REGISTERED COMPANY NUMBER: 07179786 (England and Wales) REGISTERED CHARITY NUMBER: 1137027
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31st March 2023
for
Happitime Playgroup Ltd
OD Accountants Ltd 7A Ezra Street London E2 7RH
Happitime Playgroup Ltd
Contents of the Financial Statements for the Year Ended 31st March 2023
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 4 |
| Independent Examiner's Report | 5 | ||
| Statement of Financial Activities | 6 | ||
| Balance Sheet | 7 | to | 8 |
| Notes to the Financial Statements | 9 | to | 13 |
| Detailed Statement of Financial Activities | 14 | to | 15 |
Happitime Playgroup Ltd
Report of the Trustees
for the Year Ended 31st March 2023
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31st March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
The trustees and directors present their report and unaudited financial statements for the year 1 April 2021 to 31 March 2022. In preparing the annual report and financial statements, the trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' issued in March 2005.
The Trustees are nominated from the charity's members and are elected at the Annual General Meeting. They are elected for a term of one year and may offer themselves for re-election each year.
OBJECTIVES AND ACTIVITIES
Objectives and aims
The trustees have paid due regard to the guidance issued by the Charity Commission in deciding what activities the charity should undertake.
The aims of the Pre-school are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:
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Offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such Groups offer opportunities for all children whatever their race, culture, religion, means or ability;
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Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local area;
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Instigating and adhering to and furthering the aims and objects of the Pre-school Learning Alliance.
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Reviewing options toward increasing the hours of operation so as to provide a more flexible timetable to meet working parent’s needs, increase income and thus Happitime financial security and make better use of the facilities at our disposal.
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Happitime Playgroup Ltd
for the Year Ended 31st March 2023
Report of the Trustees
ACHIEVEMENT AND PERFORMANCE
Since my last report, the Happitime Trustees have worked hard to support the Playgroup in all its endeavours and, although this last year has brough many challenges, the management and practitioner team has continued to provide a much needed and appreciated service to families in the local community.
This report will outline some of those challenges in relation to the premises and their implications for the running of the playgroup.
Premises Issues
In the Autumn of last year our landlord proposed a rent increase, which we were unwilling to comply with until the ongoing problems with damp in the playgroup were addressed, which led to some initial investigations of the problem by the landlord.
However, this situation came to a head, when it appeared that the mould spores were potential health issues. As a result, Hailey undertook a detailed risk assessment and safety measures were put in place, including the provision of a dehumidifier by the landlord.
But these measures did not address the underlying problem. Then in June, a leak detection specialist, reported that the leak and mould was caused by a blockage in the sewer pipe, which was potentially causing raw sewage to overflow under the flooring. As a result, the Playgroup had to close immediately and seek alternative premises.
After much work by Hailey, Julia and Steven and the very supportive actions of our Support Officers from Hackney Education, the Playgroup relocated to B-six college on a temporary basis, for the last 3 weeks of the summer term. Unfortunately, this disruption meant that some families left us as the location wasn't suitable for them.
The Playgroup management emphasised the importance of completing the necessary works during the summer holiday period and the landlord assured us that works would be completed and the premises would be sanitized before children returned in September. During the summer break, some builders attended the premises and removed some of the rotting plaster from a small area of wall. Two weeks before the Playgroup was due to reopen, Hailey and Julia visited to find no further work had been undertaken. This meant that we were back in the position of looking for alternative premises, again with much help from Hackney Education.
Fortunately (at least for us) the tenants of the other units in the building had all been given notice and had left the premises. We therefore asked the landlord if we could decamp to another unit on a temporary basis and they agreed. However, this still entailed a lot of extra work for Hailey, Urszula; thanks go to them and to committee members who got involved. At this point, the landlord's property management company estimated a period of 6-8 weeks for the work to be completed and the builders began work removing the flooring. However, they stopped on the second day as each time the flat above used their water, the playgroup floor flooded.
Work has not resumed as the landlord is currently in dispute with their insurers about coverage for the damage; their insurers are suggesting that there is negligence on the landlord's part.
The landlord has asked for the same level of rent for the temporary premises as we were paying before; we are contesting this and have offered to pay 50%.
In the meantime, Julia and Hailey have spent time collating all the evidence and drawing up our insurance claim.
This is very important as, unfortunately, as well as all the additional costs incurred in replacing spoilt equipment and resources, additional staffing, and premises costs etc., the uncertainty of the Playgroup's stability has resulted in being unable to recruit new children and families leaving to finding alternative provision for their children.
As we go forward with this issue, questions about the continued location of the playgroup in its current premises need to be addressed.
