**The Rugby Fives Association** (A company limited by guarantee)
**Report and Financial Statements For the Year Ended 31 July 2023**
**Charity number 1136872 Company number 04837244**
## **The Rugby Fives Association**
(A company limited by guarantee)
**Financial Statements For the Year Ended 31 July 2023**
|**Contents**|**Page**|
|---|---|
|Legal and Administrative Information|3|
|Trustees’ Report|4 - 5|
|Independent Examiner’s Report|6|
|Statement of Financial Activities|7|
|Balance Sheet|8 - 9|
|Notes forming part of the financial statements|10 - 20|
2
## **The Rugby Fives Association Legal and Administrative Information**
## **Reference and Administrative Information**
Charity Name: The Rugby Fives Association (RFA) Charity registration number: 1136872 Company registration number: 04837244 Registered Office and operational address: 506 Blazer Court 28a St John’s Wood Road London NW8 7JY
## **Board of Directors/Trustees**
J E McIntyre President A S Passey (appointed 20 December 2022) C R Blakeley C G Brooks N H Buchanan D Butler S J Kirby L M Mathias D S Parlby M J R Shaw (resigned 20 December 2022) A D B Smith J A D Tilston Treasurer D C Tristao **Secretary**
C R Blakeley **Independent Examiner**
P de Winton FCA
3
## **The Rugby Fives Association Trustees’ Report for the year ended 31 July 2023**
The Trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 July 2023. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
The Rugby Fives Association was set up to promote community participation in the sport of Rugby Fives and such other amateur sports as the trustees shall determine by providing or assisting in the provision of facilities for the playing of Rugby Fives (facilities means land, buildings, equipment and organising sporting activities).
The charity also aims to advance physical education of young persons by assisting in the provision of facilities for the playing and learning of Rugby Fives in schools and universities.
## **Public benefit**
We have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing our aims and objectives and in planning our future activities.
## **ACHIEVEMENT AND PERFORMANCE**
## **Charitable activities**
During the year, the RFA continued to support the playing of Rugby Fives at schools and clubs. The Trustees have developed and are implementing a strategy aimed at sustaining, nurturing and growing the game of Rugby Fives.
The RFA issued grants totalling £4,415 (2022 - £6,893) in the current year in respect of the subsidising of training and equipment. Further details of the grants issued are set out in note 8 to the accounts.
## **FINANCIAL REVIEW**
## **Financial position**
The Statement of Financial Activities on page 7 shows total incoming resources of £45,793 (2022 - £67,902) and net outgoing resources of £25,317 (2022 - £29,691) for the year.
The main drivers for the reduction in income compared to the prior year include a reduction in the value of oneoff donations to £10,119 (2022 - £22,622), contributions to the RFA’s Patronage Scheme which generated £3,365 (2022 - £5,295), and the reduction in one-off income from the RFA Dinner held in 2022 of £Nil (2022 - £5,987).
## **Reserves Policy**
Unrestricted funds stand at £97,077 (2022 - £77,174) which are held to cover future outgoings and provide resources for future grants for court building and coaching.
4
## **The Rugby Fives Association Trustees’ Report - continued for the year ended 31 July 2023**
## **Reserves Policy - continued**
Restricted funds stand at £14,895 (2022 - £14,323) which are held to cover future outgoings and provide resources for future grants for court building and coaching.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing Document**
The charity is constituted as a company limited by guarantee, incorporated on 18 July 2003 and registered as a charity on 14 July 2010. The company was established under a Memorandum of Association, as amended by special resolution on 16 June 2010, which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exceeding £1.
## **Recruitment and Appointment of New Trustees**
The charity’s board has the power to appoint any persons to be a trustee of the charity. Trustees appointed during the year and new trustees are ratified at the Annual General Meeting.
## **Organisational structure**
The board of Trustees oversees the operation of the charity, assisted by a small number of volunteers.
## **Financial risk management objectives and policies**
The Trustees review the finances and associated risks at each trustees’ meeting.
## **Trustees and Directors**
The Trustees and the Directors are the group of people charged with the governance of the charity. During the year no Trustee or Director had any significant financial interest in the charity.
The details of all benefits and expenses reclaimed from the charity by the board of Trustees are set out in note 5 to the accounts.
