Cheylesmore Community Centre Cheylesmore Community Association Limited Trustees Annual Report and Financial Statements to March 2024 Telephone: 024 7650 2226 Websrte" che ,esmoreceiitre.co.ukl Cheylesmore Cornmunty Centre, 111 Arundel Road, Cheylesmore, Coventry, CV3 5J L Charity Number: 1136649 Company Registered Number: 07198105
Company infomiation for the period ended 31st March 2024. Cheylesmore Community Associati( Limited is a chantable company limited by guarantee Directors Pauline Venables (Chair until 19 Feb 2024) Adam Lilley (appointed 19 Dec 2023, Chair from 19 Feb 2024) Alison Fox Lindsey Buss Carla Crawley (appointed 19 Dec 2023) Shabana Sarguro (appointed 19 Dec 2023) Frances Fielding (resigned 19 Dec 2023) Victoria Gll (resigned 21 June 2023) Andy Rodgers (resigned 21 J une 2023) Registered Office Address Cheylesmore Community Association Ltd Cheylesmore Community Centre 111 Arundel Road Cheylesmore Coventry CV35JL
CHEYLESMORE COMMUNITY ASSOCIATION UMIIED FOR THE YEAR ENDING 31 IAARCH 2024 Directors Report and Trustees Annual Report The trustees present their annual report and financia statements for the year ended 31 March 2024. The financial statements have been prepared in accordance with Ihe accounting policies set out in note 1 to the financial statements and compAy with the charity's Goveming Documents, the Charities Act 2011 and "Accounts and Reporting by Charities." Statement of Recommended Practice applicable to Ghan"ties PfBparing their accounts in accoan 1th the Financial Reporting standa applicable in the UK and Republic of Iland (FRS102) (effective l January 2019)." Objectives a nd Activities The purpose of the charity is to advance edLatIon and to provide facilities in the interests of social welfarE for recre8tion and leisure time occupation Nvith the objeclive of improving the conditions of life for the residents. The main activities include the running of the Community Centre to meet the nee(Ss of the local community. It's a venue for residents, activities in nal not running activities as an Association but providing the facilities in lch other community groups can operate. The chanty facilitate5 local groups to meet community needs- hdpirHJ Wth community capacity building so that community grcrfjps can better meet local needs: especially %there gaps or shortfalls in provision are identified. The charity also supports volunteering - mobilising iThJividual residents to engage with aclivities going on, t)oth running the centre itself and supportirg those activities taking place. During this financial year we saw many improvements in the centre that were undertaken by our team and volunteers. Work has begun from the bOaA to help bring the chanty in more stable financial position and improve the processes and procedures in place. The TrusteeslDirectors can confimi that they have had regard to the guidance issued by the Charity commission on public benefil. Page 3of 15
CHEYLESMORE COMMUNttY ASSOCIAIILMI UMITED FOR THE YEAR ENDING 31 MARCH 2024 Achievements and Performance For the financial year of 2023 - 2024, Cheylesmore Community Centre has seen a steady transfonnation to increase at it offers lo the local community and to Ihe intemal worl(ings of the centre. The year has seen a real increase in bookings from a diverse set of groups and users. Our offering of creating a space for recreation, social & educational needs for the Cheylesmore community and beyond is as popular as ever. We have s&n new board members join ding th's year. to help bring out new voices from the community and bring new ideas and viewpoints. We look forward lo establishing new processes and procedures, with a new fcrus on the financial health of the centre, to help ensure we can offer more help to the community and to bring robust HR prc£edures to ensure a motivated workforce. ss One of the important aspects of the community is the educational and wellbeing classes that take place. As the new financial year afflved, started to offer the centre to the ADHD workshops and 'Mental Health Matte, continued to offer evening drop ins al our volunteer led library. One new offaring we were able to bring to the centre was volunteering and wotk expenence for local secondary school, Cortey Academy, ere teenagers of 14 arKJ upwards were able to leam how lo work in a coffee shop. Important life and wothing skills such a5 time management and working as part of a team were imwtant aspects of volunteering. Conlinuing our work with edue8ting and wellbeing. during the summer the centre was able to offer space for the Guide Dogs charity, where sessions for children were put on. This was a fantastic opportunity to understand and wort( wth dogs. Finally, sports groups have seen an increase at the centre: with Ariel Hoop, Black Sun Karate, Sunset yoga and badminton becoming mainstays at the centre, OFening