OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2022-07-31-accounts

The Rugby Fives Association (A company limited by guarantee)

Report and Financial Statements For the Year Ended 31 July 2022

Charity number 1136872 Company number 04837244

The Rugby Fives Association

(A company limited by guarantee)

Financial Statements For the Year Ended 31 July 2022

Contents Page
Legal and Administrative Information 3
Trustees’ Report 4 - 5
Independent Examiner’s Report 6
Statement of Financial Activities 7
Balance Sheet 8 - 9
Notes forming part of the financial statements 10 - 20

2

The Rugby Fives Association Legal and Administrative Information

Reference and Administrative Information

Charity Name: The Rugby Fives Association (RFA) Charity registration number: 1136872 Company registration number: 04837244 Registered Office and operational address: 506 Blazer Court 28a St John’s Wood Road London NW8 7JY

Board of Directors/Trustees

D S Parlby President (resigned 22 September 2022) J E McIntyre President P G Atkinson (resigned 5 April 2022) C R Blakeley (appointed 5 April 2022) C G Brooks N H Buchanan C Burrows (resigned 23 September 2021) D Butler S J Kirby L M Mathias M J R Shaw (appointed 18 July 2022) A D B Smith J A D Tilston Treasurer D C Tristao Secretary C R Blakeley

Independent Examiner

P de Winton FCA

3

The Rugby Fives Association Trustees’ Report for the year ended 31 July 2022

The Trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 July 2022. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The Rugby Fives Association was set up to promote community participation in the sport of Rugby Fives and such other amateur sports as the trustees shall determine by providing or assisting in the provision of facilities for the playing of Rugby Fives (facilities means land, buildings, equipment and organising sporting activities).

The charity also aims to advance physical education of young persons by assisting in the provision of facilities for the playing and learning of Rugby Fives in schools and universities.

Public benefit

We have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing our aims and objectives and in planning our future activities.

ACHIEVEMENT AND PERFORMANCE

Charitable activities

During the year, the RFA continued to support the playing of Rugby Fives at schools and clubs. The Trustees have developed and are implementing a new strategy aimed at sustaining, nurturing and growing the game of Rugby Fives following the return to playing following the COVID-19 pandemic.

The tournament schedule across all age and gender grades returned to normal following the easing of restrictions. An additional tournament, the Festival of Fives was introduced in August 2021 aimed towards players of school age and recent school leavers to encourage players to remain in the game beyond their school years.

The RFA issued grants totalling £6,893 (2021 - £6,000) in the current year in respect of the conversion of a squash court into a fives court as well as the subsidising of training and equipment. Further details of the grants issued are set out in note 8 to the accounts.

FINANCIAL REVIEW

Financial position

The Statement of Financial Activities on page 7 shows total incoming resources of £67,902 (2021 - £32,712) and net outgoing resources of £29,691 (2021 - £35,442) for the year.

The main drivers for the increase in income compared to the prior year include the receipt of two one-off donations of £10,000, the introduction of the RFA’s Patronage Scheme in September 2021 which generated £5,295 (2021 – £Nil), an increase of tournament entry fees to £7,346 (2021 - £523) following the return of the full tournament schedule, income from the RFA Dinner held in April 2022 of £5,987 (2021 - £Nil).

Reserves Policy

Unrestricted funds stand at £77,174 (2021 - £35,519) which are held to cover future outgoings and provide resources for future grants for court building and coaching.

4

The Rugby Fives Association

The Rugby Fives Association Statement of Financial Activities (Including Summary Income and Expenditure Account) for the year ended 31 July 2022

Notes
INCOME
Income and endowments from:
Donations and legacies
3
Charitable activities
3
Other trading activities
3
Investments
3
Other
3
Total
EXPENDITURE
Expenditure on:
Raising funds
4
Charitable activities
4
Other
4
Total
NET INCOME/(EXPENDITURE)
BEFORE TAX
Tax payable
NET INCOME/(EXPENDITURE)
Transfers between funds
Net movement in funds
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED
FORWARD		 Unrestricted
funds
£
50,410
13,333
1,613
17
120
65,492
4,090
19,082
666
23,838
41,654
-
41,654
-
41,654
35,519
77,174		 Restricted
funds
£
2,410
-
-
-
-
2,410
-
5,353
500
5,853
(3,443)
-
(3,443)
-
(3,443)
17,765
14,323		 2022
Total
funds
£
52,820
13,333
1,613
17
120
67,902
4,090
24,435
1,166
29,691
38,212
-
38,212
-
38,212
53,285
91,496		 2021
Total
funds
£
30,250
523
1,185
4
750
32,712
336
35,106
-
35,442
(2,730)
-
(2,730)
-
(2,730)
56,015
53,285