CONTINUED SERVICE
Despite all these challenges, and in the aftermath of Covid, Hailey and Urszula, with the support of several parents, have continued to provide a positive and stable experience for children. The details are set out in Hailey's report, but here, I want to note our appreciation and thank them, not only for maintaining a service but also for continuing to be flexible and forward thinking in how we can support families.
CHANGES IN MANAGEMENT COMMITTEE OFFICERS AND THE STAFF TEAM
This year we said goodbye to our secretary, MS K Bagici. We thank her for all her efforts in supporting the group and wish her and her family well for the future.
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Happitime Playgroup Ltd
Report of the Trustees
for the Year Ended 31st March 2023
We also say goodbye to our play practitioner Faith who has decided to take extra maternity leave to be with her baby and to Shanika who agreed to be our temporary practitioner whilst Faith was on maternity leave. We are sad to see them both go and wish them all the best for the future.
In February 2023, we were able to confirm Hailey into the post of Playgroup manager, which had been delayed and was long overdue. We would like to thank her for her patience in this and for her continued commitment to Happitime. At this meeting we will introduce Amy Finegan for agreement by the whole parent's committee as our new secretary.
This year we have noticed an increase in parents needing support in various ways; from financial hardships to emotionally confidences. We have tried to be as flexible as we can by offering parents hourly places for their child so that they can get some “respite” if they need. We have also put measures in place to give discounted places for families on low incomes and have re-started stay and play sessions in order to introduce young children and babies play and learning opportunities outside of the home and give parents a safe place to mingle and meet other local parents.
To further support parents to feel more empowered in their roles we have ran workshops in topic such as nutrition, routines and health. We have included parents in playgroup projects such as the I am Special project and we have made times to talk for parents to get advice for concerns they may have for their children.
This year our parent committee and staff have worked together to organise 2 fundraising events and were able to raise money for families to go to the discovery centre in Stratford participate in the interactive story sessions and creative workshops.
Growing numbers.
This year I am pleased to say that the number of children attending during the year has significantly increased. We believe this is down to parent fundraising efforts, increased advertising of the stay and play sessions and word of mouth. We also feel that now Covid 19 measures have decreased, families are beginning to feel more confidence in accessing local amenities.
Staff and committee changes
This year we welcomed Hailey Clavier as Happitime’s Manager. Hailey is an ex parent and friend of Happitime who has the relevant qualifications and experience. She has agreed to be the temporary Manager until our finances have improved and the group is able to advertise for a permanent manager. Urszula has remained the deputy manager and the new staffing team have put measures in place to support the groups growing needs. We are thankful to all staff for their continued efforts, hard work and ability to adapt to changing situations.
We were pleased to welcomed Joy Awaiah as Happitime’s new Chair person. Joy has agreed to be Happitime’s chair for 1 year in order for us to remain open and build up the group again. We thank her for stepping in to the role dispute her already busy outside working commitments.
Hackney education report
This year we were visited by two officers from Hackney education’s early years department, both officers were pleased at the learning and ethos of the group and praised staff for the atmosphere and support we give to parents and children. In the report it described us as ‘in tune to the needs of our families’ and ‘a highly experienced staffing team’ We thank Hackney education for continued support and advice.
FINANCIAL REVIEW
Reserves policy
At the balance sheet date the charity had total funds of £31,978 (2021 £18,963) of which £NIL (2020 £NIL) is represented by fixed assets or funds with restricted use. The charity will continue to access the various grants available and carry out other forms of fundraising to ensure that the level of reserves adequately funds day-to-day activities going forward.
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Happitime Playgroup Ltd
for the Year Ended 31st March 2023
Report of the Trustees
STRUCTURE, GOVERNANCE AND MANAGEMENT Structure, governance and management
The charity is governed by its memorandum and articles of association. It is a company limited by guarantee, with no share capital.
The company was incorporated on 5 March 2010 and activities started on 1 April 2010. The company was registered with the Charity Commission on 22 July 2010.
The trustees and directors at the date of this report are named on page 1.
The Trustees are nominated from the charity's members and are elected at the Annual General Meeting. They are elected for a term of one year and may offer themselves for re-election each year.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
07179786 (England and Wales)
Registered Charity number
1137027
Registered office
Unit 3 Block E 142 Lea Bridge Road London E5 9RB
Trustees
S K Boardman Sound Engineer Mrs L E Butterworth Violence Against Women And Girls Manager Mrs J K Awiah Social Worker (appointed 21/6/2022)
Mrs K Bagci Parent/carer
Independent Examiner
OD Accountants Ltd 7A Ezra Street London E2 7RH
18.12.24
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
.......................................................................... S K Boardman - Trustee
Page 4
Independent Examiner's Report to the Trustees of Happitime Playgroup Ltd
Independent examiner's report to the trustees of Happitime Playgroup Ltd ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31st March 2023.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Niall O'Driscoll FCMA
OD Accountants Ltd 7A Ezra Street London E2 7RH 18/12/23 Date: .............................................
