**The Rugby Fives Association** (A company limited by guarantee)
**Report and Financial Statements For the Year Ended 31 July 2021**
**Charity number 1136872 Company number 04837244**
## **The Rugby Fives Association**
(A company limited by guarantee)
**Financial Statements For the Year Ended 31 July 2021**
|**Contents**|**Page**|
|---|---|
|Legal and Administrative Information|3|
|Trustees’ Report|4 - 5|
|Independent Examiner’s Report|6|
|Statement of Financial Activities|7|
|Balance Sheet|8 - 9|
|Notes forming part of the financial statements|10 - 19|
2
## **The Rugby Fives Association Legal and Administrative Information**
## **Reference and Administrative Information**
Charity Name: The Rugby Fives Association (RFA) Charity registration number: 1136872 Company registration number: 04837244 Registered Office and operational address: 15 Carlton Road Turvey Bedford MK43 8EG
## **Board of Directors/Trustees**
D S Parlby President P G Atkinson B J Atkinson (resigned 23 September 2020) Rear Adm. D K Bawtree (resigned 23 September 2020) C G Brooks N H Buchanan C Burrows D Butler (appointed 23 September 2020) S J Kirby L M Mathias J E McIntyre A D B Smith J A D Tilston Treasurer (appointed 12 May 2021) D C Tristao **Secretary** P G Atkinson
## **Independent Examiner**
P de Winton FCA
3
## **The Rugby Fives Association Trustees’ Report for the year ended 31 July 2021**
The Trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 July 2021. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
The Rugby Fives Association was set up to promote community participation in the sport of Rugby Fives and such other amateur sports as the trustees shall determine by providing or assisting in the provision of facilities for the playing of Rugby Fives (facilities means land, buildings, equipment and organising sporting activities).
The charity also aims to advance physical education of young persons by assisting in the provision of facilities for the playing and learning of Rugby Fives in schools and universities.
## **Public benefit**
We have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing our aims and objectives and in planning our future activities.
## **ACHIEVEMENT AND PERFORMANCE**
## **Charitable activities**
During the year, the RFA continued to support the playing of Rugby Fives at schools and clubs. The Trustees have developed a new strategy aimed at sustaining, nurturing and growing the game of Rugby Fives following the return to playing following the COVID-19 pandemic.
The main Schools Championship week in April 2021 had to be postponed due to COVID-19 restrictions, however this has now been rescheduled to take place in August 2021, incorporating tournaments at all age groups for both girls and boys, as well as a retrospective Open tournament for the 2019/20 season.
All National and Regional adult tournaments, both men’s and women’s, were cancelled due to COVID-19 restrictions, with the exception of the South West Open which took place on 31 July 2021 and 1 August 2021 following the easing of restrictions.
The RFA issued grants totalling £6,000 (2020 - £16,629) in the current year in respect of court refurbishment. Further details of the grants issued are set out in note 8 to the accounts.
## **FINANCIAL REVIEW**
## **Financial position**
The Statement of Financial Activities and Balance Sheet for the prior financial year (i.e. the year ended 31 July 2020) have been restated. This restatement has arisen as a result of the transition from a cash basis of accounting to an accrual basis, as required by the Charity Accounting rules which include adhering to the Charities SORP.
The Statement of Financial Activities on page 7 shows total incoming resources of £32,712 (2020 - £26,875) and net outgoing resources of £35,442 (2020 - £49,448) for the year.
4
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The Rugby Flve5 Assoclation
Independent Examinerfs Report to the Trustees
for the year ended 31 July 2021
Independent examiner's report to the trustees of The Rugby Fives Association (Yhe Company'l
I report to the charity trustees on my examination of the accounts of the Company for the year ended
31 July 2021.
Responslbillties and basis of report
As the charity's trustees of the Company land also it5 director5 for the purposes of company lawl you are
responsible for the preparation of the accounts in accordance with the requirements of the Companies Act
20061'the 2006 Act'l.
