Charity Number : 1136849 Company Number : 6477343
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SAWSTON YOUTH GROUP LTD
UNAUDITED TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2025
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SAWSTON YOUTH GROUP LTD
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CONTENTS
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Page
Reference and administrative details of the charity, its trustees and advisers 1
Trustees’ report 2-3
Independent Examiner's Report 4-5
Statement of Financial Activities 6
Balance Sheet 7
Notes to the Financial Statements 8-11
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SAWSTON YOUTH GROUP LTD
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THE REFERENCE AND ADMINISTRATION OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 AUGUST 2025
Directors and trustees
Mr A Montgomery - Group Chairman Mr C Barnes - Deputy Chair Mr S Burgess - Duputy Chair (appointed Ist Sept 2024) Mrs M Ballantyne - Group Secretary Mrs T Fitzpatrick -(resigned Ist Sept 2024) Mr P Whitmell - Group Treasurer Mrs C Burgess Miss H J Burgess (appointed 1st Sept 2024)
Charity Registered Number
1136849
Company Number 06477343
Principal Office 82b High Street, Sawston, Cambridge, CB22 3HJ
Independent Examiner Mr A Cain MAAT
Bank
Barclays Bank PLC
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SAWSTON YOUTH GROUP LTD
———eee TRUSTEES' REPORT
FOR THE YEAR ENDED 31 AUGUST 2025
ROSE
The Trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their annual report together with the financial statements of Sawston Youth Group Ltd for the year ended 31 August 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice aplicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015).
STRUCTURE, GOVERNANCE AND MANAGEMENT
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a. Constitution
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The objectives of Sawston Youth Group Ltd are:
i) to advance in life and help young people through the provision of both recreational and leisure time activities provided in the interest of social welfare, designed to improve their conditions of life, and by providing support and activities which help develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals.
ii) to advance the education of children and young people in marching band music by establishing and maintaining a marching band.
b. Method of appointment or election of Trustees
Each year director trustees are elected from the members of Sawston Youth Group at the AGM. Potential director trustees who support and can contribute to the organisation are encouraged to join.
c. Risk Management
The directors of Sawston Youth Group Ltd have considered the major risks to which the charity is exposed, in particular those related to the operations and finances of the group, and are satisfied that systems are in place to mitigate its exposure to all the major risks.
d. Reserves Policy
The directors have established a Reserves Policy in order to maintain reserves which are generally required for the organisation and include a contingency fund to meet unforeseen emergencies. They will also maintain reserves at an overall level which enables the management of short term cash flow fluctuations.
rr SAWSTON YOUTH GROUP LTD
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TRUSTEES' REPORT (continued)
FOR THE YEAR ENDED 31 AUGUST 2025
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The report of the trustees
The financial statements set out on pages 6 to 11 have been prepared in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice), including Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland".
The directors gratefully acknowledge the grant support from The John Huntingdon Charity and The Sawston Fun Run. The Sawston Fun Run Grant enabled the group to purchase much needed DoFe equipment and the grant from JHC allowed the group to subsidise low income families at the annual residential to Viney Hill. Many Dofe awards were presented in the year and there are now groups working for both Bronze and Silver awards along with a keen Gold group. During the year one of the groups minibuses was scrapped but thanks to a large donation the group has now purchased a much newer replacement minibus. The SYG band has been busy all year performing at many Royal British Legion events and fetes as well as leading the Saffron Walden Carnival parade, which is the second largest parade in the UK. The group also ran an adult first aid update course. During the year the group was involved in putting on an exhibition of the history of the group which was open to the public for three months. The group continues to provide a weekly challenging programme of activities to young people as well as an exciting summer programme of outdoor activities. The directors are satisfied with the performance of the charity during the year and the financial position at 31 August 2025 and consider that the charity has sufficient resources to continue its activities during the coming year, and that the charity's assets are adequate to fulfil its obligations.
The Statement of Financial Activities shows incoming resources for the year of a revenue nature of £33,007 (2024: £27,829) giving realised net expenditure of £2,073 (2024: £23,661). A majority of the expenditure is spent on provision of the activities, equipment and running costs,
Trustees’ responsibilities statement
Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period.
In preparing these financial statements, the Trustees are required to:
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Select suitable accounting policies and apply them consistently;
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Observe the methods amd principles in the Charities SORP;
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make estimates and judgement that are reasonbable and prudent;
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Prepare financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
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State whether applicable accounting standards and statements of recommended practice have been
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followed, subject to any material departures disclosed and explained in the financial statements.
