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SUTTON IN THE ELMS BAPTIST CHURCH

Trustees’ Annual Report and Financial Statement for 2021

The Trustees present their Annual Report and Financial Statements for 2021

Statutory Information

Registered Address 2 Sutton Lane Sutton in the Elms Broughton Astley Leicester Leicestershire LE9 6QF

Charity Registration Number: 1136715

Trustees Jonathan Morley Minister Heather Harris Church Secretary Robert Foster Treasurer Andrew Davies Mark Wagstaf David Wheway Property Trustees The Baptist Union Corporation Limited Baptist House 129 Broadway Didcot Oxfordshire OX11 8RT Bankers Santander, Bootle, Merseyside Independent Examiner John Denney, Chartered Accountant

Charitable Object

The Charity, Sutton in the Elms Baptist Church, is governed by an Approved Governing Document (the Constitution) which states that the

principal purpose of the charity is the advancement of the Christian faith according to the principles of the Baptist denomination to include the advancement of education, community service and such other general charitable purposes in such parts of the United Kingdom and the world as the Church shall determine.

The Church occupies premises which are held by the Baptist Union Corporation Ltd, on Trusts which are entirely compatible with the above objective.

Organisational Structure and Decision-making processes

Members of the Church are accepted in accordance with the Constitution which requires them to be or to have been publicly baptised on the profession of faith in the Trinity, or based on their own public profession of faith.

The Members’ Meeting normally takes place at least four times per year and has responsibility for the overall policy of the church. In accordance with the Constitution, the members appoint up to ten Trustees, including a Church Secretary and Treasurer who, together with the Minister, are collectively known as the Diaconate. They are responsible for the day to day running of the church’s work and witness, and the financial and legal aspects of the charity. All members are encouraged to take an active part in the spiritual and practical tasks involved in the furtherance of the charitable objective.

Relevant matters may be submitted to the Church meeting by the Trustees for guidance, or may be raised by members for further consideration by the Trustees. The Constitution permits decisions to be made at Church meetings by appropriate majorities and the Church seeks to work by consensus wherever possible.

Objectives and Activities

In order to achieve the principal objective which is set out above, the Church provides a variety of activities both for its membership and for the local community. The aim is to show the love of Jesus Christ in both word and deed and to bring people into a closer relationship with Him as living Lord.

Central to the work and witness of the Church is the act of regular public services of Christian worship. We seek to be a friendly and welcoming community and all are welcome to attend our services that take place each Sunday at 10.30 a.m. and on some Sundays at 6.00 p.m. There are also services at other times, in particular to celebrate Christmas and Easter; these are advertised on the Church’s printed noticesheet, by leaflet, social media and our website, www.suttonelms.co.uk. There is a programme for children and young people during services, as well as a crèche room available for use by pre-school children and their parents.

The Church runs a series of house groups (known as Small Groups) in the church building and in the homes of some members for the growth of faith, fellowship and discipleship. Further details of these can be obtained from the Trustees on request, or are available at the Sunday services of worship.

The Church is responsible for a Toddler Group which usually meets on the Church premises on Thursday mornings. A new “mum and baby” group runs on Tuesday mornings. The purpose of both groups is to provide a safe place to develop friendships for local pre-school children and their carers, demonstrating the love of Jesus Christ.

The Covid-19 pandemic continued to have a significant impact on how events and services were held during 2021. When the UK first went into national lockdown in March 2020, the church leadership responded rapidly by moving Sunday services online via the Youtube platform and many of its previously “in-person” meetings (including cofee after church services, Small Groups, prayer meetings and Church Member Meetings) moved on to Zoom. During 2021, the church buildings were undergoing a major Redevelopment process, subject to the required permissions. A new “hub” area was built between the church and the original Schoolroom. During the warmer and drier summer months, we were able to hold some Sunday services outdoors on the church field and we were very pleased to be able to move into the new hub area for Sunday services from the autumn.

The Church usually runs various events for youngsters and families during the year which have included the Easter story, a Bonfire party and various Christmas events. The purpose of these events is to provide enjoyable, entertaining and afordable activities for the children and their families and to introduce them to the Christian faith. Covid-19 lockdowns and coronavirus Government guidelines meant that many of these activities were still somewhat restricted in 2021, although we were pleased that we were able to run an outdoor in-person Bonfire Night event and indoor Christmas events, including a Family Service and Carol Service.

