TRUSTEESANNUAL REPORT &ACCOUNTS YEAR ENDED 31 December 2024 HADDENHAM BEER FESTIVALS TRUST Index to Repoi't and Accounts es Sub ect Triist Iiifoi'iiiation Ti'ustees Re ort Iiide endent Exai)iiners Re oi"t Fiiiaiicial Statements as at 31 Decenibei. 2024 HADDENHAM BEER FESTIVALS TRUST TRUST INFORMATION Status A Cliai'itable Ti'ust Registi'ation Nuniber 1136844 Ti'ustees Mi. P Suminerskill Chairmaii Mi's N. Reed Seci"etai'y Mi. M. Bi'oughton, Treasui"ei' Mi. D. Fiiich Mi's K. Towei'sey Mi. R. Daniels Mi. A Cuiiiberland Ms S. Giiii'ate-Goldsiiiitli Registered Addi'ess 14 Loiigwall Haddenhani Biicks HP17 8DL BK Pli1.% Aiidit Liniited Oakii)gliain Hoiise Fi'edei"ick Place Loudwater Higli Wycoiiibe HPII I Lloyds Bai)Ic, Mai'ket Sqiiai'e, Aylesbui'y, PO Box 1000, BXI ILT Indepeiideiit Exaii)iiiei' Bankei's Coiitact Details Website". Ei)iail.. Postal: 14 Loi) wall, Haddeiiliai)I, Bucks. HP17 8DL Board of Trustees Report Tlie ti'ustees present their financial statements of the charity for the year ended 31 Decembei" 2024. The Aniiual report and Accounts have been pi"epared in accoi'dance with tlie charitys trust deed, the Cliarities Act 2011 and tlie Statement of Recommended Practice: Accounting and Repoi'ting by Cliarities published in 2005. Structure, governance and management The Trust is a registered charity, number 1136844, and is constituted undei" a li'ust deed dated 9 Noveinber 2009 and subsequently amended 13 June 2010. Tlie Trust was established to organise fuiid raising eveiits aiid distribute sui'pluses to tlie benefit of tlie local comniunities of Haddenham and suri'oundiiig Comiiiunities. Currently eight trustees constitute the Board of Tiustees. New trustees al'e appointed by the existing ti'ustees and serve for five years after wliich tliey niay put themselves forward for re-appointment. The Trust Deed provides foi. a niiniinum of 5 trustees. Tlie Ti"ustees nieet foiir tinies per year. At these nieetings the trLlStees agree the strategy and ai.eas of activity foi. tlie Trust, including considei"atioii of graiit makiiig, ii)vestnient, reserves aiid risk manageiiieiit policies and performance. A separate larger conimÉttee plans and operates tlie fundraising events; sonie trustees are also iiienibers of this committee. Objects To furtliei. such purposes as are exclusively charitable according to the laws of England & Wales as tlie trustees may fi'oin time to tiiiie detei"miiie for the public beiieFit of tlie communities of Haddenham in Buckinghamshii"e and siirrouiiding ai"eas. How the Charity achieves Éts objectives This yeai, oui" largest fund raising lamily event, Sunimerfest24 was badly affected by inclemei)t weatliei" and atteiidaijce tinie was liiiiited resiiltiiig in significaiitly lower funds i'aised compared to previous years wliilst Wintei"fest24, our sinaller event, was relatively successful but was Iiot able to inake up foi" the fuiid i"aising slic>rtfall at the Suniiiier event. This lias resulted in lowei" funds available foi" grant disti'ibutioii in the fiiture. The Chai'ity raises funds by holding two coiiimunity aijd faniily frieiidly festivals eacliyear in tlie village of Haddenliani in Bucks. Tliese festivals are fuiided through donatioiis froni local busi)iesses and sales on the day of each festival. The overheads of tlie Cliai'ity are kept to a minimum, which allows the Iiiajority of the surpluses froni the two festivals to be distributed to good causes in tlie local coinmunities. Tlie largest of the festivals is held in the suminer and iioi'mally attracts in excess of 3,500 visitors who enjoy tlie varied choice of ales, lagers, wikies aiid ciders aloiigside music, food and cliildren's entertaininenL The secoiid festival is in Winterwhich attracts IOOO+ visitors to saniple tlie winter ales, ciders aiid wines on offer as well as street food, children's eiitertainment and iiiusic. Each of tliese festivals al'e organised by a voluiitaiy committee froiii the village