THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST JAMES TUNBRIDGE WELLS
ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2021
REGISTERED CHARITY NO 1136988
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||||||||||
|---|---|---|---|---|---|---|---|---|
|Registered|Office|Church|House|
|1|Ferndale|
|Tunbridge|Wells|
|Kent|Parochial|Church|Council|Carolyn|Clutterbuck|
|TN2|3RL|David|Cunningham|(to April 2021)|
|Registered|Charity|1136988|CarolRoger DunlopEdwards|
|number|Jenny|Garratt|
|Governing|document|The|Parochial|Church|Council|Tony|FitzPatrick|(from May 2021)|
|Powers|Measure|(1956) as|Michael|Lawes|(to October 2021)|
|amended|and|the|Church|Jean|Meadows|
|Representation|Rules that came|Vanessa|Nicholls|
|into force on 2™|January|1956|Michael|Phillips|
|Susan|Schibli|
|Rachel|Blythe|PCC|secretary|in attendance|
|Ex|Officio|Members|of the|PCC|
|Incumbent|The|Reverend|Canon|Jim|Bankers|The|Co-operative|Bank PLC|
|Stewart|1|Balloon|Street|
|Curate|Revd|Judith|Hammill|Manchester M60 4EP|
|Wardens|Bruce|Williamson|(to|April 2021)|Metro|Bank PLC|
|Stephen|Keevil|One|Southampton|Row|
|Debbie|Rees|(from|April|2021)|London|WC1B|5HA|
|Treasurer|Sheila|Anstead|Independent|Examiner|Martyn|Burt|B.Sc.(Hons),|ACMA, CGMA|
|Ashby Acres,|Chapel|Lane,|
|Ashby|cum|Fenby,|
|Grimsby DN37|0QT|
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Page 1
## CHARITY INFORMATION
## OBJECTIVES AND ACTIVITIES
The full name of the charity is the “The Parochial Church Council of the Ecclesiastical Parish of St James, Tunbridge Wells’; we shall refer to it as “the charity”. The object of the charity is to further the religious and other charitable work of the Church of England in the Parish of St James Tunbridge Wells. The members of the PCC are the Trustees of the charity and as a body are responsible for supporting the clergy in promoting the mission of the Church in the parish — evangelistic, pastoral, liturgical, social and ecumenical. It also carries the responsibility for maintaining the building of St James’ Church and the other property of the charity.
## WHAT WE HAVE DONE DURING THE YEAR AND OUR PLANS FOR THE FUTURE
The activities of the charity are described below and the members of the PCC believe that these are sufficient to comply with the Charity Commission requirement for public benefit.
The Electoral Roll at the APCM held in April 2021 had a total of 216 members compared to 208 in October 2020.
The regular worship of God in our church provides opportunities for spiritual refreshment, teaching, communal prayer, outreach, communication and fellowship. The House Groups provide further opportunities for teaching and support for their members. The generally private ministry of pastoral care in the parish is carried out daily in response to need as it arises.
A national lockdown was in force due to Covid restrictions up to Easter 2021 although worship services were allowed to continue subject to social distancing rules and a careful risk assessment. The 8am Sunday communion service continued throughout the lockdown. The main Sunday service was pre-recorded and streamed on Youtube at 9.30, together with a pre-recorded video for the children and a youth group meeting on Zoom. As the regulations eased the 9.30 service wasa live service in Church from Easter Sunday with mandatory wearing of masks, no singing in church and strict social distancing. We ended each service (weather permitting) by singing the final hymn together outside in the Church yard. This practice has continued as we feel it is a good way of signalling our presence to the local community. From May live music (but no congregational singing) was permitted and 3 services at 8am 9.30am and 11am) were held each Sunday to allow for social distancing requirements. From July when most restrictions were lifted, two services were held each Sunday, the 8am communion and the 10am morning service. Morning Prayer services are
Page 2
## St James PCC Tunbridge Wells Accounts 2021 Report of the Trustees
held on at least three days during the week, and additional services at the major festivals of Christmas and Easter. During the lockdown periods Jim and Parvin Stewart continued to hold morning prayer services daily on Youtube. and there were regular online Hope services (for those living with Dementia). A series of Zoom compline services were held during Lent and at Advent. The live Christmas Carol service was a great occasion.
Services were held in the nursing and residential care homes in the parish and residents can now watch the services on Youtube. In addition to the clergy and a full time Youth Worker, the parish benefits from having three Readers, two Licensed Lay Ministers, an Associate Evangelist and a Pastoral Assistant. The worship in services is varied to minister to the whole congregation with the music group leading on most Sundays and a full organ service once a month.
In 2018 the PCC agreed to support a pilot project run by TEAR Fund in the diocese of Kondoa, Tanzania. St James undertook to provide £15,000 each year for a minimum of three years and in 2020 agreed fo continue support for a further 2 years. A Summer walking/running/cycling challenge was held to promote the link between St James and Kondoa and to raise funds for the project.
Many church meetings including homegroups continued on Zoom during the lockdown and beyond. There was a successful online Advent Fair to raise funds for mission activity. We held other events to add to the day-to-day witness of church members in their households, neighbourhoods and workplaces. These included an Easter trail at Hilbert park on Easter Monday, an on-line parenting course and a Summer barbecue. Baby space (for babies aged 0-1 year olds) and ABC lite (for 1-3 year olds) began in May with most of the pre-Covid regular activities resuming from September. We were delighted to be able to run a holiday club this summer which was well supported. The PCC set aside 11.5% of its donated income in 2021 for the support of mission activities and held events to raise money for mission. Gifts to mission partners, and mission and relief organisations in the year totalled £26,000. This included £11,000 to the TEAR Fund project in Kondoa, a lower amount than in previous years as the project was suspended for some months due to Covid.
The PCC operates the Pre-School and the After-School Club. They are managed by a committee appointed by the PCC. The dayto-day work of the Pre-School and After-School Club is the responsibility of the supervisors and the administrators who maintain very regular contact with the PCC through the Incumbent, the treasurer and through the management committee.
The Pre-School and After-School Club maintain records in accordance with Ofsted and KCC requirements and have their own reserves, within the overall reserves of the PCC, to meet any liabilities arising out of employment or other issues.