The monthly Men’s Prayer breakfast continues to attract both young and old for a time of food, fellowship and prayer, with both local and invited speakers. These meetings moved onto Zoom during the Covid-19 lockdowns, with many still turning up to chat and for support. In-person meetings have been able to resume in 2021 and the new church kitchen is well-used!

The Church operates systems to ensure that all people working with children and vulnerable adults are appropriately vetted with regard to the Disclosure and Barring Service with an up-to-date Safeguarding Policy in place and regular training provided by the East Midlands Baptist Association.

The church premises are normally well used by a variety of groups from the community during daytime and evenings, providing a variety of activities for both children and adults.

We are a Fairtrade Church, meaning that all tea/cofee provided on church premises is Fairtrade, we also request that all user groups also provide Fairtrade products.

Achievements and Performance

Whilst the success of the Church’s programmes can be indicated numerically, including financially, other less tangible measures of success such as strength of fellowship, quality of pastoral support and spiritual growth are equally important. The church sought to encourage all its members to particularly support one another pastorally and in prayer throughout the Covid-19 pandemic.

As well as our regular services, we enable our community to celebrate and thank God at the milestones of the journey through life. Through infant dedication we thank God for the gift of life, through baptism we celebrate faith in Jesus, in marriage public vows are exchanged with God’s blessing and through funeral services friends and family express their grief and give thanks for the life which is now complete in this world and to commend the person into God's keeping.

In 2021 there were no changes in church membership and at 31st December 2021 the membership remained at 83.

The church financially supports a Sponsor Child in Colombia through Compassion UK, Tearfund’s Children at Risk Programme, and has made donations to the work of Spurgeons’ Child Care and other local healthrelated charities. The church also currently supports a previous minister and his family in their ministry in Cape Town, South Africa.

Financial Review

The Church continues to raise the funds it needs to carry on its activities from within its own membership and congregation.

In 2021, weekly oferings were slightly below budget, although expenditure was also down as many planned events were unable to take place. Funds continued to be raised from within the church and from external grant-making bodies and the Baptist Building CIO in order to finance the redevelopment project.

The Church expressed its part in the life of the wider church by making donations to national and international Christian organisations and societies with Christian aims and objectives compatible with the church’s own charitable purpose, and also to some non-Christian charities.

The Church is heavily dependent on its membership working as volunteers in all aspects of the Church’s activities, many of which run with little or no

impact on the Church’s expenditure, but nevertheless contribute substantially to the achievement of the Church’s objectives.

The financial results for the year, together with a summary of the accounting policies adopted, are set out in the accompanying financial statements.

The Reserves Policy is set at four months of budgeted expenditure; such an amount would provide working capital to cover fluctuations in income and expenditure and to meet emergency calls on cash, for example for emergency repairs.

The Trustees are satisfied that there are sufficient reserves at the Balance Sheet date, together with anticipated continuing income, to enable the Church to function efectively in the coming year.

