ACCOUNTS FOR THE YEAR ENDING 31ST MARCH 2024
1 Contents 2 Notes to the Accounts 3 Balance Sheet 4 Income and Expenditue Accounts 5 Individual Show Accounts
Independent Examiner's Reports
I confirm that the Accounts set out herein have been drawn up in accordance with the papers and accounting records provided.
Signed Date
Sowerbutts & Co Ltd Fiscal House 367 London Road Camberley Surrey GU15 3HQ
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NOTES TO THE ACCOUNTS
1 ACCOUNTING POLICIES
Accounting Convention
In previous years the Accounts have been prepared under the historical cost convention . In future fixed assets are no longer capitalised and the matching principle is used.
A profit or loss figure for the Accounting period matchs the revenue received with expenses paid.
Accounting for shows and other activities
A financial statement is prepared for each activity, showing the surplus or deficit. All costs and revenues associated with the activity are included.
2 PREMISES
The halls of the Victoria Hall charity are the main performance, rehearsal and meeting place for the Group. In 2013 the Group made an advanced rental payment of £50,000 from its building fund to facilitate the construction of the Jubilee Hall. These monies are received back as credits over 20 years which which are inflation linked and reduce the monthly rental payments.
An estimate of annual VH and JH usage is made and this is used to calculate a reduced standard charge which is then allocated to the Hall use by shows. Unallocated costs become an Office Expense.
In 2011, a six year lease was signed for a Unit at Bunkers Hill Farm to provide storage and workshop facilities. The £4,000 annual Rental is paid quarterly in advance. This was renewed for a further six years to 2025 in 2019 at the same rental.
3 FIXED ASSET SCHEDULE
| FIXED ASSET SCHEDULE | |||||
|---|---|---|---|---|---|
| Stage/Gen | Sound | ||||
| Equipment | Equipment | Total | |||
| AT COST | 4599 | 9301 | 13900 | ||
| DEPRECIATION | |||||
| Accumulated 1st April 2023 | 4599 | 9301 | 13900 | ||
| Year to 31st March 2024 | 0 | 0 | 0 | ||
| Total Depreciation | 4599 | 9301 | 13900 | ||
| NET BOOK VALUE | |||||
| As at 31st March 2024 | 0 | 0 | 0 | ||
| As at 31st March 2023 | 0 | 0 | 0 |
| 5 6 7 |
CREDITORS/ACCRUALS Membership in advance 208.47 Total 208.47 DEBTORS/PRE-PAYMENTS Scripts 250.30 Total 250.30 STOCK Bar stock of ₤300 was held on 31st March 2024 300.00 |
|---|---|
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BALANCE SHEET AT 31st MARCH 2024
| Note | Balance | Balance | ||
|---|---|---|---|---|
| 31st March 2024 | 31st March 2023 | |||
| FIXED ASSETS (book value) | 3 | £0.00 | £0.00 | |
| CASH AT BANK/BUILDING SOCIETIES | ||||
| Lloyds Bank Current a/c | £29,149.96 | £14,059.34 | ||
| Nationwide | £0.00 | £0.00 | ||
| Petty Cash | £89.00 | £2,332.40 | ||
| £29,238.96 | £16,391.74 | |||
| CREDITORS | 5 | £208.47 | £675.00 | |
| DEBTORS | 6 | |||
| Pre-payments | £0.00 | £0.00 | ||
| Debtors | £250.30 | £0.00 | ||
| £250.30 | £0.00 | |||
| STOCK | 7 | £300.00 | £300.00 | |
| NET ASSETS | £29,580.79 | £16,016.74 | ||
| B/F FROM PREVIOUS YEAR | £16,016.74 | £12,916.07 | ||
| General Reserve | £16,016.74 | £12,916.07 | ||
| Profit for the year | £13,564.05 | £3,100.67 | ||
| NET ASSETS | £29,580.79 | £16,016.74 |
For the year ending 31/03/24 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
No members have required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the special provisions applicable to companies subject to the small companies' regime. They are exempt from audit but have been independently examined in accordance with the Articles of Association and the Rules of the Company. Records of these examinations are included at the end of the Accounts.