Having satisiled myself that the accounts of the Company are not required to be audited under Part 16 of the
2006 Att and are eligible for independent examination, I report in respect of my examination ol your charity's
accounts as carried out under section 145 of the Charities Act 2011 I'the 2011 Act'l. In carrying out mv
examination I have followed the Directions given by the Charity Commission under section 145151 Ibl of the
2011 A£t.
Independent exam5ner's statement
I have completed my examination. I conflrm that no matters have come to my attention in connertion wlth the
examination giving me cause to believe..
accounting records were not kept in respett of the Company as required by settion 386 of the 2006 Act-
or
the accounts do not accord with those records,. or
the account5 do not cornply with the accounting requirements tsf section 396 of the 2006 Art other thar¥
ny reouirernent that the acc?uThts give a true and lair view which is not a matter considered as part of an
independent examination,. or
the accounts have not been prepared in accordance with the methods and principles of the Statement of
Recommended Practice for accountsng and reporting by charities (applicable to charities preparing their
account5 in accordance with the Financial Reportin8 Standard applicable in the UK and Republic of Ireland
IFRS 10211.
I have no concerns and have come across no other matters in connection with the examination to which
attention should be drawn in this pOrt in order to enable a proper understandin8 of the accounts to be
reached.
P de Wlnton FCA
Independent Exarniner
25" August 2021
## **The Rugby Fives Association Statement of Financial Activities (Including Summary Income and Expenditure Account) for the year ended 31 July 2021**
|Notes
**INCOME**
**Income and endowments from:**
Donations and legacies
3
Charitable activities
3
Other trading activities
3
Investments
3
Other
3
**Total**
**EXPENDITURE**
**Expenditure on:**
Raising funds
4
Charitable activities
4
**Total**
**NET INCOME/(EXPENDITURE)**
**BEFORE TAX**
Tax payable
**NET INCOME/(EXPENDITURE)**
**Transfers between funds**
**Net movement in funds**
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
**TOTAL FUNDS CARRIED**
**FORWARD**|Unrestricted
funds
£
24,790
523
1,185
4
750
**27,252**
336
28,388
**28,725**
**(1,473)**
-
**(1,473)**
-
**(1,473)**
**36,992**
**35,519**|Restricted
funds
£
5,460
-
-
-
-
**5,460**
-
6,718
**6,718**
**(1,258)**
-
**(1,258)**
-
**(1,258)**
**19,023**
**17,765**|2021
Total
funds
£
30,250
523
1,185
4
750
**32,712**
336
35,106
**35,442**
**(2,730)**
-
**(2,730)**
-
**(2,730)**
**56,015**
**53,285**|2020
Total
funds
(restated)
£
22,576
2,270
1,935
94
-|
|---|---|---|---|---|
|||||**26,875**
224
49,224|
|||||**49,448**
**(22,573)**
-
**(22,573)**
-|
|||||**(22,573)**
**78,587**|
|||||**56,015**|
The notes form part of these financial statements
7
## **The Rugby Fives Association Balance Sheet 31 July 2021**
|Notes
**CURRENT ASSETS**
Debtors
9
Cash at bank and in hand
**Total**
**CREDITORS**
Amounts falling due within one
year
10
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
**NET ASSETS**
**FUNDS**
11
Unrestricted funds
Restricted funds
**TOTAL FUNDS**|Unrestricted
funds
£
735
34,999
**35,734**
(215)
35,519
35,519
35,519
35,519
**35,519**|Restricted
funds
£
-
23,765
**23,765**
(6,000)
17,765
17,765
17,765
17,765
**17,765**|2021
Total
funds
£
735
58,764
**59,499**
(6,215)
53,285
53,285
53,285
35,519
17,765
**53,285**|2020
Total
funds
(restated)
£
565
57,164|
|---|---|---|---|---|
|||||**57,729**
(1,714)|
|||||56,015|
|||||56,015|
|||||56,015|
|||||36,992
19,023|
|||||**56,015**|
The charitable company is entitled to exemption from audit under s477 of the Companies Act 2006 relating to small companies.
The members have not required the charitable company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The Trustees acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP.