and siii"i'ouiidiiig areas wlio call upoyi a gi.eat deal of assistance fi.om the locality tliemselves. Tlie events al'e staffed by voluiiteei"s froni tlie local communities. Heiice our charity motto "For the Conirnunity: By the Coiiimunity" Tlie Board OF Trustees iiianages the Charity; many of whom are also involved in the oi.g2nisiiig of tlie events. The Trustees hold theii" njeetiiigs separately from tlie orgaiiisiiig coniniittees aiid the Ti'ustees agree all festival plans and expeiiditui'e before coniniitnient. Tlie surpluses from these events less the Cliarity overheads create the fiinds tliat are made available to distribiite to the Comniunity. This disti'ibutioii takes the foriii of Grants that al'e applied foi" by comnliiiiity gi'oiips on belialf of tlieir iiien)bei"s. Applications are welconied fi'oin all coniiiiuiiity groiips and submitted for coiisidei'atioii thi"oiigli a standai'd applicatioii process accessed tlii"ougli the charity website. All applications al'e reviewed and decided upon at one of foiir Triistee Ineetings per year. The availability of these Graiits is piiblicised thi'oiighout tlie commiinities covered by the Charity via newspapers, local publicity, the Charl￿S website and at the festivals tl)emselves. Tlie Grants are available to all cominunities within the Charity's catclimeiit area of Haddenhaiii and surrounding areas as long as they iiieet the critei.ia described in the Chai'ity's Objects and tlie Charity lias the i'esources available at that time, Once Gi"ants have beeii agreed or rejected by tlie Ti"iistees, the TreasiiI"ei' advises all applicants, in writing, ol the oiitconie. Tlie fuiids are reserved foi. twelve nionths within the Chai'ity awaiting the successful applicants to claiin. The Ti"ustees aiill to ensiire tliat all sectoi's of the local coinmiinities beiiefit froni tlie Grants tliat are niade. Most Grai)ts have been ofa small to Inediiiin sized natui"e althougli it is cleai. tliat as local and nation21 governineiital support foi. local amenities diiniiiislies, the call oil tlie Cliarity to support largei. Inore fundanieiital coiiiiiiiinity caiises iiici'eases. Whilst wishiiig to support local ameiiities that iiiay otlierwise be lost to tlie coniinunities the Trustees continue to I"ecogiiise the need to Iielp smallei. local Eroups who support the advaIiceiiient of their comniunities. The year ending 31 December 2024 Tliis is the fifteenth full year of the Chai'ity's existence, and the Trustees al'e very pleased to I"eport the following summary of activities: Fund Raising and Expenditure (all figures in thousands) As previously repoi'ted Tlie Charity were able to liold two fund raising events following the Covid pandemic albeit less funds were raised than in precious years. The Charity does not employ any staff and relies completely 011 volunteer Trustees, Coinniittee Meinbers aiid third party Staff, helping plan, prepare aiid work oil tlie day. The only paynieiits niade to individuals ai"e the reiinbursement of direct expenses paid out in carryiiig out their duties. Net incoine from the Fund-Raising Events £35,8k in 2024 (LY £49.3], charity expeiises wei"e £4.7k (LY 2.6k) and Grants of £30.2k (LY £25.8k) wei'e paid out foi" Grants agreed. Gi"ants agreed but not paid byyearend totalled £21.6k (LY £23.7k). Tlie above activities duriiig the year resulted in a decrease in cash balances of £5.4k CLY E20.4k) to £67.Sk (LY £72.8k). Cash in Bank is the only asset of tlie Cliarity as a cash accoiinting policy is einployed to I'ecoi'd the financial transactions aiid all acquisitions are written off in the year of purcliase. Aiiiouiits owed (incl. unpaid grants) total £25.5k (LY £25.9k) leaves £42k (LY £46.9k) of fuiids available to cover future events reserves, grants and overlieads. Each oloui. festivals has a significant eleineiit of outside activity and therefore the weatliei" is an iiiipoi.tant factor in tlie success of each evenL Tlie oi'ganising