The Trustees are responsible for maintaining adequate accounting records which disclose with reasonable accuracy at any time, the financial position of the charity, and enable them to ensure that the financial statements comply with the Companies Act 2006 . The Trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
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This report was approved by the Trustees and signed on their behalf by:
LAL A Montgomery
23/04/2025j , ChairmanDate
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SAWSTON YOUTH GROUP LTD
INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 AUGUST 2025
Independent examiner's report to the Trustees of Sawston Youth Group Ltd
I report on the financial statements of the charity for the year ended 31 August 2025 which are set out on pages 6 to 11, which have been prepared in accordance with section 145 of the Charities Act 2011 and the Statement of Recommended Practice applicable for charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)(effective January 2015).
Respective responsibilities of Trustees and examiner
The charity's trustees (who are also directors for the purpose of company law) are responsible for the preparation of the accounts, The charity's trustees consider that an audit if not required for this year (under Section 144(2) of the Charities Act 2011(the 2011 Act)) and that an independent examination is required.
Having satisfied myself that the charity is not subject to a full audit under company law, or otherwise, and is eligible for independent examination. It is my responsibility to:
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examine the financial statements under section 145 of the 2011 Act;
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follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
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state whether particular matters have come to my attention.
Basis of independent examiner's report
I have conducted my examination in accordance with the General Directions given by the Charity Commissioners for England and Wales setting out the duties of an independent examiner issued by Charity Commissioners under section145(5)(b) of the Act relating to the conducting of an independent examination, referred to above. An independent examination includes a review of the accounting records kept by the charity and of the accounting systems employed by the charity and a comparision of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statements below:
SAWSTON YOUTH GROUP LTD
INDEPENDENT EXAMINER'S REPORT (continued) FOR THE YEAR ENDED 31 AUGUST 2025
Independent Examiner's statement
Subject to the limitations upon the scope of our work as detailed above, in connection with my examination, no matter has come to my attention:
1) which gives me reasonable cause to believe that in any material respect, the requirements
i) to keep accounting records in accordance with section 396 of the Companies Act 2006; and
ii) to prepare Financial Statements, which accord with the accounting records and comply with the accounting requirements of section 394 and 395 of the Companies Act 2006 and with the methods and principles of the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)(effective January 2015)
have not been met; or
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2) to which, in my opinion attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Mr A CAIN
MEMBER ACCOUNTING ASSOCIATION OF TECHNICIANS HILLSIDE
SAWSTON CAMBRIDGESHIRE CB22 3BL ’ aa DATE.22. [09 fas. =
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SAWSTON YOUTH GROUP LTD
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2025
| Restricted | Unrestricted | Unrestricted | Total | Total | ||
|---|---|---|---|---|---|---|
| Funds | Funds | Funds | Funds | |||
| £ | £ | £ | £ | |||
| 2025 | 2025 | 2025 | 2024 | |||
| INCOME | Note | |||||
| Donations and Income | 3 | 16,479 | 15,386 | 31,865 | 27,461 | |
| Fundraising activities | 4 | 1,100 | 42 | 1,142 | 368 | |
| TOTALINCOMEANDENDOWMENTS | 17,579 | 15,428 | 33,007 | 27,829 | ||
| EXPENDITURE ON: | ||||||
| Costs ofcharitable activities | 6 | 17,349 | 17,733 | 35,082 | 51,490 | |
| TOTALEXPENDITURE | 17,349 | 17,733 | 35,082 | 51,490 | ||
| NET(EXPENDITURE) | 230 | ( | 2,304 ) ( | 2,073 ) ( | 23,661 ) | |
| RECONCILIATION OF FUNDS | ||||||
| Total funds brought forward | 1,501 | 5,783 | 7,284 | 30,945 | ||
| Transfers between funds | 8 | (597) | 597 | - | - | |
| Totalfundscarriedforward | 9 | 1,135 | 4,076 | §,211 | 7,284 |
All activities derive from continuing operation
The notes on pages 8 to 11 form part of these financial statements.
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SAWSTON YOUTH GROUP LTD
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BALANCE SHEET AS AT 31 AUGUST 2025
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2025 2024
Note £ £ £ £
Current Assets
Cash at bank and in hand 5,211 7,284
5,211 7,284
Net Current Assets §,211 7,284
NET ASSETS §,211 7,284
FUNDS
Restricted funds 8 1,135 1,501
Unrestricted funds 8 4,076 5,783
5,211 7,284
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The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 August 2025. The members have not required the charitable company to obtain an audit of its financial statements for the year ended 31 August 2023 in accordance with Section 476 of the Companies Act 2006. The trustees acknowledge their responsibilities for
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 20016 and
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Section 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small charitable companies.
