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2021-06-30-accounts

REGISTERED COMPANY NUMBER: 07068880 (England and Wales) REGISTERED CHARITY NUMBER: 1136641

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 30 JUNE 2021

FOR

ADAM'S BUCKETFUL OF HOPE APPEAL LIMITED

L M Griffiths & Co Limited Chartered Certified Accountants 1&2 Merlins Court

Winch Lane Haverfordwest Pembrokeshire SA61 1SB

ADAM'S BUCKETFUL OF HOPE APPEAL LIMITED

CONTENTS OF THE FINANCIAL STATEMENTS for the Year Ended 30 June 2021

Page
Report of the Trustees 1 to 5
Independent Examiner's Report 6
Statement of Financial Activities 7
Statement of Financial Position 8
Notes to the Financial Statements 9 to 12
Detailed Statement of Financial Activities 13 to 14

ADAM'S BUCKETFUL OF HOPE APPEAL LIMITED

REPORT OF THE TRUSTEES for the Year Ended 30 June 2021

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 30 June 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims for the Public Benefit

The charity's objectives are to relieve sickness and preserve the physical and mental health of cancer patients and their carers in South Wales by providing or assisting in the provision of equipment, facilities and services not normally provided by the statutory authorities, in particular but not exclusively through the provision of support, information and complimentary therapies including reflexology and lymphodaema massage.

The trustees confirm that they have complied with the duty of section 4 of the Charities Act 2006 to have due regard to public benefit guidance published by the Charity Commission. This guidance has been referred to when reviewing the Charity's aims and objectives in planning future activities.

Volunteers

The shop and cafe are manned by volunteers. The value of any voluntary help is not included in the accounts.

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ADAM'S BUCKETFUL OF HOPE APPEAL LIMITED

REPORT OF THE TRUSTEES for the Year Ended 30 June 2021

ACHIEVEMENT AND PERFORMANCE

Charitable activities

The charity venue was established when the lease of a large building was acquired rent free in lieu of the charity incurring expenditure to make the building fit for its purpose. With a great deal of help from volunteers, 2009 saw the creation of a charity shop, a work room, sorting and recycling room, a book area and a small kitchen.

Work then turned to creating a quiet haven for a coffee shop at the rear of the building. When this was completed, attention was focused on the first floor. One by one, the three treatment rooms were furnished and occupied by therapists, counsellors, podiatrist and beauticians. These rooms were named by colours and their doors duly painted - the yellow room for the therapists, the pink room for the podiatrist and beauticians and the blue room for all counsellors and the patient's coffee mornings.

The studio/workshop at the rear of the building continues to be used by all of our patients and counsellors alike. We are moving towards a multipurpose area and in the future would like to install a toilet and water facilities as well as a solid roof with velux windows and solar panels making it self sufficient. This would enable us to have full use of the building throughout the year as at present we use it continually during the summer months for those patients who wish to partake in art and craft sessions, music and counselling sessions. These sessions are weekly. We have a problem in the winter months as again the roof is made of zinc and at times it is too cold to work in there.

When it is particularly hot, the very successful coffee mornings (Talking Shop) were held in the studio spreading out into the garden. We continued inviting guest speakers to entertain patients and carers on subjects close to their concerns as well as fun items and little "concerts" in the sunshine. These days have proved to be very popular and the numbers are continually increasing. The patients tend the garden and the plants (weeding and replanting) and the entrance to the rear of the building is a striking display of the various plants they have brought from their own gardens. The garden gives a great deal of pleasure throughout the summer months as it is so sheltered and full of bird life. This has sadly been much neglected during the pandemic.

2017 saw the completion of Adam's legacy to Pembrokeshire - a new state of the art Cancer Day Unit in Withybush Hospital called the "Pembrokeshire Haematology and Oncology Day Unit" (PHODU for short). Withybush Hospital organised an opening day to thank us and Pembrokeshire people on Saturday 28th January 2017 which was very enjoyable. We, as a charity set about planning our "thank you" to Pembrokeshire people by organising a "Festival of Hope" day on Sunday June 24th 2017 in Carew pavilion and showground, Carew. We invited all the other cancer charities in Pembrokeshire to exhibit with us to build new bridges and see if we could work together. This was very successful and many new contacts were made. The show field was inhabited with marquees from the various charities, food stalls, craft stalls, bouncy castles, horse rides, vintage cars, the fire service and tender, the police display and a therapists' marquee. Various groups and singers performed in the Pavilion to entertain everyone on this family fun day. Entrance was free and all costs were covered by pitch donations.