In 2022 the PCC and the church will continue to minister to the local population and to its members, provide teaching and worship through its regular services and home groups and to support mission activity locally, in the UK and in other countries.
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St James PCC Tunbridge Wells Accounts 2021
Report of the Trustees
## FINANCIAL REVIEW
## Financial Impact of the Covid19 pandemic
In 2021 we were unable to hold our main Sunday morning service for several months, both the Pre School and After School Club had to close temporarily and the restrictions made it impossible to hire out the Church hall for a large part of the year. Hall rental income remained well below pre Covid levels and many of the staff were placed on Furlough leave for several weeks in the early part of the year. The church benefitted from grants from the Covid19 Job Retention Scheme totalling over £21k. The Pre-School and the After School club have both reported a loss in 2021 mainly due to the Covid closures.
## Expenditure was lower than forecast due to the enforced reduction in planned activities.
Although case numbers remain very high we are seeing a gradual return to normal activity with Hall rental activity in particular approaching pre Covid levels. The future outlook is still somewhat uncertain but the church is fortunate to hold significant financial reserves.
The Unrestricted General Fund made an operating surplus of £13k in 2021.
## Income
The parish is supported in its work by income from regular giving and donations from members of the congregation. Including income tax recoverable under the Gift Aid scheme, unrestricted donation income was £15k higher than in 2020 with regular planned giving up 5k, unplanned up 7.5k and Gift Aid recoveries up 2.5k compared with 2020.
The Church benefitted from a generous legacy of £26,678 from the late Mrs Freda Hough.
A grant of £9.5k was given by the Diocese of Rochester to support the costs of providing housing and service-related expenses for the curate.
Income from fees for weddings and funerals remained at £5k. From 2020 the Diocesan Board of Finance (DBF) portion of the fees is payable to the diocese and this amounted to £2.5k in 2021.
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St James PCC Tunbridge Wells Accounts 2021 Report of the Trustees
Income from the letting of church premises was £13k, up £5k from 2020 but well below the amount of £20k received in years before the pandemic Property letting was £22k with both church house flats rented out all year. One of the flats needed some plumbing repairs and a new boiler and we spent a total of £4.5k on Flat maintenance repairs in 2021.
At the end of 2017 the PCC signed a 20 year contract with Net Coverage Solutions for the use of telecommunications equipment in the church spire for an annual rental of £7k from 2018.
The Pre-school was closed for the first 4 months of 2021 due to the Covid restrictions and operated only in the morning from September 2021 following a restructure. As a result Pre School income reduced by 48% from £100k in 2020 to £52k in 2021. The After-School Club income fell by 19% from £101k in 2020 to £82k in 2021. Between them the Pre School and the After School Club contributed £134k in income and made a combined loss of £12k after costs. The income includes a grant totalling £18.5k from the Covid19 Job Retention Scheme.
## Expenditure
Thanks to the continued giving, the 11.5% tithe from donation income (including Gift Aid) was £16k compared to £14k in 2020. This tithe is set aside for mission-related activity as shown in note 17 to the accounts.
The PCC's contribution to diocesan costs, including clergy stipends increased from £77k to £78k.
Maintenance and equipment work done in 2021 included new wooden railings for the Pre School ramp, repairs to the church roof and repairs to the stonework in the wall on the church boundary with Ferndale Road.
Salaries costs increased by £3k in 2021 compared with 2020 mainly due to cost of living pay rises.
## Pre-School and After-School Club
The Pre-school and the After School Club both recorded a loss of £6k in 2021compared to a combined surplus of £18k in 2020. The PCC is carefully monitoring their performance and expects them to return a small combined surplus in 2022.
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St James PCC Tunbridge Wells Accounts 2021 Report of the Trustees
## Funds
At the end of the year, total funds of the PCC stood at £1,711k, an increase of £13k from 2020. Of this, £1,299k is represented by the land and buildings and equipment owned by the PCC at Church House and Andrews Close. £19k is tithe still to be donated, £51k is funds for repairs and building projects, £97k is the retained reserves from the After-School Club while a further £121k is set aside for special projects and £4k for other designated funds. £34k is restricted for mission giving (including to the TEAR Fund project), the Vicar’s discretionary Fund and the Pre-School so available for expenditure only on those activities. This left a General Fund of £85k for use as the PCC sees fit, within the objects of the charity. The PCC’s Reserves Policy is to maintain sufficient level of reserves to enable normal operating activities to continue over a period of up to 3 months should a shortfall in income occur and to take account of potential risks and contingencies that may arise from time to time. The General Fund represents 4.6 months of income net of legacies received and 4.9 months of expenditure which is in line with this target.
Taking into account the financial position of the charity at 31 December 2021 and the expected income and expenditure for 2022, the members of the PCC believe that it is appropriate to consider the charity a going concern from the date of the approval of the accounts.
## STRUCTURE, GOVERNANCE AND MANAGEMENT
The members of the PCC are either ex officio or elected by the Annual Parochial Church Meeting (APCM) following the church representation rules.
The members of the PCC during 2021 are shown in the Charity Information page.
The PCC delegates its work in the parish to Ministry Groups, made up of at least the vicar, wardens and one member of the PCC and other members of the congregation. Each Ministry Group meets regularly to consider and act upon the area of responsibility that it has been given by the PCC. Each Ministry Group reports back to the PCC at least once every year and minutes of Ministry Group meetings are made available to the members of the PCC.
In addition to monitoring and directing the work of the Ministry Groups (including the Finance Ministry Group) the PCC meetings in 2021 were necessarily focussed on ways to continue the worship and activities of the Church during the Covid19 pandemic and the restarting of various activities as the regulations eased. The PCC considered arrangements for Communion services and whether it is appropriate to conduct a communion service remotely. After consulting the congregation it became clear that many people value
Page 6
St James PCC Tunbridge Wells Accounts 2021
Report of the Trustees
the sharing of communion at the same time and so it was decided that the current arrangements should continue. The PCC considered provision for children and young people going forward including all age services and activity Sundays. There was also consideration of the financial impact of the Covid pandemic including a review of the Pre School ongoing financial viability. In September Rev Canon Jim Stewart announced that he would be retiring early in 2022 after over 24 years as vicar of St James. The PCC then focussed on arrangements for the forthcoming vacancy period and the appointment of a new vicar. They agreed to appoint a part time Operations Manager to relieve the future vicar of some areas of responsibility currently covered by Jim, but which are not usually part of the clergy remit. Mark Wright was appointed to this position at the end of 2021.The PCC is aware of its responsibilities for the After School Club and the Pre-school and gets updates from the Management Committee. The work of the wider church, including diocesan and general synods is reported to the PCC.
