## **HMS SULTAN WARDROOM MESS FUND** ## **Registered Charity 1136779** ## **BALANCE SHEET** ## **31-Mar-22** _Note_ ## ASSETS |Fixed Assets
Mess Property
_7_
Current Assets
Stocks at Cost:
_7A_
Mess Bills
Other Debtors
_8_
VAT
Cash
Current Account
Charity Deposit Account
Total Current Assets
LIABILITIES
Creditors
_9/9A_
Central Bank for other Funds:
Quart Club
Quart Club Charity Account
Charity Chest
VAT
Current Liabilities
Net Current Assets
Net Assets|11,981.12
£
24,456.52
£
4,683.69
£
1,251.94
£
2,916.62
£
84,019.87
£
783.85
£
130,093.61
£
9,751.43
£
154.03
£
185.16
£
1,275.24
£
-
£
11,365.86
£|73,434.58
£
_67,732.02_
_£_
_5,110.72_
_£_
_10,571.65_
_£_
_3,071.40_
_£_
_-_
_£_
_2,939.78_
_£_
_105,013.31_
_£_
_783.76_
_£_
_127,490.62_
_£_
_2,577.83_
_£_
_89.03_
_£_
_185.16_
_£_
_1,274.83_
_£_
_207.57_
_£_
_4,334.42_
_£_
118,727.75
£
_123,156.20_
_£_
**192,162.33**
**£**
_190,888.22_
_£_
_31-Mar-21_|73,434.58
£
_67,732.02_
_£_
_5,110.72_
_£_
_10,571.65_
_£_
_3,071.40_
_£_
_-_
_£_
_2,939.78_
_£_
_105,013.31_
_£_
_783.76_
_£_
_127,490.62_
_£_
_2,577.83_
_£_
_89.03_
_£_
_185.16_
_£_
_1,274.83_
_£_
_207.57_
_£_
_4,334.42_
_£_
118,727.75
£
_123,156.20_
_£_
**192,162.33**
**£**
_190,888.22_
_£_
_31-Mar-21_| |---|---|---|---| ||||_190,888.22_
_£_| Approved on 18 May 2022 ## Signed On Original Captain John Voyce OBE BEng MSc MA CEng MCIPD FIMarEST Royal Navy Sole Managing Trustee 1 SULWR-BSMar22Z.xlsBALANCE SHEET ## **HMS SULTAN WARDROOM MESS FUND** ## **STATEMENT OF FINANCIAL ACTIVITIES** ## **For year to 31 Mar 22** |_Note_
**Income**
Voluntary Income
Charitable actvities
Investment Income
Total Income
_3_
**Expenditure**
Charitable Activities
Total Expenditure
_4_
Net income/(expenditure)
Total Funds Brought Forward
Total Funds Carried Forward|2021/22
68,040.33
£
145,619.50
£
0.09
£
213,659.92
£
212,385.81
£
212,385.81
£
1,274.11
£
190,888.22
£
**192,162.33**
**£**|_2020/21_
_-_
_£_
_65,648.21_
_£_
_0.95_
_£_| |---|---|---| |||_65,649.16_
_£_| |||_60,776.29_
_£_| |||_60,776.29_
_£_| |||_4,872.87_
_£_
_186,015.35_
_£_| |||_190,888.22_
_£_| 2 SULWR-BSMar22Z.xlsSOFAsum ## **HMS SULTAN WARDROOM MESS FUND** ## **Notes to the Accounts dated 31 March 2022** ## **Note 1 - Accounting policies** a. The financial statements are prepared under the historic cost convention (as modified by the revaluation of fixed asset investments) and in accordance with applicable accounting standards: Charities Statement of Recommended Practice 2019, UK Accounting Standards and the Charities Act 2011. ## Incoming resources - a. Donations are included in the Statement of Financial Activities (SOFA) when the fund becomes entitled to the donation or grant and it is reasonably certain that it will be received. - b. Incoming resources from fund raising are reported gross in the SOFA - c. Intangible income is not included in the accounts. - d. The fund receives no unpaid volunteer help. - e. Interest is included in the accounts when receivable. ## Expenditure and liabilities a. Liabilities are recognised as soon as there is a legal or constructive obligation committing the fund to the expenditure. ## Assets a. Tangible fixed assets are capitalised if they can be used for more than one year and cost at least £100. They are valued at cost or a reasonable value on receipt. The fund has its non depreciating property professionally valued periodically. That valuation is at replacement cost. - b. Depreciation is 50% initial then six monthly, straight line and over the estimated life of the item. - c. Depreciation is not allocated to activity costs. - d. Stocks are valued at the lower of cost or market value. ## **Note 3 - Income** |_Voluntary Income_