This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
Approved by order of the board of Trustees on 21 September 2023 and signed on its behalf by:
J A D Tilston Treasurer
5
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Independent eM4mlner's statement
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examination 8ivin8 n)e cJu>e to b¢lle..
accountin8 records werè not kepi in respea of the Company as requlred by sectlon 386 of the 2¢J)6 Act-
or
Ihe atcounis do not actord with those records., or
the accounis do noi coniply with the iiccounlin8 reoulrements of sertion 396 of the 2006 Act othef than
any requifement thai Ihe accounts 8ive d true and lair View which 15 noi a matter considered as part ol an
independeni examination,. or
the accounts have noi been prepared in accordance with the methods and principles of the siatement of
Recommended Practice lor accountin6 and repofting by tharities lapplicable to chaiities preparing their
ccounts in accordance with the Financial Reportin8 Standard applicable in ihe UK and Republic of Irelan
IFRS 10211.
I have no cgncern5 and havÉTr come across no oiher matters In con[)li0n with the examination to whtch
atlpntion should be drawn in ihis report in order to enable a propel underslandin8 of the accounts to be
reached.
P de Winion FCA
2 l 5eptviiibei 2023
## **The Rugby Fives Association Statement of Financial Activities (Including Summary Income and Expenditure Account) for the year ended 31 July 2023**
|Notes
**INCOME**
**Income and endowments from:**
Donations and legacies
3
Charitable activities
3
Other trading activities
3
Investments
3
Other
3
**Total**
**EXPENDITURE**
**Expenditure on:**
Raising funds
4
Charitable activities
4
Other
4
**Total**
**NET INCOME/(EXPENDITURE)**
**BEFORE TAX**
Tax payable
**NET INCOME/(EXPENDITURE)**
**Transfers between funds**
**Net movement in funds**
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
**TOTAL FUNDS CARRIED**
**FORWARD**|Unrestricted
funds
£
33,899
7,136
1,665
633
50
**43,383**
400
23,030
50
**23,480**
**19,903**
-
**19,903**
-
**19,903**
**77,174**
**97,077**|Restricted
funds
£
2,410
-
-
-
-
**2,410**
-
1,837
-
**1,837**
**573**
-
**573**
-
**573**
**14,323**
**14,895**|2023
Total
funds
£
36,309
7,136
1,665
633
50
**45,793**
400
24,867
50
**25,317**
**20,476**
-
**20,476**
-
**20,476**
**91,496**
**111,972**|2022
Total
funds
£
52,820
13,333
1,613
17
120|
|---|---|---|---|---|
|||||**67,902**
4,090
24,435
1,166|
|||||**29,691**
**38,212**
-
**38,212**
-|
|||||**38,212**
**53,285**|
|||||**91,496**|
The notes form part of these financial statements
7
## **The Rugby Fives Association Balance Sheet 31 July 2023**
|Notes
**FIXED ASSETS**
Tangible assets
9
**Total**
**CURRENT ASSETS**
Debtors
10
Cash at bank and in hand
**Total**
**CREDITORS**
Amounts falling due within one
year
11
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
**NET ASSETS**
**FUNDS**
12
Unrestricted funds
Restricted funds
**TOTAL FUNDS**|Unrestricted
funds
£
564
**564**
1,045
95,618
**96,663**
(149)
96,513
97,077
97,077
97,077
**97,077**|Restricted
funds
£
-
**-**
-
14,895
**14,895**
-
14,895
14,895
14,895
14,895
**14,895**|2023
Total
funds
£
564
**564**
1,045
110,513
**111,558**
(149)
111,408
111,972
111,972
97,077
14,895
**111,972**|2022
Total
funds
£
728|
|---|---|---|---|---|
|||||**728**
732
90,488|
|||||**91,220**
(452)|
|||||90,768|
|||||91,496|
|||||91,496|
|||||77,173
14,323|
|||||**91,496**|
The charitable company is entitled to exemption from audit under s477 of the Companies Act 2006 relating to small companies.
The members have not required the charitable company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The Trustees acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts.
The notes form part of these financial statements
8
## **The Rugby Fives Association Balance Sheet - continued 31 July 2023**
These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP.
The financial statements were approved by the Board of Trustees and authorised for issue on 21 September 2023 and were signed on its behalf by:
J A D Tilston Treasurer
9
## **The Rugby Fives Association Notes to the Financial Statements for the year ended 31 July 2023**
## **1. BASIS OF PREPARATION**
The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and in the preceding year.