Page 5
Happitime Playgroup Ltd
Statement of Financial Activities
for the Year Ended 31st March 2023
| 31/3/23 | 31/3/22 | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | ||
| funds | funds | funds | funds | ||
| Notes | £ | £ | £ | £ | |
| INCOME AND ENDOWMENTS FROM | |||||
| Donations and legacies | 59,239 | - | 59,239 | 64,759 | |
| Charitable activities | |||||
| Fees | - | - | - | 12,819 | |
| General activities | 15,185 | - | 15,185 | 1,917 | |
| Total | 74,424 | - | 74,424 | 79,495 | |
| EXPENDITURE ON | |||||
| Raising funds | 54,172 | - | 54,172 | 40,929 | |
| Charitable activities | |||||
| Fees | 1,661 | - | 1,661 | - | |
| General activities | 19,438 | - | 19,438 | 25,551 | |
| Total | 75,271 | - | 75,271 | 66,480 | |
| NET INCOME/(EXPENDITURE) | (847) | - | (847) | 13,015 | |
| RECONCILIATION OF FUNDS | |||||
| Total funds brought forward | 31,868 | - | 31,868 | 18,963 | |
| TOTAL FUNDS CARRIED FORWARD | 31,021 | - | 31,021 | 31,978 |
Surplus and Deficit Account 968
Posting discrepancies were found in the reserve accounts listed below. This is because the brought forward postings in the current year are not equal to the figures carried forward by IRIS at the end of last year. Please check your postings in the brought forward account for the surplus and deficit account 968.
| Unrestricted | ||
|---|---|---|
| funds | Total funds | |
| £ | £ | |
| Brought forward - 968/1 | 31,868 | 31,868 |
| Carried forward | 31,978 | 31,978 |
| Difference | 110 | 110 |
Post to relevant accounts (see ICHA chart of accounts for further details)
The notes form part of these financial statements
Page 6
Happitime Playgroup Ltd
Balance Sheet
31st March 2023
| 31/3/23 | 31/3/22 | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | ||
| funds | funds | funds | funds | ||
| Notes | £ | £ | £ | £ | |
| CURRENT ASSETS | |||||
| Debtors | 5 | 5,256 | - | 5,256 | 6,384 |
| Cash in hand | 30,291 | - | 30,291 | 27,973 | |
| 35,547 | - | 35,547 | 34,357 | ||
| CREDITORS | |||||
| Amounts falling due within one year | 6 | (4,526) | - | (4,526) | (2,379) |
| NET CURRENT ASSETS | 31,021 | - | 31,021 | 31,978 | |
| TOTAL ASSETS LESS CURRENT | |||||
| LIABILITIES | 31,021 | - | 31,021 | 31,978 | |
| NET ASSETS | 31,021 | - | 31,021 | 31,978 | |
| FUNDS | 7 | ||||
| Unrestricted funds | 31,021 | 31,978 | |||
| TOTAL FUNDS | 31,021 | 31,978 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31st March 2023.
The members have not required the company to obtain an audit of its financial statements for the year ended 31st March 2023 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
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(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
continued...
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Happitime Playgroup Ltd
Balance Sheet - continued 31st March 2023
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
18.12.24
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. S K Boardman - Trustee
The notes form part of these financial statements
Page 8
Happitime Playgroup Ltd
Notes to the Financial Statements for the Year Ended 31st March 2023
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Pension costs and other post-retirement benefits
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
continued...
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Happitime Playgroup Ltd
Notes to the Financial Statements - continued for the Year Ended 31st March 2023
2. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31st March 2023 nor for the year ended 31st March 2022.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31st March 2023 nor for the year ended 31st March 2022.
3. STAFF COSTS
4. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted Restricted funds funds £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 64,196 563 Charitable activities Fees 12,819 - General activities 1,917 - Total 78,932 563 EXPENDITURE ON Raising funds 40,366 563 Charitable activities General activities 25,551 - Total 65,917 563 NET INCOME 13,015 - RECONCILIATION OF FUNDS Total funds brought forward 18,963 - TOTAL FUNDS CARRIED FORWARD 31,978 - |
Total funds £ 64,759 12,819 1,917 |
|---|---|
| 79,495 | |
| 40,929 25,551 |
|
| 66,480 | |
| 13,015 18,963 |
|
| 31,978 |
continued...
