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2021-08-31-accounts

POOLE BAY METHODIST CIRCUIT TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31[st] AUGUST 2021

POOLE BAY METHODIST CIRCUIT

ACCRUALS ACCOUNTS 2020-21

For the year ended 31 August 2021

Part of the Southampton District (26/09)

1

POOLE BAY METHODIST CIRCUIT TRUSTEES’ ANNUAL REPORT

FOR THE YEAR ENDED 31[st] AUGUST 2021

Introduction

The Poole Bay Methodist Circuit was formed on 1[st] September 2014 from the joining together of the former Bournemouth and Poole & Swanage Circuits. The Circuit originally consisted of 12 Churches located in South Dorset spanning from Swanage to Southbourne, which operated under 9 Church Trustee bodies. With the closure of Wareham Church in June 2019 the Circuit now consists of 11 active Churches.

Aims and Organisation

The mission of the Circuit is to encourage, facilitate, enable and resource the local Churches to be a Christian discipleship movement within their local communities and in the power of the Holy Spirit to spread God’s message of love through action and word.

Review of the year

Income trends

Circuit income was primarily drawn from the Assessments of £316,936 paid by the Circuit Churches (£406,977 previous year). Rental income, which relates to the rental of unoccupied manses of £46,290, was £6,450 lower than the last year amount of £52,740 due to one of the manses being unoccupied for 4 months between tenancies.

The total income for the Circuit for the year ended 31[st] August 2021 of £368,665 compared with last year of £477,374, a decrease of £108,709 due to lower assessments of £90,041, lower charitable income of £11,664 and a decrease in bank interest received due to lower interest rates.

Expenditure trends

Total annual stipends & salary costs of £254,103 during the period were £67,110 lower than the previous year costs of £321,213 due to there being 6 Ministers compared to last year when there were 7 Ministers (8 Ministers in 2019) along with a sized down office employing 4 part-time office/pastoral staff.

During the year, the circuit contributed a total of £121,185 (£139,778 previous year) to the Southampton Methodist District, District Methodist Advanced Fund and Connexion, of which a significant part is used to fund the work of the wider Methodist Church.

Since the start of the coronavirus pandemic in March 2020 a total amount of £131,001 has been donated to Churches within the Circuit to cover loss of income during the pandemic due to the closure of Church buildings. The amount of £72,952 was paid out during the current year to 31[st] August 2021. A further £20,000 was donated last year to Sea Change Management towards the ongoing operation of Wesley’s café located at The Spire, Poole.

2

POOLE BAY METHODIST CIRCUIT TRUSTEES’ ANNUAL REPORT

FOR THE YEAR ENDED 31[st] AUGUST 2021

In April 2020, a 5 year interest loan of £80,000 was given to Poole Methodists to be used as a 6 month reserve to facilitate the Church work and mission. The first loan repayment of £16,000 was received after the year end on the 7[th] September 2021.

Sale of Fixed Assets

In September 2020, 22 Gannetts Park, Swanage manse was sold on the open market for £644,500. After the deduction of sale costs and levy the Circuit received the amount of £578,230 from TMCP.

Fund balances

As at 31[st] August 2021 the net current assets of the Circuit were £1,927,781 of which £1,544,761 were unrestricted (exc. designated funds), giving 34 months of cover for total expenditure at current expenditure levels.

Activities

September 2020 to 31 March 2021

After the relaxation of pandemic restrictions during the summer there had been plans for phased reopening of church services to commence from mid-August, this was stalled by a further lockdown during November which resulted in tighter restrictions continuing until March 2021. Worship continued throughout the period with recorded and Zoom church services. Churches also kept in touch with members of their congregation by telephone.

Upton’s pre-school continued to look after vulnerable children and those of essential workers. Repurposing of St Georges for the sole use by the Foodbank who help those in the community in need of their services. Faithworks Wessex continued to work out of Winton Church to support addiction and poverty for those people in Bournemouth, and Poole.

As per previous years, the Circuit has been able to finance two Deacons to work with the local communities in Bournemouth and Poole.

It was agreed there would be no change to the provisional 2020-2021 budget and the amount of assessments to be paid by each church.

The Circuit continued to provide financial support to those Churches who needed to be helped.

April to 31 August 2021

With primary & secondary school pupils returning to school by mid-March and the ease of restrictions the church buildings started to slowly re-open for face to face worship, resume the hire of rooms to other groups and operate the cafes. Activities in the church buildings continued to increase to prepandemic levels during the summer months.

There was a refocus on the Circuit’s intergenerational aims, with an exciting new initiative Gather, Grow, Go getting underway in the churches to reach out to each churches local community and encourage a wider membership worshipping together.

3

POOLE BAY METHODIST CIRCUIT TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31[st] AUGUST 2021

Plans for 2021/22

The Trustees recognise the need to regularly review the Circuit’s structure and resources with the aim to provide future stability for the Circuit and its Churches. To encourage existing members not yet back to regular face to face worship and to bring in new members to the churches.

Five main points were identified at the beginning of the year and continue to be the focus:

To assist churches in managing their individual finances it was agreed the 2021-2022 church assessments would remain unchanged from last year. The Trustees are aware of decreasing finances in some of its Churches which will affect the future income of the Circuit and continue to monitor this and support if it is required.

The safeguarding training requirements of individuals will continue to be monitored on a regular basis throughout 2021/22.

The Circuit has not been matched with a new minister to replace the minister who retired in August 2020. This continues to cause challenges within the ministry team and increased local arrangements have been in place as a result. It is the hope a future stationing process will result in the successful stationing of a new minister.

Basis of preparation and legal framework

The Charity’s annual report and accounts for the year ended 31[st] August 2021 have been prepared under the Charities Act 2011 in accordance with the 2019 version of Accounting and Reporting by Charities; Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with FRS102 - the Charities SORP (FRS102).

Full name of charity: Poole Bay Methodist Circuit

Registration Charity Number :1136518

Date of registration; 22[nd] June 2010

Main contact address: The Circuit Office, c/o Winton Methodist Church, Heron Court Road, Bournemouth, BH9 1DE.

4

POOLE BAY METHODIST CIRCUIT TRUSTEES’ ANNUAL REPORT

FOR THE YEAR ENDED 31[st] AUGUST 2021

The members of the Poole Bay Methodist Circuit meeting are the Charity Trustees, membership being made up of Circuit office holders, Ministers and representatives appointed by the local Churches.

Circuit Ministers and Officers

Active Circuit Ministers Rev Tony Cavanagh (Superintendent) Rev Roberto Viana Deacon Suzie Viana Deacon Gill Judge (effective 01.09.2020) Rev Nick Wood Rev Karen James Circuit Stewards Miss Di Baggs Mr Brian Tucknott Mr Andrew Goodwin Mr Julian Tawn Mr Keshento Burbidge Ms Naomi Shrimpton

Circuit Office Staff

Michelle Dobson, Office Administrator Louise Tidd, Finance Administrator Karen Price, Property Administrator Carol Bendinelli, Pastoral Worker

Due to the changes in the Circuit Office structure in April 2020 there is no longer a Circuit Manager.