Sutton in the Elms Baptist Church, Broughton Astley December 2021 Receipts and Payments Account Financial Statement for the Year 2021 Version No. 4	Sutton in the Elms Baptist Church, Broughton Astley December 2021 Receipts and Payments Account Financial Statement for the Year 2021 Version No. 4	Sutton in the Elms Baptist Church, Broughton Astley December 2021 Receipts and Payments Account Financial Statement for the Year 2021 Version No. 4	Sutton in the Elms Baptist Church, Broughton Astley December 2021 Receipts and Payments Account Financial Statement for the Year 2021 Version No. 4	Sutton in the Elms Baptist Church, Broughton Astley December 2021 Receipts and Payments Account Financial Statement for the Year 2021 Version No. 4	Sutton in the Elms Baptist Church, Broughton Astley December 2021 Receipts and Payments Account Financial Statement for the Year 2021 Version No. 4	Sutton in the Elms Baptist Church, Broughton Astley December 2021 Receipts and Payments Account Financial Statement for the Year 2021 Version No. 4
Receipts B.M.S./Home Mission Bank Interest Church Activities Contra Donations Fees: Weddings etc Fellowship Fund Hall Lettings Income Tax Refund Offerings Organisations Sundry TEAR Fund/Compassion UK Receipts Total: PAYMENTS Chariable Activities B.M.S. Catering Charities Evangelism Fellowship Fund Home Mission Junior Church Ministers Expenses National Insurance Organisations Pension Contributions Pulpit Supply Salaries: Minister Small Groups TEAR Fund/Compassion UK Travel & Training Youth Work Chariable Activities Total: Governance Costs Heating/light/water Insurances Maintenance Manse: Council Tax & Water Manse: Expenses Office Expenses & Telephone Salaries: Admin & Cleaning Governance Costs Total: Other Resources Used A.V. & Worship Group Contra Sundries Other Resources Used Total: Payments Total:		2021 £90 £445 £3 £0 £54 £0 £0 £533 £11,459 £52,823 £287 £2,394 £498 £68,585 £3,600 £569 £1,500 £1,717 £50 £3,579 £96 £578 £0 £243 £6,773 £0 £24,858 £43 £552 £260 £143 £44,561 £2,728 £2,458 £3,375 £2,610 £1,313 £893 £8,361 £21,740 £868 £0 £3,341 £4,209 £70,510	Budget % of Bud £150 59.7% £600 74.2% £1,600 0.2% £0 0.0% £300 17.9% £320 0.0% £0 0.0% £3,770 14.1% £12,460 92.0% £54,893 96.2% £0 0.0% £200 1197.0% £552 90.3% £74,845 91.6% £3,750 96.0% £700 81.3% £1,800 83.3% £5,350 32.1% £200 25.0% £3,579 100.0% £150 64.0% £1,220 47.3% £0 0.0% £0 0.0% £6,853 98.8% £600 0.0% £24,868 100.0% £300 14.4% £552 100.0% £1,700 15.3% £200 71.3% £51,822 86.0% £7,640 35.7% £2,300 106.9% £7,420 45.5% £2,670 97.8% £1,740 75.5% £1,245 71.8% £8,695 96.2% £31,710 68.6% £1,103 78.7% £0 0.0% £1,115 299.6% £2,218 189.8% £85,750 82.2%		2020 £225 £1,264 £0 £0 £1,196 £529 £0 £2,154 £14,170 £53,723 £450 £4,739 £581 £79,030 £4,180 £344 £1,405 £1,751 £0 £3,892 £110 £830 £0 £355 £5,784 £100 £24,395 £28 £561 £260 £124 £44,120 £4,195 £2,711 £8,546 £2,543 £690 £970 £8,398 £28,053 £1,100 £0 £1,212 £2,312 £74,485	Note 1 2 3 4 5 6 7 8 8 8 8 9 8 10 11
		£68,585	£74,845		£79,030

			£51,822

			£31,710

			£2,218

			£85,750

Totals	Surplus (Deficit) for the year: Redev. Surplus / Deficit: Loans Outstanding: Balance brought forward: Balance carried forward: TOTAL Surplus (Deficit):	-£1,925 -£408,227 £330,000 £290,564 £210,411 -£80,152	-£10,905 -£205,800 £0 £290,564 £73,859 -£216,705	17.7% 198.4% #Div/0! 100.0% 284.9% 37.0%	£4,545 £20,895 £0 £265,123 £290,564 £25,441	12 13

13-Mar-22

Funds Summary

Fund	BFWD	Receipts	Trans In	Trans Out	Payments	CFWD	Change
Fellowship	£835.20	£0.00	£0.00	£0.00	£0.00	£835.20	£0.00
General	£129,548.53	£68,298.46	£240,722.99	£310,966.24	£70,267.16	£57,336.58	-£72,211.95
Maintenance	£13,276.04	£0.00	£0.00	£0.00	£0.00	£13,276.04	£0.00
Memorial	£381.13	£0.00	£0.00	£0.00	£0.00	£381.13	£0.00
Ministry Moni	£900.55	£286.57	£0.00	£0.00	£243.06	£944.06	£43.51
Mission	£300.58	£0.00	£0.00	£0.00	£0.00	£300.58	£0.00
Redev Loans	£0.00	£22,340.75	£170.00	£170.00	£0.00	£22,340.75	£22,340.75
Redevelopme	£128,564.75	£430,523.25	£1,008,507.24	£921,507.24	£531,091.05	£114,996.95	-£13,567.80
Sp. Projects	£16,756.75	£0.00	£0.00	£16,756.75	£0.00	£0.00	-£16,756.75
Totals	£290,563.53	£521,449.03	£1,249,400.23	£1,249,400.23	£601,601.27	£210,411.29	-£80,152.24