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Happitime Playgroup Ltd
| Notes to the Financial Statements-continued | Notes to the Financial Statements-continued | |||
|---|---|---|---|---|
| for the | Year Ended 31st March 2023 | |||
| 5. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |||
| 31/3/23 | 31/3/22 | |||
| £ | £ | |||
| Other debtors | 5,256 | 6,384 | ||
| 6. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |||
| 31/3/23 | 31/3/22 | |||
| £ | £ | |||
| Trade creditors | - | (1) | ||
| Other creditors | 2,726 | 144 | ||
| Accrued expenses | 1,800 | 2,236 | ||
| 4,526 | 2,379 | |||
| 7. | MOVEMENT IN FUNDS | |||
| Net | ||||
| movement | At | |||
| At 1.4.22 | in funds | 31.3.23 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 31,868 | (847) | 31,021 | |
| TOTAL FUNDS | 31,868 | (847) | 31,021 | |
| Net movement in funds, included in the above are as follows: | ||||
| Incoming | Resources | Movement | ||
| resources | expended | in funds | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 74,424 | (75,271) | (847) | |
| TOTAL FUNDS | 74,424 | (75,271) | (847) | |
| Comparatives for movement in funds | ||||
| Net | ||||
| movement | At | |||
| At 1.4.21 | in funds | 31.3.22 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 18,963 | 13,015 | 31,978 | |
| TOTAL FUNDS | 18,963 | 13,015 | 31,978 |
continued...
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Happitime Playgroup Ltd
Notes to the Financial Statements - continued
for the Year Ended 31st March 2023
7. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 78,932 | (65,917) | 13,015 |
| Restricted funds | |||
| Learning Trust | 563 | (563) | - |
| TOTAL FUNDS | 79,495 | (66,480) | 13,015 |
A current year 12 months and prior year 12 months combined position is as follows:
| Net | |||
|---|---|---|---|
| movement | At | ||
| At 1.4.21 | in funds | 31.3.23 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 18,963 | 12,168 | 31,131 |
| TOTAL FUNDS | 18,963 | 12,168 | 31,131 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 153,356 | (141,188) | 12,168 |
| Restricted funds | |||
| Learning Trust | 563 | (563) | - |
| TOTAL FUNDS | 153,919 | (141,751) | 12,168 |
continued...
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Happitime Playgroup Ltd
Notes to the Financial Statements - continued for the Year Ended 31st March 2023
8. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31st March 2023.
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Happitime Playgroup Ltd
Detailed Statement of Financial Activities for the Year Ended 31st March 2023
| Detailed Statement of Financial Activities for the Year Ended 31st March 2023 |
||
|---|---|---|
| 31/3/23 | 31/3/22 | |
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Donations | 305 | 300 |
| Grants | 58,934 | 43,417 |
| Exceptional items | - | 21,042 |
| 59,239 | 64,759 | |
| Charitable activities | ||
| Fees | 15,185 | 12,819 |
| Exceptional items | - | 1,917 |
| 15,185 | 14,736 | |
| Total incoming resources | 74,424 | 79,495 |
| EXPENDITURE | ||
| Raising donations and legacies | ||
| Wages | 50,410 | 39,884 |
| Cost of Sales | 3,762 | 1,045 |
| 54,172 | 40,929 | |
| Charitable activities | ||
| Rates and water | 2,796 | 650 |
| Insurance | 1,646 | 1,371 |
| Light and heat | 598 | 1,469 |
| Telephone | 417 | 410 |
| Postage and stationery | - | 78 |
| Advertising | - | 138 |
| Sundries | 710 | 186 |
| Learning material & facilities | - | 795 |
| Rent | 7,008 | 7,008 |
| 13,175 | 12,105 | |
| Support costs | ||
| Management | ||
| Subscriptions | 133 | 251 |
| Finance | ||
| Bank charges | 2 | - |
This page does not form part of the statutory financial statements
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Happitime Playgroup Ltd
| Detailed Statement of Financial Activities | ||
|---|---|---|
| for the Year Ended 31st March 2023 | ||
| 31/3/23 | 31/3/22 | |
| £ | £ | |
| Finance | ||
| Information technology | ||
| Repairs and renewals | 192 | 323 |
| Human resources | ||
| Software licences | 67 | 60 |
| Other | ||
| Professional fees | 5,590 | 12,300 |
| Governance costs | ||
| Pensions | 1,940 | 512 |
| Total resources expended | 75,271 | 66,480 |
| Net (expenditure)/income | (847) | 13,015 |
This page does not form part of the statutory financial statements
Page 15