THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST JAMES TUNBRIDGE WELLS ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023 REGISTERED CHARITY NO 1136988 CHARITY INFORMATION Reglstered Offic8 Church House 1 Ferndale Tunbridge Wells Kent TN2 3RL Parochial Church Council Carolyn Clutterbuck Roger Dunlop Carol Edwards Jenny Garratt Tony FitzPatrick Jean Meadows Vanessa Nicholls Michael Phillips Susan Schibli Amanda Baker (from April 2¢Y231 Rachel Blythe pcc sÈcrÈtary in attèndance Mark Wright Operations Mgnager in attendancè Anna INheatley Ywth Worker attèndancè Registered Charity number Governing document 1138988 The Parochial Church Council Powers Measure <1956) as amended and the Church Representation Rules that came into force on 2ThY January 1956 in Ex Officio Members of the PCC Revd Judith Hammill Bankers Incumbent The Co-operative Bank PLC 1 Balloon Street Manchester M60 4EP Curate Rev Caroline Mills lfrom Sep 20231 Metro Bank PLC One Southampton Row London WC1 B SHA Wardens Stephen Keevil Ito Jun8 20231 Andrew Appleton Irrom June 2023) Deborah Rees (Cooper) PCC Treasurer Sheila Anstead Independent Examlner Zachary Ramsden FCA, 63 Deakin Leas, Tonbridge. Kent TN9 2JT Page 1 CHARITY INFORMATION OBJECTIVES AND ACTIVITIES The full name of the charty is the 'The Parochial Church Council of the Ecclesiastical Parish of St James. TunbrKlge Wells. we shall refer to it as "the charity". The object of the charty is to further the religious and other Charitable work of the Church of England in Ihe Parish of St James Tunbridge Wells. The members of the PCC are the Trustees of the charity and as a body are responsible for supporting the clergy in promoting the mission of the Church in the parish - evangelistic, pastoral, liturgical, social and ecumenical. It also carries the responsibility for maintaining the building of St James, Church and the other property of the charity. WHAT WE HAVE DONE DURING THE YEAR AND OUR PLANS FOR THE FUTURE The activities of the charty are described below, and the members of the PCC believe that these are sufficient to comply with the Charity Commission requirement for public benefit. The Electoral Roll at the APCM held in April 2023 had a total of 256 members compared to 244 in April 2022. The regular worship of God in our church provides opportunities for spiritual refreshment, tea¢hing, Gommunal prayer, oulreach, communion and fellowship. The House Groups provide further opportunities for teaching and support for their members. The generally private ministry of pastoral care in the parish is carried out daily in response to need as it arises. In 2023 the parish has undertaken a full range of services holding two services on Sundays to cater for the differing needs of the congregation. Attendance at the 8am Sunday morning communion 1662 prayer book service is growing in numbers. The worship in the main 1 Oam Sunday moming setvice 1$ varied to minister to the whole congregation with the music group leading on most Sundays and full organ seNice once a month. An unmanned creche, a Sunday school and a group for the young people are normally available but occasionally all-age services are held, often to mark special Sundays such as Mothering Sunday or Christingle. The 10am service is streamed live on You Tube and viewed by a large number of people online. For members who are housebound Hoty Communion can now be taken to their home. Page 2 St James PCC Tunbridge Wells Accounts 2023 Report of the Trustees As well as these servi￿S, Morning Prayer services are held on three days during the week. Services are held in the nursing and residential care homes in the parish and residents can now watch the services on You Tube. Special seNices were held at the major festivals ofchristmas and Easter. In addition to the vicar and a full time Youth Worker, the parish benefits from having three Readers. o Licensed Lay Ministers. a Lay Evangelist and a Pastoral Assistant. We were delighted to welcome Caz Mills as our curate in September 2023. In 2018 the PCC agreed to support a pilot project run by TEAR Fund in the diocese of Kondoa. Tanzania. St James provided £15,000 each year for 5 years to support the project. Following a strategic review of their work in East Africa Tear Fund ended their support for the Kondoa project from September 2023. The Charity is delighted that the project is continuing with the same level of financial support from St James through the Diocese of Rochester which has a link to the Diocese of Kondoa. Four members of the church, in¢luding our vicar, were able to visit the project in the Summer