TRUSTEES ANNUAL REPORT & ACCOUNTS YEAR ENDING 31 December 2025 HADDENHAM BEER FESTIVALS TRUST Index to Report and Accounts es Trust Information Trustees Re ort Inde endent Examiners Re ort Financial Statements as at 31 December 2025 HADDENHAM BEER FESTIVALS TRUST TRUST INFORMATION Status A Charitable Trust Registration Number 1136844 Trustees Mr P Summerskill Chairman Mrs N. Reed Secretary Mr M. Broughton, Treasurer Mr D. Finch Mrs K. Towersey Mr K Daniels Mr A Cumberland Ms S. Guiraute-Goldsmith Registered Address 14 Longwall Haddenham Buckinghamshire HP17 8DL Independent Examiner BK Plus Audit Ltd Oakingham House Frederick Place High Wycombe Buckinghamshire HPII IJU Bankers Lloyds Bank, Market Square, Aylesbury, PO Box 1000. BXI ILT Contact Details Website: www.h Email.. h Postal: 14 Lon In iv 311, Haddenham, Bucks. HP17 8DL Board of Trustees Report The trustees present their annual report and financial statements of the charity for the year ended 31 December 2025. The financial statements have been prepared in accordance with the accounting policies set out in note I to the accounts and complywith the charitys trust deed, the Charities Act 2011 and the Statement of Recommended Practice.. Accounting 2nd Reporting by Charities published in 2005. structure, governance and management The Trust is a registered charity, number 1136844, and is constituted under a trust deed dated 9 November 2009 and subsequently amended 13 June 2010. The Trust was estsblished to organise fund raising events and distribute surpluses to the benefit of the local communities of Haddenham and surrounding Communities. Currently eight trustees constitute the Board of Trustees. New trustees are appointed by the existing trustees and serve for five years after which they may put themselves forward for re-appointmenL The Trust Deed provides for a minimum of 5 trustees. The volunteer trustees meet four times per year. At these meetings the trustees agree the strategy and areas of activity for the Trust, including consideration of fund raising, grant makin& investment, resenTes and risk managetnent policies and performance. A separate larger committee of volunteers plan and operate the fundraising events: sorne trustees are also members of this committee. Objects To further such purposes as are exclusively charitable according to the laws of England & Wales as the trustees may from time to time determine for the public benefit of the communities of Haddenham in Buckinghamshire and surrounding areas. Conversion from a Registered Charity to a Charitable Incorporated Organisation (CIO) Ata Special Meeting ofthe Trustees on 9 March 2026 the trustees agreed to start the process of converting to a CIO, The Objects ofthe CIO will remain the same as the Charity Trust's objects above. The constitution of the CIO was agreed at a further Special Meetingon 26July 2026.The recommended model ofa Foundation Constitution has been adopted and an application to the Charities Commission will be made ID early August 2026 with a view to converting to a CIO on l January 2027. The transfer to CIO status will be a straight conversion. The new CIO will be called Haddenham Community Festivals CIO. How the Charity achieves Its objectives The Charity raises funds by holding two community and family friendly festivals each year in the village ofHaddenham in Bucks. These festivals are funded through donations from local businesses and sales on the day of each festival. The overheads ofthe Charity are kept to a minimum, which allows the majority of the surpluses from the two festivals to be distributed to good causes in the local communities. The largest of the festivals is held in the summer and normally attracts in excess of 3,500 visitors who enjoy the varied choice of ales, lagers, wines and ciders 31ongside music, food and children's entertsinment The second festival is in Winter which attracts IOOO+ visitors to sample the winter ales, ciders and wines on offer as well as street food, children's entertainment and music. Each of these festivals are organised by a voluntary committee from the village and surrounding areas who call upon a great deal of assistance from the locality themselves. The events are staffed by volunteers from the local cornmunities. Hence our charity Tnotto "For the Community.. By the Community" The Board of Trustee5 manages the Charity,. many ofwhom are also involved in the organising of the events. The Trustees hold their meetings separately from the organising committees and the Trustees agree all festival plans and expenditure before commitment. The surpluses from these events less the Charity overheads create the funds that are rnade available to distribute to the Community- This distribution takes the forTn of Grants that are applied for by community groups on behalf of their members. Applications are welcomed from all community groups and submitted for consideration through a standard application process accessed through the charity web51te. All applications are reviewed and decided upon at one of four Trustee meetings per year. The availability of these Grants is publicised throughout the communities covered by the Charity via newspapers, local publicity, the Charl￿5 website and at the festivals themselves. The Grants are available to all communities within the Charity's catchment area of Haddenham and surrounding areas 3s long as they