comiiiittee take significaiit steps to niitigate tlie effect of bad weather but even so tliere is a high likeliliood of i"educed income if the weathei" is not kind. Tliis was tlie case for Suiiimerfest24. Grant Maliing Each of the applications for Grants was i-eviewed against tlie criteria set out in the Chai'ity's Objects and oli ali equal footing. The Ti'ustees paid 32 individual Gi'aiits during tlie year. These Gi"ants totalled £30.2k (LY £25.8k). An aIialysis of the groups benefitted by Grants sliows the following: A eGrou Children Youtli Adiilt Elderl Non-a 271yo 3Yo ecific Groii i.e. alj a es benefit fi'om Grant Coinmuni Grou oi.ts & Leisure Ediicatioii extra curricula ecific Pro'ects with otlier Chai'ities s & Facilities 23% 180 Communities Haddenliani, Thame & Siirroundin Villa Otlier Coiiiinunities benelit fi.om Grants es inc Charities 80% 29 Iiew Grants totalling £30.Ik (LY E36.5k) were aiitlioi'ised in 2024 of which £8.5k are iiicluded in the E30.2K (aiialysed above) payinents Inade in tlie yeai.. Su￿tc]ent fuiids have beeii reserved to meet the unpaid Graiits tliat rei)iain outstanding (£21.6k]. The above lias been achieved thi'ough the comiiiitment of tliose who volunteei. their time and services to ensure the festivals are run safely aiid effectively. Without those voliiiiteei's the Charity would not exist, tlie Trustees wish to thank all tliose people aiid compaiiies who support the festivals as well as those people who atteiid the festivals and make them tlie success, they have been iii previous years. A full list of Gi"aiit recipients paid in the year is listed below: Chinnor Village Hall Haddenham Zero Carbon Thame Swimming Club Thame Youth Memorial Haddenham Youth FC Thame & Haddenham Choral Society Thame Museums Haddenham Lighthouse Haddenham Bell Ringers Florence Nightingale Hospice Ickford Pre School Haddenham St Mary's School Haddenham Rotary Club Haddenham Walking & Cycling Chinnor RC U13 Haddenham Youth Theatre Haddenham Mummers Snakemoor Thame Players Haddenham Christian Aid Haddenham Community Orchard Lord Williams Festival Chorus Stone Village Fete Haddenham Community Library Haddenham Over 60s Club Haddenham Hats & Boots Appeal Cuddington Baptist Burial Ground Plans for the New Yeai. 2025 We are pleased to report that Siiininerfest 25 was held on 5 July 2025 but uiifortiinately was again aFFected by inclenient weather so it is unlikely that the Charity will have a large a fund for Grants in 2024/5. Winterfest 25, To be held on the 13 Decenibei" is in the planning stages and we hope to hold a successful event. Risk Management All major third-party risks are insured, and any conti'actual risks ai"e reviewed before being entered into to assess whether they significantly impact upon the Cliai'ity's ability to fulfil its objectives. A formal Risk Aiialysis is undertaken iii line with Healtli & Safety requirements befoi'e each festival by tlie Trustees aiid Organisiiig Comiiiittee, volunteers are briefed before each festival on areas of risk and procedui.es to initigate. Related Transactions Dui'ing the year tlie Cliarity entered related party transactions with Oxlinlc Ltd £6,504 of this £6,378 was for oi"igiiial artwork and design and £126 reimburseiiieiit of costs. The company provided marketiiig and design sei'vices to HBFT. David Finch, a Trustee was at that lime owner aJ]d director of Oxlink Ltd, lie sold Iiis investment in Oxlink Ltd and ceased to be ownei"/dii"ectoi" on 4 September 2024. Tlie services were pi"ovided at less than market value. Paynieiits were made to On The Boundary Fence for site services at Winterfest of £600. Kirsty Towersey( Trustee) is married to the owner. Statement of Trustees Responslbilities Charity law requires the Trustees to prepare accounts for eacli financial year that give a ti.iie and fair view of the state of affairs of the Cliarity aiid of the profit and loss of the Charity for that period. In pi'eparing these