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2023-03-31-accounts

Trustees' Annual Report

For the period

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From (start date) 0 1 0 4 2 2 to end date 3 1 0 3 2 3
Section A Reference and administration details
Charity name 1st Mulbarton Scout Group
Other names the charity is known by
Registered charity number (if any) 1 1 3 6 4 2 4
HQ registration number
Charity’s principal address 1 East Carleton Road
Postcode N R 1 4 8 H L
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Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15		 Trustee Name Office (if any) Dates acted if not
for whole year
Christopher White Chair
Jennifer Price Treasurer
Malcolm Court President
Martin Salisbury Trustee
Robin Parker GroupScout Leader
Andrea Lovick Deputy Group Scout
Leader
Rachel Buckenham Secretary

Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor Name Address

1 LT700001 (3rd December 2018)

Section B

Structure, governance and management

Description of the charity’s trusts Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. (e.g. appointed by, elected by)

Additional governance issues (optional information but encouraged as best practice)

You may choose to include additional information, where relevant, about:

Policies and procedures adopted for:

a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them

The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every # months. Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.

2 LT700001 (3rd December 2018)

Section B Structure, governance and management (continued)
Risk and Internal Control (Specimen 1)
The Group Executive Committee has identified the major
risks to which they believe the Group is exposed, these
have been reviewed and systems have been established to
mitigate against them. The main areas of concern that have
been identified are:
Damage to the building, property and equipment. The
Group would request the use of buildings, property and
equipment from neighbouring organisations such as the
church, community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to
increase the income to the group on an ongoing basis,
either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant
upon volunteers to run and administer the activities of the
group. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the group as
a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides
activities for all young people aged 6 to 18. If there was a
reduction in membership in a particular section or the group
as whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Risk and Internal Control (Specimen 2)
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and comprehensive insurance policies to ensure
that insurable risks are covered.

3 LT700001 (3rd December 2018)

Section C Objectives and activities
Summary of the objects of the charity set
out in its governing document		 The Purpose of Scouting
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy
and loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in
which we live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-
operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.

The Groups have now resumed full face to face sessions and are enjoying the freedom of this and activities have also resumed in full. There have, amongst many other things, been several Themed camps, Sleepovers, Campfire cooking sessions, Rememberance Day, Sparkler Safety & Bonfire night, Day & Night hikes and Christingle making.

Summary of the main activities in relation to these objects

Additional details of the objectives and activities (optional information but encouraged as best practice)

You may choose to include further statements, where relevant, about:

4 LT700001 (3rd December 2018)

Public benefit statement The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.
Section D Achievements and performance
Summary of the main achievements of
the charity during the year


The group has successfully operated within the rules of
scouting and many youth members have achieved the
highest scouting awards and individual badges on progress
with skills delivered bythe leadershipteam.
Section E Financial Review
Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves		 Reserves Policy
The Group's policy on reserves is to hold sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Executive Committee considers that the group
should hold a sum equivalent to 6 months running costs,
circa £15,000.
The Group held reserves of approximately £33000 against
this at year end. This is above the level required for
operating expenses.
and the main fundraiser, the annual Fireworks event which
was as always a great success. General maintenance has
continued at the hut which as always proves costly. These
included Electrical works, and the removal of an old storage
container.

5 LT700001 (3rd December 2018)

Further financial review details (optional information)

information, where relevant, about:
• investment policy and objectives;
Youmay chooseto include additional
• the charity’s principal sources of funds
(including any fundraising);
• how expenditure has supported the key
objectives of the charity;

Investment Policy





The Group does not have sufficient funds to invest in longer
term investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building
societies.
Section F Other Optional Information
Plans for future periods (details of any
significant activities planned to achieve
them)
works on the HQ including acoustic tile insulation to help
with the acoustic issues within the hut, new flooring to
reduce the slip risk in the kitchen when wet.
Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary, Chair)
Date		 J Price J Price J Price J Price J Price J Price
Jennifer Lillian Price
Treasurer
0
5
0
6
2
4
0 5 0 6 2 4

6 LT700001 (3rd December 2018)

1st Mulbarton Scout Group (Charity no. 1136424) Receipts and Payments Account

Year start date

Year end date

Year start date Year end date
For the year
from		 2022 To 2023
Receipts and payments
Receipts £
20,566
-
-
-
-
20,566
-
13,291
42
963
14,296
9,516
-
538
10,055
20
-
-
20
44,937
-
44,937
Unrestricted
funds		 2022/23
£
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Restricted
funds
Endowment
funds		 Total funds
£
20,566
-
-
-
-
20,566
-
-
-
13,291
-
42
963
14,296
9,516
-
538
10,055
20
-
-
-
20
44,937
-
44,937		 2021/22
Total funds
£
Donations, legacies and similar
income		 -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Membership subscriptions & Activities
(Events - Various)		 13,262
Donations 25
QM transfer 1,000
Gift Aid -
events - various 5,986
Sub total 20,273
Grants
Maintenenace grant -
Other grants -
Sub total -
Fundraising events (gross)
fireworks 14,621
Duck race -
easy fundraising/rewards 394
Other fundraising activities 868
Sub total 15,883
Scout hut income
Hire of building 3,243
Hire of equipment -
Scout Insurance Contribution -
Sub total 3,243
Investment income
Bank interest 1
Building Society interest -
The Scout Association Short Term
Investment Service		 -
Other investment income -
Sub total 1
Total Gross Income
Asset and investment sales, etc.
Total receipts
- 39,400
-
-
- 39,400