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The financial statements were approved by the Trustees and signed bi , by: °
A Montgomery P Whitmell
Director Director
Approved by the board of trustees 02d. 52 (NC. 22 205 nudate
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The notes on pages 8 to 11 form part of the financial statements
SAWSTON YOUTH GROUP LTD
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2025
9SS 1. LEGAL FORM
The charity is a registered charity registered in England and Wales number 1136849 and a company limited by guarantee, having no share capital, incorporated in England and Wales number 6477343.
- ACCOUNTING POLICIES
BASIS OF PREPARATION OF FINANCIAL STATEMENTS
The financial statements of the charitable company, have been prepared in accordance with the Charities SORP (FRS 102) ' Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable to the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)’, Financial Reporting Standard 102 ' The Financial Reporting Standard applicable in the UK and Republic of Ireland’ and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Financial reporting standard 102 - reduced disclosure exemptions The charity has taken advantage of the following disclosure exemption in preparing these financial statements, as permitted by FRS 102 ' The Financial Reporting Standard applicable in the UK and Republic of Ireland’. '- the requirements of Section 7 Statement of Cash Flows.
FUND ACCOUNTING
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objectives of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
INCOME
All incoming resources is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be reliably measured. Donations are recognised on receipt.
Membership income is recognised in the period to which the membership fee relates. The charity is not VAT registered.
EXPENDITURE
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to the expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Fundraising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in support of the charitable activities. Governance costs are those incurred in connection with the administration of the charity and compliance with constitutional and statutory requirements.
TAXATION
The charity is exempt from corporation tax on its charitable activities.
CASH AT BANK AND IN HAND
Cash at bank and in hand includes money deposited in the charity current account and deposit account with Barclays Bank PLC.
SAWSTON YOUTH GROUP LTD
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2025
- DONATIONS AND INCOME
| Restricted | Unrestricted | Total | Total | |||
|---|---|---|---|---|---|---|
| Funds | Funds | Funds | Funds | |||
| 2025 | 2025 | 2025 | 2024 | |||
| £ | £ | £ | £ | |||
| Donations | - | 10,660 | 10,660 | 7,508 | ||
| Member's donations and Gift aid | 4,330 | 3,396 | 7,726 | 8,779 | ||
| Heritage Lottery Grant income | - | - | - | 1,702 | ||
| Heritage Lottery project income | - | - | - | 277 | ||
| First Aid Course | 255 | - | 255 | 800 | ||
| Band Book Sales income | - | 55 | 55 | 250 | ||
| RefundBBQ | - | - | - | 500 | ||
| Duke of Edinburgh | Award Scheme | 416 | 1,275 | 1,691 | 383 | |
| Annual residential - Pateley Bridge | - | - | - | 1,195 | ||
| Annual residential | - Vauxhaul | - | - | - | 3,985 | |
| Band trip toGuernsey | 1,305 | - | 1,305 | - | ||
| Annual residential Viney Hill | 7,350 | - | 7,350 | - | ||
| Grantincome fromJHC | JHC - Viney Hill residential | 2,000 | - | 2,000 | - | |
| Grant income from | Sawston Fun Run | 823 | - | 823 | 1,982 | |
| Band donations | - | - | - | 100 | ||
| 16,479 | 15,386 | 31,865 | 27,462 | |||
| 4 | INCOME FROM | FUNDRAISING ACTIVITIES | ||||
| Restricted | Unrestricted | Total | Total | |||
| Funds | Funds | Funds | Funds | |||
| 2025 | 2025 | 2025 | 2024 | |||
| Fundraising income | £ | £ | £ | £ | ||
| Band events | 1,100 | - | 1,100 | 300 | ||
| Easyfundraising income | - | 42 | 42 | 68 | ||
| 1,100 | 42 | 1,142 | 368 | |||
| 5 | EXPENDITURE ON RAISING FUNDS | |||||
| Restricted | Unrestricted | Total | Total | |||
| Funds | Funds | Funds | Funds | |||
| 2025 | 2025 | 2025 | 2024 | |||
| £ | £ | £ | £ | |||
| Direct costs | 17,349 | 17,733 | 35,082 | 51,490 | ||
| 17,349 | 17,733 | 35,082 | 51,490 |
4 INCOME FROM FUNDRAISING ACTIVITIES