## SAFEGUARDING
The PCC has complied with its duty under Section 5 of the Safeguarding and Clergy Discipline Measure 2016 with regard to the House of Bishops’ guidance on Safeguarding children and vulnerable aduits.
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St James PCC Tunbridge Wells Accounts 2021 Report of the Trustees
,
## The Ministry Groups are:
|‘Name ———‘;SSCd ReSponsiblefor|
|---|
|groups and other forums|
|teeta
supporting the work practically
and through prayer|
|contact and relationships|
|their journey
towards an adult faith|
|to serve the parish, the membersof the church and other users|
|on finances and advising the PCC on financial matters|
|Pastoral
Supporting thosewho havea pastoral role, whetherformal or informal,
Se
awareness and sensitivi|
The PCC is grateful for the time, talents and enthusiasm of the members of the church that give their services through these groups, and for everyone who partakes in the life of the church through Sunday School teaching, youth work, music, maintenance and many other activities.
The PCC appoints representatives to serve on Churches for Tunbridge Wells and to serve as Governors for the church school in the parish, St James’ Primary School.
Page 8
St James PCC Tunbridge Wells Accounts 2021 Report of the Trustees
## STATEMENT OF TRUSTEE RESPONSIBILITIES
Charity Law requires the PCC to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity for that period. In preparing these financial statements the PCC have:
- e Selected suitable accounting policies and applied them consistently
- e Made judgements and estimates that are reasonable and prudent
- e Stated whether applicable accounting standards have been followed subject to any material departures disclosed and explained in the financial statements and;
- e Prepared the financial statements on the ongoing concern basis
The PCC have overall responsibility for ensuring the charity has appropriate systems of control, financial and otherwise. They are also responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011.
They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities and to provide reasonable assurance that:
- e The charity is operating efficiently and effectively
- e The assets are safeguarded against unauthorised use and disposition
- e Proper records are maintained and financial information used within the charity or for publication is reliable
- e The charity complies with relevant laws and regulations
## Approved by the PCC on 30" March 2022 and signed on its behalf by
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Roger Dunlop, Lay Chair of PCC Cage EdL2
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Page 9
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St James' PCC, Tunbridge Wells
## STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31st December 2021
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|||||||||||
|---|---|---|---|---|---|---|---|---|---|
|2021|2020|
|Unrestricted|Restricted|Total|Unrestricted|Restricted|Total|
|Note|Funds|Funds|Funds|Funds|Funds|Funds|
|INCOME FROM:|£|£|£|£|£|£|
|Donations|2(a)|438,969|21,302|160,271|132,995|24,253|157,248|
|Legacies|2(b)|26,678|-|26,678|2,484|-|2,484|
|income|from operating|activities:|-|-|~|
|- to further Council's|object|2(¢)|120,232|43,777|164,009|115,347|101,006|216,353|
|-|to|generate funds|2(d)|-|-|-|-|-|-|
|Income from investments|2(e)|2,126|-|2,126|3,468|2|3,470|
|Other ordinary incoming resources|2(f}|19,631|11,089|30,721|36,827|5,258|42,085|
|TOTAL INCOMING RESOURCES|307,637|76,168|383,805|291,121|130,519|421,640|
|EXPENDITURE|ON:|
|Grants|3(a)|11,980|15,711|27,691|19,149|18,966|38,115|
|Activities|directly relating|to the work of the Church|3(b)|297,531|45,929|343,460|300,831|76,931|377,762|
|TOTAL RESOURCES USED|309,511|61,640|371,151|319,980|95,897|415,877|
|NET INCOMING RESOURCES|(1,874)|14,528|12,654|(28,859)|34,622|5,763|
|Transfers|between|Funds|18,034|(18,034)|-|19,200|(19,200)|-|
|NET MOVEMENT|IN FUNDS|16,160|{3,506)|12,654|(9,659)|15,422|5,763|
|Balances brought forward|1st January 2021|1,661,222|37,374|1,698,596|1,670,881|21,952|1,692,833|
|BALANCES CARRIED FORWARD|31st DECEMBER|2021|1,677,382|33,868|1,711,250|1,661,222|37,374|1,698,596|
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The notes on pages 14 to 27 form part of these accounts
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=
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:
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St James’ PCC, Tunbridge Wells
Registered charity no. 1136988
## BALANCE SHEET as at 31st DECEMBER 2021
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Note 2021
FIXED ASSETS £ £
Tangible Fixed Assets 8 1,299,333
CURRENT ASSETS
Debtors 9 43,722
Short Term Deposits 10 303,777
Cash at Bank & in Hand 93,406
440,904
LIABILITIES
amounts falling due within 71 year 11 (28,987)
NET CURRENT ASSETS 411,917
NET ASSETS 1,711,250
FUNDS
Unrestricted - General 13 85,423
- Designated 13 1,591,959
Restricted 14 33,868
1,711,250
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2020
£ £
1,302,670
12,052
297,616
123,543
433,211
(37,285)
395,926
1,698,596
72,097
1,589,125
37,374
1,698,596
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Approved by the Trustees of the Parochial Church Council and signed on its behalf by
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Date: 2 22.
Zo Mees
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The notes on pages 14 to 27 form part of these accounts
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Page 13
St James’ PCC, Tunbridge Wells
## NOTES TO THE ACCOUNTS for the year ended 31st December 2021
1 ACCOUNTING POLICIES
The financial statements have been prepared in accordance with the Church Accounting Regulations 2006, the UK Financial Reporting Standard 102 and the Charities Statement of Recommended Practice for accounting periods beginning on or after 1 January 2015 (SORP 2015). Because of the size of the charity, the accounts are not required to present a cash flow statement.