Investment Bankers Central Finance Board of the Methodist Church Trustees for the Methodist Church Purposes Auditor PKF Francis Clark

5

POOLE BAY METHODIST CIRCUIT TRUSTEES’ ANNUAL REPORT

FOR THE YEAR ENDED 31[st] AUGUST 2021

Circuit Trustees who served during the period 1 Sept 2019 to 31 August 2021 (with start and end dates, where applicable)

end dates, where applicable)
Ministers Elected Resigned
Rev Tony Cavanagh (Superintendent) 01.09.2015
Rev Roberto Viana 01.09.2015
Deacon Suzie Viana 01.09.2015
Rev Nick Wood 01.09.2015 12.08.2021 (transferred)
Rev Karen James 01.09.2019
Deacon Gill Judge 01.09.2020
Circuit Stewards
Miss Di Baggs (Snr Steward) 01.09.2015 31.12.2020
Mr Brian Tucknott 01.09.2015
Mr Andrew Goodwin 12.06.2019
Mr Julian Tawn 03.12.2019
Mr Keshento Burbidge 15.09.2020
Ms Naomi Shrimpton 15.09.2020
Circuit Safeguarding Officer
Rev Karen James 10.04.2020
Circuit Meeting Secretary
Mrs Val Wells 13.03.2018
Local Preachers Secretary
Mr Terry Fish 15.09.2020

6

POOLE BAY METHODIST CIRCUIT TRUSTEES’ ANNUAL REPORT

FOR THE YEAR ENDED 31[st] AUGUST 2021

Circuit Church Representatives Elected Resigned
Bournemouth
Mrs Lesley Fernand 17.10.2017
Mr Tony Fernand 01.09.2017
Mrs Pat Goodhall 17.10.2017
Mr Alan McCoy 01.09.2017
Mrs Ros Murray 01.09.2017
Mr Ian Underwood 17.10.2017
Mrs Anita Hazell 23.05.2019
Mrs Kate Greaves 03.12.2019
Broadstone
Mrs Edwina Gould 11.06.2019
Mrs Alison Sclater 01.04.2018
Mrs Joan Jackson 11.06.2019
Mrs Judith Hewins 01.09.2015
Kinson
Mr Mike Glassey 01.09.2015
Mrs Ann Hughes 01.09.2015
Mr David Pollington 01.09.2015
Lytchett Matravers
Mr Clive Allen 08.09.2015
Mrs Sheilah Goddard 08.09.2015
Mr David Howe 08.09.2015 07.04.2021
Mrs Tina Smith 12.06.2018

7

POOLE BAY METHODIST CIRCUIT TRUSTEES’ ANNUAL REPORT

FOR THE YEAR ENDED 31[st] AUGUST 2021

Poole Elected Resigned
Mrs Hilary Windridge 04.04.2019 01.06.2021
Mr Peter Smith 01.09.2015
Mr John Beasley 12.04.2020
Mrs Denise Gibbs 12.06.2018
Swanage
Mrs Jean Bettles 12.06.2018 22.10.2020
Mr Robert Taylor 01.09.2016
Mrs Annie Fellows 22.10.2020
Upton
Mrs Christine Snape 01.09.2017
Mrs Katrin Harwood 01.09.2015
Mrs Sue McCormick 28.04.2016
Mrs Moira Thompson 14.05.2019
Wool
Mr Christopher Melhuish 01.09.2015
Mrs Eileen Osgood 01.09.2015
Mr Danny Plews 01.09.2015

8

POOLE BAY METHODIST CIRCUIT TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31[st] AUGUST 2021

Aims and Organisation

Charity objective is to act as a Resource provider within the area around Bournemouth, Poole and Purbeck District for the Methodist Church.

The purposes of the Methodist Church are and shall be deemed to have been since the Date of Union the advancement of:

a) The Christian faith in accordance with the doctrinal standards and discipline of the Methodist Church;

b) Any charitable purpose for the time being of any Connexional, District, Circuit, local or other organisation of the Methodist Church;

c) Any charitable purpose for the time being of any society or institution subsidiary or ancillary to the Methodist Church;

d) Any purpose for the time being of any charity being a charity subsidiary or ancillary to the Methodist Church.

Activities

The organisation and resourcing of regular public acts of worship open to members of the Church and non members alike.

The teaching of Christianity through sermons, courses and small groups.

The resourcing of pastoral work including visiting the sick and bereaved.

Taking religious assemblies in local schools.

Promotion of Christianity through the staging of events and services.

The large majority of the charity’s Trustees take on their responsibility on a voluntary basis. Trustees rely heavily on members of the Circuit Churches to volunteer for specific roles, such as Circuit Stewardships and Local Preachers Trainer.

Public Benefit

We confirm the Trustees have had regard to the Charity Commission’s guidance on public benefit.

Structure, Governance and Management.

The governing document for the Circuit is the Deed of Union (1932) and Methodist Church Act (1976).

Detailed governance arrangements are outlined with the Constitutional Practice and Discipline of the Methodist Church by order of the annual conference (CPD).

Day to day management of the Circuit is undertaken by the Circuit Leadership team along with the Local Preachers Meeting and the Circuit Finance Group.

9

POOLE BAY METHODIST CIRCUIT TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31[st] AUGUST 2021

Trustee Training

A range of guidance produced by Methodist Connexion to support the effective running of the Circuit, specifically the leaflet “The role of a Trustee in the Methodist Church” available to all new Circuit meeting members as induction to their roles as Trustees.

All members of the Circuit Meeting are Trustees of the Poole Bay Methodist Circuit. The membership of the Circuit Meeting is prescribed in the Standing Orders of the Constitutional Practice and discipline of the Methodist Church. Under the Standing Orders all the Circuit’s Ministers and Circuit’s Stewards are ex officio members of the Circuit Meeting. The Poole Bay Methodist Circuit has further agreed that the Circuit Safeguarding Officer and Local Preacher’s secretary are also members and that if possible, each Church can provide 4 representatives, elected from those Churches.

The managing Trustees must operate within the guidelines of the Methodist Church of Great Britain. The Constitutional Practice and Discipline (CPD) of the Methodist Church lays down how the Circuit should run, and the Methodist Church provides guidance on many of the policies required, such as Safeguarding, employment, recruitment etc.

The remuneration for the Circuit’s Ministers is set by Methodist Conference each year. Lay employee’s remuneration is discussed by the Circuit Finance Group and a recommendation is put forward to the managing Trustees with the annual budget. The Methodist Church supports the Living Wage Foundation.

Related Parties

The Circuit is part of the Southampton District and is also accountable to the Methodist Conference. The following Methodist Churches are linked to the Circuit:- Broadstone, Kinson, Lytchett Matravers, Poole Town, St George’s, Swanage, Trinity, Upton, Victoria Park, Winton and Wool.