accounts, the Trustees ai"e I'equired to.. Select suitable accounting policies and then apply theni consistently. Make adjustiiients and estiinates that are reasonable and prudent. Pi"epare tl)e accounts on tlie going concern basis unless it is inappi'opi'iate to pi'esume tliat tlie Charity will continue in operation. Tlie Ti'ustees al'e responsible for keeping adequate accounting recoi.ds wliich disclose with reasoiiable accuracy at any tiine the financial positioii of the Cliarity and to eiiable them to ensiire that the accounts coniply witli tlie Cliarities Acts. Tliey al'e also i"esponsible foi" safeguarding the assets of the Cliai'ity and hence for taking reasonable steps foi. tlie preventioii and detection of fi.aud and otliei. irregulai'ities. The Trustees confirm tliat tlie accounts comply with current statutory requii"enients and those of the Charity's trust deed. Approved by the Board of Trustees on: ./,-/,. And slgned on its behalf by: roughton FCMA Trustee and Treasurer flpp CHARITY COMMISSION FOR ENGLAND AND WALES Independent examlner's report on the accounts Sectioii A Independent Examiner's Report Report to th& trusteesl members of Hadd8nham B88r Festivals Trust On accounls for th8 year ended 31 December 2024 Charity no (If any) 1136844 Set out on pages App2 I reporl to Ihe trustees on my examinalion of Ihe aczounts of lh8 above charily ('Ihe Trust.) for th8 year ended 3111212024. Responslblllties and As Ihe charity Irustees of the Trusl. you are responsiblè for the preparalion basis of report of the accovnls In accordance wilh the requlremenls of the Charllies Act 2011 {'Ihe Act.). I r6POrt in respect of my examlnallon of the Trust's accounts carrled out under section 145 of Ihe 2011 Act and In carrying out my examination, I have followed lh6 applicable Dlrecllons given by the Charity Commlsslon under secllon 145(5)(b) of Ihe Act. I hav8 completed my examinalion. I confimi that no malerial mallers have come lo my atlenllon (olher Ihan that disclosed below.) In connecllon with Ihe 8xaminatlon whlch glves me cause to bellBVe Ihal In, any mateTlal respeGI: accounllng records were nol kept in accordance wilh secllon 130 of Ihe Act or the accounts do not accord w51h lh8 acLounling fecords Independant examlner's statement I havB no concerns and have ¢A)me a￿osS no olher mallers in connecllon wilh the examlnalion to wliich altenlion should be drawn In order lo enable a proper undeislandlng of the accAJunts lo be reacherj. Please d&lele Ihe words In Ihe brackefs If Ihey do nol apply. Slgned: Dat?: Namè: David Hyn8S Relevanl prof958lonal qualificaflon(s) or body {11 any): ACA Address,, Oaklngham House. Fredbrlck Place, Hlgh Wycombe, Bucklnghamshire HP111JU IER October 2018 Section B Disclosure Only complete if the examiner needs to highlight matters of conceFn (see CC32, Independent examlnalion of charily accounts: directions and guidance for examlners). Glve here brief detalls of any Items fhat the examlner wlshes lo dlsclose. IER Oclober 2018 IkpF - ruqKwalq Tru?I Recel ts and ments accounts CC16a Forthe perfo P.=.t'.-.d r-.d d:)',o 01-JaTrZ4 Section A Receipts and payment: UnMtrf¢t•d fvnd• Endowm•nt f¥nd* fund8 Totsl lundtr &A8ty••r Al Re¢el tq 8LmTryfogt2024 1SWefFMI 2021 114. 120.305 22.295 96A49 28 111399 %WrforF6sl O)st6 ou￿ lth)r 22,610 174 Atrlarv Ikkot¥ S￿￿￿eSt25 Sub lotèl(Gro85 Income fvAR) - A3 Paymonls 35A24 as￿24 41292 4,651 30,170 4.851 GMnl¢ Plld Pl￿1 Eyv 25M41 00 Sub tota 41305 41 4826 Netof re¢elpts/(payments) A6 C•8h fund• IA•t y•ar •nd CA$h lufids tIH8 y48r end 20A66 72 67,452 71 Section B Statement of assets and liabilities at Ihe end of the period Unrnstslctod funds funds Endowm•rnt funds CAtegorie5 Detoils B1 C06hlunds 5,9J3 Totaleash funds (Jk 01-. Dètalls IloYII B5 UalJlUtIo¥ Ya*n ¢I￿n￿d CuW•l• S*Mwrf••t26 E*Tly 2025 EarIy 2015 E4rty 2025 Dale of •pprovfjl IMfes124knwa iio Sisned byam ortwo lrttstees on behalf ol èll fhe Irwtees Prhl Naff Davfvj FknGh Ip z)