of 2023 and report back to the church on the effective training that was being provided. We held a Christmas Mission Fair in 2023 which raised over £3,300 for mission activity. A ladi8s' breakfast raised money for Spurgeons. The women's weekend away in April 2023 wa5 a great occasion. The Sunday school raised over £400 for the Leprosy Mission by holding a cake sale. In February 2023 we welcomed the Riding Lights Theatre company to St James. Their drama about the implications of Al and the subsequent discussion was very well attended and much appreciated. We were delighted to be able to run a well-attended holiday club this summer which ended with an excellent BBQ lunch. Our Light Party held on 31 October was well supported. Other events were held to add to the day-to-day witness of church members in their households, neighbourhoods and workplaces including suppers on Maundy Thursday, and a public screening of the Coronation. Baby space (for babies aged 0-1 year olds), ABC (for 1-3 year olds) and Rooted. a new Youth Club, ran throughout the year. The Monday Fellowship (recently renamed CAMEO) and Creative Chat groups continue to provide friendship and support. A confirmation course for children in years 6-9 was well supported and a number ofthose who attended were later baptised. There was an inspiring confirmation service presided over by the bishop of Rochester in April 2023 with candidates from school age to pensioners. Our monthly Who Let the Dads Out group continues to thrive. Our Youth Worker, Vicar and Lay Evangelist have run a Refresh group with cake, drink. and fun children's activities outside church on a Wednesday afternoon for children and families walking home from school. This is an opportunity to fomi friendships with families, showing that our church is open for everyone and letting people know about upcoming events. We usually see around 60 or 70 people and chat to 20 or 30 in a bit more depth. Page 3 St James PCC Tunbridge Wells Accounts 2023 Report of the Trustees Our vicar is co-vice-chair of the governing body of St James Primary School and takes two assemblies each week. Links between the church are strong and increasing. The PCC set aside 11.50A of its donated income in 2023 for the support of mission actNities and held events to raise money for mission. Gifts to mission partners. mission and relief organisations and other grants in the year totalled over £50,000 The PCC operates the Pre-school and the After-school Club. They are managed by our Operations Manager who attends PCC meetings. The daY-t￿daY work of the Pre-school and After-school Club is the responsibilty of the supervisors and the administrators who maintain very regular contact with the PCC through the Incumbent. the treasurer and the Operations Manager. The Pre-school and After-school Club maintain records in accordance with Ofsted and KCC requirements and have their own reserves, within the overall reserves of the PCC, to meet any liabilities arising out of employment or other issues. In 2024 the PCC and the church will continue to minister to the local population and to its members, provide teaching and worship through its regular servi￿$ and home groups and to support mission activity locally, in the UK and in other countries. FINANCIAL REVIEW The Unrestrlcted General Fund had a total income of £286,000 and a surplus of £15.700 in 2023. Income The parish is supported in its work by income from regular giving and donations from members of the congregation. Including income tax recoverable under Ihe Gift Aid scheme, unrestricted donation income was £47,000 higher than in 2022 with regular planned giving up £7,000, unplanned giving up £27,000 and Gift Aid recoveries up £13.000 compared to 2022. This followed giving campaign during lent and we thank all our members for their wonderful and continuing support. We r￿1Ved a Listed pla￿S of Worship grant totalling £3,300. This is a refttnd for VAT paid on ￿paIrS to the church building. Income from fees for weddings and funerals was £5,000. The Diocesan Board of Finance (OBF) portion of the fees is payable to the diocese and this amounted to £2,000 in 2023. Income from the letting of church premises was £22,000, down £3,000 from 2022. Page 4 St James PCC Tunbridge Wells Accounts 2023 Report of the Trustees Property rental income was £48,500 compared to £25,000 in 2022. The large increase was due to rent recerved from the Curate's House which was rented to Aspens Charities from December 2022 since we do not currently need to house a curate. At the end of 2017 the PCC signed a 20 year contract with Net Coverage