## **Towy Community Church** Charity number: 1136394 Company Registration Number: 07181550 Trustees' report and financial statements for the year ended 31[st] December 2020 **Towy Community Church 07181550** ## Contents ||Page|| |---|---|---| |Legal and administrative information||2| |Trustees report|3 - 6|| |Independent Examination report|7 - 8|| |Statement of fnancial activities|9|| |Balance sheet|10|| |Notes to the fnancial statements||11 - 16| 1 | P a g e **Towy Community Church 07181550** ## Legal and administrative information Charity Name: Towy Community Church Charity Registration Number: 1136394 Company Registration Number: 07181550 Address: Xcel Centre Llansteffan Road Johnstown Carmarthen SA31 3BP Trustees & Directors: Mary Bayes John Lynden (resigned 19.6.20) Niall Pickup Lynn Seymour Paul Griffiths Emyr Jones David Insull Independent Examiner: Ashmole & Co The Old School, The Quay, Carmarthen, Carmarthenshire, SA31 3LN Bankers: Lloyds TSB King Street Carmarthen Nat West King Street Carmarthen 2 | P a g e ## **Towy Community Church 07181550** ## **Report of the Trustees** _For the year ended 31 December 2020_ The Trustees present their report and the financial statements for the year ended 31 December 2020. The trustees who served during the year and up to the date of this report are set out on page 1. ## **Structure, governance and management** The Charity is managed by trustees who are appointed by the church leadership. The board of trustees will consist of members equally representing the church leadership and church attendees. ## **Governing Document** The charity is governed by its Memorandum and Articles of Association as a Company Limited by Guarantee. ## **Objectives and activities / Public Benefit** The main purpose and objects of the charity are set out in the Memorandum of Association as follows: - **1.1** to advance the Christian faith in accordance with the Statement of Belief in Carmarthenshire and in such other parts of the United Kingdom or the world as the Leadership Team may from time to time think fit and to fulfil such other purposes which are exclusively charitable according to the law of England and Wales and are connected with the charitable work of the Church; - **1.2** to relieve persons who are in conditions of need or hardship or who are aged or sick and to relieve the distress caused thereby in the said location and in such other parts of the United Kingdom or the world as the Leadership Team may from time to time think fit; - **1.3** to benefit the local community of Carmarthenshire and the neighbourhood by associating together with the said local community and the local authorities, voluntary and other organisations in a common effort to advance education and/or to provide facilities in the interests of social welfare for healthy recreation and leisure time occupation with the objective of improving conditions of life for the residents. ## **Achievements and performance** The year started with much of church life just as normal, our usual Sunday morning meetings held at Queen Elizabeth High School in Johnstown. The venue is very accessible to the public with many families attending our Sunday morning meetings numbering around 150. In January, we continued to run the Alpha course in partnership with Bethel Church and the Salvation Army, which is a great expression of unity for the churches in Carmarthen. We also had an invitation to attend the Alpha conference in London. In February, we had a dedicated prayer week and opened our prayer room at Xcel, which was available for church members to use daily. The women held their annual conference “Thy kingdom come” with visiting speaker Lyra Vaz. The senior leadership also attended a conference at Soul Survivor church Watford. We also had a fundraiser Table tennis evening for the youth at Xcel. We continued to run various children’s clubs from nursery age to year 9 in High School and have had many attending our “Little Skittles” mother and Toddler group at Xcel Bowl. Our older young people meet on Wednesday nights, which encourages them and offers them the opportunity of attending various events. On Fridays, our young people “Tribe” group meet at Xcel for fun games and great bible teaching on life situations. Our “Life Groups” which meet mid-week continue to be well attended. Along with a pastoral care class with teaching from Gareth Cheedy. In addition to all this, our Sunday evening “Encounter” service continues to be well attended. And then……COVID, everything changed overnight. As a leadership on the 17th of March we decided, just before the government lockdown to cease all services and church in person activities. So, overnight plans were put in place to move a majority of church activities online. This was successfully done with the help and support of an amazing group of people and of course using 3 | P a g e ## **Towy Community Church 07181550** ZOOM! Our focus was to give people throughout the life of the church a place online to connect and offer support. Our Life group network across Carmarthen met online using Zoom and contacted each other regularly, helping neighbours and friends who needed assistance. Our children’s work moved online meeting three mornings a week, which helped support young mums and give a vital time to help keep relationships. Also providing craft bags for