more sports opportunities to the community. For many years the centre hosted Ihe King's Church, having strong ties to Ihe church. We have continued our strong ties with a growing number of churches that use the centr8 on a Sunday, making it one of the busiest days. From June we saw this increase, with additional bookings throughout the week from these churches. Public services The centre's long and stled history in offering the I(al community public SeiceS continued with the centre being a polling station in the 2023 local declions. We also hosted the local Councillors and MP'S surgery, allowng us to be a vital part of the workirbJs of Cheylesmore's local democracy. We also continued to see increasing bjoking from Coventry and Warwickshire Partnership NHS Trust and South Warwckshire University NHS FOUndatic Trust. offering rwms for training of their staff and much more. Page 4 of 15
CHEYLESMORE COMMUNITY ASSOCIATION UMITED FOR TrIE YEAR ENDING 31 MARCH 2024 Fa"mil,yiF.un Day-at Chey,lesmore C&oinmuni.tyICentre' Another part of the public setvice boK)kings we've received has been from Cygnet Health, who continue to use the centre on a regular basis. They are a leading provider of social care services for children and adults with mental health issues and disabililies. offering vital worl( in the local community. In November 2023 we hosted an Adult Social Care Open Day where agerties from across th8 City came together to showcase seNices and OPFhJrtunities to interested members of the local community. As 2023 progressed, one big event that was a great addition to the community was the 'Family Fun Day., a free event 1¢h was sponsored by the West Midland's Mayor, with a visit from the Mayor himself. This offered all our user groups the opportunity showcase their dasses and share the gat wort they do. ovemen s tot ecen Major work has taken place to help obtain funding for our r&ent flooded kitchen, which offered vital courses in adult education for cookery and similar courses. It has been a major loss to the centre since it's flooding in 2022, so working wth Coventry City Council and Acom, we made it an effort to find the funding required. lIst we progressed for the search for fun(Jers, we installed a wheelch8ir friendly entrance into the training kitchen, alongside a new conidor, ensuriThJ it is independent from other booked rooms. This wotk can help us to get the centre ready for a potentia new kitchen once funding is found. The Sargest improvements to the centre were lo the heatitvJ syslems that were coming of age, with the installation of 2 new boilers and boiler repairs to another. As part of the futureproofing of the centre, WOTk wll continue over the next few years to help the centre become more energy efficient and to keep more heat in throughout the day. We have conbnued to look into other future pioofing such as solar panels to help the centre to bring do energy costs and help meet its own energy target In addition, inslalling of energy efficient lights progresses throughout the centre to continue the energy efficient improvements. Further fire safety imFyovements were made this year wth the main hal I fire exit door being replaced. Page 5 of 15
CHEYLESMORE COMMUNtTY ASSOCIAII(*J UMITED FOR THE YEAR ENDING 31 MARCH 2024 As we come into the new financial of 202412025, we lTh)k to have a more strategic and holistic building programme, that will help us to look for the correcl funding if required and to help self-finance work where possible. The board, centre manager and tlId team for the ntre wll look at planning in work at the optimal times and Flan to help bring costs down. The centre has a fantastic and varied array of volunteers that help at many of the different groups and initiatives that it plays host to- Food Hub - 30 volunteer5, collect pack and deliver 90 food bags to local families in need Library 10 volunteers cClInue to run this service on tshalf of the council. Most users are unaware that the library is staffed by volunteers Conversation Café to impn)ve your spoken Erolish Wam and safe space Participation in the Reading Agency's Summer Readir¥J Scheme for primary school children. Big Clean Up - a team of up to 10 volunteers collect their equipment from the Cent and litter pick the local areas for 1.5 hours on a Sunday moming Cortey Academy woth experience volunteers. We would like to say thank you to all our volunteers for a fantastic year. ' J Page 6 of 15
