## Trustees' Annual Report
## For the period
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From (start date) 0 1 0 4 2 0 to end date 3 1 0 3 2 1
Section A Reference and administration details
Charity name 1st Mulbarton Scouts
Other names the charity is known by
Registered charity number (if any) 1 1 3 6 4 24
HQ registration number
Charity’s principal address Copper Beech
Woodrow Lane
Great Moulton
Postcode N R 1 5 2 D R
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## Names of the charity trustees who manage the charity
_(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_
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Dates acted if not
Trustee Name Office (if any)
for whole year
1 Christopher White Chair
2 Nicholas Bird Treasurer
3 Malcolm Court President
4 Martin Salisbury
5 Robin Parker Group Scout Leader
6
7
8
9
10
11
12
13
14
15
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Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_
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Type of advisor Name Address
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**Section B**
**Structure, governance and management**
Description of the charity’s trusts
1 LT700001 (3rd December 2018)
Type of governing document
The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
(e.g. trust deed, constitution)
How the charity is constituted
The Group) is a trust established under its rules which are common to all Scouts.
(e.g. trust, association, company)
Trustee selection methods
(e.g. appointed by, elected by)
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional information, where relevant, about:
Policies and procedures adopted for:
a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every # months.
Members of the Executive Committee complete _'Essential Information for Executive Committee'_ training within the first 5 months of joining the committee.
This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property;
The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
**Section B**
**Structure, governance and management (continued) Risk and Internal Control (Specimen 1)** The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: to the and The
Damage to the building, property and equipment. The Group
2 LT700001 (3rd December 2018)
Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. **Risk and Internal Control (Specimen 2)** The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
|**Section C**|**Objectives and activities**|
|---|---|
|Summary of the objects of the charity set
out in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young people|
||in their personal development,|
||empowering them to make a positive contribution to society.|
||**The Values of Scouting**|
||As Scouts we are guided by these values:|
||**Integrity -**We act with integrity; we are honest, trustworthy|
||and loyal.|
||**Respect -**We have self-respect and respect for others.|
||**Care -**We support others and take care of the world in|
||which we live|
3 LT700001 (3rd December 2018)
which we live. **Belief -** We explore our faiths, beliefs and attitudes. **Co-operation -** We make a positive difference; we cooperate with others and make friends. **The Scout Method** Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. Summary of the main activities in relation to these objects
ouitng at home activities such as whittling and fire building we
Additional details of the objectives and activities (optional information but encouraged as best practice)
- You **may choose** to include further statements, where relevant, about: • policy on grantmaking;
- • contribution made by volunteers; • policy on investments.
Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
|**Section D**|**Achievements and performance**|
|---|---|
|Summary of the main achievements of
the charity during the year|The group has successfully operated within the rules of
scouting and many youth members have achieved the
highest scouting awards and individual badges on progress
with skills delivered by the leadership team even with covid
restrictions in place.|
**Section E Financial Review**
4 LT700001 (3rd December 2018)
Brief statement of the charity’s policy on reserves
## **Reserves Policy**
The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 6 months running costs, circa £15,000.
The Group held reserves of approximately £33000 against this at year end. This is above the level required for operating expenses.
Quantify and explain any designations
which will be spent in maintenance and improvements in a schedule of works to include roof insulation and electrical works
Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional information)
You **may choose** to include additional information, where relevant, about: • the charity’s principal sources of funds (including any fundraising);
• how expenditure has supported the key objectives of the charity; • investment policy and objectives; **Investment Policy**
The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
## **Section F Other Optional Information**
Plans for future periods (details of any significant activities planned to achieve them) works on the HQ including insulation and longer term runnin
5 LT700001 (3rd December 2018)
**Section G Declaration**
The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees
Signature(s) N Bird Full name(s) Nicholas Bird Position (eg Secretary, Chair) Treasurer Date 2 7 0 9 2 2
6 LT700001 (3rd December 2018)
# **1st Mulbarton Scout Group Receipts and Paymen**
Year start date
**For the year from**
**2021**
## **Receipts and payments**
**2021 Unrestricted Restricted funds funds**
**£**
**£**
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Receipts
Donations, legacies and similar
income
Membership subscriptions 13,262 -
Donations 25 -
QM transfer 1,000 -
Gift Aid -
events - various 5,986 -
Sub total 20,273 -
Grants
Maintenenace grant -
Other grants 8,000 -
Sub total 8,000 -
Fundraising events (gross)
fireworks 14,621 -
Duck race -
easy fundraising 394 -
Other fundraising activities 868 -
Sub total 15,883 -
Scout hut income
Hire of building 3,243 -
Hire of equipment - -
Other Scout hut income -
Sub total 3,243 -
Investment income
Bank interest 1 -
Building Society interest - -
The Scout Association Short Term
Investment Service - -
Other investment income - -
Sub total 1 -
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_**Total Gross Income**_ **[ 47,400 ] -**
