| Breathe | 1,297 | 2,258 | – | – | 3,555 | |
| Listening Post | 17,972 | 21,067 | (30,426) | – | 8,613 | |
| Hurworth PPC | 223 | – | – | (223) | – |
|
──────── |
──────── |
──────── |
──── |
──────── |
||
| 24,243 | 32,961 | (34,737) | (500) | 21,967 |
||
════════ |
════════ |
════════ |
════ |
════════ |
||
| At | At | |||||
| 1 May 2019 | Income | Expenditure | Transfers | 30 April 2020 | ||
| £ | £ | £ | £ | £ | ||
| Hurworth Youth Project | 10,247 | 3,155 | (6,851) | (1,800) | 4,751 |
|
| Breathe | 1,390 | 6,360 | (6,453) | – | 1,297 | |
| Listening Post | 12,478 | 36,722 | (31,228) | – | 17,972 | |
| Hurworth PPC | 223 | – | – | – | 223 | |
──────── |
──────── |
──────── |
─────── |
──────── |
||
| 24,338 | 46,237 | (44,532) | (1,800) | 24,243 |
||
════════ |
════════ |
════════ |
═══════ |
════════ |
The Listening Post is funded by a grant from County Durham Community Foundation, a donation from Mercers Trust, a service level agreement with Queen Elizabeth Sixth Form College and donations.
Breathe is funded by donations and group activities.
The Hurworth Youth project is funded by grants from the Hurworth Parish Council and the Hurworth Rogers Trust.
- 18 -
Darlington Area Churches Youth Ministry
Notes to the Financial Statements (continued)
Year Ended 30 April 2021
23. Analysis of Net Assets Between Funds
| Unrestricted | Restricted | Total Funds | |
|---|---|---|---|
| Funds | Funds | 2021 | |
| £ | £ | £ | |
| Tangible fixed assets | 1,767 | – | 1,767 |
| Current assets | 31,840 | 21,967 | 53,807 |
| Creditors less than 1 year | (3,080) | – | (3,080) |
──────── |
──────── |
──────── |
|
| Net assets | 30,527 | 21,967 | 52,494 |
════════ |
════════ |
════════ |
|
| Unrestricted | Restricted | Total Funds | |
| Funds | Funds | 2020 | |
| £ | £ | £ | |
| Tangible fixed assets | 517 | 546 | 1,063 |
| Current assets | 29,367 | 23,078 | 52,445 |
| Creditors less than 1 year | (1,421) | 619 | (802) |
──────── |
──────── |
──────── |
|
| Net assets | 28,463 | 24,243 | 52,706 |
════════ |
════════ |
════════ |
- 19 -
Darlington Area Churches Youth Ministry
Management Information
Year Ended 30 April 2021
The Following Pages Do Not Form Part of the Financial Statements.
- 20 -
Darlington Area Churches Youth Ministry
Detailed Statement of Financial Activities
Year Ended 30 April 2021
| 2021 | 2020 | |
|---|---|---|
| £ | £ | |
| Income and endowments | ||
| Donations and legacies | ||
| General donations | 29,275 | 30,735 |
| Donations from churches | 7,619 | 11,183 |
| Gift aid | 3,607 | 3,311 |
| Hurworth Parish Council | 2,000 | – |
| NHS Tees Valley | – | 15,000 |
| Hurworth Rogers Trust | 4,600 | 4,000 |
──────── |
──────── |
|
| 47,101 | 64,229 | |
──────── |
──────── |
|
| Charitable activities | ||
| Service level agreements | 10,373 | 7,379 |
| Group activities | 1,300 | 3,876 |
| Other income from charitable activities | – | 780 |
──────── |
──────── |
|
| 11,673 | 12,035 | |
──────── |
──────── |
|
| Other trading activities | ||
| Fundraising income | 1,768 | 3,437 |
─────── |
─────── |
|
| Investment income | ||
| Bank interest receivable | 9 | 3 |
──── |
──── |
|
| Other income | ||
| HMRC Job Retention Scheme | 4,128 | 584 |
─────── |
──── |
|
──────── |
──────── |
|
| Total income | 64,679 | 80,288 |
════════ |
════════ |
- 21 -
Darlington Area Churches Youth Ministry
Detailed Statement of Financial Activities (continued)
Year Ended 30 April 2021
| 2021 | 2020 | |
|---|---|---|
| £ | £ | |
| Costs of raising donations and legacies | ||
| Donor admin costs | 2,769 | 2,860 |
─────── |
─────── |
|
| Expenditure on charitable activities | ||
| Activities undertaken directly | ||
| Wages | 55,780 | 55,108 |
| NIC | 24 | 791 |
| Pension contributions | 1,014 | 974 |
| Insurance | 627 | 619 |
| Travel expenses and subsistence | – | 948 |
| Accountancy and Independent Examination | 1,080 | 480 |
| Telephone and IT | 1,251 | 1,024 |
| Printing, stationery & postage | 371 | 733 |
| Depreciation | 252 | 354 |
| Breathe event costs | – | 6,389 |
| Quest direct costs | – | 2,662 |
| Training | 250 | 1,350 |
| Staff welfare | 584 | 705 |
| Other costs | 889 | 1,180 |
──────── |
──────── |
|
| Expenditure on charitable activities | 62,122 | 73,317 |
════════ |
════════ |
|
──────── |
──────── |
|
| Total expenditure | 64,891 | 76,177 |
════════ |
════════ |
|
──────── |
──────── |
|
| Net (expenditure)/income | (212) | 4,111 |
════════ |
════════ |
- 22 -