the Foodbank to give out with food parcels. Our Sunday services online were well attended with at least 150 connections each week on YouTube, Facebook and the church website. We also had a men’s breakfast morning on Zoom with guest speaker Martin Allen. There were two success stories for this difficult time…One was our online Alpha course, which is an introduction to Christianity. Two courses were run using Zoom with very good attendance. Second was our online Zoom prayer meeting. An hour of prayer each Monday night, which as a community of faith was a time to thank God for His faithfulness and bring specific prayer requests from the church family and local community. We believe prayer makes a real difference and we were always encouraged to see prayers answered. Because of the rural nature of Carmarthenshire, these meetings were really well attended, as it meant just logging on to Zoom for an hour with no travel needed. It is definitely something that will continue online post COVID. Each morning the leadership team of the church would meet for prayer, to discuss needs and put in place any support needed. Services continue online with many church members taking part. As the year ended we were able to give out some “boxes of joy”, luxury hampers to bless neighbours and friends who had gone through a tough time this year. Included was a book by Dai Woolridge “Christ-mess” finding Christ in the mess. Our prayer was that people would reach out to Christ this Christmas in the mess and struggles of 2020. So again, a very busy year, for Towy Community Church perhaps not as many in person events due to the COVID restrictions, but nevertheless, what a year to reach out and continue to bless, help and support our community. We pray that as a church through the Xcel project we will continue to serve Carmarthen in a practical and spiritual ways as we continue to navigate this COVID world. Ultimately helping us show God’s love to our community and serving our vision of “Reaching people and Changing lives”. ## **Xcel 2020 Report** As for every business, 2020 was a very challenging year due to the pandemic. February had seen us have a record number of visitors, yet March saw a drastic reduction in custom due to the growing fears over Covid and the government response was to order closures on the 23rd March. At the time we were due to commence work on the Phase 2 development of the Conference Centre in June 2020, with funding in place for a refurbishment of the Xcel Bowl through WCVA at the same time, however, both projects have now been indefinitely suspended due to the financial and social implications of the extended lockdown. Over the remainder of the year, the Trustees have met regularly, often weekly to review the latest developments and examine amended cash flow forecasts each time the situation changed, resulting in revised strategies and new funding requirements. The focus was to ensure ongoing viability, including discussion with our accountants, Bankers Nat West and Landlords, Carmarthenshire County Council to examine and verify our options and confirm our predictions were robust. During the remainder of the year, we were able to open sporadically from July to November under strict social distancing guidelines, allowing only half the lanes to be opened, which reduced earnings capacity to around 40% of 2019 levels. As a result of the reduced trading and continuing financial 4 | P a g e **Towy Community Church 07181550** pressure, in September, the Trustees offered a programme of voluntary redundancy to help alleviate costs and release staff to other opportunities in sectors less affected, with a total of 9 redundancies. As a result, we were unable to provide any community events in Xcel Bowl, which was particularly disappointing as the launch of our ‘Little Skittles’ mornings for Mom’s and Toddlers had seen weekly attendances of up to 50 families prior to Covid lockdown. From December 3rd until the end of the year, the Bowl and Furniture remained closed; however, despite the challenges of Covid lockdowns, 2020 has seen continued community use of the recycled furniture and community shop projects when available. Due to the social distancing restrictions imposed, the Community Shop was rehoused by being integrated into the Furniture showroom, as a reduced number of volunteers were available due to shielding. The Community Shop manager took voluntary redundancy in September, and supervision is now under the control of the Furniture Recycling Manager. Our free collection service was also severely curtailed due to Covid restrictions; nonetheless, the project has collected and recycled 4005 pieces of furniture, including 402 large electrical items. Of the 80 tonnes of unwanted furniture and white goods donated, the majority has been recycled with some 23 unusable tonnes gone to landfill. As well as selling low-cost furniture, we have also donated to local people in crisis through our partner agencies, giving away 4.48 tonnes of goods, being 190 items to a bottom book value of £4482, helping 38 individuals and families. We have also partnered with Elite, to provide work placement opportunities for a disadvantaged under 25, despite having to offer voluntary redundancy in September to 2 members of staff due to reduced demand. We are proud that throughout the entire period of lockdown, the