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2024-07-31-accounts

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The Rugby Fives Association (A company limited by guarantee)

Report and Financial Statements For the Year Ended 31 July 2024

Charity number 1136872 Company number 04837244

JA. RFA Vs iS

The Rugby Fives Association (A company limited by guarantee)

Financial Statements For the Year Ended 31 July 2024

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|||||||| |---|---|---|---|---|---|---| |Contents|Page| |Legal|and|Administrative|Information|3| |Trustees’|Report|4-5| |Independent|Examiner’s|Report|6| |Statement|of|Financial|Activities|7| |Balance|Sheet|8-9| |Notes|forming|part|of the|financial|statements|10-20|

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ZA.RF;

The Rugby Fives Association Legal and Administrative Information

Reference and Administrative Information

Charity Name: The Rugby Fives Association (RFA) Charity registration number: 1136872 Company registration number: 04837244 Registered Office and operational address: 506 Blazer Court 28a St John’s Wood Road London NW8 7JY

Board of Directors/Trustees

JE Mcintyre President AS Passey CR Blakeley C G Brooks N H Buchanan D Butler SJ Kirby L M Mathias DS Parlby (resigned 28 October 2023) ADB Smith JAD Tilston Treasurer D CTristao (resigned 28 October 2023) H G Tunks (appointed 8 January 2024)

Secretary

CR Blakeley

Independent Examiner

P de Winton FCA

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Z RFA

The Rugby Fives Association Trustees’ Report

for the year ended 31 July 2024

The Trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 July 2024. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The Rugby Fives Association was set up to promote community participation in the sport of Rugby Fives and such other amateur sports as the trustees shall determine by providing or assisting in the provision of facilities for the playing of Rugby Fives (facilities means land, buildings, equipment and organising sporting activities).

The charity also aims to advance physical education of young persons by assisting in the provision of facilities for the playing and learning of Rugby Fives in schools and universities.

Public benefit

We have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing our aims and objectives and in planning our future activities.

ACHIEVEMENT AND PERFORMANCE

Charitable activities

During the year, the RFA continued to support the playing of Rugby Fives at schools and clubs. The Trustees have developed and are implementing a strategy aimed at sustaining, nurturing and growing the game of Rugby Fives.

The RFA issued grants totalling £3,045 (2023 - £4,415) in the current year in respect of the subsidising of training and equipment. Further details of the grants issued are set out in note 8 to the accounts.

FINANCIAL REVIEW

Financial position

The Statement of Financial Activities on page 7 shows total incoming resources of £36,713 (2023 - £45,793) and net outgoing resources of £32,655 (2023 - £25,317) for the year.

The main drivers for the reduction in income compared to the prior year include a reduction in the value of oneoff donations to £1,964 (2023 - £10,119), contributions to the RFA’s Patronage Scheme which generated £2,815 (2023 - £3,365), and Gift Aid claimed in the year to £Nil (2023 - £2,139).

Reserves Policy

Unrestricted funds stand at £100,280 (2023 - £97,077) which are held to cover future outgoings and provide resources for future grants for court building and coaching (See Note 2).

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DRFA

The Rugby Fives Association Trustees’ Report - continued for the year ended 31 July 2024

Reserves Policy - continued

Restricted funds stand at £15,751 (2023 - £14,895) which are held to cover future outgoings and provide resources for future grants for court building and coaching (See Note 2).

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing Document

The charity is constituted as a company limited by guarantee, incorporated on 18 July 2003 and registered as a charity on 14 July 2010. The company was established under a Memorandum of Association, as amended by special resolution on 16 June 2010, which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exceeding £1.

Recruitment and Appointment of New Trustees

The charity’s board has the power to appoint any persons to be a trustee of the charity. Trustees appointed during the year and new trustees are ratified at the Annual General Meeting.

Organisational structure

The board of Trustees oversees the operation of the charity, assisted by a small number of volunteers.

Financial risk management objectives and policies

The Trustees review the finances and associated risks at each trustees’ meeting.

Trustees and Directors

The Trustees and the Directors are the group of people charged with the governance of the charity. During the year no Trustee or Director had any significant financial interest in the charity.

The details of all benefits and expenses reclaimed from the charity by the board of Trustees are set out in note 5 to the accounts.

This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

Approved by order of the board of Trustees on 19 September 2024 and signed on its behalf by:

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JADTilston

Treasurer

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The Rugby Fives Association Independent Examiner's Report to the Trustees for the year ended 31 July 2024

independent examiner's report to the trustees of The Rugby Fives Association (‘the Company’) i { report to the charity trustees on my examination of the accounts of the Company for the year ended fe 31 July 2024.