-
The financial statements have been prepared under the historic cost convention apart from the revaluation of properties.
## Funds
Unrestricted funds represent the funds of the PCC that are available for application on the general purposes of the PCC. The General Fund is available for day to day activities and to provide a cushion in the event of unexpected events. Designated funds are those set aside by the PCC for a particular purpose and are also unrestricted. The accounts include all transactions, assets and liabilities for which the PCC is responsible by law. They do not include the accounts of church groups that owe their main affiliation to another body nor those that are informal gatherings of church members. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the PCC for particular purposes. Transfers between funds are made where the fund is no longer required or to match donations to specific funds.
## Incoming Resources
Voluntary income and capital sources:
Collections are recognised when received by or on behalf of the PCC. Gift aid recoverable is recognised when the PCC has the appropriate gift aid declarations and when the related income has been received. Grants and legacies to the PCC are recognised when the PCC is notified of its entitlement and the amount is more likely than not to be received and the value of the income is able to be estimated reliably.
Funds raised by coffee momings, Mission Fairs or similar events are reported gross.
## Other ordinary income:
Rental income from the letting of church premises is recognised when the rent is due. Income from Pre-school fees and After School Club fees is recognised when sessions are provided.
## a
Page 14
St James’ PCC, Tunbridge Wells
## NOTES TO THE ACCOUNTS for the year ended 31st December 2021 (continued)
1 ACCOUNTING POLICIES (continued)
Resources Used Grants:
Grants and donations are recognised when paid over, or when awarded, if that award creates a binding obligation on the PCC.
Activities directly relating to the work of the church: The diocesan offer is recognised when payable.
## Fixed Assets
Consecrated land and buildings and moveable church furnishings: Consecrated and beneficed property is excluded from the accounts by s.10(2) of the Charities Act 2014. The treatment of other property assets is detailed in the note to these accounts.
No value is placed on moveable church furnishings held by the churchwardens on special trust for the PCC and which require a faculty for disposal since the PCC considers this to be inalienable property. All expenditure incurred during the year on consecrated or beneficed buildings and moveable church furnishings, whether maintenance or improvement, is written off as expenditure in the Statement of Financial Activities (SOFA) and separately disclosed.
## Provision will be made should any annual impairment review of fixed assets indicate that a permanent diminution in value has occurred.
## Other land and buildings
The PCC has taken advantage of the provisions for transition to reporting under FRS 102 by taking the valuation of the properties at 31 December 2013 as their deemed cost. No depreciation is provided on the properties as maintenance expenditure maintains their current state. Properties are subject to an impairment review each year for factors that have impaired the value of the buildings. No such impairment is necessary in the current financial year.
## Other fixtures, fittings and office equipment:
All equipment with a purchase price of less than £1,000 is recognised as revenue expenditure when the item is purchased. All items with a purchase price of more than £1,000 have been capitalised in the year of purchase. All tangible fixed assets are depreciated evenly over their estimated useful lives as follows: Computers 3 years Equipment 5 years
## a——$——
Page 15
St James’ PCC, Tunbridge Wells
## NOTES TO THE ACCOUNTS for the year ended 31st December 2021 (continued)
1 ACCOUNTING POLICIES (continued)
## Current Assets:
Amounts owing to the PCC at 31 December in respect of fees, rents or other income are shown as debtors, less provision for any amounts that may prove uncollectable, assessed case by case.
Short-term deposits include cash held on deposit either with the Diocesan Board of Finance or at the bank. Stock is valued at the lowerof cost and net realisable value.
## Liabilities
Liabilities are recognised in the financial statements when, at the date of the accounts, there is an obligation to a third party as a result of a past event where it is probable that a transfer of money or other economic benefit will be required to settle the liability, and where the value of the liabilty can be estimated reliably. Liabilities are recognised at the value of the payment that will be required to settle the liability or the amount received as advance payment for the services it is to provide.
Page 16
St James’ PCC, Tunbridge Wells
## STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31st December 2021
**----- Start of picture text -----**
||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
|2021|2020|
|Unrestricted|Restricted|Total|Unrestricted|Restricted|Total|
|Note|Funds|Funds|Funds|Funds|Funds|Funds|
|INCOME|FROM:|£|£|£|£|£|£|
|Donations|2(a)|138,969|21,302|160,271|132,995|24,253|157,248|
|Legacies|2(b)|26,678|-|26,678|2,484|-|2,484|
|income|from|operating|activities:|-|-|-|
|- to further|Council's|object|2(c)|120,232|43,777|164,009|115,347|101,006|216,353|
|- to generate funds|2(d)|-|-|=|as|“|=|
|income|from investments|2(e)|2,126|-|2,126|3,468|2|3,470|
|Other ordinary incoming resources|2(f|19,631|11,089|30,721|36,827|5,258|42,085|
|TOTAL INCOMING RESOURCES|307,637|76,168|383,805|291,121|130,519|421,640|
|EXPENDITURE|ON:|
|Grants|3(a)|8,980|42,411|21,391|19,149|18,966|38,115|
|Activities|directly relating|to|the|work of the|Church|3(b)|297,531|45,929|343,460|300,831|76,931|377,762|
|TOTAL RESOURCES|USED|306,511|58,340|364,851|319,980|95,897|415,877|
|NET INCOMING RESOURCES|1,126|17,828|18,954|(28,859)|34,622|5,763|
|Transfers between Funds|18,034|(18,034)|-|19,200|(19,200)|-|
|NET MOVEMENT IN FUNDS|19,160|(206)|18,954|(9,659)|15,422|5,763|
|Balances brought forward|1st January 2021|1,661,222|37,374|1,698,596|1,670,881|21,952|1,692,833|
|BALANCES CARRIED FORWARD|31st DECEMBER|2021|1,680,382|37,168|1,717,550|1,661,222|37,374|1,698,596|
**----- End of picture text -----**
**----- Start of picture text -----**
The notes on pages 14 to 27 form part of these accounts
**----- End of picture text -----**
Page 12
St James' PCC, Tunbridge Wells
Registered charity no. 1136988
## BALANCE SHEET as at 31st DECEMBER 2021
**----- Start of picture text -----**
Note 2021
FIXED ASSETS £ £
Tangible Fixed Assets 8 1,299,333
CURRENT ASSETS
Debtors 9 43,722
Short Term Deposits 10 303,777
Cash at Bank & in Hand 93,406
440,904
LIABILITIES
amounts falling due within 1 year 17 (28,987)
NET CURRENT ASSETS 411,917
NET ASSETS 1,711,250
FUNDS
Unrestricted - General 13 85,423
- Designated ue} 1,591,959
Restricted 14 33,868
1,711,250
**----- End of picture text -----**
**----- Start of picture text -----**
2020
£ £
1,302,670
12,052
297,616
123,543
433,211
(37,285)
395,926
1,698,596
72,097
1,589,125
37,374
1,698,596
**----- End of picture text -----**
Approved by the Trustees of the Parochial Church Council and signed on its behalf by
Date:
**----- Start of picture text -----**
The notes on pages 14 to 27 form part of these accounts
**----- End of picture text -----**
Page 13
St James' PCC, Tunbridge Wells
## NOTES TO THE ACCOUNTS for the year ended 31st December 2021
4 ACCOUNTING POLICIES
The financial statements have been prepared in accordance with the Church Accounting Regulations 2006, the UK Financial Reporting Standard 102 and the Charities Statement of Recommended Practice for accounting periods beginning on or after 1 January 2015 (SORP 2015). Because of the size of the charity, the accounts are not required to present a cash flow statement.
