Report and Financial Statements
Friends of Coulsdon C of E School
Year ended 31 August 2024
Charity number 1136580

Table of Contents
Page
General Information
Report of the Trustees
Report of the Chalr
Independent Exarnlnerfs Report
Statement of Flnanclal Activities for the year ended 31 August 2024
Balance Sheet as at 31 August 2024
Note5 to the Financial Statements
Friends Df Coulsdon C ol E School
Page 1

General Information
Registered Address
Coulsdon Cof E Primary School
Bradmore Green
Old Coulsdon
CR5 IED
Trustees
Executlves
Zoe Whicheloe- Chair
Danielle Atkinson - Secretary {from June 20241
Nicola Bulbeck
Adrian Deller- Treasurer
Paul Garratty- Head Teacher
School and Class Representatlves
Kirstyn Donovan-Baker Ichair and Coordinator)
Danielle Atkinson
Secretary
Sara Bonnick-Teacher Rep Ifrom March 20241
Ale¥ Bennett
Emma Cotter
Lizz Kidd (From September 20241
Rachael Jolley
Jo Ladbrook (From September 20241
Kelli Lindlev
Vicky Newman
Inken Scharpwinkel (From September 20241
Hannah Shanks
Maxine Slate
Ama Ayebinim-Preko (to August 20241
Dechen Collins Ito August 20241
Holly Kellaway (to Augusi 20241
Jen Scott (to August 20241
Independent Examiner
Robin Berry
Bank
Barclays Bank plc
Leicester
Leicc5tershire
LE87 2BB
Charity Number
1136580
Friends of Coulsdon C of E School
Page 2

Report of the Trustees for the year ending 31 August 2024
Introduction
The Trustees are pleased to presenttheir Annual Report togetherwith the Financial Statementsof the
Charity for the year ending 31 August 2024.
The financial statements have been prepared in accordance with the accounting policies Set out in
note I tothe accounts and comply with the chariws trust deed, the Charities Act 2011 and Accountin
and the Charities Statement of Recommended Practice (second edition) and Financial Reporting
Standard FRS 102.
Our purposes and activities
The purposes of the Charity are:
to raise funds to support the school in providing facilities and equipment which advance the
education of the pupils;
to develop effective relationships between the staff. parents and others associated with the
school, whilst providing eng3ging events for pupils, parents and staff as part of the fundraising
activities.
The Trustees complied with their duty to have due regard to the Charity Commission's Public Benefit
Guidance when exercising any powers or duties to which the guidance is relevant.
To fulfil the charity's purpose of the betterment of the School's community, the Friends raised £21,457
through 3 number of events with the help of the wider school community. The biggest fundraisers
were the May Butterfly Ball, Butterfly Quiz and the Family Fireworks. As well as this individual
donations of £8,189 were received. This is a tremendous achievement for such a small single-form
entryschool,
Our contributions to the school for the academic year 2023-2024 totalled £5,101. The Friends, mai n
contributions were £2,400 towards classroom resources and £1,300 class trip contributions. We also
contributed funds towards a visiting theatre totalling £799 and various other small initiatives.
Friends of Coulsdon C Df E Schod
Page 3

Report of the Trustees for the year ending 31 August 2024
Structure, Governance and Management
The Friends of Coulsdon C of E School {"the Charity ) is registered wtth the Charity Commission,
registered number 1136580. The Charity is governed by its Constitution document. In line with best
prattice, on 8June 2022 we adopted the latest Model Constitution for Parent Teacher Associations in
England and Wales {March 2021} from Parentkind, the PTA membership association.
The Trustees of the Charity who seNed during the year covered by this report and the period up to it
being signed are listed on page 2.
The power to appoint new Trustees is held by the Committee. Trustees are appointed for a two-year
period and may subsequently be re-appointed for a further term. Recently appointed Trustees are
provided with guidance to ensure they have sufficient knowledge to exercise their duties as Trustees.
Trustees are selected via an election process, with the positions being filled by those with the majority
vote. Elections take place annually at the AGM and if and when Trustees resign.
The Trustees met as required during the year ended 31 August 2024. The Charity does not have any
directly employed staff or management, all Trustee5 are volunteers who are not remunerated fortheir
time.
Reserves Policy
Funds raised are kept in the charity bank account until the school request funds to purchase resources.
Zoe Whicheloe- Chalr
Date
Adrian Deller FCA- Treasurer
Date
Fllends of Coulsdon C of E School
Page 4