SAWSTON YOUTH GROUP LTD
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2025
CS
| 6. | DIRECTCOSTS | Restricted | Unrestricted | Total | Total |
|---|---|---|---|---|---|
| Funds | Funds | Funds | Funds | ||
| 2025 | 2025 | 2025 | 2024 | ||
| £ | £ | £ | £ | ||
| Insurance | - | 1,777 | 1,777 | 1,868 | |
| Hireofpremises | - | 6,830 | 6,830 | 6,562 | |
| Professional fees andCRB checks | - | 155 | 155 | 287 | |
| Companies house fee | - | 34 | 34 | 13 | |
| Costofuniform | - | 385 | 385 | - | |
| Band trip to Guernsey | 1,254 | - | 1,254 | 441 | |
| Annual residential Viney Hill | 8,561 | - | 8,561 | 3,910 | |
| Annual residential Pately Bridge | 933 | - | 933 | . | |
| PurchaseofaMinibus | 4,330 | - | 4,330 | - | |
| Purchase ofwatergames equipment | -- | 112 | 112 | - | |
| BB Exhibition costs | - | 250 | 250 | - | |
| HeritageLottery Projectexpenditure | - | - | - | 28,251 | |
| Weeklyprogramme activity costs | - | 2,158 | 2,158 | 2,679 | |
| Summerprogramme costs | - | 387 | 387 | - | |
| Band costs andequipment | 712 | - | 712 | 632 | |
| BandBook costs | - | - | - | 500 | |
| LaserTag Equipment | - | - | - | 1,990 | |
| Purchase ofequipment fromFunRun grant | 827 | - | 827 | - | |
| Purchase ofreplacement paddle for Paddleboard | - | 26 | 26 | - | |
| FirstAid Course | 315 | - | 315 | 750 | |
| Stafftraining costs | - | 50 | 50 | 50 | |
| Dukeof EdinburghAward Scheme | 416 | 1,707 | 2,123 | 268 | |
| Minibus costs | - | 3,862 | 3,862 | 3,290 | |
| 17,349 | 17,733 | 35,082 | 51,490 |
The basis for allocation of costs as shown above is explained in the accounting policies and the notes to the accounts.
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7. STAFF COSTS
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Staff costs were as follows: 2025 2024
£ £
Wages and salaries - -
Social security costs - -
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The charity has paid no employees and no director received any remuneration for their services.
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SAWSTON YOUTH GROUP LTD
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2025
| FOR THE YEAR ENDEDENDED 31 AUGUST 2025 | FOR THE YEAR ENDEDENDED 31 AUGUST 2025 | FOR THE YEAR ENDEDENDED 31 AUGUST 2025 | FOR THE YEAR ENDEDENDED 31 AUGUST 2025 | FOR THE YEAR ENDEDENDED 31 AUGUST 2025 | FOR THE YEAR ENDEDENDED 31 AUGUST 2025 | |
|---|---|---|---|---|---|---|
| —Ss sss ie |
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| 8. | STATEMENTOFFUNDS | Balance | Balance | |||
| 31 August | Income | Expenditure | Transfer | 31 August | ||
| 2024 | 2025 | |||||
| £ | £ | £ | £ | £ | ||
| RESTRICTED FUNDS | ||||||
| Band events and equipment fund | 747 | 1,100 | (712) | - | 1,135 | |
| DukeofEdinburghAwardScheme | - | 416 | (416) | - | - | |
| FirstAid Course | - | 255 | (315) | 60 | - | |
| Annual residential Pately Bridge | 754 | - | (933) | 179 | - | |
| SawstonFunRun Grant | - | 823 | (827) | 4 | ||
| Band trip toGuernsey | - | 1,305 | (1,254) | (51) | - | |
| Annual residential Viney Hill | - | 9,350 | (8,561) | (789) | - | |
| Minibuspurchase | - | 4,330 | (4,330) | - | - | |
| TotalFunds | 1,501 | 17,579 | (17,349) | (597) | 1,135 | |
| ANALYSISOF UNRESTRICTED FUND MOVEMENTS | ||||||
| Funds at | Movements | Transfers | Funds at | |||
| 2024 | in Funds | Funds | 2025 | |||
| £ | £ | £ | £ | |||
| General Fund | 5,783 | (2,304) | 597 | 4,076 | ||
| 9. | ANALYSIS OFNETASSETS BETWEEN FUNDS | ‘ | ||||
| Fixed | Current | Creditors | Net | |||
| Assets | Assets | (inedeferred | Current | |||
| income) | Assets | |||||
| £ | £ | £ | £ | |||
| Band events and equipment fund | - | 1,135 | - | 1,135 | ||
| GeneralFund | - | 4,076 | - | 4,076 |
10. COMPANY STATUS AND WINDING UP OR DISSOLUTION OF THE CHARITY
Sawston Youth Group Ltd is a company limited by guarantee not exceeding £1 per member. The company has no share capital. If upon winding up or dissolution of the charity there remain any assets, after the satisfaction of all debts and liabilities, the assets represented by the accumulated fund shall be transferred to some other charitable body or bodies having similar objects to the charity.
11. RELATED PARTY DISCLOSURES
There were no related party disclosures for the year ended 31 August 2025.