## The financial statements have been prepared under the historic cost convention apart from the revaluation of properties.
## Funds
Unrestricted funds represent the funds of the PCC that are available for application on the general purposes of the PCC. The General Fund is available for day to day activities and to provide a cushion in the event of unexpected events. Designated funds are those set aside by the PCC for a particular purpose and are also unrestricted. The accounts include all transactions, assets and liabilities for which the PCC is responsible by law. They do not include the accounts of church groups that owe their main affiliation to another body nor those that are informal gatherings of church members. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the PCC for particular purposes. Transfers between funds are made where the fund is no longer required or to match donations to specific funds.
## Incoming Resources
Voluntary income and capital sources: Collections are recognised when received by or on behalf of the PCC. Gift aid recoverable is recognised when the PCC has the appropriate gift aid declarations and when the related income has been received. Grants and legacies to the PCC are recognised when the PCC is notified of its entitlement and the amount is more likely than not to be received and the value of the income is able to be estimated reliably. Funds raised by coffee mornings, Mission Fairs or similar events are reported gross.
Other ordinary income:
Rental income from the letting of church premises is recognised when the rent is due. Income from Pre-school fees and After School Club fees is recognised when sessions are provided.
## Neen
Page 14
St James' PCC, Tunbridge Wells
## NOTES TO THE ACCOUNTS for the year ended 31st December 2021 (continued)
1 ACCOUNTING POLICIES (continued)
Resources Used
Grants:
Grants and donations are recognised when paid over, or when awarded, if that award creates a binding obligation on the PCC.
Activities directly relating to the work of the church: The diocesan offer is recognised when payable.
## Fixed Assets
Consecrated land and buildings and moveable church fumishings:
Consecrated and beneficed property is excluded from the accounts by s.10(2) of the Charities Act 2014, The treatment of other property assets is detailed in the note to these accounts.
No value is placed on moveable church furnishings held by the churchwardens on special trust for the PCC and which require a faculty for disposal since the PCC considers this to be inalienable property. All expenditure incurred during the year on consecrated or beneficed buildings and moveable church furnishings, whether maintenance or improvement, is written off as expenditure in the Statement of Financial Activities (SOFA) and separately disclosed.
Provision will be made should any annual impairment review of fixed assets indicate that a permanent diminution in value has occurred.
## Other land and buildings
The PCC has taken advantage of the provisions for transition to reporting under FRS 102 by taking the valuation of the properties at 31 December 2013 as their deemed cost. No depreciation is provided on the properties as maintenance expenditure maintains their current state. Properties are subject to an impairment review each year for factors that have impaired the value of the buildings. No such impairment is necessary in the current financial year.
## Other fixtures, fittings and office equipment:
All equipment with a purchase price of less than £1,000 is recognised as revenue expenditure when the item is purchased. All items with a purchase price of more than £1,000 have been capitalised in the year of purchase. All tangible fixed assets are depreciated evenly over their estimated useful lives as follows: Computers 3 years Equipment 5 years
Page 15
St James' PCC, Tunbridge Wells
NOTES TO THE ACCOUNTS for the year ended 31st December 2021 (continued)
## 1 ACCOUNTING POLICIES (continued)
## Current Assets:
Amounts owing to the PCC at 31 December in respect of fees, rents or other income are shown as debtors, less provision for any amounts that may prove uncollectable, assessed case by case.
Short-term deposits include cash held on deposit either with the Diocesan Board of Finance or at the bank. Stock is valued at the lower of cost and net realisable value.
## Liabilities
Liabilities are recognised in the financial statements when, at the date of the accounts, there is an obligation to a third party as a result of a past event where it is probable that a transfer of money or other economic benefit will be required to settle the liability, and where the value of the liabilty can be estimated reliably. Liabilities are recognised at the value of the payment that will be required to settle the liability or the amount received as advance payment for the services it is to provide.