meet the criteria described in the Charity's Objects and the Charity has the resources available at that time. Once Grants have been agreed or rejected by the Trustees, the Treasurer advises all applicants, in writing, of the outcome. The funds are reserved for twelve months within the Charity awaiting the successful applicants to claim. The Trustees aim to ensure that all sectors ofthe local communities benefit from theGrantsthatare made. MostGrants have been ofa smallto medium sized nature Ithough it is clear that as local and national governmental support for local amenities diminishe5, the call on the Charity to support13rger more fundamentsl community causes increases. Whilst wishingto support local amenities that may otherwise be lost to the communities the Trustees continue to recognise the need to help srnaller local groups who support the advancement of their communities. The year ending 31 December 2025 This is the seventeenth full year of the Charity's existence, and the Trustees are verypleased to report the followingsummary of activities: Fund Raising and Expenditure (all figures in thousands) The Charity was able to hold two major fund-raising events again this year and for 3 second year running le55 funds were raised than in prior years. Whilst the smaller event (Winterfest) proved a fund-raising success the larger Summerfest was less successful. The reason being that turnover from the event was the same as in the previous year but the costs of running a much larger event were significantly greater. Adjustments were made to the Winterfest model to reflect some of the lessons learned from Summerfest hence the higher fund-raising achievement. Both festivals were very well recelved by the attendees The Charity does not employ any staff and relies completely on volunteer Trustees, Committee Members and third party Staff, helping plan, prepare and work on the day. The only payments made to volunteers are the reimbursement of direct expenses paid out in carrying out their duties. Net income from the Fund-Raising Events £29.7k in 2025(2024.. £35.8k), charity expenses were £3.3k (2024.. £4.7k) and Grants ofE25.2k (2024: £30.2k] were paid out for Grants agreed. Grants agreed but not paid by year end totalled £2.71L The charity increased its bank balance by£l.2k to £68.6k. Cash in Bank is the only asset of the Charity as a cash accounting policy is employed to record the financial transactions and all acquisitions are Mryitten off in the year of purchase. Amounts owed (incl. unpaid grants) total £4.6k which leaves £64k of funds available to cover future event reserves, grants and overheads. Each of our festivals has a significant element of outside activity and therefore the weather is an important factor in the success of each evenL The organising committee take significant steps to mitigate the effect of bad weather but even so there is a high likelihood of reduced income if the weather is not kind. This was the case forSummerfest24 and to a le55er extent Summerfest25. Reserve Policy The Charity holds three key internal reserves in unrestricted funds namely a general reserve to cover unexpected costs associated with the charity, an event reserve that will cover costs required to be paid in advance of the fund raising eveThts and a reserve forgrants agreed that have notyet been paid. Plans for 2026 As previously reported both Summerfest 24 and 25 were highly regarded by attendees but did not achieve reasonable levels of funds raised. It is clear thatcosts have risen significantly, the economic SI￿atiOn affecting the cost of living has also meant that attendees are not spending at the level they once were. Therefore the current format of Summerfe5t 15 not sustainable. The Trustees believe that a major rethink of the charity model is required, before the charity lunds are affected and the organisation is not able to carry out its charitable worlL Any new arrangements would not be ready in time to place orders for the vital equipment required to run the event. Therefore, the Trustees have decided that, with a heavy heart, Summerfest26 will not take place. Other than the two covid years this will be the first time Summerfest has not been held in the last 22 years. The time will be Spent establishing a new fundraising proposal which the Trustees hope will deliver the funds required to support a successful charity. Winterfest will be held on December 12th in its amended and successful forniat and the intention is to hold fund raising activities again in 2027. There are sufficient funds in the Charity to support it as well as offers ofa limited number ofGrants in 2026. Grant Making Each of the applications for Grants was reviewed against the criteria set out in the Charity's Objects and on an equal footing. The Trustees paid 28 individual Grants duringthe year. These Grants totalled £25.21L An analysis ofthe groups benefitted by Grants shows the following: e Grou Children Youth Adult Elderl Non-a 30 16Yo 150 310 ecific Grou i.e. all a es benefit from Grant Communi Grou orts & Leisure Education extra curricular ecific Pro ects with other Charities s & Facilities 38116 2% Communities Haddenham, Thame & Surroundin Villa Other Communities benefit from Grants es inc Charities 190 27 newGrants totalling£6.4kwere authorised in 2025 ofwhich£4.4kare included in the £25.2K (analysed above) payments made in the