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**Asset and investment sales, etc.**
**-** _**Total receipts**_ **[ 47,400 ] -**
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## **1st Mulbarton Scout Group (Ch Receipts and Paymen**
Year start date
## **For the year 2021 from**
## **Receipts and payments**
**2021 Unrestricted Restricted funds funds**
**£ £**
## **Payments**
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Charitable Payments
Membership subscriptions paid on
6,732 -
(National/County/Area/District)
Youth programme and activities 6,084 -
Adult support and training 69 -
Rent
50 -
Water and Sewerage - -
Electricity and Gas 7,086 -
Insurance
604 -
Repairs and Renewals 8,861 -
Materials and equipment 4,486 -
Printing and photocopying - -
Contribution to camp costs - -
Uniforms
1,130 -
AGM and trustee expenses - -
bottle bank
161 -
QM fund transfer
1,000 -
Other costs detail 3
- -
Sub total
36,263 -
Fundraising expenses
Fireworks 6,316 -
Detail 2 - -
Detail 3
- -
Other fundraising costs - -
Sub total
6,316 -
Total Gross Expenditure [ 42,579 ] -
Asset and investment
- -
purchases etc
Total payments 42,579 -
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|**_Net of receipts/(payments)_ **
**Transfers between funds**
**Cash funds last year end**
**_Cash funds this year end_ **|**4,821**||**-**|
|---|---|---|---|
||**-**||**-**|
||**-**||**-**|
||**4,821**||**-**|
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# **1st Mulbarton Scout Group (Ch Receipts and Paymen**
Year start date
**For the year from**
**2021**
## **Statement of assets and liabilities at the end o**
## **31st Marc**
## **Unrestricted Restricted funds funds**
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£ £
Cash funds
Group current account 23,313 -
Headquarters account 4,255 -
Savings account 9,061 -
Quartermaster account 1,000 -
Cash/Floats - -
Total cash funds 37,629 -
(agree balances with receipts and payments a/c) agreement error ok
Other monetary assets
Tax claim - -
Debts due from the
County/Area/District/Group - -
Insurance claim - -
Sub total - -
Investment assets
Investment property - detail - -
Quoted investments - -
Other investments - detail - -
Sub total - -
Non monetary assets for
charity's own use
Badge stock - -
Shop stock - -
Other stock - -
Land and buildings - -
Motor vehicles - -
Scouting equipment, furniture etc - -
Other - -
Sub total - -
Liabilities
Accounts not yet paid - -
Expenses incurred but not invoiced - -
Subscriptions not yet paid - -
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Loan - detail - -
Other liabilities - -
Sub total - -
Total net assets 37,629 -
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**The above receipts and payments account and statement of assets 18th July 2022 (the date of the Executive Committee meeting that behalf by**
## Signature
C White (electronic) N BIRD (electronic)
LT700003 July 2021)
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**(Charity no. 1136424) ts Account**
Year end date
**To 2022 /22 200X/0Y Endowment Total funds Total funds funds £ £ £**
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- 13,262 -
- 25 -
- 1,000 -
- - -
- 5,986 -
- 20,273 -
- - -
- 8,000 -
- 8,000 -
- 14,621 -
- - -
- 394 -
- 868 -
- 15,883 -
- 3,243 -
- - -
- - -
- 3,243 -
- 1 -
- - -
- - -
- - -
- 1 -
- 47,400 -
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**----- Start of picture text -----**
- - -
- 47,400 -
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## **harity no. 1136424) ts Account**
Year end date
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To 2022
/22 200X/0Y
Endowment
Total funds Total funds
funds
£ £ £
- 6,732 -
- 6,084 -
- 69 -
- 50 -
- - -
- 7,086 -
- 604 -
- 8,861 -
- 4,486 -
- - -
- - -
- 1,130 -
- - -
- 161 -
- 1,000 -
- - -
- 36,263 -
- 6,316 -
- - -
- - -
- - -
- 6,316 -
- 42,579 -
- - -
- 42,579 -
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- 4,821 -
- - -
- - -
- 4,821 -
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**harity no. 1136424) ts Account**
Year end date
**To 2022**
## **of the year**
**ch 2021**
**31st March 2020**
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Endowment Total funds Total funds
funds
£ £ £
- 23,313 11,399
- 4,255 12,400
- 9,061 9,060
- 1,000 -
- - -
- 37,629 32,859
ok agreement error agreement error
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
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- - -
- - -
- - -
- 37,629 32,859
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## **s and liabilities were approved by the Trustees on approved the accounts) and signed on their**
Print Name C White Chair N BIRD Treasurer
LT700003 July 2021)
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13 Coles Lane
Oakington
Cambridge
CB24 3AF
Mulbarton kout Group Accounts 2021-22
HQActount
Group Account
Savings Atcount
Quartermasters Fund
My examination was carried out in accordance with general Direttions given by the Charity
Commission. An examination includes a review of the accounting records kept by the charity and a
comparison of the accounts presented with those records. It also includes Consideration of any
unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning
any such matters.
The procedures undertaken do not provide all the evidence that would be required in an audit. and
consequently no opinion is given as to whether the accounts present a 'true and fairf view and the
report is limited lo those matter5 set out in the statement below.
In connection with my examination, no material matters have come to my attention which gives me
cause to believe that in any material respect..
The accounting record5. were not kept in accordance with section 130 of the Charities Act..
or
The accounts did not accord with the accounting records,. or
The accounts did not comply with the applicable requirernents concerning the fomi and
content of the accounts set out in the Charlties (Accounts and Reports) Regulations 2Th)8
other than any requirement that the accounts give a 'trLte and fairf view which is not a
matter considered as part of an independence examination.
After checking the online transartions and a random sample of the paperwork supplied for the
above bank accounts. and with further discussions with the Treasurer, I have no concerns and have
tome acr055 no other matters in connection with the examination to which further attention should
be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Examiner: Rachel Loweth
18 July 2022