The four Churches of St George’s, Trinity, Victoria Park and Winton, operate under one governance structure of the Bournemouth Methodists.

Please refer to the following notes to the accounts: 18. Related Parties Transactions on page 31.

Risk Management

The major risks have been identified and recorded by the Circuit Office Team and have been reviewed by the Circuit’s Trustees.

There is a regular annual review process undertaken and recorded.

Income and Expenditure is being monitored in total and is compared with the approved annual budget to detect trends as part of the Circuit’s risk management process to avoid unforeseen calls on reserves.

10

POOLE BAY METHODIST CIRCUIT TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31[st] AUGUST 2021

Safeguarding

Every person has a value and dignity which comes directly from the creation of male and female in God’s own image and likeness. Christians see this potential as fulfilled by God’s re-creation of us in Christ. Among other things this implies a duty to value all people as bearing the image of God and therefore to protect them from harm.

Methodist Connexional practice outlines commitment to the following principles:

The Poole Bay Methodist Circuit is committed to ensuring the implementation of Connexional Safeguarding Policy; government legislation, guidance and safe practice in the Churches. The Poole Bay Circuit commits itself to the provision of support, advice and training for lay and ordained people that will ensure people are clear and confident about their roles and responsibilities in safeguarding and promoting the welfare of children and adults who may be vulnerable.

Reserves Policy

The reserves Policy for the Circuit is to hold in its General Fund a minimum sum equivalent to 6 month’s budgeted expenditure i.e. £246,433 (provisional 21/22 budget), in line with the Methodist Church of Great Britain and as recommended by the Southampton District.

The Trustees consider this sufficient to meet any unforeseen time of major expenditure in the short term and for funding planned activities in the event of any inability to raise in the short term and for

11

POOLE BAY METHODIST CIRCUIT TRUSTEES’ ANNUAL REPORT

FOR THE YEAR ENDED 31[st] AUGUST 2021

funding planned activities in the event of any inability to raise the full Circuit Assessment from Churches. The net current assets in the general fund balance at 31[st] August 2021 were £793,027 (inc. Eva D. Clark).

During the period other funds also held and not included in unrestricted free reserves are:

Property Fund

A property fund of £6,178,000 has been established, equivalent to the value of the Circuit manses held within fixed assets. The manses were valued at market value as at 31[st] August 2021 (see page 25).

Circuit Model Trust

Circuit Model Trust monies are unrestricted and can be used for a variety of purposes. The Trust is held by the Trustees for the Methodist Church Purposes (TMCP) as custodian trustees. Closing Balances at 31[st] August 2021 of £751,734.

Designated Funds

Designated funds are part of the unrestricted funds which the trustees have earmarked for a particular project or use, without restricting or committing the funds legally. The designation may be cancelled by the trustees if they later decide that the charity should not proceed or continue with the project for which the funds were designated.

The Circuit holds designated funds to be held to cover the costs for Education & Youth, Equipment, Mission & Outreach, Training, Ministers, Lay Employees and Manse repairs.

The closing balance of designated funds as at 31[st] August 2021 was £376,026.

Rev Robert Ferguson Trust

The Rev Robert Ferguson Trust is a restricted fund. It is a legacy left to the Circuit for the support of retired Methodist Ministers. The closing balance was £2,179.

Food Bank

The Food Bank monies were donated by the Church members for the specific funding of the Food Bank that operates from our Church in Boscombe. The closing balance was £3,841.

Benevolent

The Benevolent Fund is a donation from the family of a past member to be used at the discretion of the Superintendent Minister, for those in need. The balance was £666.

Various Studland Bequests

An endowment fund bequeathed to the Circuit or it’s Churches that have since closed. The use of interest is unrestricted. The Market Value at 31[st] August 2021 was £1,699.

12

POOLE BAY METHODIST CIRCUIT TRUSTEES’ ANNUAL REPORT

FOR THE YEAR ENDED 31[st] AUGUST 2021

Ford Trust

An endowment fund bequeathed to the Circuit or it’s Churches that have since closed. The use of the interest is unrestricted. The Market Value at 31[st] August 2021 was £838.

Wareham Bequest

A fixed interest fund bequeathed to Wareham Church and transferred to the Circuit on closure of the Church. The use of the fund is unrestricted and both capital and interest can be withdrawn. The Market Value at 31[st] August 2021 was £277.

The Circuit Model Trust and designated funds are part of the unrestricted funds which the Trustees retain for circuit activities, without restricting and committing the funds legally.

Trustee Responsibilities

The law applicable to charities in England and Wales required the Trustees of Poole Bay Methodist to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and the incoming resources and application of resources, including the income and expenditure, of the charity for that period.

In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Standing Orders of the Methodist Church and the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

In so far as the Trustees are aware:

The charity seeks to comply with the requirements of UK legislation, the Charity Commission and the Constitutional Practice and Discipline of the Methodist Church in all areas of its dealings.

13

POOLE BAY METHODIST CIRCUIT TRUSTEES’ ANNUAL REPORT

FOR THE YEAR ENDED 31[st] AUGUST 2021

We understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting period beginning on or after 1[st] January 2019.

The Trustees approved this report on 8th March 2022. The report was signed on their behalf by

Roberto Viana Acting Superintendent and Chair of the Circuit Meeting

14

POOLE BAY METHODIST CIRCUIT TRUSTEES’ ANNUAL REPORT

FOR THE YEAR ENDED 31[st] AUGUST 2021

Statement of Financial Activities (SOFA) for the year ended 31 August 2021

Notes to the
accounts
Income and Endowments from:
Donations and legacies
4
Income from monetary investments
5
Assessments on Churches
6
Other Charitable Income
7
Total income
Expenditure on:
Donations
8
Salaries, NIC & Pension costs
9
Property maintenance & other costs
Expenditure on other Methodist Property
Loss on disposal of fixed asset
10
Office expenses
Telephone and Travel
Insurance, Utilities etc.
District Assessment & Levy
Methodist Church Fund
Contributions to District Advance Fund
Professional fees
Other outgoings
Total charitable expenditure
Net income/(expenditure)
Transfers between funds
16
Other recognised losses/gains:
12
Gains on revaluation of fixed assets
11
Net movement in funds
Total funds brought forward
Total funds carried forward		 General Fund
(Unrestricted)
Circuit Model
Trust
(Unrestricted)
Designated
Funds
(Unrestricted)
Restricted
Funds
Endowment
Funds
Total
2020-21
Total
2019-20
£
£
£
£
£
£
£
440
440
-
1,260
2,722
4
10
3,996
11,440
316,936
316,936
406,977
46,694
599
47,293
58,957
365,330
2,722
-
603
10
368,665
477,374
73,302
73,302
78,049
144,058
110,045
254,103
321,213
4,526
23,266
27,792
46,361
66,270
66,270
18,421
-
184,513
4,375
285
4,660
4,704
9,375
2,432
11,807
19,385
29,632
2,923
32,555
32,546
9,096
7,140
16,236
10,612
47,628
37,428
85,056
97,260
-
19,893
19,893
31,906
7,920
7,920
8,295
5,318
874
1,451
579
6
8,228
13,329
401,500
20,767
184,970
579
6
607,822
866,594
-36,170
-18,045
-184,970
24
4
-239,157
-389,220
-664,881
538,230
126,551
-
-100
-
-5
-5
3
536,000
536,000
2,957,316
-165,051
520,185
-58,419
24
-1
296,738
2,568,099
7,136,078
231,549
434,445
6,662
2,815
7,811,549
5,243,450
6,971,027
751,734
376,026
6,686
2,814
8,108,287
7,811,549