Signed:
Date:
William Hansell, Treasurer
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INCOME & EXPENDITURE ACCOUNTS
INCOME
| THIS YEAR | 2023/24 | LAST YEAR | 2022/23 |
|---|---|---|---|
| General | General | ||
| Membership Subcriptions | £2,231.75 | Membership Subcriptions | £2,160.00 |
| Programme/Coffee Sales | £1,910.70 | Programme / Coffee Sales | £420.46 |
| Bar Income | £8,460.89 | Bar Income | £3,924.12 |
| Choir | £6,967.46 | Choir | £4,881.70 |
| Donations/Misc | £1,640.61 | Donations/Misc | £1,109.98 |
| Fundraising Income (lights) | £1,748.26 | ||
| £22,959.67 | £12,496.26 | ||
| Shows | Shows | ||
| Ticket Sales and Charity Collections | Ticket Sales and Charity Collections | ||
| Dracula | £7,339.24 | Confusions | £3,624.19 |
| Murder Mystery | £14,510.04 | Calendar Girls | £6,669.44 |
| Choir Summer Concert | £919.00 | Choir Summer Concert | £711.53 |
| Christmas Show | £2,069.00 | Christmas Show | £1,673.99 |
| Vicar of Dibley | £7,461.24 | ||
| £32,298.52 | £12,679.15 | ||
| TOTAL INCOME | £55,258.19 | TOTAL INCOME | £25,175.41 |
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EXPENDITURE
THIS YEAR
2023/24
LAST YEAR
2022/23
Purchases
| Purchases | |||||||
|---|---|---|---|---|---|---|---|
| Properties | Properties | £287.19 | |||||
| Equipment | £489.36 | Equipment | |||||
| Set Building & Dressing | £1,361.57 | Set building & dressing | £498.79 | ||||
| Costumes | Costumes | £194.45 | |||||
| Books & Scripts | £1,339.91 | Books / Scripts | £141.86 | ||||
| £3,190.84 | £1,122.29 | ||||||
| Buildings | |||||||
| Rent | £4,493.44 | Rent | £4,184.00 | ||||
| Property Expenses | £4,493.44 | Property Expenses | £4,184.00 | ||||
| Insurance | Insurance - Directors/public liability/workshop | £1,412.57 | Insurance - Directors/public | liability/workshop | £563.36 | ||
| Other | |||||||
| Venue Hire | £12,087.25 | Venue Hire | £9,340.98 | ||||
| Bar Expenses | £3,761.38 | Bar Expenses | £1,339.86 | ||||
| Catering | £6,355.95 | Catering | £224.12 | ||||
| Company Website | £254.40 | Company Phone | £213.72 | ||||
| Licences + scripts | £95.74 | Licences | £1,387.94 | ||||
| Equipment Replacement | £2,770.48 | Equipment Renew/Repair | £245.84 | ||||
| Front of House | £1,230.18 | Front of House | |||||
| General Purchases | £932.81 | General Purchases | £322.63 | ||||
| Office/Bank charges | £160.83 | Office/Bank charges | £207.84 | ||||
| NODA Subscriptions | NODA Subscriptions | £190.00 | |||||
| Programme Costs | Programme Costs | £311.00 | |||||
| Publicity | £358.78 | Publicity | £342.16 | ||||
| Charitable Donations | £1,126.48 | Charitable Donations | £1,749.00 | ||||
| Accountancy | £360.00 | Accountancy | £330.00 | ||||
| Choir expenses | £642.61 | ||||||
| Computer costs | £217.00 | ||||||
| Cash adjustment | £2,243.40 | ||||||
| Total for Other | £32,597.29 | Total for Other | £16,205.09 | ||||
| TOTAL EXPENDITURE | £41,694.14 | TOTAL EXPENDITURE | £22,074.74 | ||||
| PROFIT FOR THE YEAR | £13,564.05 | PROFIT FOR THE YEAR | £3,100.67 |
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