Solutions for the use of telecommunications equipment in Ihe church spire for an annual rental of £7.000 from 2018. Expenditure Total unrestricted fund general expenditure in 2023 was £258,000 compared to £240,000 in 2022. Thanks to the increase in giving, the 11.50/0 tithe from donation income (including Gift Aid) was £21,000 compared to £19,OOOk in 2022. This tithe is set aside for mission-related activty as shown in note 17 to the accounts. The PCC'S contribution to dI0￿san costs, including clergy stipends, in¢reased from £78,000 to £79,000. Maintenance and equipment wot* done in 2023 included a repair to the roof and ￿lling of the South Aisle folbwing a fall of plaster (total cost £15,000). installation of a defibrillator, repla￿ment light fittings for the pre school and resurfacing of the church hall floor. There was maintenance work on the church house intwder alarm, the fire extinguishers and stonework. A new church notice board was purchased with funds from the Nicholson Bequest. Total maintenance and equipment costs were £37,000 in 2023 ompared to £20,000 in 2022. Salary costs increased by £5,000 in 2023 mainly due to inflation-linked salary increases. Pre-school and After-school Club The Pre-school and the After School Club recorded a Combined Surplus of £27.000 in 2023 compared to a surplus of £18.000 in 2022. Funds At the end of the year, total funds of the PCC stood at £2,385,552. an increase of £671,259 from 2022. Page 5 Sl James PCC Tunbridge Wells Accounts 2023 Report of the Trustees As a charity we are bound by FRS102. known as the Charty SORP. As the tsvo church house flats are let to tenants they must be Ireated as investment properties, and we are required to hold a current valuation in the accounts. Since no revaluation had been recognised in the accounts for ten years the value of land and buildings and equipment owned by the PCC at Church House and Andrews Close in the accounts increased by £642,000 from £1,296,000 to £1.938.000 in 2023. £12,500 is tithe sts'll lo be donated. £49.500 is funds for repairs and building projects, £132,000 is the retained reserves from the After-school Club while a further £121,000 is set aside for special projects and £5,000 for other designated funds. £48,000 is restricted for mission giving (including to the Tanzania CCMP project), the Vicafs dis¢￿tIonary Fund, the Nicholson bequest and the Pre-school so available for expenditure only on those activities. This left a General Fund of £82,000 for use as the PCC sees fit, within the objects of the charty. The PCC'S Reserves Policy is to maintain sufficient level of reserves to enable normal operating activities to continue over a period of up to 3 months should a shortfall in income occur and to take account of potential risks and contingencies that may arise from time to time. The General Fund represents 3.4 months of income and 3.8 months of expenditure which is in line wlth thls larget. Taking into account the financial position of the charity on 31 December 2023 and the expected income and expenditure for 2024, the members of the PCC believe that it is appropriate to consider the charity a going concern from the date of the approval of the accounts. STRUCTURE, GOVERNANCE AND MANAGEMENT The members of the PCC are either ex officio or elected by the Annual Parochial Church Meeting (APCM) following the church representation rules. The members of the PCC during 2023 are shown in the Charity Infomalion page. The PCC delegates its work in the parish to Ministry Groups, made up of at least the vicar, wardens and one member of the PCC and other members of the congregation. Each Ministry Group meets regularly to consider and act upon the area of responsibility that it has been given by the PCC. Each Ministry Group reports back to the PCC at least once every year and minutes of Ministry Group meetings are made available to the members of the PCC. In addition to monitoring and directing the Work of the Ministry Groups (including the FinancR Ministry Group) the PCC regularly considered safeguarding issues and worked with our Safeguarding officer to implement improved safeguarding practices. Page 6 St James PCC Tunbridge Wells Accounts 2023 Report of the Trustees The PCC agreed to hold a Giving campaign during lent 2023 and this resulted in a significant increase in regulargiving to the church. The PCC agreed to send a group from St Jarnes to visit the CCMP project in Kondoa. The PCC and the Bishop of Kondoa both approved and signed an agreement for the project to continue under the auspices of our drocesan links with financial support from