## Seeee
Page 16
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|||||||||
|---|---|---|---|---|---|---|---|
|St James’ PCC, Tunbridge Wells|NOTES TO THE ACCOUNTS for the year ended|31st December 2021|(continued)|
|2|INCOMING RESOURCES|2021|2020|
|Unrestricted|Restricted|Total|Total Funds|
|Funds|Funds|
|£|£|£|£|
|2(a)|Incoming|resources from|donors|
|Planned|giving:|
|regular donations|81,573|7,620|89,193|86,789|
|Stewardship envelopes|6,669|-|6,669|641|
|88,242|7,620|95,862|87,430|
|Collections|and|online giving|5,918|320|6,238|5,787|
|Sundry donations|19,542|9,748|29,290|28,025|
|income Tax|recoverable|-|Gift Aid|25,267|3,613|28,880|27,006|
|138,969|21,302|;|160,271|148,248|
|2(b)|Other voluntary|incoming|resources|
|Legacies|26,678|-|26,678|2,484|
|2(c)|Income from|operating|activities:|to|further Council's|objects|
|Church|Premises|lettings|13,307|-|13,307|8,447|
|Flat and house|rentals|(note 4)|22,260|-|22,260|21,420|
|Telecoms|rentals|6,700|-|6,700|6,700|
|Pre-school|(note|5)|-|41,090|41,090|94,880|
|After|School Club|(note|6)|74,522|-|74,522|76,302|
|Christmas|Fair|-|2,687|2,687|2,030|
|Fees|for|services|2,407|-|2,407|2,464|
|Subscriptions|507|-|507|2,030|
|Other|Parish|Income|427|-|427|2,464|
|Other|Parish|Events|101|-|101|4,110|
|120,232|43,777|164,009|220,847|
|2(d)|Income|from|operating|activities:|to generate funds|
|Other fund|raising|events|-|-|-|-|
|2(e)|Income|from|investments|
|Interest|including any|reclaimable|tax|2,126|-|2,126|3,470|
|2(f}|Other ordinary|incoming|resources|
|Clergy housing|Grant|9,500|-|9,500|9,000|
|Job|Retention|Scheme|10,131|11,089|21,221|41,331|
|19,631|11,089|30,721|50,331|
|TOTAL INCOMING|RESOURCES|307,637|76,168|383,805|425,380|
**----- End of picture text -----**
## ee
Page 17
|StJames’PCC,|PCC,TunbridgeWells|NOTESTO THEACCOUNTS fortheyearended 31st December2021 (continued)|NOTESTO THEACCOUNTS fortheyearended 31st December2021 (continued)|NOTESTO THEACCOUNTS fortheyearended 31st December2021 (continued)|NOTESTO THEACCOUNTS fortheyearended 31st December2021 (continued)||
|---|---|---|---|---|---|---|
|3.|RESOURCESUSED|||2021||2020|
||||Unrestricted|Restricted|Total|TotalFunds|
||||Funds|Funds|||
|3(a)|Grants (see note17formoredetail)||£|£|£|£|
||Church overseas:||||||
||Missionswith link missionaries||3,800|693|4,493|6,550|
||Missionarysocieties
Reliefand DevelopmentAgencies
Home missionsandotherChurch Societies||3,000
1,200
2,480|3,300
10,918
800|6,300
12,118
3,280|9,437
15,740
6,183|
||Total||10,480|15,711|26,191|37,910|
||Grantto StJames Infant School||1,500|-|1,500|1,500|
||||11,980|15,711|27,691|39,410|
|3(b)|Direct Activities||||||
||Ministry costs:
Diocesan Offer||76,820|-|76,820|76,000|
||Clergytravel/phoneexpenses
Clergy Housingcosts
Otherclergyexpenses||689
8,098
874|-
-
-|689
8,098
874|685
9,347
1,124|
||Operating Costs
Church Running expenses
Maintenanceand equipmentpurchases
Church Hall running expenses
Church Houserunningexpenses
Church activities: Pre-school (note 5)||10,522
26,505
1,460
2,630
-|-
-
-
-
45,914|10,522
26,505
1,460
2,630
45,914|9,597
32,081
1,445
2,756
76,931|
||Church Activities: After School Club (note 6)||88,147|-|88,147|90,805|
||Other Parish costs:||||||
||Music
Flowers
Subscriptions
Digital Expenses||-
152
1,546
2,349|-
-
-
-|-
152
1,546
2,349|83
130
1,428
1,147|
||Church organisations||629|-|629|364|
||Training layleaders||284|-|284|302|
||Readersand Pastoral Assistanttraining||195|-|195|674|
||Lay Staffexpenses||333|-|333|302|
||Parish events||259|-|259|674|
||Sundryand discretionary gifts
Printing and stationery
Salaries
Stafftraining||207
41,314
62,377
93|-
-
-
-|207
1,314
62,377
93|205
1,906
59,525
-|
||Equipment hire/repair
Flatmanagement&expenses (note4)
Sundryexpenses
Payroll administration
Bankchargesand loan interest
Equipmentdepreciation
Ind, Examination and otherprofessional fees||-
4,539
876
2,142
63
3,337
1,090|-
-
-
-
15
-
-|-
4,539
876
2,142
7B
3,337
1,080|-
767
1,440
2,532
74
3,337
1,290|
||||297,531|46,929|343,460|376,951|
|TOTALRESOURCES USED|||309,511|61,640|371,151|416,361|
|ee|||||||
Page 18
St James’ PCC, Tunbridge Wells
## NOTES TO THE ACCOUNTS for the year ended 31st December 2021 (continued)
## 4. CHURCH HOUSE FLAT RENTAL ACCOUNTS
**----- Start of picture text -----**
|||||||
|---|---|---|---|---|---|
|2021|2020|
|£|£|£|£|
|Rental|Income|22,260|21,420|
|Management fees|paid|(including|VAT)|-|-|
|Repairs|and|maintenance|4,539|767|
|4,539)|____(767)_|
|Surplus|for period|17,721|20,653|
**----- End of picture text -----**
EEE!
Page 19
St James’ PCC, Tunbridge Wells
## NOTES TO THE ACCOUNTS for the year ended 31st December 2021 (continued)
**----- Start of picture text -----**
|||||||
|---|---|---|---|---|---|
|5.|PRESCHOOL ACCOUNTS|
|2021|2020|
|Income|£|£|£|£|
|Fee|Income|11,286|11,042|
|Grants-|KCC|29,110|83,427|
|Other|income|693|411|
|29,804|83,837|
|41,090|94,879|
|Job|retention|Scheme|11,089|=|
|investment|Income|0|2|
|Total|income|52,179|94,881|
|Expenses|
|Salaries|44,763|73,296|
|Rent St James|12,500|15,000|
|Training|14|12|
|Equipment|(175)|1,539|
|Repairs|and|capital|expenses|-|~|
|Refreshments|586|267|
|Postage|and|Stationery|etc.|142|196|
|Art &|Craft|materials|223|602|
|Registration|fees|120|44|
|Sundry|240|975|
|(58,414)|(91,931)|
|Surplus/(deficit)|for the year|(6,235)|2,950|
**----- End of picture text -----**
The Pre-School rent is paid to the Parish for the use of Church House. This is treated as an inter-fund transfer in the Statement of Financia! Activities. Consequently, the Pre-School expenditure included in the Statement of Financial Activities is £45,914 (i.e. £58,414 less £12,500).