The notes form part of these financial statements

7

The Rugby Fives Association Balance Sheet 31 July 2022

Notes
FIXED ASSETS
Tangible assets
9
Total
CURRENT ASSETS
Debtors
10
Cash at bank and in hand
Total
CREDITORS
Amounts falling due within one
year
11
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT
LIABILITIES
NET ASSETS
FUNDS
12
Unrestricted funds
Restricted funds
TOTAL FUNDS		 Unrestricted
funds
£
728
728
732
76,165
76,897
(452)
76,445
77,173
77,173
77,173
77,173		 Restricted
funds
£
-
-
-
14,323
14,323
-
14,323
14,323
14,323
14,323
14,323		 2022
Total
funds
£
728
728
732
90,488
91,220
(452)
90,768
91,496
91,496
77,173
14,323
91,496		 2021
Total
funds
£
-
-
735
58,764
59,499
(6,215)
53,285
53,285
53,285
35,519
17,765
53,285

The charitable company is entitled to exemption from audit under s477 of the Companies Act 2006 relating to small companies.

The members have not required the charitable company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The Trustees acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts.

The notes form part of these financial statements

8

The Rugby Fives Association Notes to the Financial Statements for the year ended 31 July 2022

1. BASIS OF PREPARATION

The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and in the preceding year.

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011 and the Companies Act 2006.

The charity constitutes a public benefit entity as defined by FRS 102.

Going concern

Regulatory requirements mean that the trustees are obliged to take into account all available information about the future, for at least, but not limited to, the period of 12 months from the date the accounts are approved. In accordance with these requirements, and taking into account the challenges of financial forecasting in the current circumstances, the Board is satisfied that reasonable financial assumptions have been incorporated in financial projections for the period subsequent to the year end and until July 2023. The Board considers that mitigating actions would be effective and sufficient to ensure the charity’s continued viability.

For these reasons and based on the assessment undertaken, the Board confirms it has a reasonable expectation that the charity will be able to continue in operation and meet its liabilities as they fall due over the period of the assessment to the end of July 2023.

2. ACCOUNTING POLICIES

Income

Income is included in the Statement of Financial Activities (SoFA) when:

Grants and donations are only included in the SoFA when the above general income recognition criteria are met.

Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise.

Membership subscriptions received in the nature of a gift are recognised in Donations and Legacies.

Membership subscriptions which give a member the right to buy services or other benefits are recognised as income earned from the provision of goods and services as income from charitable activities.

10

The Rugby Fives Association Notes to the Financial Statements - continued for the year ended 31 July 2022

2. ACCOUNTING POLICIES - continued

Expenditure and Liabilities

Expenditure is included in the Statement of Financial Activities on an accrual basis, inclusive of VAT which cannot be recovered.

Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.

Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the specified service or output.

Where there are no conditions attaching to the grant, a liability for the full funding obligation is recognised.

The charity has creditors which are measured at settlement amounts less any trade discounts.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Laptop - straight line over 5 years

Debtors

Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

11

The Rugby Fives Association Notes to the Financial Statements - continued for the year ended 31 July 2022

3. INCOME

Analysis of income
Donations and legacies
Donations and gifts
Gift Aid
Membership subscriptions
equivalent to donations
Other
Total
Charitable activities
Tournament entry fees
RFA Dinner
Total
Other trading activities
Membership subscriptions as
payment for goods & services
Merchandise sales
Total
Income from investments
Interest income
Total
Other
EFA payment
Other income
Total
TOTAL INCOME		 Unrestricted
funds
£
27,977
4,337
17,215
881
50,410
7,346
5,987
13,333
1,585
28
1,613
17
17
-
120
120
65,492		 Restricted
funds
£
2,410
-
-
-
2,410
-
-
-
-
-
-
-
-
-
-
-
2,410		 2022
Total
funds
£
30,387
4,337
17,215
881
52,820
7,346
5,987
13,333
1,585
28
1,613
17
17
-
120
120
67,902		 2021
Total
funds
£
6,657
7,492
14,755
1,346
30,250
523
-
523
1,185
-
1,185
4
4
750
-
750
32,712

All income in the prior year was unrestricted except for £410 of donations made to the Courts Fund and £2,000 of donations made to the Jesters Fund.