The notes form part of these financial statements
8
##
##
## **The Rugby Fives Association Notes to the Financial Statements for the year ended 31 July 2021**
## **1. BASIS OF PREPARATION**
The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and in the preceding year.
## **Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011 and the Companies Act 2006.
The charity constitutes a public benefit entity as defined by FRS 102.
## **Going concern**
Regulatory requirements mean that the trustees are obliged to take into account all available information about the future, for at least, but not limited to, the period of 12 months from the date the accounts are approved. In accordance with these requirements, and taking into account the challenges of financial forecasting in the current circumstances, the Board is satisfied that reasonable financial assumptions have been incorporated in financial projections for the period subsequent to the year end and until July 2022. The Board considers that mitigating actions would be effective and sufficient to ensure the charity’s continued viability.
For these reasons and based on the assessment undertaken, the Board confirms it has a reasonable expectation that the charity will be able to continue in operation and meet its liabilities as they fall due over the period of the assessment to the end of July 2022.
## **Change of accounting policy**
As a charitable company, the Rugby Fives Association is required under the SORP to prepare its financial statements on an accrual basis. Historically, the charity has prepared its financial statements on a cash basis. As such, to ensure compliance with the SORP, the charity’s prior year accounts have been restated to reflect the charity’s financial performance and position under an accrual basis of accounting.
## **2. ACCOUNTING POLICIES**
## **Income**
Income is included in the Statement of Financial Activities (SoFA) when:
- The charity becomes entitled to the resources;
- It is more likely than not that the trustees will receive the resources;
- The monetary value can be measured with sufficient reliability.
Grants and donations are only included in the SoFA when the above general income recognition criteria are met.
10
## **The Rugby Fives Association Notes to the Financial Statements - continued for the year ended 31 July 2021**
## **2. ACCOUNTING POLICIES - continued**
Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise.
Membership subscriptions received in the nature of a gift are recognised in Donations and Legacies.
Membership subscriptions which give a member the right to buy services or other benefits are recognised as income earned from the provision of goods and services as income from charitable activities.
## **Expenditure and Liabilities**
Expenditure is included in the Statement of Financial Activities on an accrual basis, inclusive of VAT which cannot be recovered.
Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.
Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the specified service or output.
Where there are no conditions attaching to the grant, a liability for the full funding obligation is recognised.
The charity has creditors which are measured at settlement amounts less any trade discounts.
## **Assets**
Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
11
## **The Rugby Fives Association Notes to the Financial Statements - continued for the year ended 31 July 2021**
## **3. INCOME**
|**Analysis of income**
**Donations and legacies**
Donations and gifts
Gift Aid
Membership subscriptions
equivalent to donations
Other
**Total**
**Charitable activities**
Tournament entry fees
**Total**
**Other trading activities**
Membership subscriptions as
payment for goods & services
**Total**
**Income from investments**
Interest income
**Total**
**Other**
EFA payment
**Total**
**TOTAL INCOME**|Unrestricted
funds
£
1,197
7,492
14,755
1,346
**24,790**
523
**523**
1,185
**1,185**
4
**4**
750
**750**
**27,252**|Restricted
funds
£
5,460
-
-
-
**5,460**
-
**-**
-
**-**
-
**-**
-
**-**
**5,460**|2021
Total
funds
£
6,657
7,492
14,755
1,346
**30,250**
523
**523**
1,185
**1,185**
4
**4**
750
**750**
**32,712**|2020
Total
funds
(restated)
£
3,400
2,500
14,890
1,786|
|---|---|---|---|---|
|||||**22,576**
2,270|
|||||**2,270**
1,935|
|||||**1,935**
94|
|||||**94**
-|
|||||**-**
**26,875**|
All income in the prior year was unrestricted except for £1,410 of donations made to the Courts Fund and £1,500 of donations made to the Jesters Fund.
The £750 of Other income relates to a one-off payment received from Eton Fives Association Limited in relation to the rebranding exercise performed by the RFA during the year.
