TRUSTEES ANNUAL REPORT &ACCOUNTS
YEAR ENDING 31 December 2023
HADDENHAM BEER FESTtVALS TRUST
Index to Report and Accounts
Pa
es
Trust Information
Trustees Re
ort
Inde
endent Examiners Re
ort
Financial Statements as at 31 December 2023

HADDENHAM BEER FESTIVALS TRUST
TRUST INFORMATION
Status
A Charitable Trust
Registration Number 1136844
Trustees
Mr P Summerskill Chairman
Mrs N. Reed Secretary
Mr M. Broughton, Treasurer
Mr D. Finch
Mrs EC Towersey
Mr R. Daniels
Mr A Cumberland
Ms S. Guirate-Goldsmith
Registered
Address
14 Longwall
Haddenham
Bucks
HP17 8DL
Ms L Herbert
Whitley Stimpson Ltd
Chartered Accountants
Claremont House
l Market Square
Bicester, Oxfordshire
OX26 6AA
Independent
Examiner
Bankers
Lloyds BanK Market Square, Aylesbury,
PO Box 1000, BXI ILT
Contact Details
Website: www.had
ham-bee -
Email: haddenhambe
rfestival
il.com
Postal: 14 Lon
all, Haddenham, Bucks. HP17 8DL
Board OfT￿￿teeS Report
The trustees present their annual report and financial statements ofthe charity
for the year ended 31 December 2023. The financial statements have been
prepared in accordance with the accounting policies set out in note I to the
accounts and comply with the charity's trust deed, the Charities Act 2011 and the
ststement of Recommended Practice: Accounting and Reporting by Charities
published in 2005.

Structure, governance and management
The Trust is a registered charity, number 1136844, and is constituted under a
trust deed dated 9 November 2009 and subsequently amended 13 June 2010.
The Trust was established to organise fund raising events and distribute
surpluses to the benefit of the local communities of Haddenham and surrounding
Communities. Currently eight trustees constitute the Board ofTrustees. New
trustees are appointed by the existing trustees and serve for five years after
which they may put themselves forward for re-appointment. The Trust Deed
provides for a minimum of S trustees.
The Trustees meet four times per year. At these meetings the trustees agree the
strategy and areas of activity for the Trust, including consideration of grant
makin& investmenL reserves and risk management policies and performance.
A separate larger committee plans and operates the fundraising events. some
trustees are also members of this committee.
Objects
To further such purposes as are exclusively charitsble according to the laws of
England & Wales as the trustees may from time to time determine for the public
benefit of the communities of Haddenham in Buckinghamshire and surrounding
areas.
How the Charlty achleves its objectives.
Our Summerfest23 and Winterfest23 were both successful and we were
able to increase our funds to allow us to provide grant distrlbutlons during
the year.
The Charity raises funds by holding two community and family friendly festivals
each year in the village of Haddenham in Bucks. These festivals are funded
through donations from local businesses and sales on the day of each festival.
The overheads of the Charity are kept to a minimum, which allows the majority
of the surpluses from the two festivals to be distributed to good causes in the
local communities.
The largest of the festivals is held in the summer and normally attracts in excess
of 3,500 visitors who enjoy the varied choice of ales, lagers, wines and ciders
alongside music, food and children's entertainmenL
The second festival is in Winter which attracts IOOO+ visitors to sample the
winter ales, ciders and wines on offer as well as seasonal stalls, food, children's
entertainment and music.
Each of these festivals are organised by a voluntary committee from the village
and surrounding areas who call upon a great deal of assistance from the locality
themselves. The events are stsffed by volunteers from the local communities.
Hence our charity motto "For the Community: By the Community"

The Board of Trustees manages the Charity; many ofwhom are also involved in
the organising of the events. The Trustees hold their meetings separately from
the organising committees and the Trustees agree all festival plans and
expenditure before commitmenL
The surpluses from these events less the Charity overheads create the funds that
are made available to distribute to the Community. This distribution takes the
forni of Grants that are applied for by community groups on behalf of their
members. Applications are welcomed from all community groups and submitted
for consideration through a standard application process accessed through the
charity website. All applications are reviewed and decided upon at one of four
Trustee meetings per year. The availability of these Grants is publicised
throughout the communities covered by the Charity via newspapers, local
publicity, the Charity's website and at the festivals themselves. The Grants are
available to all communities within the Charitys catchment area of Haddenham
and surrounding areas as long as they meet the criteria described in the Chariws
Objects and the Charity has the resources available at that time.
Once Grants have been agreed or rejected by the Trustees, the Treasurer advises
all applicants, in writin& of the outcome. The funds are reserved for twelve
months within the Charity awaiting the successful applicants to claim.
The Trustees aim to ensure that all sectors of the local communities beneflt from
the Grants that are made. Most Grants have been of a small to medium sized
nature although it is clear that as local and national governmental support for
local amenities diminishes, the call on the Charity to support larger more
fundamental community causes increases. Whilst wishing to support local
amenities that may otherwise be lost to the communities the Trustees continue
to recognise the need to help smaller local groups who support the advancement
of their communities.
The year ending 31 December 2023
This is the fourteenth full year of the Charity's existence. and the Trustees are
very pleased to report the following summary of activities:
Fund Raising and Expenditure (all figures in thousands)
As previously reported The Charity were able to hold two fund raising events
following the covid pandemic.
The Charity does not employ any staff and relies completely on volunteer
Trustees, Committee Members and Staff, helping plan, prepare and work on the
day. The only payments made to individuals are the reimbursement of direct
expenses paid out in carrying out their duties.
Net income from the Fund-Raising Events £49.3k in 2023 (LY£32.4k), charity
expenses were to £2.6k (LY 1.8k) and Grants of £25.8k (LY£6.5k) were paid out
for Grants agreed. Grants agreed but not paid by year end totalled £23,7k