The 'Bucketeers', as our patients have named themselves - avoiding labels such as "survivor"," client" and "victim" broadened their horizons and created a little choir called "Hope and Glory". They performed a work written especially for them called "Light" by local composer and conductor Sam Howley. They were joined by other Pembrokeshire choirs on stage. They performed this piece to close the festival day which was very emotional but also very inspirational. The whole day was filmed by "Showboat TV" along with interviews with the patients and clips of rehearsals in various churches. This excitement was the best distraction we could ever have wished for!

To continue the momentum of this wonderful experience - we produced a short documentary following the charity's history from when Adam was diagnosed to present day. We aired our exciting film in 2019 which was our 25 year anniversary. It featured the work carried out in the Support Centre with our "Buckateers" the "stars" of the film. We took our "stars" out on location to some of the loveliest Pembrokeshire beaches and filmed them miming their work "Light". This song called LIGHT was written for us by Composer Sam Howley and orchestrated by Seimon Morris and our little choir was joined by various other Pembrokeshire choristers to bring this song to life.

We were so delighted at how professional our venture looked and sounded that we decided to launch our song LIGHT at our 25th Anniversary Ball. Following the Ball, on Valentine's Day, we launched it on Facebook and You Tube. Facebook: Adam's Bucketful of Hope Cancer Support Centre

From July 2020 the country was still in lockdown and the Bucketful of Hope ceased trading.

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ADAM'S BUCKETFUL OF HOPE APPEAL LIMITED

REPORT OF THE TRUSTEES for the Year Ended 30 June 2021

The lockdown continued until Christmas 2020 and on December 27th we were contacted by another charity about a huge delivery of free food deposited in the community kitchen in Merlins Bridge. Three members operated in the Charity Kitchen from this date cooking takeaway food (collected and distributed) for our patients and their carers. No monetary transactions were conducted.

During this unprecedented period of time in May we took on a school leaver under the auspices of the Kick Start Scheme run by the government which provided a salary for 6 months. This started in June 2020.

Plans for future periods

The lock down has continued since March to June with no revenue. We now need to look at our studio for when we are allowed to reopen. The building is ideal in as much that it opens from the car park into the garden without the patients having to enter the main building. We will concentrate on making it covid compliant. We did a risk assessment on this building.

We see the fundraising, in order to put a roof on the studio in the garden, as a very long-term aspiration. As previously stated, we would like velux windows to keep the room very light and airy, whilst on the roof we would like to put solar panels. A toilet and water provision in this unit would make it totally self-sufficient. This would enable counsellors and therapists to work in the evenings as well as during the day. We hope that we will survive this pandemic.

Since the Festival of Hope we have much better communication and liaison with other charities eg. Macmillan's have taken our brochures and are now sending them out to all newly diagnosed Pembrokeshire patients. We have teamed up with the Macmillan representative who joins us in our weekly video chats. She gives valuable information to patients and their carers.

We look forward to a time when we can continue to work alongside other charities and help each other by offering training days at our centre and away, informed speakers and informed visits.

Again a long term aspiration is the purchase of a minibus to create a "mobile coffee morning". Our over 70's find it difficult to attend all activities offered due to lack of lifts or not driving themselves. Many of our younger members want to partake in activities such as swedish pole walking, tai chi etc, With a minibus, patients can be picked up and taken to nearby venues such as beaches and woodland walks where a "coffee morning picnic" could be organised which will enable the older members to sit in the fresh air whilst the younger members set off on walks or exercise. Again this is all dependant on the end of the Pandemic

With the completion of the documentary called LEGACY incorporating our new choir "Hope and Glory, we are using this film to assist in raising funds to keep us operational.

FINANCIAL REVIEW

Reserves policy

The end of the period saw financial reserves standing at £51,711 (2020 - £50,153), with income exceeding expenditure by £1,558 (2020 £1,193).

It is currently the policy of the charity to maintain reserves at a level which equates to approximately 12 months expenditure in order that the charity can continue to function if sources of income decrease.

Principal funding sources

The charity has a high profile within the local area. Principle funding sources come from donations, from local fundraising events as well as realisation of donated goods within the charity shop.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

Adam's Bucketful of Hope Appeal Limited charity was incorporated on 6th November 2009 under the Companies Act 2006 as a private company limited by guarantee (Company Number 07068880). It was also registered as a charity on 29 June 2010 with the Charity Commission for England and Wales (Charity Number 1136641). It is governed by its memorandum and articles amended by resolution on 25 May 2010.

Recruitment and appointment of new trustees

The trustees welcome new trustees or members who can assist with the development of the company. New appointees receive support and guidance from their fellow trustees.