## **Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011 and the Companies Act 2006.
The charity constitutes a public benefit entity as defined by FRS 102.
## **Going concern**
Regulatory requirements mean that the trustees are obliged to take into account all available information about the future, for at least, but not limited to, the period of 12 months from the date the accounts are approved. In accordance with these requirements, and taking into account the challenges of financial forecasting in the current circumstances, the Board is satisfied that reasonable financial assumptions have been incorporated in financial projections for the period subsequent to the year end and until July 2024. The Board considers that mitigating actions would be effective and sufficient to ensure the charity’s continued viability.
For these reasons and based on the assessment undertaken, the Board confirms it has a reasonable expectation that the charity will be able to continue in operation and meet its liabilities as they fall due over the period of the assessment to the end of July 2024.
## **2. ACCOUNTING POLICIES**
## **Income**
Income is included in the Statement of Financial Activities (SoFA) when:
- The charity becomes entitled to the resources;
- It is more likely than not that the trustees will receive the resources;
- The monetary value can be measured with sufficient reliability.
Grants and donations are only included in the SoFA when the above general income recognition criteria are met.
Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise.
Membership subscriptions received in the nature of a gift are recognised in Donations and Legacies.
Membership subscriptions which give a member the right to buy services or other benefits are recognised as income earned from the provision of goods and services as income from charitable activities.
10
## **The Rugby Fives Association Notes to the Financial Statements - continued for the year ended 31 July 2023**
## **2. ACCOUNTING POLICIES - continued**
## **Expenditure and Liabilities**
Expenditure is included in the Statement of Financial Activities on an accrual basis, inclusive of VAT which cannot be recovered.
Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.
Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the specified service or output.
Where there are no conditions attaching to the grant, a liability for the full funding obligation is recognised.
The charity has creditors which are measured at settlement amounts less any trade discounts.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Laptop - straight line over 5 years
## **Debtors**
Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
11
## **The Rugby Fives Association Notes to the Financial Statements - continued for the year ended 31 July 2023**
## **3. INCOME**
|**Analysis of income**
**Donations and legacies**
Donations and gifts
Gift Aid
Membership subscriptions
equivalent to donations
Other
**Total**
**Charitable activities**
Tournament entry fees
RFA Dinner
**Total**
**Other trading activities**
Membership subscriptions as
payment for goods & services
Merchandise sales
**Total**
**Income from investments**
Interest income
**Total**
**Other**
Other income
**Total**
**TOTAL INCOME**|Unrestricted
funds
£
13,683
2,139
17,220
858
**33,899**
7,136
-
**7,136**
1,570
95
**1,665**
633
**633**
50
**50**
**43,383**|Restricted
funds
£
2,410
-
-
-
**2,410**
-
-
**-**
-
-
**-**
-
**-**
-
**-**
**2,410**|2023
Total
funds
£
16,093
2,139
17,220
858
**36,309**
7,136
-
**7,136**
1,570
95
**1,665**
633
**633**
50
**50**
**45,793**|2022
Total
funds
£
30,387
4,337
17,215
881|
|---|---|---|---|---|
|||||**52,820**
7,346
5,987|
|||||**13,333**
1,585
28|
|||||**1,613**
17|
|||||**17**
120|
|||||**120**
**67,902**|
All income in the prior year was unrestricted except for £410 of donations made to the Courts Fund and £2,000 of donations made to the Jesters Fund.
12
## **The Rugby Fives Association Notes to the Financial Statements - continued for the year ended 31 July 2023**
## **4. EXPENDITURE**
|**Analysis of expenditure**
Unrestricted
funds
£
**Expenditure on raising funds**
100 Club prize payments
400
Cost of RFA Dinner
-
**Total**
**400**
**Expenditure on charitable activities**
Charity management &
administration
5,883
Charity running costs
2,648
Grants issued
4,415
Tournament & trophy costs
9,099
Other running costs
985
**Total**
**23,030**
**Other expenditure**
Other expenditure
50
**Total**
**50**
**TOTAL EXPENDITURE**
**23,480**|Restricted
funds
£
-
-
**-**
60
-
-
1,777
-
**1,837**
-
**-**
**1,837**|2023
Total
funds
£
400
-
**400**
5,943
2,648
4,415
10,876
985
**24,867**
50
**50**
**25,317**|2022
Total
funds
£
409
3,681|
|---|---|---|---|
||||**4,090**
4,368
1,502
6,893
11,672
-|
||||**24,435**
1,166|
||||**1,166**
**29,691**|
A breakdown of Charity management & administration costs is set out in the table below.