12

The Rugby Fives Association Notes to the Financial Statements - continued for the year ended 31 July 2022

4. EXPENDITURE

Analysis of expenditure
Unrestricted
funds
£
Expenditure on raising funds
100 Club prize payments
409
Cost of RFA Dinner
3,681
Miscellaneous raffle/sweepstake
prizes
-
Total
4,090
Expenditure on charitable activities
Charity management &
administration
4,338
Charity running costs
1,502
Grants issued
4,393
Tournament & trophy costs
8,849
Total
19,082
Other expenditure
Other expenditure
666
Total
666
TOTAL EXPENDITURE
23,838		 Restricted
funds
£
-
-
-
-
30
-
2,500
2,823
5,353
500
500
5,853		 2022
Total
funds
£
409
3,681
-
4,090
4,368
1,502
6,893
11,672
24,435
1,166
1,166
29,691		 2021
Total
funds
£
325
-
12
336
26,057
1,221
6,000
1,827
35,106
-
-
35,442

A breakdown of Charity management & administration costs is set out in the table below.

13

The Rugby Fives Association Notes to the Financial Statements - continued for the year ended 31 July 2022

4. EXPENDITURE - continued

Analysis of expenditure
Unrestricted
funds
£
Charity management & administration
Bank charges
40
Branding
-
Brochures and reviews
478
Depreciation
90
Development Officer costs
-
Direct debit charges
854
Secretarial costs
2,512
Software expenses
261
Trustee travel expenses
102
TOTAL EXPENDITURE
4,338		 Restricted
funds
£
30
-
-
-
-
-
-
-
-
30		 2022
Total
funds
£
70
-
478
90
-
854
2,512
261
102
4,368		 2021
Total
funds
£
-
6,050
2,022
-
13,500
740
3,652
93
-
26,057

5. TRUSTEES’ REMUNERATION AND BENEFITS

Remuneration totalling £2,512 (2021 - £3,652) was paid to the company secretary of the charity who is a director of the company.

Travel costs of £102 (2021 - £Nil) were also paid to the directors, who are also trustees.

No remuneration or other benefits of employment with the charity or a related entity were received by the trustees during the year.

6. FEES FOR EXAMINATION OF THE ACCOUNTS

No remuneration or other benefits were paid in respect of the independent examiner’s review of the accounts or in respect of any other examinations of the accounts.

14

The Rugby Fives Association Notes to the Financial Statements - continued for the year ended 31 July 2022

7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

INCOME
Income and endowments from:
Donations and legacies
Charitable activities
Other trading activities
Investments
Other
Total
EXPENDITURE
Expenditure on:
Raising funds
Charitable activities
Total
NET INCOME/(EXPENDITURE)
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD		 Unrestricted
funds
£
24,790
523
1.185
4
750
27,252
336
28,388
28,725
(1,473)
36,992
35,519		 Restricted
funds
£
5,460
-
-
-
-
5,460
-
6,718
6,718
(1,258)
19,023
17,765		 2021
Total
funds
£
30,250
523
1,185
4
750
32,712
336
35,106
35,442
(2,730)
56,015
53,285

15

The Rugby Fives Association Notes to the Financial Statements - continued for the year ended 31 July 2022

8. GRANTMAKING

The RFA issued total grants of £6,893 in 2022 (2021 - £6,000). Details of the grants issued in the year are summarised below.

Institution
Purpose
Christ’s Hospital School
Conversion of squash court into Rugby Fives court
Mount Kelly (College)
Equipment
Stoke Newington School
Subsidising of coaching and equipment		 2022
Total
£
2,500
210
4,183
6,893

Details of the grants issued in the prior year are summarised below.