15

POOLE BAY METHODIST CIRCUIT ACCOUNTS FOR THE YEAR ENDED 31[st] AUGUST 2021

Notes to the
accounts
Fixed Assets		 Notes to the
accounts
Fixed Assets		 General Fund
(Unrestricted)
Circuit Model
Trust
(Unrestricted)
Designated
Funds
(Unrestricted)
Restricted
Funds
Endowment
Funds
Total 2021
£
£
£
£
£
£
6,178,000
6,178,000
0
2,506
2,506
6,178,000
0
0
0
2,506
6,180,506
103,616
-
103,616
71,796
-
5,711
77,507
5,177
751,734
101,188
1,260
308
859,667
627,151
275,326
902,477
807,740
751,734
376,514
6,971
308
1,943,267
14,713
488
285
15,486
14,713
0
488
285
0
15,486
793,027
751,734
376,026
6,686
308
1,927,781
6,971,027
751,734
376,026
6,686
2,814 8,108,287
6,971,027
751,734
376,026
6,686
2,814
8,108,287
6,971,027
751,734
376,026
8,098,787
6,686
6,686
2,814
2,814
6,971,027
751,734
376,026
6,686
2,814
8,108,287
Balance Sheet as at 31 August 2021		 General Fund
(Unrestricted)
Circuit Model
Trust
(Unrestricted)
Designated
Funds
(Unrestricted)
Restricted
Funds
Endowment
Funds
Total 2021
£
£
£
£
£
£
6,178,000
6,178,000
0
2,506
2,506
6,178,000
0
0
0
2,506
6,180,506
103,616
-
103,616
71,796
-
5,711
77,507
5,177
751,734
101,188
1,260
308
859,667
627,151
275,326
902,477
807,740
751,734
376,514
6,971
308
1,943,267
14,713
488
285
15,486
14,713
0
488
285
0
15,486
793,027
751,734
376,026
6,686
308
1,927,781
6,971,027
751,734
376,026
6,686
2,814 8,108,287
6,971,027
751,734
376,026
6,686
2,814
8,108,287
6,971,027
751,734
376,026
8,098,787
6,686
6,686
2,814
2,814
6,971,027
751,734
376,026
6,686
2,814
8,108,287
Balance Sheet as at 31 August 2021		 General Fund
(Unrestricted)
Circuit Model
Trust
(Unrestricted)
Designated
Funds
(Unrestricted)
Restricted
Funds
Endowment
Funds
Total 2021
£
£
£
£
£
£
6,178,000
6,178,000
0
2,506
2,506
6,178,000
0
0
0
2,506
6,180,506
103,616
-
103,616
71,796
-
5,711
77,507
5,177
751,734
101,188
1,260
308
859,667
627,151
275,326
902,477
807,740
751,734
376,514
6,971
308
1,943,267
14,713
488
285
15,486
14,713
0
488
285
0
15,486
793,027
751,734
376,026
6,686
308
1,927,781
6,971,027
751,734
376,026
6,686
2,814 8,108,287
6,971,027
751,734
376,026
6,686
2,814
8,108,287
6,971,027
751,734
376,026
8,098,787
6,686
6,686
2,814
2,814
6,971,027
751,734
376,026
6,686
2,814
8,108,287
Balance Sheet as at 31 August 2021		 General Fund
(Unrestricted)
Circuit Model
Trust
(Unrestricted)
Designated
Funds
(Unrestricted)
Restricted
Funds
Endowment
Funds
Total 2021
£
£
£
£
£
£
6,178,000
6,178,000
0
2,506
2,506
6,178,000
0
0
0
2,506
6,180,506
103,616
-
103,616
71,796
-
5,711
77,507
5,177
751,734
101,188
1,260
308
859,667
627,151
275,326
902,477
807,740
751,734
376,514
6,971
308
1,943,267
14,713
488
285
15,486
14,713
0
488
285
0
15,486
793,027
751,734
376,026
6,686
308
1,927,781
6,971,027
751,734
376,026
6,686
2,814 8,108,287
6,971,027
751,734
376,026
6,686
2,814
8,108,287
6,971,027
751,734
376,026
8,098,787
6,686
6,686
2,814
2,814
6,971,027
751,734
376,026
6,686
2,814
8,108,287
Balance Sheet as at 31 August 2021		 General Fund
(Unrestricted)
Circuit Model
Trust
(Unrestricted)
Designated
Funds
(Unrestricted)
Restricted
Funds
Endowment
Funds
Total 2021
£
£
£
£
£
£
6,178,000
6,178,000
0
2,506
2,506
6,178,000
0
0
0
2,506
6,180,506
103,616
-
103,616
71,796
-
5,711
77,507
5,177
751,734
101,188
1,260
308
859,667
627,151
275,326
902,477
807,740
751,734
376,514
6,971
308
1,943,267
14,713
488
285
15,486
14,713
0
488
285
0
15,486
793,027
751,734
376,026
6,686
308
1,927,781
6,971,027
751,734
376,026
6,686
2,814 8,108,287
6,971,027
751,734
376,026
6,686
2,814
8,108,287
6,971,027
751,734
376,026
8,098,787
6,686
6,686
2,814
2,814
6,971,027
751,734
376,026
6,686
2,814
8,108,287
Balance Sheet as at 31 August 2021		 General Fund
(Unrestricted)
Circuit Model
Trust
(Unrestricted)
Designated
Funds
(Unrestricted)
Restricted
Funds
Endowment
Funds
Total 2021
£
£
£
£
£
£
6,178,000
6,178,000
0
2,506
2,506
6,178,000
0
0
0
2,506
6,180,506
103,616
-
103,616
71,796
-
5,711
77,507
5,177
751,734
101,188
1,260
308
859,667
627,151
275,326
902,477
807,740
751,734
376,514
6,971
308
1,943,267
14,713
488
285
15,486
14,713
0
488
285
0
15,486
793,027
751,734
376,026
6,686
308
1,927,781
6,971,027
751,734
376,026
6,686
2,814 8,108,287
6,971,027
751,734
376,026
6,686
2,814
8,108,287
6,971,027
751,734
376,026
8,098,787
6,686
6,686
2,814
2,814
6,971,027
751,734
376,026
6,686
2,814
8,108,287
Balance Sheet as at 31 August 2021		 Total 2020
£
6,286,500
2,511
6,289,011
175,108
64,579
443,646
913,246
1,596,579
74,041
74,041
1,522,538
7,811,549
7,811,549
7,802,072
6,662
2,815
7,811,549
Land & Buildings 11 6,178,000 6,178,000
Investments 12 0 2,506 2,506
Totalfixed assets 6,178,000 0 0 0 2,506 6,180,506
Debtors and Prepayments 103,616 - 103,616
Cash at Bank and in hand 71,796 - 5,711 77,507
Trustees for Methodist Church
Purposes deposits		 5,177 751,734 101,188 1,260 308 859,667
Central Finance Board Deposits 627,151 275,326 902,477
Total current assets 807,740 751,734 376,514 6,971 308 1,943,267
Current Liabilities
Creditors and Accruals (due in
under 1yr)		 14 14,713 488 285 15,486
Total current liabilities 14,713 0 488 285 0 15,486
Net current assets(liabilities)
Total assets less current
liabilities
Net assets
8
Funds of the Circuit
16
Unrestricted funds
Restricted funds
Endowment funds
Total Funds
6,971,027 751,734 376,026 6,686 2,814 8,108,287
Unrestricted funds 6,971,027 751,734 376,026 6,686 8,098,787 7,802,072
Restricted funds 6,686 6,686 6,662
Endowment funds 2,814 2,814 2,815
Total Funds 6,971,027 751,734 376,026 6,686 2,814 8,108,287 7,811,549