Donations/Grants
_Charitable Activities_
Mess Subs
Associate Subscriptions
Bar Sales
Functions Income
Cummerbunds/Misc Income
_Investment Income_
Interest & Dividends
**Total Income**|68,040.33
£
_-_
_£_
37,012.53
£
_29,359.19_
_£_
10,079.95
£
_8,205.57_
_£_
58,912.26
£
_27,661.46_
_£_
39,530.76
£
_398.09_
_£_
84.00
£
_23.90_
_£_
145,619.50
£
_65,648.21_
_£_
0.09
£
_0.95_
_£_
213,659.92
£
_65,649.16_
_£_
_2020/21_
2021/22| |---|---| 3 **Note 4 - Expenditure** 2021/22 _2020/21_ ## _Charitable Activities_ |Trading Costs
Function Subsidies
Function Expenditure from Tickets
Bar Purchases
Bar Till expenses, e.g Training
Mess Running Costs
Mess Guests
Coffee & Condiments
Newspapers & Periodicals
Welfare Fund
TV and Audio
Presentations/Leavers Gifts
Performing Rights
Repairs & Renewals
Insurances
Trophy Hire
Cleaning & Laundry
Floral Arrangements
Sauna & Sports Equipment
Internet Suite & BT
Icarus Bar Refurbishment 2019
Reception Refurbishment
Marlborough Bar 2021-23 Refurb
Governance Costs
Accounts Examination
Support Costs
BACs and Credit Card charges
Office Costs
Depreciation
Total Expenditure|5,015.31
£
39,530.76
£
49,397.99
£
719.00
£
722.11
£
9,295.79
£
3,134.45
£
1,200.00
£
6,430.19
£
1,243.27
£
1,683.65
£
1,910.68
£
2,508.53
£
473.33
£
153.54
£
52.50
£
-
£
143.88
£
594.19
£
6,849.32
£
74,083.98
£
1,225.00
£
2,821.45
£
954.69
£
2,242.20
£|_3,494.81_
_£_
_398.09_
_£_
_22,868.08_
_£_
_708.78_
_£_
_3.21_
_£_
_7,385.60_
_£_
_3,224.18_
_£_
_1,200.00_
_£_
_4,355.17_
_£_
_350.91_
_£_
_2,451.68_
_£_
_2,241.40_
_£_
_2,538.37_
_£_
_473.33_
_£_
_242.67_
_£_
_74.93_
_£_
_400.00_
_£_
_190.06_
_£_
_2,779.00_
_£_
_-_
_£_
_-_
_£_
_1,180.00_
_£_
_1,268.42_
_£_
_686.41_
_£_
_2,261.19_
_£_
212,385.81
£
_60,776.29_
_£_
212,385.81
£
_60,776.29_
_£_| |---|---|---| ## **Note 5 - Paid Employees** - a. There were no paid employees. ## **Note 6 - Trustees and Other Related Parties** - a. No expenses or emoluments have been paid to the sole Managing Trustee - b. There were no amounts due to or from the sole Managing Trustee ## **Note 7 - Tangible Fixed Assets - Property Account - Fixtures & Fittings** |Property Valuation as at 31 Mar 21
Additions
Write Off Adjustments
Depreciation
Property Valuation at 31 Mar 22|67,732.02
£
7,944.76
£
(260.00)
£
(1,982.20)
£| |---|---| ||73,434.58
£| ## **Note 7A - Stocks** |Bar Stock
Maritime Prints & Merchandise
Total|11,681.12
£
300.00
£| |---|---| ||11,981.12
£| 4 SULWR-BSMar22Z.xlsSOFAE ## **Note 8 - Miscellaneous Debtors and Prepayments** |Pre Paid Insurance
Pre Paid PRS/PPL
TV Licence prepaid
**Note 9 - Creditors**
Independent Examination
Epos Now - Tills
BT TV
Laundry
Pre Paid Christmas Draw
ESS PAYD
Garage Deposits
Joining Barrel
**Note 9A - Trade Creditors**
BOC
Tolchards
CAF HMS Sultan - Volunteer Band
Roys Newspapers
Crown Accommodation
ESS
Creditors|2,508.53
£
2,096.16
£
79.00
£| |---|---| ||4,683.69
£| ||610.00
£
37.00
£
133.91
£
1.50
£
112.49
£
10.04
£
570.00
£
796.24
£| ||2,271.18
£| ||82.78
£
4,733.11
£
150.00
£
235.25
£
264.29
£
2,014.82
£| ||7,480.25