Responsibilities and basis of report As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, | report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination | have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

P de Winton FCA independent Examiner 19 September 2024

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ON. RFA

The Rugby Fives Association Statement of Financial Activities (Including Summary Income and Expenditure Account) for the year ended 31 July 2024

2024 2023
Unrestricted Restricted Total Total
funds funds funds funds
Notes £ £ £ £
INCOME
Income and endowments from:
Donations and legacies 3 22,230 3,305 25,535 36,309
Charitable activities 3 7,156 - 7,156 7,136
Other trading activities 3 2,621 - 2,621 1,665
Investments 3 1,401 - 1,401 633
Other 3 - - - 50
Total 33,408 3,305 36,713 45,793
EXPENDITURE
Expenditure on:
Raising funds 4 383 - 383 400
Charitable activities 4 29,103 2,449 31,552 24,867
Other 4 719 - 719 50
Total 30,205 2,449 32,655 25,317
NET INCOME/(EXPENDITURE)
BEFORE TAX 3,203 856 4,059 20,476
Tax payable - - - -
NET INCOME/(EXPENDITURE) 3,203 856 4,059 20,476
Transfers between funds - - - -
Net movement in funds 3,203 856 4,059 20,476
RECONCILIATION OF FUNDS
Total funds brought forward 97,077 14,895 111,972 91,496
TOTAL FUNDS CARRIED
FORWARD 100,280 15,751 116,031 111,972

The notes form part of these financial statements

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The Rugby Fives Association Balance Sheet 31 July 2024

2024 2023
Unrestricted Restricted Total Total
funds funds funds funds
Notes £ £ £ £
FIXED ASSETS
Tangible assets 9 400 - 400 564
Total 400 - 400 564
CURRENT ASSETS
Debtors 10 917 - 917 1,045
Cash at bank and in hand 99,539 15,751 115,290 110,513
Total 100,456 15,751 116,207 111,558
CREDITORS
Amounts falling due within one
year 11 (576) - (576) (149)
NET CURRENT ASSETS 99,880 15,751 115,631 111,408
TOTAL ASSETS LESS CURRENT
LIABILITIES 100,280 15,751 116,031 111,972
NET ASSETS 100,280 15,751 116,031 111,972
FUNDS 12
Unrestricted funds 100,280 100,280 97,077
Restricted funds 15,751 15,751 14,895
TOTAL FUNDS 100,280 15,751 116,031 111,972

The charitable company is entitled to exemption from audit under s477 of the Companies Act 2006 relating to small companies.

The members have not required the charitable company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The Trustees acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts.

The notes form part of these financial statements

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JARFA Z\ Ri

The Rugby Fives Association Balance Sheet - continued 31 July 2024

These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP.

The financial statements were approved by the Board of Trustees and authorised for issue on 19 September 2024 and were signed on its behalf by:

JAD Tilston Treasurer

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J RFA

The Rugby Fives Association Notes to the Financial Statements for the year ended 31 July 2024

  1. BASIS OF PREPARATION

The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and in the preceding year.

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011 and the Companies Act 2006.

The charity constitutes a public benefit entity as defined by FRS 102.

Going concern

Regulatory requirements mean that the trustees are obliged to take into account all available information about the future, for at least, but not limited to, the period of 12 months from the date the accounts are approved. In accordance with these requirements, and taking into account the challenges of financial forecasting in the current circumstances, the Board is satisfied that reasonable financial assumptions have been incorporated in financial projections for the period subsequent to the year end and until July 2024. The Board considers that mitigating actions would be effective and sufficient to ensure the charity’s continued viability.

For these reasons and based on the assessment undertaken, the Board confirms it has a reasonable expectation that the charity will be able to continue in operation and meet its liabilities as they fall due over the period of the assessment to the end ofJuly 2025.

  1. ACCOUNTING POLICIES

income

Grants and donations are only included in the SoFA when the above general income recognition criteria are met.

Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise.

Membership subscriptions received in the nature of a gift are recognised in Donations and Legacies.

Membership subscriptions which give a member the right to buy services or other benefits are recognised as income earned from the provision of goods and services as income from charitable activities.

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ZNIRFA

The Rugby Fives Association Notes to the Financial Statements - continued

for the year ended 31 July 2024

2. ACCOUNTING POLICIES - continued

Expenditure and Liabilities

Expenditure is included in the Statement of Financial Activities on an accrual basis, inclusive of VAT which cannot be recovered.

Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.

Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the specified service or output.

Where there are no conditions attaching to the grant, a liability for the full funding obligation is recognised.