16

POOLE BAY METHODIST CIRCUIT ACCOUNTS FOR THE YEAR ENDED 31[st] AUGUST 2021

----- Start of picture text -----
Poole Bay Circuit Circuit No 26 09
Statement of cashflow 2021 2020
Note £ £
Cash flow from operating activities 17 -230,316 -10,369
Interest paid 3,996 11,440
-
Net cash flow from operating activities 226,320 1,071
Cash flow from investing activities 644,500 210,000
Cash flow from financing activities 0 -80,000
Net increase in cash and cash equivalents 418,180 131,071
Cash and cash equivalents at 01/09 1,421,471 1,290,400
Cash and cash equivalents at 31/08 1,839,651 1,421,471
Cash at bank and in hand 979,984 977,825
Short term deposits 859,667 443,646
Cash and cash equivalents at 31/08 1,839,651 1,421,471
----- End of picture text -----

17

POOLE BAY METHODIST CIRCUIT ACCOUNTS FOR THE YEAR ENDED 31[st] AUGUST 2021

Notes to the Accounts

Accounting framework and accounting policies

1. Basis of accounting

Poole Bay Methodist Circuit is a registered charity, registration number 1136518, registered in the United Kingdom. The address of the charity is given in the trustees’ report on page 4 of these financial statements. The nature of the charity’s operations and principal activities are described in the Trustees Annual Report.

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) issued on 16 July 2014, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS102), the Charities Act 2011 and UK Generally Accepted Practice as it applies from 1 January 2019.

The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.

2. Pubic benefit entity

The Poole Bay Circuit meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognized at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes below.

3. Accounting policies

Basis

These accounts have been prepared on the basis of historical cost, except that investments are shown at their market value at the end of the year, on the accruals basis to show a true and fair view of the Circuit’s financial position and activities.

The financial statements have been prepared on a going concern basis. As explained in the Trustee Report the Trustees have considered the uncertainty relating to the coronavirus pandemic which started in March 2020 and during the current financial year continued to impact on the charity’s operations and finances in the short to medium term. In the opinion of the Trustees, with proactively managing cash-flow the charity has sufficient working capital to continue to meet its financial obligations and pay its liabilities as they fall due for the foreseeable future and therefore the financial statements have been prepared on a going concern basis. The Trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves held for the charity to be able to continue as a going concern.

Content

The financial information presented is relevant, reliable, comparable and complete. The accounts are expressed in £Sterling, rounded to the nearest pound.

FRS102 SORP2019

These accounts are compliant with FRS102 and with FRS102 SORP 2019.

Income recognition

Income is included in the Statement of Financial Activities (SOFA) when the Circuit becomes entitled to the resources, and the trustees are reasonably certain they will receive the resources; and the monetary value can be measured with

18

POOLE BAY METHODIST CIRCUIT ACCOUNTS FOR THE YEAR ENDED 31[st] AUGUST 2021

sufficient reliability. Assessment income received from Churches is also included on this basis. No attempt is made to measure the value of services donated by volunteers.

Expenditure

This is recognized when a liability is incurred, or a constructive obligation arises, that results in the payment being unavoidable. Liabilities are recognized as soon as an outflow of economic benefit is considered more likely than not under the legal or constructive obligation committing the Circuit to pay out resources.

Donations

Donations made by the Circuit are recognised in full at the time of agreement or when the Circuit accepts that there is a legal or operational obligation to make the payment. When the donation is recurrent over more than one year the balance payable in future years is treated as a provision for future commitments in the Balance Sheet against the appropriate fund, the provision being released in future years as instalments are paid in accordance with the originally agreed terms.

VAT

Since the Circuit is not VAT registered, all input VAT is charged with the expenses to which it refers.

Tangible fixed assets for use by the Circuit

These are capitalised if they can be used for more than one year, and individually cost at least £1,000.

The freehold property is shown in the accounts at the current market values. All properties are owned by the Methodist Church of Great Britain. The Circuit Trustees are the Managing Trustees. In adherence to Methodist regulations, each property is surveyed by a qualified surveyor every five years and property inspections are carried out by the Circuit. The results of these surveys form the basis of the planning and budgeting for remedial works along with regulatory requirements such as boiler inspections and electrical testing.

During 2019/20 there was an accounting policy change to the method used to value the manse properties from insurance valuation to the use of market values. The market values are reviewed annually to reflect the current market.

Investment Properties

Investment properties – no property is currently deemed to not be held for the long-term purposes of the charity.

Investments

Investments are valued in the balance sheet at market value at the year end. Investment income is included in the accounts when receivable and any gains or losses on revaluation at the year end are shown in the SOFA.

Debtors and Prepayments

Debtors are stated at the amounts owed to the Circuit or prepaid. The liquid funds of bank balances and deposit account balances are shown at realisable values.

Creditors

Creditors are initially recognised at settlement amount after trade discounts, where normal credit terms apply or amount advanced to the Circuit. Subsequently, creditors that are current liabilities are measured at the cash or other consideration expected to be paid.

19

POOLE BAY METHODIST CIRCUIT ACCOUNTS FOR THE YEAR ENDED 31[st] AUGUST 2021

Loans

Concessionary loans include those receivable from/ made to third parties which are interest free or below market rates and are made to advance charitable purposes. All loans are measured at cost, less impairment.