CHEYLESMORE COMMUNttY ASSOCIATI(*I UMIIED FOR THE YEAR ENDING 31 MARCH 2024 Financial Review Over 72% of the income of Cheylesmore Community Association Ltd comes frC room hire to many local organisations and indivithjals 0 make use of the space for groups and activities. 270/D of the Association's income is from C3 Cafe. The ntre also undertakes fundraising to cover provide services on offer. Overall income in 202314 rose nearfy 5% in the year ccmnpared to 202213. Expenditure also increased, by nearfy 12% in t1 year. The Bcxjnceback loan continues to be repaid. Tolal funds at 311312024 were £6, 943. The Ttustees are keen to increase reserves in the next year. th the cafe now established and new user groups regarfY joining th8 centre. Trustees have reached the conclusion that the centre is a going concem for the year ahead. Structure, Governance and Management Cheylesmore Community Association Limited is govemed by Articles of Association dated charitable company, regISted with both Companies House and the Charities Commission. Trustees are selected by the board of directors appoint in post at each AGM. Signed on behalf of the TrusteeslDirectot5 by". Adam Lilley Chair of Trustees of Cheylesmore Community Association Limited Page 7 of 15
CHEYLESMORE COMMUNITY ASSOCIAIK)N LiMttED FOR THE YEAR ENDING 31 MARCH 2024 Independent Examinerfs Report to the Trustees of Cheylesmore Community Association Ltd I report to the charity trustees on my examination of the accourrts of the company f or the year ended 31 March 2024 lch are set out on pages g to 15. Responsibilities and basis of report As the charity trustees of the company (aTrd also its direclors for the purposes of company lawl you are responsibleforthe preparation of the accounts in accordance wth the requirements of t Companies Act 2¢)X ('the 20 Act.). Having satisfied myself thal the accounts of the company are not required to be audited under Part 16 of the 20( Act and are eligible for independent examination, I report in respect of my examination of your company's accounts as carried OLrt under section 145 of the Charities Act 2011 ('the 2011 Act,). In carrying out my examination I have folloed the Directions given by the Charity Commission urKJer section 145(5)(b) of the 2011 Act. Independent examlnets ststement Since the company's gross income exceeded £250,IJ)O your examiner must be a m@mber of a body listed in section 145 of the 2011 Act. I corfirm that l am qualified to undertake the examination because l am a member of the ICAEW. vthich is one of the listed bodies. I have completed my examination. I confimi that no matters have come to my attention in connection with the examination giving me cause to believe thal in any matenal respecl-. accounting recorrjs were not kept in respect of the company as required by section 386 of the 20CE Act", or 2. the accounts do not accord wth those records. or 3. the accounts do not comply with the accounting requirements of section of the 2006 Act other than any requiremenl that the accounts give a 'true and fair view wFich is not a matter considered as part of an independent examination" or 4. the accounts have not been prepared in accordance wth the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102) I have no concems arKJ have come across rK) Other matters in connection wlh the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed.. Robert Anderson FCA Azets Aud it Services 3Mc Middlemarch Business Park Siskin Dnve Coventry CV3 4FJ 8of15
CHEYLESMORE COMMUNifY ASSOCIATION UMITED FOR THE YEAR ENDING 31 MARCH 2024 STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT 2024 Total Unrestrictsd Restricted Funds funds funds 2023 Total Funds Unrestricled Restricted funds funds Note5 Income from: Donations and Legacies Charitable acbvities 1.117 1,500 2.617 1.285 8,400 9,685 336,556 360,376 100 360.476 336.556 361.493 1.600 363.093 337.841 8,400 346.241 Expendtture on.. Charilable aclivities 355.101 6,402 361.503 310,516 11,014 321,530 Inlerest payable DepreThation 729 729 990 990 7,774 300 8,074 7,439 300 7.739 363.604 6.702 370,306 318,945 11,314 330,259 Transfer of funds 1.000 (1,000) Net IncomeExpenditure (1,111) (6,102) [7.213) 18,896 (2,914) 15,982 RECONCIUATION OF FUNDS Total funds broughtfofward (3.527) 17.683 14.156 {22,423) 20,597 (1,826) Total funds carried fOard {4.638) 11.581 6.943 (3,5271 17.683 14,156 The statement of f inancial activities includes all gains and losses CogniSed in the period. The statement of f inancial activities also complies fjth the requirements for an income and expenditure account under the Companies Act 20 9of15