The charity has creditors which are measured at settlement amounts less any trade discounts.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

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Debtors

Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

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J RFA

The Rugby Fives Association Notes to the Financial Statements - continued for the year ended 31 July 2024

3. INCOME

2024 2023
Analysis ofincome
Y
Unrestricted
funds
Restricted
funds
Total
funds
Total
funds
£ £ £ £
Donations and legacies
Donations and gifts 4,349 3,305 7,654 16,093
Gift Aid - - - 2,139
Membership subscriptions
equivalentto donations 17,115 - 17,115 17,220
Other 766 - 766_ 858
Total 22,230 3,305 25,535 36,309
Charitable activities
Tournament entry fees 7,156 - 7,156 7,136
Total 7,156 - 7,156 7,136
Other trading activities
Membership subscriptions as
payment forgoods & services 1,610 - 1,610 1,570
Merchandise sales 524 - 524 95
Training courses 487 - 487
Total 2,621 - 2,621 1,665
Income from investments
Interest income 1,401 - 1,401 633
Total 1,401 - 1,401 633
Other
Other income - - - 50
Total - - - 50
TOTALINCOME 33,408 3,305 36,713 45,793

All income in the prior year was unrestricted except for £805 of donations made to the Courts Fund and £2,500 of donations made to the Jesters Fund.

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DA. RFA

The Rugby Fives Association Notes to the Financial Statements - continued for the year ended 31 July 2024

4. EXPENDITURE

2024 2023
fnahucisofexoccdiveure
¥
P
Unrestricted
funds
Restricted
funds
Total
funds
Total
funds
£ £ £ £
Expenditure on raising funds
100 Club prize payments 383 - 383 400
Total 383 - 383 400
Expenditure on charitable activities
Charity management &
administration 10,734 40 10,774 5,943
Charity running costs 2,176 - 2,176 2,648
Grants issued 3,045 - 3,045 4,415
Tournament & trophy costs 11,454 2,409 13,864 10,876
Other running costs 1,694 - 1,694 985
Total 29,103 2,449 31,552 24,867
Other expenditure
Other expenditure 719 - 719 50
Total 719 - 719 50
TOTALEXPENDITURE 30,205 2,449 32,655 25,317

A breakdown of Charity management & administration costs is set out in the table below.

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J RFA

The Rugby Fives Association

Notes to the Financial Statements - continued for the year ended 31 July 2024

4. EXPENDITURE - continued

2024 2023
Analysisofexpenditure
¥
P
Unrestricted
funds
Restricted
funds
Total
funds
Total
funds
£ £ £ £
Charity management& administration
Bank charges 80 40 120 115
Brochures and reviews 2,322 - 2,322 1,980
Depreciation 164 = 164 164
Development Officer costs 1,638 - 1,638 1,675
Direct debit charges 978 - 978 969
Secretarial costs 4,422 - 4,422 605
Software expenses 234 - 234 281
Trustee travel expenses 897 - 897 155
TOTALEXPENDITURE 10,734 40 10,774 5,943

5. TRUSTEES’ REMUNERATION AND BENEFITS

Remuneration totalling £980 (2023 - £605) was paid to the company secretary of the charity who is a director of the company.

Travel costs of £334 (2023 - £155) were also paid to the directors, who are also trustees.

No remuneration or other benefits of employment with the charity or a related entity were received by the trustees during the year.

6. FEES FOR EXAMINATION OF THE ACCOUNTS

No remuneration or other benefits were paid in respect of the independent examiner’s review of the accounts or in respect of any other examinations of the accounts.

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TO RFA

The Rugby Fives Association Notes to the Financial Statements - continued for the year ended 31 July 2024

7. _COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

2023
Unrestricted Restricted Total
funds funds funds
£ £ £
INCOME
Income and endowments from:
Donations and legacies 33,899 2,410 36,309
Charitable activities 7,136 - 7,136
Other trading activities 1,665 - 1,665
Investments 633 - 633
Other 50 - 50
Total 43,383 2,410 45,793
EXPENDITURE
Expenditure on:
Raising funds 400 - 400
Charitable activities 23,030 1,837 24,867
Other 50 - 50
Total 23,480 1,837 25,317
NET INCOME/(EXPENDITURE) 19,903 573 20,476
RECONCILIATION OF FUNDS 19,903 573 20,476
Total funds brought forward 77,174 14,323 91,496
TOTALFUNDSCARRIEDFORWARD 97,077 14,895 111,972

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ZA. REA

The Rugby Fives Association Notes to the Financial Statements - continued for the year ended 31 July 2024

8. GRANTMAKING

The RFA issued total grants of £3,045 in 2024 (2023 - £4,415). Details of the grants issued in the year are summarised below.

2024
Total
Institution Purpose £
Stoke Newington School Subsidising ofcoaching and equipment 3,045
3,045

Details of the grants issued in the prior year are summarised below.