£| ## **Note 10 - Endowment or Restricted Income Funds** ## There are none ## **Note 11 - Other Information** - a. The fund does not have any material commitments not provided for in the accounts - b. The fund has not given any guarantees to any third party that could be called on at the year end. - c. The fund has not granted any loans. - d. The fund did not make any ex gratia payments during the year. ## **Declarations** - a. The Trustee has not changed the year end date nor the length of the fund's financial year were closed during the year. - b. All the fund's operations are continuing operations and there were no discontinued operations. - c. No funds are in deficit. - d. The fund has no marketable intangible assets - e. None of the funds functional assets have been revalued during the year and the fund does not have a policy of revaluation of these assets. - f. The fund has no material fixed assets which have not been capitalised and included in the Balance Sheet 5 ## **HMS SULTAN WARDROOM MESS FUND** ## **Bar Trading Account for year ended 31 Mar 22** |Sales (at a profit)
Sales at Cost
Less Cost of Sales:
Gross Profit
Less: Pipecleaning/OOD
Written Off due to Covid
Sundries
Net Profit
Gross Profit to All Sales
Gross Profit to Sales (made at a profit)
Gross Profit to
Cost of the Sales (made at a profit)
(i.e. average mark up)
________________________________
ASSETS
Current Assets
Bank Account (Wardroom)
Charity Account
Cash
Stock
Total Current Assets
LIABILITIES
None Known
Net Assets|52,493.13
£
_26,736.64_
_£_
6,419.13
£
_924.82_
_£_
58,912.26
£
_27,661.46_
_£_
47,263.92
£
_21,313.08_
_£_
11,648.34
£
_6,348.38_
_£_
684.07
£
_1%_
_152.59_
_£_
_0.7%_
-
£
_543.26_
_£_
1,217.75
£
_842.95_
_£_
1,901.82
£
_1,538.80_
_£_
_19%_
**9,746.52**
**£**
_18.0%_
**_4,809.58_**
**_£_**
20%
_23%_
22%
_24%_
29%
_31%_
___________________________________________________________
_31-Mar-21_
154.03
£
_89.03_
_£_
185.16
£
_185.16_
_£_
-
£
_0.24_
_£_
-
£
_137.82_
_£_
339.19
£
_412.25_
_£_
-
£
_-_
_£_
**339.19**
**£**
_412.25_
_£_
_Previous Year_
**QUART CLUB**
**31-Mar-22**
**BALANCE SHEET**| |---|---| 6 SULWR-BSMar22Z.xlsBarQuart ## _**WARDROOM MESS**_ ## _**HMS SULTAN**_ ## **ANNUAL REPORT AND FINANCIAL STATEMENTS** ## **For Period** **1 April 2021 to 31 March 2022** **Registered Charity No. 1136779** **Trustees’ Annual Report and Comments** ||Wardroom Mess HMS SULTAN| |---|---| |Charity Registered No:|1136779| |Covering the Accounting Year: 1 April 2021 to 31 March 2022|| |Address:|HMS SULTAN| ||Military Road| ||Gosport PO12 3BY| |Governing Document:|Constitution (Mess Rules)| |Object:|Promotion of the Military Efficiency and Operational| ||Effectiveness of the Armed Forces by the provision of| ||Mess facilities to Commissioned Officers serving in the| ||Her Majesty’s Ship Sultan.| |Trustee:|Captain John Voyce OBE BEng, MSc, MA, CEng, MCIPD,| ||FIMarEST, Royal Navy| |Trustee selection method:|Appointed as such by the Naval Secretary.| |Bankers:
|Lloyds TSB| ||High Street| ||Gosport| ||Hants| |Independent Examiner:|Marianne ButcherFMAAT| ||5 Nursery Road| ||Havant| ||PO9 3BG| |Activities and Achievements: To have resources available for expenditure on improvements to|| ||the quality of life, and the engenderment of espirit de corps. In the| ||past year the mess has put on a full social programme for its| ||members. Generous subsidies have been provided to functions,| ||mainly from the profits made from the bar and other taxable| ||activities.| |Financial Review:|The mess fund was worth £192.2K having increased by £1.3K.| ||This included property and stocks valued at £85.4K. The bank| ||assets of £84K more than covered the liabilities of £11.4K. The| ||mess can easily afford the additional costs of the mess| ||refurbishments, especially with £14.8K trading profits not required| ||for functions subsidy.