## Dennen
Page 20
St James' PCC, Tunbridge Wells
## NOTES TO THE ACCOUNTS for the year ended 31st December 2021 (continued)
**----- Start of picture text -----**
6. AFTER SCHOOL CLUB ACCOUNTS
2021 2020
Income £ £ £ £
Fee Income 74,522 76,302
Job Retention Scheme 7,549 24,596
Other Income 2 100,898
Investment Income - -
Total income 82,073 100,898
Expenses
Salaries 72,857 77,928
Rent 8,134 6,966
Training 462 90
Equipment 1,584 1,073
Catering supplies 3,732 2,839
Postage and Stationery etc. - 115
Art & Craft materials 267 298
Registration fees 520 91
Sundry 593 1,405
(88,147) (90,805)
Surplusi(deficit) for the year (6,074) 10,093
7. STAFF COSTS
£ £
Wages and salaries 177,149 207,822
Employers NIC contributions net of employment allowance 1,364 1,447
Employers pension contributions 1,483 1,480
179,997 210,749
**----- End of picture text -----**
The church received a grant of £21,221 from the Coronavirus Job Retention Scheme in 2021
During the period the PCC employed two part time church administrators, a caretaker, a Youth Worker, an average of 7 staff and an administrator for preschool and an average of 11 staff and an administrator for the After-School Club, none of whom earned £60,000 per annum or more. Organists are paid as sessional musicians and their wages are included in the totals above.
Page 21
St James’ PCC, Tunbridge Wells
## NOTES TO THE ACCOUNTS for the year ended 31st December 2021 (continued)
## 8. FIXED ASSETS FOR USE BY THE PCC
## Land and Buildings
As set out in Note 1 to these accounts, the PCC is not obliged under the requirements of the Charities SORP to allocate any value to consecrated buildings.
The Parish has legal title to a freehold property known as Church House. An independent valuation carried out by Sumner Pridham on 5 December 2001 valued this property at £550,000. In addition £1,581 was capitalised in 2002.
The Parish owns 100% of the legal interest in 3 Andrews Close, the curate's house. An independent valuation carried out by Sumner Pridham in December 2001 valued this property at £255,000.
Under the transitional provisions of FRS102 the PCC has elected to treat the value of the properties at 31 December 2013 as their deemed cost.
**----- Start of picture text -----**
||||||||
|---|---|---|---|---|---|---|
|Land|and|
|Buildings|Computers|Equipment|Total|
|£|£|£|£|
|COST|
|At|1st January 2021|1,290,218|1,389|66,836|1,358,443|
|Additions|-|-|-|-|
|At|31st December 2021|1,290,218|1,389|66,836|1,358,443|
|DEPRECIATION|
|At|1st January 2021|-|1,389|54,384|55,773|
|Charge|for the|period|-|-|3,337|3,337|
|At|31st|December 2021|-|1,389|57,721|59,110|
|NET|BOOK VALUE|
|At 31st|December 2021|1,290,218|-|9,115|1,299,333|
|At 31st December 2020|1,290,218|-|12,452|1,302,670|
**----- End of picture text -----**
## ee
Page 22
St James’ PCC, Tunbridge Wells
## NOTES TO THE ACCOUNTS for the year ended 31st December 2021 (continued)
||||2021||2020|
|---|---|---|---|---|---|
|||Unrestricted|Restricted|Total|Total|
|||Funds|Funds|||
|9.|DEBTORS|£|£|£|£|
||Tax Recoveries|8,455|475|8,930|8,403|
||Prepayments
OtherDebtors|-
34,200|-
591|-
34,792|0
3,649|
|||42,655|1,067|43,722|12,052|
|10.|SHORTTERM DEPOSITS|£|£|£|£|
||Hampshire TrustBankOneyearbond
United TrustBankOneyearbond
CAF60daynoticeaccount
Diocesan DepositFund
Diocesan RepairFund
Co-op BusinessSelect InstantAccess|80,000
80,000
40,000
61,941
26,196
15,102|-
-
-
-
-
-|80,000
80,000
40,000
61,941
26,196
45,102|80,000
80,000
40,000
61,796
30,648
5,100|
||Pre School Business select InstantAccess|-|466|466||
||Metro InstantAccess|71|-|TA|71|
|||303,311|466|303,777|297,616|
|11.|CREDITORS|£|£|£|£|
||Accruals
SundryCreditors|(7,536)
(6,524)
(14,060)|-
(14,928)
(14,928)|(7,536)
(21,451)
(28,987)|8,321
28,964
37,285|
|12.|ANALYSISOFNETASSETS BYFUNDS|£|£|£|©|
||FixedAssets
Cash and shortterm deposits
CurrentAssets|1,299,333
349,453
42,655|-
47,729
1,067|1,299,333
397,182
43,722|1,302,670
421,159
42,052|
||Current Liabilities|(14,060)
1,677,382|(14,928)
33,868|(28,987)
1,711,250|(37,285)
1,698,596|
## a
Page 23
St James’ PCC, Tunbridge Wells
## NOTES TO THE ACCOUNTS for the year ended 31st December 2021 (continued)
|13.|UNRESTRICTED FUNDS||||||
|---|---|---|---|---|---|---|
|||01/01/2021|Income|Expenditure|Transfers|31/12/2021|
||General Fund|£|£|£|£|£|
||Other NetAssets|72,097|224,500|(210,027)|(1,147)|85,423|
|||72,097|224,500|(210,027)|(1,147)|85,423|
||Designated Accounts||||||
||Fixed Assets|1,302,670|-|-|(3,337)|1,299,333|
||Missions Fund General|11,508|375|(10,300)|17,376|18,959|
||Church Repair Funds|46,047|46|-|5,102|51,195|
||Special Projects Fund|121,000|-|-|-|121,000|
||M Donald - Training Fund|3,553|-|-|-|3,553|
||Flower Funds|19|120|(152)|40|27|
||After School Club|103,264|82,073|(88,147)|-|97,190|
||Associated Organisations|1,064|523|(885)|-|702|
|||1,589,125|83,137|(99,484)|19,181|1,591,959|
||Total Unrestricted Funds|1,661,222|307,637|(309,511)|18,034|1,677,382|
|14.|RESTRICTED FUNDS||||||
|||01/01/2021|Income|Expenditure|Transfers|31/12/2021|
|||£|£|£|£|£|
||Mission Specific Giving|2,133|3,798|(4,238)|(1,664)|29|
||Tanzania CCMP|4,985|15,531|(10,918)|280|9,878|
||Vicars Discretionary|11,180|510|{570)|-|11,120|
||Youth WorkerFund|-|4,150|-|(4,150)|-|
||Organ Repair Restricted Fund|599|-|-|-|599|
||Preschool|18,477|52,179|(45,914)|(12,500)|12,242|
|||37,374|76,168|(61,640)|(18,034)|33,868|
Page 24
St James’ PCC, Tunbridge Wells
## NOTES TO THE ACCOUNTS for the year ended 31st December 2021 (continued)
15. DESCRIPTION OF FUNDS
The General Fund represents the funds available to the PCC for the day to day running of the church and the parish.