Report of the Chair
The Friends have continued to support the school through a number of initiatives includi ng our 2nnu21
contribution to classroom resources and class trips. In addition, the Friends funded a theatre
production company visit to the school for a production of Alice in Wonderland.
The focus of the Friends fundraisin8 activities this year has been to raise funds for the Butterfly Project.
A projett that will allow for an additional learning space to be built as well as provide space for a
sensory room to be installed. The project will be a lasting memory to our former head teacher Mrs
Mitchell. For the project to commence a total of £45,000 needed to be raised.
The trustees agreed to pledge £23,771 from resources in hand with the remaining amountraised from
a number of activities through the tremendous support of the school community. The May Ball was
renamed the Butterfly Ball in 2024 for this year and raised £7,880. A quiz night was held for staff and
former staff and sUPPOrters and raised £2,223. Generous individual donations of £8,189 were also
received towards the projett.
By March 2025 total funds raised by the Friends towards the Butterfly Project amounted to £46,952.
The Butterfly project was officially opened in March 2025.
LookinE to the future the Friends will continue to support the school and is currently looking at is next
major fundraising attivities as well as it's continued to support to the school through its annual
la55room resource contributions and class trips.
We would like to thank the current Friends Committee. parent class representatives, Mr Garratty, all
the staff and our dedicated parent volunteers for all their sUPPOrt.
Zoé Whitheloe - Chair
Date
Frfends of Coulsdtsn C of E School
Page 5

Independent Examiner's Report on the Financial Statements
Report to the Trustees of Friends of Coulsdon C of E School on the Financial Statements dated 31
August 2024, Charity number 1136580.
Respertive responsibilities of the Trustees and the Exarniner
TFte Charlty'5 Trustees are responsible for the preparation of the Financial Statements. The Charitvs
Trustees considerthat an audit is not required for this year under settion 144 of the Charities Att 2011
I'the Charities AcV'} and that an independent examination15 needed.
It Is my responsibillty to..
examine the FinancS3l Statements under section 145 of the Charities Act,
to follow the procedures laid down in the Rener310irections given by the Charity Commission
{under section 14515llbl of the Charities Act). and
to state whether particular matters have come to my attention.
Basis of independent examlnerfs statement
My examination was carried out In accordance with general Directlons given by the Charity
Commission. An examination includes a review of the accounting records kept by the Charity and a
comparison of the Financial Statement5 presented with those records, It also includes consideration
of any unusual items or disclosures in the Financial Statements, and seeking explanations from the
Trustee5 concerning any such matters. The procedures undertaken do not provide all the evidence
that would be required in an audit. and consequently no opinion is given as to whether the Financial
Statements present a 'true and fairf view and the report is limited to those matter5 set out in the
statement below.
Independent examiner's statement
In connertion with my examination, no matter has come to my attention:
which gives me reasonable cause to believe that, in any material respect, the requlrements..
to keep accounting record5 in accordance with section 130 of the Charities Act; and
to prepare Financial Statements which accord with the accounting records and
comply with the accounting requlrements of the Charities Act have not been met: or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding
of the Financial Statements to be reached.
ZL .iV￿£ 702 r
Robin Berry FCA
Date
Friends of CouLsdon C of E Schtstsl
Page 6

Statement of Financial Activities for the year ending 31 August 2024
2024
2023
Note5
Income from:
Fundraising Events..
May "Butteffly" Ball
Butteffly Quiz
Other
12,663
3,238
13,758
29,659
5.890
11,361
17,251
Donations
Other Income
8,189
174
754
Total Income
38,022
18,005
Expenditure on:
Cost of Fundraising Events:
May"Butterfly" Ball
Butterfly Quiz
Other
14,782}
{1,015}
15,2821
(11,0791
14,0701
14,4491
(8,519)
Purchases and Donations to Coulsdon C of E School
Other Costs
15,1011
13851
112,470}
14971
Total Expenditure
116,565) (21,486)
Net Proflt for the Year
21,457
13,481)
OpenlnE Fund Balan¢es
25.423
28.904
Closing Fund Balances
46,880
25,423
Friend5 of Coulsdon C of E Sc*ool
Page 7