The above activities during the year resulted in an increase in cash balances of
£20.4k to £72.8k Cash in Bank is the only asset of the Charity as a cash
accounting policy is employed to record the financial transactions and all
acquisitions are written off in the year of purchase. Amounts owed (incl. unpaid
grants) total £25.9k leaves £46.9k of funds available to cover future events,
grants and overheads.
Each of our festivals has a significant element of outside activity and therefore
the weather is an important fartor in the success of each evenL The organising
committee take significant steps to mitlgate the effect of bad weather but even so
there is a high likelihood of reduced income if the weather is not kind.
Grant Making
Each of the applications for Grants was reviewed against the criteria set out in
the Charity's Objects and on an equal footing. The Trustees paid 26 individual
Grants during the year. These Grants totslled £25.8k
An analysis of the groups benefitted by Grants shows the following:
A eGrou
Children
Youth
Adult
Elderl
Non-a
51%
4%
32%
ecific Grou
i.e. all a
es benefit from Grant
Communi
Grou
orts & Leisure
Education
extra curricula
ecific Pro.
ects with other Charities
s & Facilities
33%
16%
23%
Communities
Haddenham. Thame & Surroundin
Villa
Other Communities benefit from Grants
es
62%
38%
36 new Grants totalling £36.5k were authorised in 2023. £25.8k (analysed
above) payments were made in the year. Sufficient funds have been reserved to
meet the Grants that remain outstanding (£23.7k).
The above has been achieved through the commitment of those who volunteer
their time and services to ensure the festivals are run safely and effectively,
Without those volunteers the Charity would not exist, the Trustees wish to thank
all those people and companies who support the festivals as well as those people
who attend the festivals and make them the success they have been this year.

A full list of Grant recipients paid in the year is listed below:
Haddenham Mummers
Cuddington PCC
Scanappeal
Haddenham St Mary's School
Thame Utd U~10 Kit Sponsor
Haddenham Youth Theatre
Bishopstone Beer Festival
Hat & Boots- Methodist Church
Haddenham Gates
Chinnor & Ris Railway
Blooming Fruity Invest
Churches Together
Blooming Fruity Invest
Cyclist Fighting Cancer
Haddenham Chess Club
Haddenham 60+ Club
Cyclist Fighting Cancer
Lindengate Charity
Thomley Hall Charity
Snakemoor (Vis Par Counc)
Turn End Trust
Lord Williams Choral
Haddenham Tennis Club
Dinton Village Fete
Cuddlngton Sunshine Club
Snakemoor (Vis Parish Council)
St Mary's PCC
Plans forthe New Year 2024
We are pleased to reportthat Summerfest 24 was held on 6 July 2024 but
unfortunately was severely affected by inclement weather so it is unlikely that
the Charity will have as large a fund for Grants in 2024/5. Winterfest 24 on the
14 December is in the planning stages and we hope to hold a successful event.
Risk Management
All major third-party risks are insured. and any contractual risks are reviewed
before being entered into to assess whether they signfficantly impact upon the
ChariWs ability to fulfil its objectives. A formal Risk Analysis is undertaken in