St James church. PCC meetings in 2023 were also focussed on reaching out to the older community and our work with children and young people, including our links with St James Primary School. We were delighted to welcome Hannah Hawksbee, a SIM missionary, as a new mission link. Hannah works in a theological training college in Uruguay. As a PCC we have been using a CPAS resource: PCC Tonight, to help us think through how we operate as a PCC and how to develop our worship, mission and fellowship and measure it against this definition.. The church exists primarily for two closely correlated purposes" to worship God and to work for His kingdom in the world. The church also exists for a third purpose, which serves the other two- to encourage one another, to build one another up in faith, to pray with and for one another, to learn from one another and to teach one another, and to set one another examples to follow, challenges to take up, and urgent tasks to perform. This is all part of what is loosely known as fellowship., Tom Wright in Simply Christian. SAFEGUARDING The PCC has complied with its duty under Section 5 of the Safeguarding and Clergy Dixipline Measure 2016 with regard to the House of Bishops, guidance on Safeguarding children and vulnerable adults. Page 7 St James PCC Tunbridge Wells Accounts 2023 Report of the Trustees The Ministry Groups are: Name Teaching and ministry Res nsible for Leading and directing the teaching and ministry in church services, home rou s and other forums Leadin and directin the worshi in our seNices Funding mission work in the parish, the town and overseas and su ortin the work racticall and throu ra er Building links to the local community to bring the gospel through personal contact and relationshi Maintaining the buildings and facilities of the church and other buildings to seNe the arish, the members of the church and other users Monitoring the financial health ofthe parish. planning for future demands on finances and advisin the PCC on financial matters Worshi Mission Local outreach Fabric Finance The PCC is grateful for the time, talents and enthusiasm of the members of the church that give their services through these groups. and for everyone who partakes in the life of the church through Sunday School teaching, youth work, music, rnaintenance and many other acttvities. The PCC appoints representatives to serve on Churches for Tunbridge Wells and to serve as Governors for Ihe church school in the parish, St James, Primary School. Page 8 St James PCC Tunbridge Wells Accounts 2023 Report of the Trustees STATEMENT OF TRUSTEE RESPONSIBILITIES Charity Law requires the PCC to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charty for that period. In preparing these financial statemenls the PCC have: Selected suitable accounting policies and applied them consistently Madejudgements and estimates that are reasonable and prudent Stated whether applicable accounting standards have been followed subject to any material departures disck)sed and explained in the financial statements and. Prepared the financial statements on the ongoing concem basis The PCC have overall responsibilty for ensuring the charty has appropriate systems of control, financial and otherwise. They are also responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charty and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities and to provide reasonable assurance that: The charity is operating efficiently and effectively The assets are safeguarded against unauthorised use and disposition Proper records are maintained and financial information used within the charity or for publication is reliable The charity complies with relevant laws and regulations Approved by the PCC on 2Ph March 2024 and signed on Its behalf by Judi Hammill, Vicar Page 9 |Gg
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lnZ-||||||||||||| ## Independent Examiner’s Report to the Trustees of the Parochial Church Council of the Ecclesiastical Parish of St James, Tunbridge Wells I report to the trustees on my examination of the accounts of the above charity for the year ended 31[st] December 2023. ## Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## Independent examiner’s statement The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of the Institute of Chartered Accountants in England and Wales. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any Page 10 requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Zachary Ramsden Name: Zachary Ramsden FCA Chartered Accountant 63 Deakin Leas, Tonbridge, Kent TN9 2JT Date: 1[st] April 2024 Page 11