Balance Sheet as at 31 August 2024
2024
2023
Notes
Current Assets
Cash at Bank and in Hand
Prepayments and Other Debtors
46,747
133
24,789
634
Current Liabilities
Accruals
Net Assets
46,880
25,423
Funds of the Charity
46.880
25,423
All f und5 of the Charity are unrestricted.
The accompanying notes on pages 9 to 11 are an integral part of these Financial Statements.
These Financial Statements were approved and authorised for issue by the Trustees of The Friends of
Cou15don C of E School and signed on their behalf by:
Zoe Whicheloe- Chair
Date
Adrian Deller FCA-Treasurer
Date
Friends of Coulsdon C of E School
Page 8

Notes to the Financial Statements
l Accountlng policies
1.1 Basis of preparatlon
The Friends of Coulsdon C of E School 15 3 public benefit entity and a registered charity. The registered
ofjfice addre55 is given on page 2.
These Financial Statements have been prepared under the historical c05t convention historical cost
onvention with items recognised at cost or transaction value unless otherwise stated in the relevant
notels) to these accounts. The financial statements have been prepared in accordance with the second
edition of the Charities Statement of Recommended Practice issued in October 2019, the Financial
Reporting Standard applicable in the United Kingdom and Republic of Ireland IFRS 1021 and the
Charities Act 2011.
1.2 Going concern
Having reviewed the financial position the Trustees have a reasonable expectation that the Charity
has adequate resources to continue its activities for the foreseeable future. Purchases and donations
to Coulsdon C of E Primary School are only made on the basis of having available funds. Accordingly,
they have adopted a going concern basis in preparing the Financial Statements.
1.3 Change in basis of a¢countln8
There has been no change to the accounting policies since last year.
1.4 Recognitlon of Income
Income is included in the Statement of Financial Activities {SoFA) when:
the charity becomes entitled to the resources;
it is more likely than not that the Trustees will receive the resources; and
the monetary value can be measured with sufficient reliability.
1.5 L6ability recognition
Liabilities are recognised where it is more likely than not that there is 3 legal or constructive obligation
committing the charity to pay out resources and the amount of the obligation can be measured with
reasonable certainty.
1.6 Grants and donations
Grant5 and donations are only included in the Statement of Financial Activities when the general
income recognition criteria are met15.10 to 5.12 FRS102 SORPI.
Friends of Coulsdtsn C of E School
Page 9

Notes to the Financial Statements
1.7 Taxation
The entlty is a registered charity and does not trade fortax purpose5. It is not liable to tax on its surplus
derived from charitable activities.
1.8 Tax reclaims on donations and gifts
Gift Aid receivable 15 only included in income on receipt of monies from HMRC. Any Gift Aid amount
recovered on a donation is considered to be part of that gift and is treated as an additionto the same
fund as the initial donation unless the donor or the terms of the appeal have specified otherwise.
1,9 Donated service5
The value of any voluntary help received from the Trustees and individuals supporting events
throughout the year is not reported in these Financial Statements.
1.10 Funds
Unrestrlcted funds, represented by the balance of the assets, may be used at the Trustees, discretion
for either capital or revenue purposes on any of the activities carried out by the Charity.
1.11 Costs of fundralsing events
Charitable expenditure includes all costs which are directly attributable to furthering the objects of
the Charity.
Friend5 of Coulsdon C ot E School
Page 10

Notes to the Financial Statements
2. Analysis of fundraising events
Total
Total
Income Expendlture
12,663
14.7821
3.238
11.0151
8,189
24,090
Net
Pioflt
7,880
2,223
8,189
15.797) 18,293
Butterflyfundralslng
May Buttertly Ball
Butterfly Quiz
Butterfly Project Donations
Event
Fireworks
Christmas Rotarycharity Collection
September BBQ
Christmas Fair
Village Fair
Quiz night
Wreath Making
Film Nights
Elfridges
Christmas Cards
Children's Christmas Disco
Ice cream sales
Fireworks Bags
Football l Dance Stars
Unlform Sales
Year6 Year book
4,251
1,433
1.658
1.108
797
736
1,188
471
12.059)
2,192
1,433
932
907
707
1726)
12011
1901
11871
17491
1621
548
439
409
252
252
234
222
186
137
55
63
12401
8,476
234
652
314
417
80
167
(4301
11281
12801
(251
1104)
1240)
15,282)
13,758
TOTAL
37,848
(11,079)
26,769
Contributions to school
15,1011
Otherincome
Charity running administrative expenses
174
(3851
Net profit for the year
21,457
Friends of Coulsdon C ol E Sthool
Page 11