Pensions

Most ordained presbyters and deacons are members of the Methodist Ministers’ Pension Scheme (MMPS). This is a defined benefit scheme. The Supreme Court held in 2014 that Methodist ministers are not employees of the Church. For simplicity, however, when dealing with National Insurance contributions and pension contributions, the terms ‘employer’ and ‘employee’ are used as they would be in an employing body. Lay employees, however, are contractually employees and have the option of joining The Pensions Trust. This is a defined contribution scheme. The Connexion accounts for MMPS and shows the figures in the annual Methodist Church of Great Britain accounts.

20

POOLE BAY METHODIST CIRCUIT ACCOUNTS FOR THE YEAR ENDED 31[st] AUGUST 2021

Statement of Financial Activities (SOFA) for the year ended 31 August 2020

Notes to the
accounts
Income and Endowments from:
Income from monetary investments
5
Assessments on Churches
6
Other Charitable Income
7
Total income
Expenditure on:
Donations
8
Salaries, NIC & Pension costs
9
Property maintenance & other costs
Expenditure on other Methodist Property
Loss on disposal of fixed asset
10
Office expenses
Telephone and Travel
Insurance, Utilities etc.
District Assessment & Levy
Methodist Church Fund
Contributions to District Advance Fund
Professional fees
Other outgoings
Total charitable expenditure
Net income/(expenditure)
Transfers between funds		 General Fund
(Unrestricted)
Circuit Model
Trust
(Unrestricted)
Designated
Funds
(Unrestricted)
Restricted
Funds
Endowment
Funds
Total
2019-20
£
£
£
£
£
£
6,209
5,196
11
24
11,440
406,977
406,977
57,551
2
1,127
277
58,957
470,737
5,196
2
1,138
301
477,374
78,049
78,049
174,136
147,077
321,213
13,829
32,532
46,361
18,421
18,421
184,513
184,513
4,704
4,704
14,519
4,866
19,385
29,380
3,166
32,546
5,484
5,128
10,612
57,964
39,296
97,260
-
31,906
31,906
8,295
8,295
6,394
1,193
4,996
740
6
13,329
411,175
217,612
237,061
740
6
866,594
59,562
-212,416
-237,059
398
295
-389,220
-316,595
152,574
164,021
-
-
Other recognised gains:
12		 3
3
Gains on revaluation of fixed assets
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward		 2,957,316
2,957,316
2,700,283
-59,842
-73,038
398
298
2,568,099
-
-
-
-
-
-
4,435,795
291,391
507,483
6,264
2,517
5,243,450
7,136,078
231,549
434,445
6,662
2,815
7,811,549

21

POOLE BAY METHODIST CIRCUIT ACCOUNTS FOR THE YEAR ENDED 31[st] AUGUST 2021

4. Donations and legacies
Donations
Total
5. Income from monetary investments
Central Finance Board CFB
TMCP
Total
6. Assessments on Churches
Bournemouth Methodists
Broadstone
Kinson
Lytchett Matravers
Poole
Swanage
Upton
Wool		 Unrestricted
Circuit Model
Trust Fund Restricted
Endowment
2021
Total
2020
Total
£
£
£
£
£
£
440
440
0
440
-
-
-
440
0
Unrestricted
Circuit Model
Trust Fund Restricted
Endowment
2021
Total
2020
Total
£
£
£
£
£
£
1,243
1,243
6,165
17
2,722
4
10
2,753
5,275
1,260
2,722
4
10
3,996
11,440
Unrestricted
Circuit Model
Trust Fund Restricted
Endowment
2021
Total
2020
Total
£
£
£
£
£
£
102,017
102,017
131,000
56,360
56,360
72,372
26,478
26,478
34,000
7,257
7,257
9,319
67,232
67,232
86,332
31,307
31,307
40,201
19,469
19,469
25,000
6,816
6,816
8,753
Total
316,936
-
-
-
316,936
406,977
Note: Bournemouth Methodists include: St George's, Trinity, Victoria Park and Winton churches
7. Other Charitable Income
Unrestricted
Circuit Model
Trust Fund Restricted
Endowment
2021
Total
2020
Total
£
£
£
£
£
£
Lettings (Fernside Road)
17,400
17,400
17,400
Lettings (Headswell Avenue)
12,150
12,150
18,600
Lettings (Wimborne Road)
16,740
16,740
16,740
Transfer of assets from Wareham Church
99
99
1,494
Other
305
599
904
4,723
Total
46,694
-
599
-
47,293
58,957

22

POOLE BAY METHODIST CIRCUIT ACCOUNTS FOR THE YEAR ENDED 31[st] AUGUST 2021

8 Donations and legacies
Donations to Circuit Churches:-
Poole Methodists
Sea Change Management
Bournemouth Methodists
Broadstone
Swanage
Kinson
Upton
Donation to External Organisation (Shine)
Total		 Unrestricted Circuit Model
Trust Fund
Restricted
Endowment
2021
Total
2020
Total
£
£
£
£
£
£
43,114
43,114
22,466
0
0
20,000
15,206
15,206
17,946
9,636
9,636
9,967
2,933
2,933
4,342
1,039
1,039
2,168
1,024
1,024
1,160
350
350
0
73,302
0
0
0
73,302
78,049

Donations of £70,902 were paid to churches in March and July 2021 covering the loss of rental income & café takings (Broadstone only) due to the pandemic. £2,050 was accrued as at 31st August 2021.

23

POOLE BAY METHODIST CIRCUIT ACCOUNTS FOR THE YEAR ENDED 31[st] AUGUST 2021

9. Salaries & Associated Costs

Staff Costs paid during the year were:
Gross wages, salaries and benefits in kind
Employer’s National Insurance costs & apprenticeships levy
Pension costs
Administration costs
Total staff costs
Stipends
Total (Inc. stipends)
£
£
£
£
£
£
£
Stipend salaries relate to the employees of the central Methodist and costs are recharged to
Poole Bay Circuit. No employees earn in excess of £60,000.		 2021
Total
£
37,839
1,015
1,342
1,665
41,861
212,242
254,103		 2021
Total
£
37,839
1,015
1,342
1,665
41,861
212,242
254,103		 2020
Total
£		 2020
Total
£
71,609
4,421
2,421
2,237
80,688
240,525
321,213
Average number of lay employees employeed during the year
were:
Average number of Ministers stationed during the year were:		 2 3
6 7
Payment to Trustees This year Last year
£
Payments made to trustees for additional services provided to the Circuit by agreement with
the Circuit Meeting. Trustees are also authorised to purchase items for the Church's use and
were reimbursed the cost of those items.		 9,721 17,889
Number of trustees who were paid expenses 8 11
Total amount paid
£
£
£
Nature of the expenses : Mileage, Telephone & Business Expenses incurred by Ministers and
Stewards and the cost of small tokens to Circuit Stewards and Ministers.
Independent examiner’s or auditors' fees for reporting on the accounts
Other professional fees (eg: advice, accountancy services)
Fees for examination or audit of the accounts		 9,721
6,870
1,050
17,889
6,744
1,551
10. Loss on disposal of fixed assets
Unrestricted
Circuit Model
Trust Fund Restricted
Endowment
2021
Total
£
£
£
£
£
Disposal of Gannetts Park manse *
0
0
Loss on disposal of Springbourne Centre,
Walpole Road		 2020
Total
£
184,513
Total
0
0
0
0
0		 184,513