LT700003 July 2021)

1 of 4

1st Mulbarton Scout Group (Charity no. 1136424) Receipts and Payments Account

Year start date

Year end date

For the year
from		 2022 To 2023

Receipts and payments

Payments £
Unrestricted
funds		 2022/23
£
£
Restricted
funds
Endowment
funds		 2022/23
£
£
Restricted
funds
Endowment
funds		 Total funds
£		 2021/22
Total funds
£
Charitable Payments
Membership subscriptions paid on
(National/County/Area/District)		 6,360
7,425
92
5,350
8,012
662
1,980
9,731
4,274
-
1,462
15
454
-
135
45,951
6,594		 -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 6,360
7,425
92
5,350
8,012
662
1,980
9,731
4,274
-
-
1,462
15
454
-
135
45,951
6,594		 6,732
Youth programme and activities 6,084
Adult support and training 69
Rent 50
Leader Expenses
Activities/Events/Maintenance		 -
Electricity and Gas 7,086
Insurance 604
Repairs and Renewals 8,861
Materials, equipment & Storage 4,486
Printing and photocopying -
Contribution to camp costs -
Uniforms - Trading Post 1,130
AGM and trustee expenses -
bottle bank 161
QM fund transfer 1,000
Event Fee Refund -
Sub total 36,263
Fundraising expenses
Fireworks 6,316
Detail 2 -
-
-
6,594
52,545
-
52,545
- 7,608
-
-
- 7,608		 -
-
-
-
-
-
-
-
-
-
-		 -
-
-
-		 -
-
-
6,594		 -
Detail 3 -
Other fundraising costs -
Sub total 6,316
Total Gross Expenditure
Asset and investment
purchases etc
- 52,545 42,579
- -
-
Total payments - 52,545 42,579
Net of receipts/(payments)
Transfers between funds
Cash funds last year end
Cash funds this year end
-
-
-
-		 - 7,608
-
-
- 7,608		 - 3,179
-
-
- 3,179

LT700003 July 2021)

2 of 4

1st Mulbarton Scout Group (Charity no. 1136424) Receipts and Payments Account

For the year from

Year start date

2022

To

Year end date

2023

Statement of assets and liabilities at the end of the year

31st March 2023

31st March 2022

st a r 2022
Unrestricted Restricted Endowment Total funds Total funds
funds funds funds
£ £ £ £ £
Cash funds
Group current account 13,104 - - 13,104 23,313
Headquarters account 7,416 - - 7,416 4,255
Savings account 9,100 - - 9,100 9,061
Quartermaster account 1,000 - - 1,000 1,000
Cash/Floats - - - - -
Total cash funds 30,620 - - 30,620 37,629
(agree balances with receipts andpayments a/c) agreement error ok ok agreement error agreement error
Other monetary assets
Tax claim - - - - -
Debts due from the
County/Area/District/Group - - - - -
Insurance claim - - - - -
Sub total - - - - -
Investment assets
Investment property - detail - - - - -
Quoted investments - - - - -
Other investments - detail - - - - -
Sub total - - - - -
Non monetary assets for
Badge stock
~~charity's own use~~		 - - - - -
Shop stock - - - - -
Other stock - - - - -
Land and buildings - - - - -
Motor vehicles - - - - -
Scouting equipment, furniture etc - - - - -
Other - - - - -
Sub total - - - - -
Liabilities
Accounts not yet paid - - - - -
Expenses incurred but not invoiced
- - - - -
Subscriptions not yet paid - - - - -
Loan - detail - - - - -
Other liabilities - - - - -
Sub total - - - - -
Total net assets 30,620 - - 30,620 37,629

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 18th July 2023 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by

Signature

Print Name

C White Chair

C White (electronic)

LT700003 July 2021)

3 of 4

J Price (electronic)

J Price Treasurer

LT700003 July 2021)

4 of 4

9 Alexander Way Dereham Norfolk NR19 2SW

I report to the trustees on my examination of the accounts for 1[st] Mulbarton Scout Group (Charity number: 1136424) for the year ended 31/03/2023.

As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination which comprised of a review of the accounting records kept by the charity and a comparison of the accounts presented with them. The procedures I have undertaken do not comprise of a full audit and therefore I give no opinion as to whether the accounts present a ‘true and fair’ view.

I have completed my examination and confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

Following my examination, I have raised some suggestions as to the record keeping and presentation of the charities financial information going forwards, but I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Examiner: Aaron Wyatt Southern Norwich District Treasurer 18 July 2023