12
## **The Rugby Fives Association Notes to the Financial Statements - continued for the year ended 31 July 2021**
## **4. EXPENDITURE**
|**Analysis of expenditure**
Unrestricted
funds
£
**Expenditure on raising funds**
100 Club prize payments
325
Miscellaneous raffle/sweepstake
prizes
12
**Total**
**336**
**Expenditure on charitable activities**
Charity management &
administration
26,057
Charity running costs
1,221
Grants issued
-
Tournament & trophy costs
1,109
Training courses
-
**Total**
**28,388**
**TOTAL EXPENDITURE**
**28,725**|Restricted
funds
£
-
-
**-**
-
-
6,000
718
-
**6,718**
**6,718**|2021
Total
funds
£
325
12
**336**
26,057
1,221
6,000
1,827
-
**35,106**
**35,442**|2020
Total
funds
(restated)
£
224
-|
|---|---|---|---|
||||**224**
26,191
1,112
16,629
4,269
1,023|
||||**49,224**
**49,448**|
A breakdown of Charity management & administration costs is set out in the table below.
|**Analysis of expenditure**
Unrestricted
funds
£
**Charity management & administration**
Branding
6,050
Brochures and reviews
2,022
Development Officer costs
13,500
Direct debit charges
740
Secretarial costs
3,652
Software expenses
93
Treasurer costs
-
Trustee travel expenses
-
**TOTAL EXPENDITURE**
**26,057**|Restricted
funds
£
-
-
-
-
-
-
-
-
**-**|2021
Total
funds
£
6,050
2,022
13,500
740
3,652
93
-
-
**26,057**|2020
Total
funds
(restated)
£
100
2,021
18,422
753
3,782
-
1,000
113
**26,191**|
|---|---|---|---|
13
## **The Rugby Fives Association Notes to the Financial Statements - continued for the year ended 31 July 2021**
## **5. TRUSTEES’ REMUNERATION AND BENEFITS**
Remuneration totalling £3,652 (2020 - £3,782) was paid to the company secretary of the charity who is a director of the company.
Remuneration totalling £Nil (2020 - £1,000) was paid to the treasurer of the charity who is a director of the company.
Travel costs of £Nil (2020 - £113) were also paid to the directors, who are also trustees.
No remuneration or other benefits of employment with the charity or a related entity were received by the trustees during the year.
## **6. FEES FOR EXAMINATION OF THE ACCOUNTS**
No remuneration or other benefits were paid in respect of the independent examiner’s review of the accounts or in respect of any other examinations of the accounts.
14
## **The Rugby Fives Association Notes to the Financial Statements - continued for the year ended 31 July 2021**
## **7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
|**INCOME**
**Income and endowments from:**
Donations and legacies
Charitable activities
Other trading activities
Investments
**Total**
**EXPENDITURE**
**Expenditure on:**
Raising funds
Charitable activities
**Total**
**NET INCOME/(EXPENDITURE)**
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
**TOTAL FUNDS CARRIED FORWARD**|Unrestricted
funds
(restated)
£
19,666
2,270
1,935
94
**23,965**
224
31,099
**31,323**
**(7,358)**
**44,350**
**36,992**|Restricted
funds
(restated)
£
2,910
-
-
-
**2,910**
-
18,125
**18,125**
**(15,215)**
**34,238**
**19,023**|2020
Total
funds
(restated)
£
22,576
2,270
1,935
94|
|---|---|---|---|
||||**26,875**
224
49,224|
||||**49,448**
**(22,573)**
**78,587**|
||||**56,015**|
15
## **The Rugby Fives Association Notes to the Financial Statements - continued for the year ended 31 July 2021**
## **8. GRANTMAKING**
The RFA issued total grants of £6,000 in 2021 (2020 - £16,629). The grants issued in the current year comprised a single grant of £6,000 to Stoke Newington School in respect of court refurbishment, the conditions of which were met prior to 31 July 2021.