Bank Accounts Summary

Bank Accounts Summary	Bank Accounts Summary
Account BFWD Receipts Trans In Payments Change Trans Out CFWD
Cash in Hand £63.46 £280,034.32 £0.00 £280,034.61 -£3.29 £3.00 £60.17 Closed Accounts £179,341.79 £453.25 £0.02 £179,795.06 -£179,341.79 £0.00 £0.00 Ministry Monies £564.06 £286.57 £0.00 £0.00 £43.51 £243.06 £607.57 Santander Com Re £86,838.92 £11.28 £454,285.27 £358,285.27 £96,011.28 £0.00 £182,850.20 Santander Current £23,755.30 £240,663.61 £795,114.94 £431,285.29 £3,138.05 £601,355.21 £26,893.35
£290,563.53 £521,449.03 £1,249,400.23 £1,249,400.23 Totals -£80,152.24 £601,601.27 £210,411.29
Summary of Assets and Liabilities Item Open Bal Closing Bal Difference Change
£12,500.00 £12,500.00 £0.00 0.0% Assets - Car Park Land £245,272.00 £267,976.00 £22,704.00 9.3% Assets - Church Manse £1,918,356.00 £1,949,971.00 £31,615.00 1.6% Assets - Church Property £63.46 £60.17 -£3.29 -5.2% Assets - Cash in Hand £179,341.79 £0.00 -£179,341.79 -300.0% Assets - Closed Accounts £564.06 £607.57 £43.51 7.7% Assets - Organisation Monies £86,838.92 £182,850.20 £96,011.28 110.6% Assets - Santander Com Res £23,755.30 £26,893.35 £3,138.05 13.2% Assets - Santander Current £0.00 -£250,000.00 -£250,000.00 0.0% Liabilities - Loan £0.00 -£80,000.00 -£80,000.00 0.0% Liabilities - Loan Interest Free
Grand Total : £2,466,691.53 £2,110,858.29 -£355,833.24 -14.4%
Month Weeks Budget	Total Average Gift Aid Average Open Offerings 2021 Average
5 January2021 £4,574.40	£4,854.00 £970.80 £3,591.00 £718.20 £914.88
4 February2021 £4,574.40	£3,646.00 £911.50 £2,974.00 £743.50 £1,143.60
4 March 2021 £4,574.40	£5,008.00 £1,252.00 £4,241.00 £1,060.25 £1,143.60
4 April 2021 £4,574.40	£4,970.00 £1,242.50 £4,267.00 £1,066.75 £1,143.60
5 May2021 £4,574.40	£4,325.00 £865.00 £3,797.00 £759.40 £914.88
4 June 2021 £4,574.40	£4,453.00 £1,113.25 £3,881.00 £970.25 £1,143.60
4 July2021 £4,574.40	£3,495.00 £873.75 £3,027.00 £756.75 £1,143.60
5 August 2021 £4,574.40	£4,835.00 £967.00 £4,109.00 £821.80 £914.88
4 September 2021 £4,574.40	£4,425.00 £1,106.25 £3,592.00 £898.00 £1,143.60
5 October 2021 £4,574.40	£3,720.00 £744.00 £3,252.00 £650.40 £914.88
4 November 2021 £4,574.40	£4,942.00 £1,235.50 £3,960.00 £990.00 £1,143.60
4 December 2021 £4,574.40	£4,150.00 £1,037.50 £3,547.00 £886.75 £1,143.60
52 Totals £54,892.80	£52,823.00 £1,015.83 £44,238.00 £850.73 £1,055.63

13-Mar-22

Account Comments

1. Bank Interest

Reflects drop in interest rates and basic use of funds for redevelopment

2. Church Activities

Little activity due to COVID restrictions and redevelopment project

3. Hall Lettings

Lower due to COVID restrictions and redevelopment project

4. Income Tax Refund

Reflects lower offerings

5. Offerings

Offerings £2,000 lower relecting COVID restrictions and not meeting

6. Sundry

High due to furlough grant and donation for new office computer