year. The above has been achieved through the commitment of those who volunteer their time and services to ensure the festivals are run safely and effectively. Without those volunteers the Charity would not exist. the Trustees wish to thank all those people and companies who support the festivals as well as those people who attend the festivals 2nd make them the success they have been in previous years. A full list of Grant recipients paid in the year is listed below.. Cuddington Sunshine Club Haddenham Christian Aid Rose & Thistle Community Pub Appeal Chinnor Community Hub Thame Utd- U145 Chinnor Community Hub Red Kite Radio Haddenham Community Vehicle Haddenham Youth Theatre Haddenham St Mary's School Cuddington Playing Fields Assoc. Haddenham Youth F.C. Thame & Haddenham Choral Society CHUFS Preschool Haddenham United FC Princes Risborough School Carwilhian MLJSIC Festival First Haddenham Cubs & Scouts St Josephs School Thame ThameTown Cricket Club Chinnor Rotary Club Dinton Village Hall Lighthouse Haddenham Novas Netball Club Haddenham cum Dinton Baptist Church Haddenham Tennis Club Haddenham Village Society Rtsk Management All major third-party risks are Insure(t and any contractual risb are revfiewed before being entered into to assess whether they significantly Impact upon the Charitys ablllty to fulfll Its objertlves. A formal Risk An21ysis is undertaken in line wlth Health & Safety requirements before each festival by the T￿￿teeS and Organising Committee,volunteers are briefed before each festival on areas of risk and prncedures to mitigate. Related TransartAons Payments were made to On The Boundary Fence for site services atboth events of £5.450. Kirsty Towersey( Trustee) Is married to the owner. Payments were also made to Gem Concepts and Design who provided &￿phiC design, artwork and marketing Se￿iceS to both events of £4.000. Gemma Broughton who owns the business is the daughterof Martyn Broughton (Trustee). Statement of Trustees Responslbllitles Charity law requlres the Trustees to prepaTe accounts for each financial year that give a trne and fair view of the stste of affairs of the Charity and of the profit and loss of the Charity for that period. In preparing these accounts, the Trustees are requlred to: Selert suitable accountingpoliaes and then applythem consistently. Make adjustments and estimates that are reasonable and prudent Prepare the accounts on the going concern basts unless it Is Inappropriate to presume thatthe Charitywill contlnue in operation. The Trustees are responsible for keeping adequate accounting records which disclose with reasonable accuracyatanytime the financial position of the Charity 2nd to enable them to ensure that the accounts comply with the Charltles Arts. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the preventlon and detection of fraud and other irregularities. The Trustees confirni that the accounts comply wlth current statutory requlrements and those of the Charitys trnst dee Approved bythe Board of Trustees on: And slgned on Its be ton FCMA Trustee and Treasurer APPENDIX 1 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Haddenham Beer Festivals Trust On accounts for the year ended 31 December 2025 Charity no lif any) 1136844 Set out on pages App2 I report to Ihe trustees on my examination of Ihe accA)unts of the above charity I'lhe Trusf.) for the year ended 3111212025. Responsibilities and As the charity Iruslees of the Trust, you are responsible for the preparation basis of report of the accoun15 in accordance with the requirements of the Charities Act 2011 ("Ihe Acl"l- I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145{51{b) of the Act. I have completed my examination. I confirm that no material matters have come lo my allenlion (other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material resp8Ct'. accounting records were not kept in accordance with section 130 of the Act or tha accounts do not accord wilh the accounting records Independent examiner's statement I have no COn￿rnS and have come across no other matters in connection with the examination to which attention should be drawn in order lo en8ble a proper understanding of the accounts to be reached. Please delele the words in the br8ckets if they do not apply. Signed: Date: 1810812026 Name: David Hynes Relevant professional qualification(sl or body (If any): ACA Address: Oakingham House. Frederick Place, High Wycombe, Buckinghamshire HP11 1JU IER October 2018 Section B Disclosure Only complete if the examiner needs to highlight mallers of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Glve here brief details of any items that the examinerwishes to disclose. IER October 2018 APPENDIX 2 Recei tsand ments accounts CC16a Forth• ￿rIOd 01-Jan-25 31-Detr25 Section A Receipts and payments UThr•slrict8d fimds R•6trid EndowmoTht fun A1 R9¢0 111221 34,100 119.987 25,on 116,226 34,100 119.987 25,079 114929 28A48 112,399 22,35T 3.038 2252 24.420 4,097 22.610 24A20 Sub tolal(Grosslncon* forARJ . A? Paymerrfs 29.no 471U 35025 1377 2S,168 3.377 24118 4.651 30,170 Gmnts Pa Sub eotsl A6 Cuh funds l••tye•r•nd Cèsh fund$ Ihts ywond 68.617 Section B Statement of assets and liabilities at the end of the period VnroStrl¢tgd fund& fvnd$ 81 ¢aBh fundB 8,155 Tot•leash funds 68.$17 •c￿￿$)) B5 Uabllltles UJR FL¥th S&ned byoneorhwo trystee50n behawof allthetrustees PrfntNnrn• approval Brou￿ d￿n