13
## **The Rugby Fives Association Notes to the Financial Statements - continued for the year ended 31 July 2023**
## **4. EXPENDITURE - continued**
|**Analysis of expenditure**
Unrestricted
funds
£
**Charity management & administration**
Bank charges
55
Brochures and reviews
1,980
Depreciation
164
Development Officer costs
1,675
Direct debit charges
969
Secretarial costs
605
Software expenses
281
Trustee travel expenses
155
**TOTAL EXPENDITURE**
**5,883**|Restricted
funds
£
60
-
-
-
-
-
-
-
**60**|2023
Total
funds
£
115
1,980
164
1,675
969
605
281
155
**5,943**|2022
Total
funds
£
70
478
90
-
854
2,512
261
102
**4,368**|
|---|---|---|---|
## **5. TRUSTEES’ REMUNERATION AND BENEFITS**
Remuneration totalling £605 (2022 - £2,512) was paid to the company secretary of the charity who is a director of the company.
Travel costs of £155 (2022 - £102) were also paid to the directors, who are also trustees.
No remuneration or other benefits of employment with the charity or a related entity were received by the trustees during the year.
## **6. FEES FOR EXAMINATION OF THE ACCOUNTS**
No remuneration or other benefits were paid in respect of the independent examiner’s review of the accounts or in respect of any other examinations of the accounts.
14
## **The Rugby Fives Association Notes to the Financial Statements - continued for the year ended 31 July 2023**
## **7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
|**INCOME**
**Income and endowments from:**
Donations and legacies
Charitable activities
Other trading activities
Investments
Other
**Total**
**EXPENDITURE**
**Expenditure on:**
Raising funds
Charitable activities
Other
**Total**
**NET INCOME/(EXPENDITURE)**
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
**TOTAL FUNDS CARRIED FORWARD**|Unrestricted
funds
£
50,410
13,333
1,613
17
120
**65,492**
4,090
19,082
666
**23,838**
**41,654**
**35,519**
**77,174**|Restricted
funds
£
2,410
-
-
-
-
**2,410**
-
5,353
500
**5,853**
**(3,443)**
**17,765**
**14,323**|2022
Total
funds
£
52,820
13,333
1,613
17
120|
|---|---|---|---|
||||**67,902**
4,090
24,435
1,166|
||||**29,691**
**38,212**
**53,285**|
||||**91,496**|
15
## **The Rugby Fives Association Notes to the Financial Statements - continued for the year ended 31 July 2023**
## **8. GRANTMAKING**
The RFA issued total grants of £4,415 in 2023 (2022 - £6,893). Details of the grants issued in the year are summarised below.
|Institution
Purpose
Manchester YMCA
Subsidising of coaching
Stoke Newington School
Subsidising of coaching and equipment|2023
Total
£
500
3,915
**4,415**|
|---|---|
Details of the grants issued in the prior year are summarised below.