2023
Total
Institution Purpose £
ManchesterYMCA Subsidising of coaching 500
Stoke Newington School Subsidising ofcoaching and equipment 3,915
4,415

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The Rugby Fives Association Notes to the Financial Statements - continued for the year ended 31 July 2024

9. TANGIBLE FIXED ASSETS

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£ £
COST
At 1 August 2023 818 818
Additions - -
At 31 July 2024 818 818
DEPRECIATION
At 1 August 2023 254 254
Charge for year 164 164
At 31 July 2024 418 418
NET BOOK VALUE
At 31 July 2024 400 400
At 31 July 2023 564 564
**10. ** DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2024 2023
£ £
Prepayments and accrued income 917 1,045
917 1,045
**11. ** CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2024 2023
£ £
Accruals and deferred income 576 149
576 149

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DAIRFA

The Rugby Fives Association Notes to the Financial Statements - continued for the year ended 31 July 2024

  1. MOVEMENT IN FUNDS
Net Transfers
movement between
At 1.8.23 in funds funds At 31.7.24
£ £ £ £
Unrestricted funds
General fund 91,543 1,698 - 93,240
100 Club fund 5,113 383 - 5,496
President’s Cup fund 421 (92) - 329
Alex Wilson Plate fund - 1,215 - 1,215
97,076 3,388 - 100,280
Restricted funds
Courts fund 13,659 765 - 14,424
Jesters fund 1,237 91 - 1,328
14,896 856 - 15,751
TOTALFUNDS —1119720 4059 i603
Net movement in funds, included in the above, are as follows:
Incoming Resources Gains and Movement
resources expended losses in funds
£ £ £ £
Unrestricted funds
General fund 31,427 (29,730) - 1,698
100 Club fund 766 (383) - 383
President’s Cup fund = (92) - (92)
Alex Wilson Plate fund 1,215 - - 1,215
33,408 (30,205) - 3,203
Restricted funds
Courts fund 805 (40) - 765
Jesters fund 2,500 (2,409) a 91
3,305 (2,449) - 856
TOTALFUNDS 36,713 (32,655) - 4,059

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ZARFA

The Rugby Fives Association Notes to the Financial Statements - continued for the year ended 31 July 2024

12. MOVEMENT IN FUNDS — continued

Comparatives for movement in funds

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||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---| |Net|Transfers| |movement|between| |At|1.8.22|in|funds|funds|At|31.7.23| |£|£|£|£| |Unrestricted|funds| |General|fund|71,487|20,055|-|91,543| |100 Club|fund|4,691|422|-|5,113| |President’s|Cup|fund|995|(574)|-|(574)| |77,173|19,903|-|97,076| |Restricted|funds| |Courts|fund|13,309|350|-|13,659| |Jesters|fund|1,014|223|-|1,237| |14,323|573|-|14,896| |TOTAL|FUNDS|91,496|20,476|-|111,972| |Comparative|net|movement|in|funds,|included|in|the|above,|are|as|follows:| |Incoming|Resources|Gains|and|Movement| |resources|expended|losses|in|funds| |£|£|£|£| |Unrestricted|funds| |General|fund|42,461|(22,406)|-|20,055| |100|Club|fund|822|(400)|-|422| |President’s Cup|fund|100|(674)|-|(574)| |43,383|(23,480)|-|19,903| |Restricted|funds| |Courts|fund|410|(60)|-|350| |Jesters|fund|2,000|(1,777)|-|223| |2,410|(1,837)|-|573| |TOTAL FUNDS|45,793|(25,317)|-|20,476|

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ZAIRFA

The Rugby Fives Association Notes to the Financial Statements - continued for the year ended 31 July 2024

12. MOVEMENT IN FUNDS - continued

Purpose of fund

|General fund|Unrestricted||The RFA’s general trading fund|| |---|---|---|---| |100 Club fund||Management offunds raised through the 100 Club scheme|| |President’s Cup fund | Unrestricted|||Management offunds donated forthe purpose ofthe repair,|| |||renovation or replacement oftrophies|| |AlexWilson Plate
Fund|Unrestricted||Management offundsdonated inmemoryofthelateAlex
Wilson forthe purpose ofpurchasing a new platetrophyfor
| the North ofEngland Tournament||| |Courts fund|Restricted|Management offunds donated forthe purpose of repair,|| |||renovation or construction of Fives Courts|| |Jesters fund|Restricted|Management offunds donated by the Jesters Club, used for|| |||the purpose ofsubsidising student travel and accommodation|| |||atFivestournaments||

13. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 July 2024.

14. COMPANY LIMITED BY GUARANTEE

The company has no share capital but it is a charitable company limited by guarantee. At 31 July 2024 there were 472 (2023 — 448) individual members, 33 (2023 — 33) school members and 26 (2023 — 26) club members, each of whose liability is limited to £1.

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