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ADAM'S BUCKETFUL OF HOPE APPEAL LIMITED

REPORT OF THE TRUSTEES for the Year Ended 30 June 2021

STRUCTURE, GOVERNANCE AND MANAGEMENT Induction and training of new trustees

New trustees are briefed on their legal obligations under charity and company law, and the content of the Memorandum and Articles of Association. They are also given the opportunity to meet employees and other trustees.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number 07068880 (England and Wales)

Registered Charity number

1136641

Registered office

11 Dew Street Haverfordwest Pembrokeshire SA61 1ST

Trustees

Mrs P J Passmore (resigned 19.11.21) Ms E A Tadman Mrs P Pool Mrs J Callow (resigned 19.11.21) Mr J H Bell (resigned 19.11.21) Mrs G C E Ferguson - Gardner Mrs M H Ross-Harper (appointed 19.11.21) Mrs M N Hay (appointed 19.11.21) Mrs S J Davies (appointed 19.11.21) Mrs V E J Shaw (appointed 19.11.21) Mrs J K Owen (appointed 19.11.21)

Company Secretary

Ms C Evans-Thomas

Independent Examiner

L M Griffiths & Co Limited Chartered Certified Accountants 1&2 Merlins Court Winch Lane Haverfordwest Pembrokeshire SA61 1SB

COMMENCEMENT OF ACTIVITIES

Adam Evans-Thomas embarked on a fundraising mission during his fight against leukaemia. His doctor was described as giving a "thimbleful of bad news in a bucketful of hope".

Sadly, Adam died but the charity was formed and his work was continued by his mother together with other volunteers.

The charitable company was incorporated on 6 November 2009 and the charity shop was opened on 1 December 2009.

Prior to incorporation, the group had been actively fundraising for a number of years as an unincorporated entity under the umbrella of the local health board.

Approved by order of the board of trustees on 30 March 2022 and signed on its behalf by:

Page 4

ADAM'S BUCKETFUL OF HOPE APPEAL LIMITED

REPORT OF THE TRUSTEES for the Year Ended 30 June 2021

Mrs J K Owen - Trustee

Page 5

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF ADAM'S BUCKETFUL OF HOPE APPEAL LIMITED

Independent examiner's report to the trustees of Adam's Bucketful of Hope Appeal Limited ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 30 June 2021.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Mr Paul Murray ACCA L M Griffiths & Co Limited Chartered Certified Accountants 1&2 Merlins Court Winch Lane Haverfordwest Pembrokeshire SA61 1SB

Date: .............................................

Page 6

ADAM'S BUCKETFUL OF HOPE APPEAL LIMITED

STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 30 June 2021

Unrestricted
Restricted
fund
fund
Notes
£
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
7,204
-
Charitable activities
Charity shop & facilities
44,384
-
Other income
13
-
Total
51,601
-
EXPENDITURE ON
Charitable activities
Charity shop & facilities
50,043
-
NET INCOME
1,558
-
RECONCILIATION OF FUNDS
Total funds brought forward
50,153
-
TOTAL FUNDS CARRIED FORWARD
51,711
-
2021
Total
funds
£
7,204
44,384
13
51,601
50,043
1,558
50,153
51,711
2020
Total
funds
£
8,174
42,777
34
50,985
49,792
1,193
48,960
50,153

The notes form part of these financial statements

Page 7

ADAM'S BUCKETFUL OF HOPE APPEAL LIMITED

STATEMENT OF FINANCIAL POSITION 30 June 2021

Unrestricted
Restricted
fund
fund
Notes
£
£
FIXED ASSETS
Tangible assets
5
36,748
-
CURRENT ASSETS
Debtors
6
-
-
Cash at bank and in hand
17,169
-
17,169
-
CREDITORS
Amounts falling due within one year
7
(2,206)
-
NET CURRENT ASSETS
14,963
-
TOTAL ASSETS LESS CURRENT
LIABILITIES
51,711
-
NET ASSETS
51,711
-
FUNDS
8
Unrestricted funds
TOTAL FUNDS
2021
Total
funds
£
36,748
-
17,169
17,169
(2,206)
14,963
51,711
51,711
51,711
51,711
2020
Total
funds
£
35,103
1,160
16,560
17,720
(2,670)
15,050
50,153
50,153
50,153
50,153

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 30 June 2021.

The members have not required the company to obtain an audit of its financial statements for the year ended 30 June 2021 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 30 March 2022 and were signed on its behalf by:

Mrs J K Owen - Trustee

The notes form part of these financial statements

Page 8

ADAM'S BUCKETFUL OF HOPE APPEAL LIMITED

NOTES TO THE FINANCIAL STATEMENTS for the Year Ended 30 June 2021

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Improvements to property - 5% on cost Plant and machinery - 15% on reducing balance Computer equipment - 25% on cost

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

2. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

2021 2020
£ £
Depreciation - owned assets 5,478 4,670

continued...