CHEYLESMORE COMMUNITY ASSOCIATION UMITED FOR THE YEAR ENDING 31 MARCH 2024 BALANCE SHEET 2024 Totsl Funds 2023 Total Funds Unrestricted fund Restricted funds Notes FIXED ASSETS Office and Kitchen 8,531 243 8,531 243 13,741 415 Building Leasehold Improvements Centre Fixture and Fittings Café Fixture and Fitbngs 3.000 3,000 6,638 3,300 2,961 6,638 1310 16.722 3,000 19,722 22,492 CURRENT AssErs Bank 32,197 7.662 39.859 8,581 40.778 7,662 48,440 22.338 26,392 48,730 Receivable 8,581 LIABILlnES Amounts falling due within one year (47,401) {47A01} {35,6511 NET CURRENT ASSETS (7,542) 8,581 1,039 13,079 Less amounts falling due after more than one year 113.818) {13,818) (21,415) NET LIABILITIES I ASSETS 4638 11.581 For the year ending 31st March 2024 the compary was entitled to exemption under section 477 of the Companies Act 21Th relating to small companies. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 20C6. The Directors aCknOedge their responsibility forcomplying with the requirements of the Act wth respect to accounting records and for the preparation of accounts. These accounts have been prepared in accordan with the provisions applicable to companies subject to the small companies, regime. The f inancial staternents were approved by the Board of Directors on SIGNED ON BEHALF OF THE BOARD BY: Adam Lilley Chair of Twstees of Cheylesmore Community Association Limited IOof15
CHEYLESMORE COMMUNITY ASSOCIATION UMITED FOR THE YEAR ENDING 31 MARCH 2024 NOTES TO THE FINANCIAL STATEMENTS Accounting policies Charlty infomiation Cheylesmore Community Association Limited is a charitable company, incorporated in England and Wales. The regIStd office is Cheylesmore Community Centre, 111 Arundel Road, Coventry, CV3 &JL 1.1 Accounting convention The financial statements have been prepared in aGcordance wth the charity's goveming document, the Companies Act 2006, FRS 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland. l FRS 102") and the Charitie5 SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). (effeclive 1 January 2019). The chan'ty is a Public Benefit Entity as defined by FRS 102. Tre charity has taken advantage of the provisions in the SORP for charities not to prepare a statement of Cash Flows. The financial statements are prepared in sterfing, 1th is the functional currency of the charity. Monetary amounts in these statements are rounded to the nearest £. The financial statements have been prepared under the historical cost convention. The principal accounting policies adoptgj are set out below. 1.2 Golng Concem At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational exister£e for the foreseeable f uture. Thus, the tNstees continue to adopt the going concern basis of accounting in pparing the f inancial st8tem8nts. 1.3 Charitable Funds Unrestricted f und s &e available f or use at the discretion of the trustees in f urtherance of their charitable objectives. Restncted funds are subject to specrfic conditions by donors as to how they may be used. The purposed and uses of the restncted funds are set out in the notes to the firkgncial statements. 1.4 Income Income is recognised Nthen the charily is legally entitled to it after any performance conditions have been met, the amounts can be measured lIablY. arKJ it is pn)bably that income will be received. Cash donations are recognised on TEceipt. Other donations are recognised once the chanty has been notified of the donation: unless perfonnance conditions require deferTal of the amount. Income tax recoverable in relation to donations received under Gift A id or deed s of covenant is recognised at the time of the donation. 1.5 Expenditure Liabilities are recognised as soon as the is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits wll be rpquired in settlement and the amount of the obligation can be measured reliably. Ilof15
CHEYLESMORE COMMUNITY ASSOCIATION UMITED FOR THE YEAR ENDING 31 MARCH 2024 Expenditure is accounted for on an accruals basis and has been classrfied under headings that aggregate all cost related to the category. ere costs cannot be directly attribuied to particular headings, they have been allocated to activities on a basis co nsistent with the use of resources. 1.6. Tangible Fixed Assets Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impainnent losses. Depreciation is recognised so as to wrte off the cost of valuation of assets less their residual values over thr useful lives on the followng bases: Straight line over 20 years. 1.7 Cash and Cash equlvalents Cash and cash equivalents include cash in haTrJ, deposits held at call with banks, other short-temi liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are Sho wthin bOMlI¥J$ in current liabilities. Basic Financial asset Basic f inancial assets, which inclucle ¢JeL)tors ana cash and tsank balances, are initially measured al transaction price including transaction costs and are subsequently carried at amortised cost using the effective inlerest method unless the arrangemenl constitutes a financing transaction, where the debt inslnjment is measured at the present value of Ihe future payments discounted at market rate of interest. Financial Liabilities classified as payable wtthin one year are not amortised. Basic financial liabilities Basic f inancial liabilities, including credilors and bank loads are initially recog nised at transaction price unless the arrangement constitutes a f inancing transaction. ere the debl instrument is measured at the present value of the future