## Discretionary funds are unrestricted but have been set aside by the PCC fot specific purposes
The Fixed Asset Fund consists of 2 properties owned by the PCC (Church House and 3 Andrew's Close) together with computers and Equipment within their depreciation period. The Mission General Fund holds the funds set aside for distribution to our mission links and other mission charities supported by the church The Church Repair Funds represent the funds (some of which are held by the Diocese) set aside for future quinquennial repairs. The Special Projects fund represents funds set aside for future projects, including the costs of our Youth worker.
M. Donald Training Fund represents a legacy which the PCC set aside to provide assistance for training purposes.
The Flower Fund is the amount given to the flower co-ordinator to decorate the church each Sunday and for special occasions. Associated Organisations show the total movements of the funds held by the various bodies belonging to the parish fellowship, including the After School Club.
The Restricted Funds represent funds given with specific restrictions on their use imposed by the donors and cannot be used by the PCC for any other purpose without the express permission of the donors. In particular the Mission Specific giving fund is used to accumulate the fund-raising activities undertaken by the parish for mission purposes and to distribute the funds raised to a range of mission organisations as listed in note 17.
The Mission Specific fund is used to accumulate the fund-raising activities undertaken by the parish for mission purposes and to distribute the funds raised to a range of mission organisations as listed in note 17.
The Tanzania CCMP fund represents donations received for the TEAR fund CCMP Kondoa project. The Vicar's Discretionary Fund is set aside for assistance to parishioners suffering hardship as a result of the Covid crisis at the absolute confidential discretion of the vicar.
The Youthworker fund represents donations received for the support of the Youth worker.
The Organ Repair Fund fund represents donations received for the cost of Organ repairs. The Pre School Fund represents Funds used by the Pre School
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16. TRANSACTIONS WITH PCC MEMBERS
During the year the following members of the PCC were reimbursed expenses as follows:
||Jim||||
|---|---|---|---|---|
||Stewart|Judi Hammill||Total|
||£|£||£|
|Carand telephone expenses|689|-||689|
|Miscellaneous Expenses (incl Book Grants)|874|-||874|
||1,563|-|-|1,563|
The PCC has entered into a contract with a company in which one member of the PCC, Mr Michael Phillips, has an interest. Mr. Michael Phillips was not involved in the decision to award this contract, with an annual value of £1560 excluding VAT, for the provision of payroll administration services.
The following PCC members or their close family members receive remuneration from the PCC:
Name Role for which remuneration is received
Prof Stephen Keevil His son Thomas as an After School Club assistant
Neither these nor any other Trustees receive any remuneration for their roles as Trustees. The contracts under which these Trustees and their dependents are employed are the same as those for other staff with similar roles.
The total amount donated to the unrestricted general fund by members of the PCC and their close relations in 2021, excluding any Gift Aid recoverable, was £39,694 (£31,770 in 2020).
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## St James’ PCC, Tunbridge Wells
## NOTES TO THE ACCOUNTS for the year ended 31st December 2021 (continued)
17. GRANTS PAID
|An|analysis|ofgrants paid is given below:|ofgrants paid is given below:||||||||
|---|---|---|---|---|---|---|---|---|---|---|
|||||||Other|||||
||||||Mission|designated|||||
||||||General|funds|Mission|Specific|Tanzania|DiscretionaryFund|
||||||£|£|£||£|£|
|||Overseas Missions with Link Partners|||||||||
||||Church Mission Society||1,000|-||-|Fe|Z|
||||Interserve||2,050|-||-|-|-|
||||Intemational Nepal|Fellowship|500|-|||||
||||Christmas Gifts||250|-||-|-|-|
|||Overseas Mission|and RellefSocieties||||||||
||||The Bible Society||800|-||~|-|-|
||||Leprosy Mission||2,200|-||-|-|-|
||||HopeGardens||-|-||1,100|-|-|
||||Sat7||-|-||2,200|-|-|
||||TEARFundCCMP|project|-|-||-|10,918|-|
|||Home Missions and OtherChurch Societies||||-|||||
||||Fegans||1,100|-||-|7|”|
||||Diocese ofRochesterPoverty &||||||||
|||||HopeAppeal|1,200|-||-|-|“|
||||Church Pastoral Aid Society||1,200|-||-|-|-|
||||Tunbridge WellsYouth ForChrist||-|-||800|=|:|
|||OtherDiscretionary gifts|||-|180||123|-|570|
|||TotalGrantsmade(see note 3)|||10,300|180||4,223|10,918|§70|
|||OtherExpenditure|||||||||
|||transaction charges|||.|||15|-|-|
|||Totals(Seenotes|13and14)||10,300|180||4,238|10,918|570|
## es
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