Institution
Purpose
Stoke Newington School
Court refurbishment		 2021
Total
£
6,000
6,000

16

The Rugby Fives Association Notes to the Financial Statements - continued for the year ended 31 July 2022

9. TANGIBLE FIXED ASSETS

COST
At 1 August 2021
Additions
At 31 July 2022
DEPRECIATION
At 1 August 2021
Charge for year
At 31 July 2022
NET BOOK VALUE
At 31 July 2022
At 31 July 2021
10. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Prepayments and accrued income
11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade creditors
Accruals and deferred income		 Laptop
£
-
818
818
-
90
90
728
-
2022
£
732
732
2022
£
-
452
452		 Total
£
-
818
818
-
90
90
728
-
2021
£
735
735
2021
£
48
6,167
6,215

17

The Rugby Fives Association Notes to the Financial Statements - continued for the year ended 31 July 2022

12. MOVEMENT IN FUNDS

Unrestricted funds
General fund
100 Club fund
President’s Cup fund
Restricted funds
Courts fund
Jesters fund
Young RFA fund
TOTAL FUNDS		 At 1.8.21
£
31,225
4,294
-
35,519
15,429
1,337
1,000
17,765
53,285		 Net
movement
in funds
£
40,261
397
995
41,653
(2,120)
(1,323)
-
(3,443)
38,212		 Transfers
between
funds
£
-
-
-
-
-
1,000
(1,000)
-
-		 At 31.7.22
£
71,487
4,691
995
77,173
13,309
1,014
-
14,323
91,496

Net movement in funds, included in the above, are as follows:

Unrestricted funds
General fund
100 Club fund
President’s Cup fund
Restricted funds
Courts fund
Jesters fund
Young RFA fund
TOTAL FUNDS		 Incoming
resources
£
63,691
806
995
65,492
410
2,000
-
2,410
67,902		 Resources
expended
£
(23,429)
(409)
-
(23,838)
(2,530)
(3,323)
-
(5,853)
(29,691)		 Gains and
losses
£
-
-
-
-
-
1,000
(1,000)
-
-		 Movement
in funds
£
40,262
397
995
41,654
(2,120)
(1,323)
-
(3,443)
38,212

18

The Rugby Fives Association Notes to the Financial Statements - continued for the year ended 31 July 2022

12. MOVEMENT IN FUNDS – continued

Comparatives for movement in funds

Unrestricted funds
General fund
100 Club fund
Restricted funds
Courts fund
Jesters fund
Young RFA fund
TOTAL FUNDS		 At 1.8.20
£
33,023
3,969
36,992
19,019
4
-
19,023
56,015		 Net
movement
in funds
£
(1,798)
325
(1,473)
(3,590)
1,332
1,000
(1,258)
(2,730)		 Transfers
between
funds
£
-
-
-
-
-
-
-
-		 At 31.7.21
£
31,225
4,294
35,519
15,429
1,337
1,000
17,765
53,285

Comparative net movement in funds, included in the above, are as follows:

Unrestricted funds
General fund
100 Club fund
Restricted funds
Courts fund
Jesters fund
Young RFA fund
TOTAL FUNDS		 Incoming
resources
£
26,602
650
27,252
2,410
2,050
1,000
5,460
32,712		 Resources
expended
£
(28,400)
(325)
(28,725)
(6,000)
(718)
-
(6,718)
(35,442)		 Gains and
losses
£
-
-
-
-
-
-
-
-		 Movement
in funds
£
(1,798)
325
(1,473)
(3,590)
1,332
1,000
(1,258)
(2,730)

19

The Rugby Fives Association Notes to the Financial Statements - continued for the year ended 31 July 2022

12. MOVEMENT IN FUNDS – continued

Purpose of fund

----- Start of picture text -----
Fund Type Purpose
General fund Unrestricted The RFA’s general trading fund
100 Club fund Unrestricted Management of funds raised through the 100 Club scheme
President’s Cup fund Unrestricted Management of funds donated for the purpose of the repair,
renovation or replacement of trophies
Courts fund Restricted Management of funds donated for the purpose of repair,
renovation or construction of Fives Courts
Jesters fund Restricted Management of funds donated by the Jesters Club, used for
the purpose of subsidising student travel and accommodation
at Fives tournaments
Young RFA fund Restricted / Management of funds donated for the purpose of the Young
Inactive RFA scheme. Now merged into the Jesters fund
----- End of picture text -----

13. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 July 2022.

14. COMPANY LIMITED BY GUARANTEE

The company has no share capital but it is a charitable company limited by guarantee. At 31 July 2022 there were 424 (2021 – 402) individual members and 32 (2021 – 35) school members and 21 (2021 – 21) club members, each of whose liability is limited to £1.

20