24

POOLE BAY METHODIST CIRCUIT ACCOUNTS FOR THE YEAR ENDED 31[st] AUGUST 2021

11. Tangible Fixed Assets

Cost or valuation

11. Tangible Fixed Assets
Cost or valuation
Manses
£		 Other non
investment land
and buildings
£		 Total
£
Balance brought forward 6,286,500 6,286,500
Additions
Revaluations(+/-) 536,000 536,000
Disposals(-) -644,500 -644,500
Transfers *(+/-)
Balance carried forward 6,178,000 - 6,178,000
Net book value
Brought forward 6,286,500 - 6,286,500
Carried forward 6,178,000 - 6,178,000

The Manse properties have been revalued at Market Value on 31st August 2021 based on Zoopla estimates as at 23 November 2021.

If the Manse properties had continue to be revalued on 31st August 2021 based on the insurance valuations of £3,116,087 provided by Methodist Insurance in November 2020 the total valuation would have been £3,061,913 lower than by using market values.

25

POOLE BAY METHODIST CIRCUIT ACCOUNTS FOR THE YEAR ENDED 31[st] AUGUST 2021

12. Investments

The funds that support the Circuit Model Trust Fund and the Manses Fund are held by TMCP in Trustees Interest Funds on which interest is credited to the accounts each month. These are regarded as medium and long term investments.

TMCP is the legal owner and Custodian Trustee of all Methodist Model Trust property, including Legacies, Endowments and Accumulated Funds. Trust property is held for and on behalf of local Managing Trustees who are responsible for the day to day management of trust property. TMCP ensure that, through providing guidance and acting under their direction, the Managing Trustees comply with Charity Law and Methodist Law and policy as determined by the Methodist Conference.

Analysis of investment movements

Analysis of investment movements Analysis of investment movements Analysis of investment movements
This year
Previous year
£
£
Other investments 2,506 2,511
£
£
Change in investment values
Carrying (market)value at beginningofyear 2,511 2,231
Add:additions to investments at cost 0 277
Less:disposals at carryingvalue
Net: (loss)/gain on revaluation -5 3
Carrying (market) value at end ofyear 2,506 2,511

26

POOLE BAY METHODIST CIRCUIT ACCOUNTS FOR THE YEAR ENDED 31[st] AUGUST 2021

13. Analysis of current assets

Debtors and prepayments
Other debtors
Other church debtors
Other church debtors (see note 18)
Total debtors and prepayments
y
Accrued income - BMC YE19-20 assessment (paid in full October 2020)
Accrued income - other YE19-20 church assessments
Prepayments		 This year
£
16,418
0
0
217
1,976
85,005
103,616		 Last year
£
16,418 18,012
0 54,575
0 15,071
217 0
1,976 0
85,005 87,450
103,616 175,108

Disclosure of debtors recoverable in more than 1 year (included in other debtors above)

Other debtors - 5 year interest fee loan to Poole Methodists
The 1st loan repayment of £16,000 was received after the year end on 7th
September 2021
Analysis of cash at bank
Bank balance held in CAF Current Account
Bank balance held in CFB Ops and Reserves
Bank balance held in TMCP Funds - Poole Bay
Bank balance held in TMCP Fund - Poole Bay Reserves
Bank balance held in TMCP Fund - Robert Ferguson Trust
Bank balance held in TMCP Fund - Studland
Bank balance held in TMCP Fund - Fords' Trusts
Bank balance held in TMCP Fund - Legacy Wareham
Bank balance held in TMCP Fund - E D Clarke
Cash held - Minister Imprest
Cash held - Foodbank
Other Accounts held by Internal Organisations
Sundry Creditors
Church Creditors - Covid donations
Other Church Creditors
Other Creditors (External Organisations)
Total Creditor and Accruals
Total Cash and Bank
14. Analysis of current liabilities and long term creditors		 48,000
9,610
2,050
3,541
285
15,486

27

POOLE BAY METHODIST CIRCUIT ACCOUNTS FOR THE YEAR ENDED 31[st] AUGUST 2021

15. Capital commitments and contingent liabilities

At the 31 st August 2021 the Circuit has no capital commitments.

No Contingent liabilities were identified at 31st August 2021.

28

POOLE BAY METHODIST CIRCUIT TRUSTEES’ ANNUAL REPORT

FOR THE YEAR ENDED 31[st] AUGUST 2021

16. Detailed analysis of individual fund movements

Unrestricted Funds
Fund Name Opening
Balance		 Income Expenditure Transfers Revaluation
gains/losses		 Closing
Balance		 Purpose of the fund
General 844,408 365,313 -401,490 -20,381 787,850 General Mission
Eva Doris Clark 5,170 17 -10 5,177 From Corfe Mullen - general admission
Property 6,286,500 -644,500 536,000 6,178,000 Provision of Manses for Minister use
Poole Bay Model Trust Fund 231,549 2,722 -20,767 538,230 751,734 Mission
Mission funds (designated) 8,415 8,415 Mission
Education & Youth Fund (designated) 3,665 -14 3,651 Education & Youth
Equipment (designated) 4,137 -385 500 4,252 Provision of Equipment
Mission & Outreach (designated) 41,752 41,752 Various mission & outreach projects
Ministers removal (designated) -6,831 1,000 -5,831 To assist ministers when moving
Deacons Fund (designated) 303,506 -97,856 205,650 To cover future Deacons costs
Lay Employee Fund (designated) 18,785 -62,545 76,551 32,791 To cover Lay employee costs
Manse Repairs (designated) 61,588 -23,266 48,500 86,822 To cover manse repair costs
Training (designated) -572 -904 -1,476 Training
Totals 7,802,072 368,052 -607,237 -100 536,000 8,098,787
Restricted Funds
Fund Name Opening
Balance		 Income Expenditure Transfers Revaluation
gains/losses		 Closing
Balance		 Purpose of the fund
Rev. Robert Ferguson Trust 2,178 4 -3 2,179 To support retired Ministers
Int. Org. Food Bank 3,818 599 -576 3,841 Internal Org. Provide food to those in
poverty
Benevolent 666 666 For use at Superintendent's discretion for
those in need
Totals 6,662 603 -579 0 0 6,686
Endowment Funds ~~29~~
Current
Value
Annual Income
What was income used for
1,699
3 added to fund value
838
1 added to fund value
277
1 added to fund value
2,814
5
29
Endowment name How the Capital
is invested		 Current
Value		 Annual Income What was income used for
Various Studland Bequests Trustee for 1,699 3 added to fund value
added to fund value
added to fund value
Fords Trust Methodist
 838 ~~29~~
1
Wareham Bequests Purposes 277
1
Totals 2,814 5