Details of the grants issued in the prior year are summarised below.
|Institution
Purpose
Edinburgh Academy
Court refurbishment
Loretto School
Court refurbishment
Manchester YMCA
Court refurbishment|2020
Total
£
5,700
10,000
929
**16,629**|
|---|---|
## **9. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
|Prepayments and accrued income
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade creditors
Accruals and deferred income|2021
£
735
**735**
2021
£
48
6,167
**6,215**|2020
(restated)
£
565
**565**
2020
(restated)
£
48
1,665
**1,714**|
|---|---|---|
## **10. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
16
## **The Rugby Fives Association Notes to the Financial Statements - continued for the year ended 31 July 2021**
## **11. MOVEMENT IN FUNDS**
|**Unrestricted funds**
General fund
100 Club fund
**Restricted funds**
Courts fund
Jesters fund
Young RFA fund
**TOTAL FUNDS**|At 1.8.20
£
33,023
3,969
**36,992**
19,019
4
-
**19,023**
**56,015**|Net
movement
in funds
£
(1,798)
325
**(1,473)**
(3,590)
1,332
1,000
**(1,258)**
**(2,730)**|Transfers
between
funds
£
-
-
**-**
-
-
-
**-**
**-**|At 31.7.21
£
31,225
4,294|
|---|---|---|---|---|
|||||**35,519**
15,429
1,337
1,000|
|||||**17,765**
**53,285**|
Net movement in funds, included in the above, are as follows:
|**Unrestricted funds**
General fund
100 Club fund
**Restricted funds**
Courts fund
Jesters fund
Young RFA fund
**TOTAL FUNDS**|Incoming
resources
£
26,602
650
**27,252**
2,410
2,050
1,000
**5,460**
**32,712**|Resources
expended
£
(28,400)
(325)
**(28,725)**
(6,000)
(718)
-
**(6,718)**
**(35,442)**|Gains and
losses
£
-
-
**-**
-
-
-
**-**
**-**|Movement
in funds
£
(1,798)
325|
|---|---|---|---|---|
|||||**(1,473)**
(3,590)
1,332
1,000|
|||||**(1,258)**
**(2,730)**|
17
## **The Rugby Fives Association Notes to the Financial Statements - continued for the year ended 31 July 2021**
## **11. MOVEMENT IN FUNDS – continued**
## **Comparatives for movement in funds**
|**Unrestricted funds**
General fund
100 Club fund
**Restricted funds**
Courts fund
Jesters fund
Young RFA fund
**TOTAL FUNDS**|At 1.8.19
£
40,807
3,543
**44,350**
34,238
-
-
**34,238**
**78,587**|Net
movement
in funds
£
(7,784)
426
**(7,358)**
(15,219)
4
-
**(15,215)**
**(22,573)**|Transfers
between
funds
£
-
-
**-**
-
-
-
**-**
**-**|At 31.7.20
£
33,023
3,969|
|---|---|---|---|---|
|||||**36,992**
19,019
4
-|
|||||**19,023**
**56,015**|
Comparative net movement in funds, included in the above, are as follows:
|**Unrestricted funds**
General fund
100 Club fund
**Restricted funds**
Courts fund
Jesters fund
Young RFA fund
**TOTAL FUNDS**|Incoming
resources
£
23,315
650
**23,965**
1,410
1,500
-
**2,910**
**26,875**|Resources
expended
£
(31,099)
(224)
**(31,323)**
(16,629)
(1,496)
-
**(18,125)**
**(49,448)**|Gains and
losses
£
-
-
**-**
-
-
-
**-**
**-**|Movement
in funds
£
(7,784)
426|
|---|---|---|---|---|
|||||**(7,358)**
(15,219)
4
-|
|||||**(15,215)**
**(22,573)**|
18
## **The Rugby Fives Association Notes to the Financial Statements - continued for the year ended 31 July 2021**
## **12. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 31 July 2021.
## **13. COMPANY LIMITED BY GUARANTEE**
The company has no share capital but it is a charitable company limited by guarantee. At 31 July 2021 there were 402 (2020 – 397) individual members and 35 (2020 – 35) school members and 21 (2020 – 21) club members, each of whose liability is limited to £1.
19