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ADAM'S BUCKETFUL OF HOPE APPEAL LIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 30 June 2021

3. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 30 June 2021 nor for the year ended 30 June 2020.

Trustees' expenses

There were no trustees' expenses paid for the year ended 30 June 2021 nor for the year ended 30 June 2020.

4. STAFF COSTS

The average monthly number of employees during the year was as follows:

2021 2020
Administrative 1 1

No employees received emoluments in excess of £60,000.

5. TANGIBLE FIXED ASSETS

TANGIBLE FIXED ASSETS
Improvements
to
Plant and
property
machinery
£
£
COST
At 1 July 2020
65,289
10,129
Additions
-
6,333
At 30 June 2021
65,289
16,462
DEPRECIATION
At 1 July 2020
41,573
5,632
Charge for year
2,625
1,625
At 30 June 2021
44,198
7,257
NET BOOK VALUE
At 30 June 2021
21,091
9,205
At 30 June 2020
23,716
4,497
Fixtures
and
Computer
fittings
equipment
Totals
£
£
£
16,680
3,166
95,264
400
390
7,123
17,080
3,556
102,387
9,834
3,122
60,161
1,087
141
5,478
10,921
3,263
65,639
6,159
293
36,748
6,846
44
35,103
Totals
£
95,264
7,123
60,161
5,478
65,639
36,748
35,103

6. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Other debtors

2021 2020
£ £
- 1,160

continued...

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ADAM'S BUCKETFUL OF HOPE APPEAL LIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 30 June 2021

7. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2021 2020
£ £
Social security and other taxes 750 750
Other creditors 400 -
Accrued expenses 1,056 1,920
2,206 2,670
8. MOVEMENT IN FUNDS
Net
movement At
At 1.7.20 in funds 30.6.21
£ £ £
Unrestricted funds
General fund 50,153 1,558 51,711
TOTAL FUNDS 50,153 1,558 51,711
Net movement in funds, included in the above are as follows:
Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 51,601 (50,043) 1,558
TOTAL FUNDS 51,601 (50,043) 1,558
Comparatives for movement in funds
Net
movement At
At 1.7.19 in funds 30.6.20
£ £ £
Unrestricted funds
General fund 48,960 1,193 50,153
TOTAL FUNDS 48,960 1,193 50,153

continued...

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ADAM'S BUCKETFUL OF HOPE APPEAL LIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 30 June 2021

8. MOVEMENT IN FUNDS - continued

Comparative net movement in funds, included in the above are as follows:

Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 50,985 (49,792) 1,193
TOTAL FUNDS 50,985 (49,792) 1,193

A current year 12 months and prior year 12 months combined position is as follows:

Net
movement At
At 1.7.19 in funds 30.6.21
£ £ £
Unrestricted funds
General fund 48,960 2,751 51,711
TOTAL FUNDS 48,960 2,751 51,711

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 102,586 (99,835) 2,751
TOTAL FUNDS 102,586 (99,835) 2,751

9. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 30 June 2021.

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ADAM'S BUCKETFUL OF HOPE APPEAL LIMITED

DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 30 June 2021

2021 2020
£ £
INCOME AND ENDOWMENTS
Donations and legacies
Donations 7,204 8,174
Charitable activities
Grants 19,309 4,114
Sale of donated goods 23,914 38,663
Cafe income 1,161 -
44,384 42,777
Other income
Bank interest received 13 34
Total incoming resources 51,601 50,985
EXPENDITURE
Charitable activities
Wages 16,700 15,000
Rates and water 285 333
Insurance 696 262
Light and heat 2,457 1,361
Telephone 1,679 648
Postage and stationery 546 587
Advertising 500 1,095
Sundries 304 500
Repairs & renewals 11,811 6,091
Cleaning 745 1,810
Cafe purchases 2,674 453
Therapists 1,230 12,755
Volunteer welfare 693 1,281
Patient wellbeing - 663
Fashion Show - 973
Cafe Setup 2,332 -
Patient Meal Service 517 -
Depreciation of improvements to property 2,625 2,625
Depreciation of plant & machinery 1,624 794
Depreciation of fixtures & fittings 1,087 1,208
Depreciation of computer equipment 141 44
48,646 48,483
Support costs
Finance
Bank charges 341 280

This page does not form part of the statutory financial statements

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ADAM'S BUCKETFUL OF HOPE APPEAL LIMITED

DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 30 June 2021

2021 2020
£ £
Finance
Governance costs
Accountancy fees 1,056 1,029
Total resources expended 50,043 49,792
Net income 1,558 1,193

This page does not form part of the statutory financial statements

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