POOLE BAY METHODIST CIRCUIT TRUSTEES’ ANNUAL REPORT

FOR THE YEAR ENDED 31[st] AUGUST 2021

17. Reconcilation of net income & expenditure to net cash flow from operating activities

Net income for 2020/21
Interest receivable
Revaluation of tangible fixed assets
Losses /(Gains) on investments
Loss on disposal of tangible fixed assets
Decrease in debtors
(Decrease)/Increase in creditors
Net cash outflow from operating activities		 2021 2020
£ £
296,738
-3,996
-536,000
5
0
71,492
-58,555		 2,568,099
-11,440
-2,957,316
-280
184,513
148,530
57,525
-230,316 -10,369

These accounts are compliant with FRS102 and with FRS102 SORP 2019.

30

POOLE BAY METHODIST CIRCUIT ACCOUNTS FOR THE YEAR ENDED 31[st] AUGUST 2021

18. Related party transactions

This year

Thisyear
Name of related
party		 Relationship Description of
transaction		 Repayment due
date		 Amount
B/Fwd		 Repayment
in Year		 Loans to
related party
during the year		 Amounts owed
by related party
on 31-Aug-2021
£ £ £ £
Rev R Viana Minister Non-secured loan March 2023 3,550 1,245 2,305
Deacon S Viana Minister Non-secured loan November 2023 3,900 1,200 2,700
Poole
Methodists		 Circuit Church Non-secured loan August 2025 80,000 * 80,000
Total 87,450 2,445 0 85,005

Last year

Name of related
party		 Relationship Description of
transaction		 Repayment due
date		 Amount
B/Fwd		 Repayment
in Year		 Loans to
related party
during the year		 Amounts owed
by related party
on 31-Aug-2020
£ £ £ £
Rev R Viana Minister Non-secured loan March 2023 4,398 848 3,550
Deacon S Viana Minister Non-secured loan November 2023 4,400 500 3,900
Rev. T. Cavanagh Superintendant Non-secured loan October 2019 300 300 0
Poole
Methodists		 Circuit Church Non-secured loan August 2025 0 80,000 80,000
Total 9,098 1,648 80,000 87,450

31

POOLE BAY METHODIST CIRCUIT ACCOUNTS FOR THE YEAR ENDED 31[st] AUGUST 2021

DECLARATIONS

Financial Representative

I can confirm that I have prepared the accounts from the records of the Circuit and that they include all funds under the control of the Circuit Meeting.

Signature of the Financial Representative Date 1[st] March 2022

Name Louise Tidd

Address Poole Bay Methodist Circuit The Circuit Office Winton Methodist Church Heron Court Road Bournemouth BH9 1DE

Presentation to the Circuit Meeting for approval.

I confirm that the accounts have been presented to the Circuit Meeting on 8th March 2022 and were approved.

Signature of the Chair of the meeting

Name of the Chair at the meeting

Rev R Viana

Date

8th March 2022

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POOLE BAY METHODIST CIRCUIT ACCOUNTS FOR THE YEAR ENDED 31[st] AUGUST 2021

Independent Auditor's Report to the Members of Poole Bay Methodist Circuit

Opinion

We have audited the financial statements of Poole Bay Methodist Circuit for the year ended 31 August 2021 which comprise the Statement of Financial Activities, the Balance Sheet, the Cash Flow Statement and the related notes. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) including FRS 102 ‘‘The Financial Reporting Standard applicable in the UK and Republic of Ireland’’.

In our opinion the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the trustees’ use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the Charity’s ability to continue as a going concern for a period of at least twelve months from when the original financial statements were authorised for issue.

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.

Other information

The Trustees are responsible for the other information. The other information comprises the information included in the annual report, other than the financial statements and our auditor’s report thereon. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.

In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

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POOLE BAY METHODIST CIRCUIT ACCOUNTS FOR THE YEAR ENDED 31[st] AUGUST 2021

Independent Auditor's Report to the Members of Poole Bay Methodist Circuit

Matters on which we are required to report by exception

In the light of our knowledge and understanding of the charity and its environment obtained in the course of the audit, we have not identified material misstatements in the financial statements.

We have nothing to report in respect of the following matters where the Charities Act 2011 requires us to report to you if, in our opinion:

Responsibilities of Trustees

As explained more fully in the Statement of Trustees’ Responsibilities set out on page 13, the Trustees are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the Trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the Trustees are responsible for assessing the charity's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the Trustees either intend to liquidate the charity or to cease operations, or have no realistic alternative but to do so.

Auditor’s responsibilities for the audit of the financial statements

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:

As part of our audit planning we obtained an understanding of the legal and regulatory framework that is applicable to the Charity. We gained an understanding of the Charity and the sector in which the Charity operates as part of this assessment to identify the key laws and regulations affecting the Charity. As part of this, we reviewed the Methodist Church website for an indication of any regulations in place and discussed these with the relevant individuals responsible for compliance. The key regulations we identified were Charity legislation, health and safety regulations and breaches of The General Data Protection Regulation (“GDPR”). We also considered those laws and regulations that have a direct impact on the preparation of the financial statements such as the Charities Act 2011 and Charities SORP - FRS 102.

We discussed with management how the compliance with these laws and regulations is monitored and discussed policies and procedures in place. We also identified the individuals who have responsibility for ensuring that the Charity complies with laws and regulations and deals with reporting any issues if they arise. As part of our planning procedures, we assessed the risk of any non-compliance with laws and regulations on the Charity’s ability to continue trading and the risk of material misstatement to the accounts.

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POOLE BAY METHODIST CIRCUIT ACCOUNTS FOR THE YEAR ENDED 31[st] AUGUST 2021

Independent Auditor's Report to the Members of Poole Bay Methodist Circuit

Based on this understanding we designed our audit procedures to identify non-compliance with such laws and regulations. Our procedures involved the following:

A further description of our responsibilities is available on the Financial Reporting Council’s website at: www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor’s report.

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council's website at www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor's report.

Use of our report

This report is made solely to the charity Trustees, as a body, in accordance with section 144 of the Charities Act 2011 and regulations made under section 154 of that Act. Our work has been undertaken so that we might state to the Trustees those matters we are required to state to Trustees in an auditors' report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and its Trustees as a body, for our audit work, for this report, or for the opinions we have formed.

Francis Clark LLP, Statutory Auditor Towngate House 2-8 Parkstone Road Poole Dorset BH15 2PW

Date: 21 March 2022

Francis Clark LLP is eligible to act as an auditor in terms of section 1212 of the Companies Act 2006.

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