|Institution
Purpose
Christ’s Hospital School
Conversion of squash court into Rugby Fives court
Mount Kelly (College)
Equipment
Stoke Newington School
Subsidising of coaching and equipment|2022
Total
£
2,500
210
4,183
**6,893**|
|---|---|
16
## **The Rugby Fives Association Notes to the Financial Statements - continued for the year ended 31 July 2023**
## **9. TANGIBLE FIXED ASSETS**
|**COST**
At 1 August 2022
Additions
At 31 July 2023
**DEPRECIATION**
At 1 August 2022
Charge for year
At 31 July 2023
**NET BOOK VALUE**
At 31 July 2023
At 31 July 2022
**10. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Prepayments and accrued income
**11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Accruals and deferred income|Laptop
£
818
-
818
90
164
254
564
728
2023
£
1,045
**1,045**
2023
£
149
**149**|Total
£
818
-|
|---|---|---|
|||818|
|||90
164|
|||254|
|||564
728
2022
£
732
**732**
2022
£
452
**452**|
17
## **The Rugby Fives Association Notes to the Financial Statements - continued for the year ended 31 July 2023**
## **12. MOVEMENT IN FUNDS**
|**Unrestricted funds**
General fund
100 Club fund
President’s Cup fund
**Restricted funds**
Courts fund
Jesters fund
**TOTAL FUNDS**|At 1.8.22
£
71,487
4,691
995
**77,173**
13,309
1,014
**14,323**
**91,496**|Net
movement
in funds
£
20,055
422
(574)
**19,903**
350
223
**573**
**20,476**|Transfers
between
funds
£
-
-
-
**-**
-
-
**-**
**-**|At 31.7.23
£
91,543
5,113
(574)|
|---|---|---|---|---|
|||||**97,076**
13,659
1,237|
|||||**14,896**
**111,972**|
Net movement in funds, included in the above, are as follows:
|**Unrestricted funds**
General fund
100 Club fund
President’s Cup fund
**Restricted funds**
Courts fund
Jesters fund
**TOTAL FUNDS**|Incoming
resources
£
42,461
822
100
**43,383**
410
2,000
**2,410**
**45,793**|Resources
expended
£
(22,406)
(400)
(674)
**(23,480)**
(60)
(1,777)
**(1,837)**
**(25,317)**|Gains and
losses
£
-
-
-
**-**
-
-
**-**
**-**|Movement
in funds
£
20,055
422
(574)|
|---|---|---|---|---|
|||||**19,903**
350
223|
|||||**573**
**20,476**|
18
## **The Rugby Fives Association Notes to the Financial Statements - continued for the year ended 31 July 2023**
## **12. MOVEMENT IN FUNDS – continued**
## **Comparatives for movement in funds**
|**Unrestricted funds**
General fund
100 Club fund
President’s Cup fund
**Restricted funds**
Courts fund
Jesters fund
Young RFA fund
**TOTAL FUNDS**|At 1.8.21
£
31,225
4,294
-
**35,519**
15,429
1,337
1,000
**17,765**
**53,285**|Net
movement
in funds
£
40,261
397
995
**41,653**
(2,120)
(1,323)
-
**(3,443)**
**38,212**|Transfers
between
funds
£
-
-
-
**-**
-
1,000
(1,000)
**-**
**-**|At 31.7.22
£
71,487
4,691
995|
|---|---|---|---|---|
|||||**77,173**
13,309
1,014
-|
|||||**14,323**
**91,496**|
Comparative net movement in funds, included in the above, are as follows:
|**Unrestricted funds**
General fund
100 Club fund
President’s Cup fund
**Restricted funds**
Courts fund
Jesters fund
Young RFA fund
**TOTAL FUNDS**|Incoming
resources
£
63,691
806
995
**65,492**
410
2,000
-
**2,410**
**67,902**|Resources
expended
£
(23,429)
(409)
-
**(23,838)**
(2,530)
(3,323)
-
**(5,853)**
**(29,691)**|Gains and
losses
£
-
-
-
**-**
-
1,000
(1,000)
**-**
**-**|Movement
in funds
£
40,262
397
995|
|---|---|---|---|---|
|||||**41,654**
(2,120)
(1,323)
-|
|||||**(3,443)**
**38,212**|
19
## **The Rugby Fives Association Notes to the Financial Statements - continued for the year ended 31 July 2023**
## **12. MOVEMENT IN FUNDS – continued**
## **Purpose of fund**
|**Fund**|**Type**|**Purpose**|
|---|---|---|
|General fund|Unrestricted|The RFA’s general trading fund|
|100 Club fund|Unrestricted|Management of funds raised through the 100 Club scheme|
|President’s Cup fund|Unrestricted|Management of funds donated for the purpose of the repair,
renovation or replacement of trophies|
|Courts fund|Restricted|Management of funds donated for the purpose of repair,
renovation or construction of Fives Courts|
|Jesters fund|Restricted|Management of funds donated by the Jesters Club, used for
the purpose of subsidising student travel and accommodation
at Fives tournaments|
## **13. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 31 July 2023.
## **14. COMPANY LIMITED BY GUARANTEE**
The company has no share capital but it is a charitable company limited by guarantee. At 31 July 2023 there were 448 (2022 – 424) individual members, 33 (2022 – 32) school members and 26 (2022 – 21) club members, each of whose liability is limited to £1.
20