| Investment Selection Policy: All investments had matured. The committee does not wish to place its reserves in any stock market based investments, preferring to leave some of its reserves in deposit accounts. Financial Reserves Policy: The Trustee has considered the level of reserves to retain, appropriate to the charity’s needs. These are set at £30K which is held in the bank account. The Trustee aims to ensure that the charity will be able to fulfil its charitable objectives even if there is a temporary shortfall in income and unexpected expenditure. The Trustee will endeavour not to set aside funds unnecessarily. Grant Policy: Grants may be made to mess members to assist with the personal contributions to sporting, adventurous training or other activities. Risk Assessment: The Trustee reviews the major risks to which the charity is exposed, and systems have been established to manage those risks and believes that by maintaining the free reserves stated it would provide sufficient resources in the event of adverse conditions. Half yearly independent examination of the accounts will mitigate the risk of any mismanagement by the mess committee. Public Benefit Statement: This fund provides public benefit by assisting Service personnel to more effectively perform their roles within the Armed Forces of the Crown. It does this by providing and supporting mess facilities and social activities. This assistance enables Service personnel to face the challenges and danger associated with military service by developing and maintaining teamwork, spirit and attitude, and morale. As a result the fund promotes the efficiency of the Armed Forces of the Crown by enhancing the Royal Navy’s and Royal Marines’ capability to undertake the roles demanded of it including the defence of the United Kingdom and its interests. I confirm that I have paid due regard to the Charity Commission of England and Wales’s guidance on public benefit when deciding what activities the charity should undertake. Declaration: I declare, in my capacity of Charity Trustee, that I have approved the above report. Signature Signed on Original Name Captain John Voyce OBE BEng, MSc, MA, CEng, MCIPD, FIMarEST, Royal Navy Appointment Commanding Officer and sole Managing Trustee Date 18 May 2022 ## **Independent Examiner’s Report to the Trustee of HMS Sultan Wardroom Mess Fund.** I report on the accounts of the Charity for the year ended 31 March 2022 which are set out in pages 1 to 6 and accompanying notes. ## **Respective responsibilities of trustees and examiner** The charity’s trustee is responsible for the preparation of the accounts. The charity’s trustee considers that an audit is not required for this year under section 144(2) of the Charities Act 2011 (The Charities Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the 2011 Act; - to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the Charities Act, and - to state whether particular matters have come to my attention. ## **Basis of independent examiner’s report** My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustee for any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below. ## **Independent examiner’s statement** In connection with my examination, no material matters have come to my attention which gives me cause to believe that in any material respect: - The accounting records were not kept in accordance with section 130 of the Charities Act; or - The accounts did not accord with the accounting records; or - The accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than in any requirement that the accounts give a “true and fair” view which is not a matter considered as part of an independent examination. I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ## Signed on Original M L Butcher FMAAT 5 Nursery Road Havant Hants PO9 3BG 18 May 2022