payments discounted at a mart(et rate of interest. Financial liabilities classified as payable wth one year are not amortised. Debt instruments are subsequently cattied at amortised cost, using the effective interest rate method. Trade creditors are obligations to pay for good or services that have been acquired in the ordinary course of operations from suppliers Accounts payable are classified as cuent liabilities if payment is due Mthin one year of less. If not: they are presented as non-Crrent liabilities Trade creditors are recognised initially at trSactIon pnce and subsequently measured at amortised cost using the eff ective interest method. Derecognition of finaneial liabilities Financial liabilities are derecognise(I when the charity's contractua obligations expire or are discharged or cancelled. 1.8 Employee benefits The cost of any unused holiday entitlement is rttognised in period in which the employee's seNices are received. Temination benef its are recognised immedialely as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide temination benefits. 1.9. Retirement benefits Payments to defined contribution benefit schemes are charged as an expense as they fall due 12of15
CHEYLESMORE COMMUNITY A5SOOATION LIMITH) FOR THE YEAR ENDING 31 MARCH 2024 2. Charitable Activities Unrestritted Restricted funds funds 2024 2023 Totsl Funds Total Funds INCOME Room Hire 2f,517 3,407 l(Kl 260,617 3,407 225,255 25,632 1,937 83.732 Insurance Proceeds Vending Sale5 C3 96,452 96.452 Total 360.376 360.476 336,556 3. Charitable Activities 2024 Total Funds 2023 Total Funds Unrestricted Restricted funds funds Notes EXPENDITURE Audit and Accounting C3 3,tE6 3.036 3,329 32,082 1,524 1,326 i&J 174 36.068 2,265 Development costs Event costs 1,624 174 Fundraising Costs Insurance 12 286 6,CA5 5,823 5,575 Licences 5,823 53,148 4,341 19,522 1,799 30,347 2,728 198,050 4,987 462 Light, Power, Heating, Waste Office. Advertising &Training Premises 53.148 23,606 1,295 223,874 1,873 349 Rates L295 Salaries and Pensions 223,874 Telephones / Internet Travel 1,873 Vending Stock Youthwork 1,043 4,516 4,516 11,014 Total 355,101 6.402 361,503 321,530 Page 13 of 15
CHEYLESMORE COMMUNtIY AssoaATION LIMIIH) FOR THE YEAR ENDING 31 MARCH 2024 Fixed Assets Office & Kitchen Centre FIxtre$ ildi LeaSe1Id Café Fixtures Total & FittinKs & Fittings Cost At l April 2023 Additions VAT Adjustment 31,402 2,851 (3,085) 1,714 6,1X)O 6,247 5,537 3,828 49, 191 8,388 (3,0851 At 31 M arch 2024 31,168 1.714 11,784 3,828 54,494 Depreciation At l April 2023 Charge for year At 31 March 2024 17,659 4,978 22.637 1,2 172 2,700 3CK) 3,288 1,858 5,146 1,753 765 26,699 8,073 34,772 1,471 2,518 Net book value At 31 March 2023 At 31 March 2024 13,743 8,531 415 243 2,959 6,638 2,075 1,310 22,496 19,722 3,(K)O Restrirted Funding Fixed Assets Library Youthworl( Mayors Weekend Totsi Held at Oy0412022 Income Expenditure Held at 3110312023 Income Expenditure Transfer of funds Held at 3V03120 1.716 15,281 20,597 {3CD) (11,0141 12.667 111,014) 17,683 1,716 100 (iooi {I,(u)I 716 (3tK)) 14,802) (1,5CK]I 16,702) I I,(M]} 11,581 7,865 Fixed Assets- Centre roofing Youthwork- Funds given by 29 May Charitable Trust for Youthwork Library - restritted for Library use Mayors Weekend Funding- funding for a one-off event th Page 14of 15
CHEYLESMORE COMMUNITY ASSOCIATION LIMITED FOR THE YEAR ENDING 31 MARCH 2024 Debtors due in less than one year 2024 2023 Trade debtors VAT Recoverable Insurance proceeds Total 7,457 205 7fgJ 7,662 26,392 Creditors due in less than one year 2024 {4.014) (9,340) 110,972) (17,498) 2023 (2,283) 112,432) {15,609) (2,482) PAYE/NICS/Pension Bounce Back Loan Income in Advance Trade Creditors Other Creditors Total (47,401) (35,651) Income in advance represents room hire received relating to periods after the balance sheet date Creditors due in more than one year 2024 113,818) 2023 121,4151 Bounce Back Loan Fees for the examination of the accounts 2024 2023 Independent examinerfs fees io Trustees, Renumeration There was fenumeration to Otrustees during the year (2023."0l and no expenses paid12023.'nil). No employees received over £60k in remuneration. li Stsffing costs 2024 2023 Gross Salaries 209,239 184,761 6,831 6,429 Pension Contributions 7,804 6,8E Total 223,874 198,050 The total number of employees in the year ending 31 March 2024 was 33 (average in 2023: 19) E'ers NIC Contributions Defined Contribution Pension Scheme The charity operates a defined contribution pension scheme for all qualrfying employees. The assets of the scheme are held separately from those of the charity in an independently administered fund. The charge to profit or bss in respect of defined contribution schemes was £7,804 (2023 - £6,860). Related party transactions There were no related party transactDns for the year ended 31st March 2024 (2023: None) Page 15 of 15