line with Health & Safety requirements before each festival by the Trustees and
Organising Committee, volunteers are briefed before each festival on areas of
risk and procedures to mitigate.
Related Transactions
During the year the Charity entered related party transactions with Oxlink Ltd
£4818, of this £4268 was for original artwork and design and
£550reimbursement of costs. The company provided marketing and design
services to HBFT. David Finch, a Trustee was at that time owner and director of
Oxlink Ltd, he has since sold his investment in Oxlink Ltd and ceased to be
owner/director on 4 September 2024. The services were provided at less than
market value.
Statement of Trustees Responsibllitles
Charity law requires the Trustees to prepare accounts for each financial year that
ve a true and fair view of the state of affairs ofthe Charity and of the profit and
loss ofthe Charity for that period. In preparing these accounts, the Trustees are
required to:
Select suitable accounting policies and then apply them consistently.
Make adjustments and estimates that are reasonable and prudenL
Prepare the accounts on the going concern basis unless it is inappropriate to
presume that the Charity will continue in operation.
The Trustees are responsible for keeping adequate accounting records which
disclose with reasonable accuracy at any time the financial position of the
Charity and to enable them to ensure that the accounts comply with the Charities
Acts. They are also responsible for safeguarding the assets of the Charity and
hence for taking reasonable steps for the prevention and detection of fraud and
other irregularities. The Trustees confirm that the accounts comply with current
statutory requirements and those ofthe Charitys trust deed.
Approved by the Board ofTrustees on: 20 OLTO 20 Z LP
And signed on Its behalf by:
Martyn Broughton FCMA
Trustee and Treasurer

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report on the
accounts
Section A
Independent Examiner's Report
Report to the trustees
Haddenham Beer Festjvals Trust
On accounts for the year
ended
31 December 2023
Charlty no
(if any)
1136844
Sot out on pages
of2
I report to the trustees on my examination of the accounts of the above
charity (Ihe Trust.) for the year ended
Responslbilities and
basls of report
As the charlty's trustees. you are responsible for the preparatlon of the
accounts in accordance with the requirements of the Charities Act 2011
(Ihe Acr).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examlnatlon, I
have follow8d all the applicable Directions gNen by the Charity Commission
under section 145(5)(b) of the ACL
Independent I have completed my examination. I confirm that no material matters have
examlnerfs statement come to my attention in connection with the examinatlon whlch glves me
cause to be118V8 that In, any material respect"
the accounting records were not kept in accordan￿ with section 130
of the Charities Act; or
the accounts dld not accord wlth the accountlng record8.
I have no concems and have come across no other matters in connection
wlth the examination to whlch attention should be drawn In thls report In
order to enable a proper understanding of the accounts to be reached.
Signed:
Date:
1111012024
Name:
Laura Herbert, Whitley Stimpson Limited
Relevant professional
qualificatlon(s} or body
(If any):
ACCA
Addre88:
Claremont House, 1 Market Square, Bicester, Oxon, OX26 6AA
IER
Oct 2018

Section B
Disclosure
Only complete rf the examiner needs to highlight material matters of concem
(see CC32. Independent examlnatlon of charity accounts: dlrectlons and
guldance for examiners).
Give here brief details of
any items that the
examlner wlshes to
dlsclose.
IER
Oct 2018

Recei
ts and
ments accounts
CC16a
For the perfod
r rJli'Jii
01-jan-23
31-Dec-23
Section A Receipts and payment:
Unrestrlcted
fund8
to tho Mareot
Restrlctod
funds
Endowment
fundg
Total funds
Last y•ar
to tha noaragt £
to the n•ar•gt £
to the nèarèst £
tr* th• n•ar•st £
A1 RecAlpts
Summerfe5t2023
WnterFesl 2023
Summgr Festlval
nterFest
120,305
22,295
96,849
,12
120.305
22,295
96,849
114,815
92,675
Net FuTha Flalsl ng Inccffn•
Other I ncome
5,496
26,174
5.496
26.174
90
16.525
2,766
Sponsorshlp & Donatlons
mber6 Qub Income
Sub total(Gross income forAR)
A3 Payments
49292
49,292
32,406
General
2,585
25.841
400
85
25,841
1,760
6.479
Grants Pald
Fulure Event5 {Non Refund Dep081t)
Sub total
28,826
8.239
Net of recelpts/(payments)
A6 Cash funds last year end
Cash funds this year end
24,
67
28.200
52,367
52,367
71833
72,
Section B Statement of assets and liabilities at the end of the period
Unrestrfcted
Restrfcted
funds
funds
to Jwest £
to nearest £
Endowment
funds
to nwest £
Categories
Details
B1 Cash funds
Uoyds Bank Ojrrént kcount
Lloyds Bank ljoposll Account
Lloyds Bank Recoipts Account
tro Bank
5.009
24,659
43,160
Total cash funds
72.833
carrt(8)
ljl
Furnl to whlch
rolate
UIR FurKI¥
Amourt 4
Whnd
Details
Grants agre￿1 btrt rKrt Pald
Audrt Fee
B5 Llabllltles
23,738
2,160
693
Vvhen ¢lalmed
Crymplete Audlt
PPUPRS
Muslc Ucences lor 2023
Signed by one or two trustees on
behalf of all the trustees
Prrit Name
Date of
approval
Matyn Broughton
D8vld Flnch