Carmarthen Foodbank continued to operate and the Trustees would like to publicly acknowledge the role played by Miriam Jones in taking on the manager’s position due to the current manager firstly having to shield and eventually take redundancy in September. Several of our longstanding volunteers decided it was best to shield, but we are so grateful to everyone who stepped forward to make sure we were able to continue to support our community safely. We have worked with more than 50 referral agencies in and around Carmarthen to identify those in need of the support of Carmarthen Foodbank. During the first three months of the pandemic, we saw a 56% increase in demand for our services, which was then followed by a rather quieter period as several communities opened their own ‘pop-up Foodbanks’. As a result, 1,341 three-day emergency food supplies were given out. A total of 3,137 people were fed, of which 1,202 went to children. The three main reasons behind these referrals were low income, benefit delays/changes and debt. During 2020, the agencies who made the most referrals were Carmarthenshire Housing, The Jobcentre and Bro Myrddin Housing Association. The community has been very generous donating a total of 40,104.3 Kg to the foodbank over the year. We also have seen an outpouring of generosity financially, with many more choosing to give money rather than food with fewer opportunities to shop and donate in person due to Covid. Carmarthen Foodbank has had frequent coverage in the local newspapers and has been featured on a number of different programmes looking at the impact that Covid has had on Foodbanks and the most vulnerable people in our society. Welsh Senedd Member Eluned Morgan visited us in the run up to Christmas to get a better understanding of the Xcel Project and was very interested in the work of the Foodbank running in conjunction with Carmarthen Community Money Advice. The continued operation of the projects was only possible thanks to provision of a Business Interruption loan, the Eat Out to Help Out scheme, together with Business Rates grants, and Welsh Government providing further support through the Job resilience scheme and ERF grants as detailed in the accounts. 5 | P a g e ## **Towy Community Church 07181550** Finally, despite all the challenges faced, we successfully launched the Carmarthen Community Money Advice Centre in November 2020, with a salaried Manager appointed and 6 other volunteers trained as debt advisors. We now have a growing clientele as debt issues and management continue to be a priority need for disadvantaged families in these unprecedented difficult times. The purpose of all of the projects is to provide the vehicle for our vision of ‘reaching people, changing lives’, and as Trustees we remain confident that stability can be re-established and the future secured, enabling us to expand our impact in our local community and beyond. ## **Financial review** ## **Policy on reserves** The Charity's policy is to keep a minimum in general funds to run the organisation for 3 months. ## **Statement of trustees' responsibilities** The trustees are responsible for preparing the annual report and the financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice. Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of charity's financial activities during the year and of its financial position at the end of the year. In preparing financial statements giving a true and fair view, the trustees are required to: - select suitable accounting policies and then apply them consistently; - make judgements and estimates that are reasonable and prudent; and - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. Trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees declare that they have approved the trustees’ report above. On behalf of the board Signed:…………………………………………….….Trustee Date:…………………… Print Name…………………………………………… 6 | P a g e Towy Community Church 07181550 71Page ## **Towy Community Church 07181550** Report of the Independent Auditors to the Members of Towy Community Church ## **Independent examiner's report to the trustees of Towy Community Church ('the Company')** I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2020. ## **Responsibilities and basis of report** As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act. ## **Independent examiner's statement** Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a registered member of ACCA which is one of the listed bodies I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: 1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)]. 8 | P a g e **Towy Community Church 07181550** ## **Towy Community Church 07181550** I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Carwyn Morgan ACCA Ashmole & Co. Chartered Certified Accountants The Old School The Quay Carmarthen Carmarthenshire SA31 3LN Date: ...9th September 2021............................. 9 | P a g e Towy Community Church 07181550 STAfEv£Nf OF FINthflPL ￿rI￿nEs erthl 3L%t ￿e[I￿r 20 Lknrfiti(K6 IrrotTe fQ8A n355 21174 23,174 287,116 Grarts R￿e1￿1- Restiiclul 287.116 Tr￿1r￿j irKonE 95&fy17 bl A)r￿￿3￿r￿J fi#K15 FuthisirvJ Bad< lrtaESt RereN8J Tax Retx4te fffxn CowBrtJGittAKI 917 1&935 7.128 1.105,514 FwKlraisirrfJ Ccsts CharflalAe GrarI5lGrft5 in fi1rttEra￿e Re50Ufte5 EX[￿thI on MarwrHt & AdrrinistsatKm litKlthiThJ )td c(stsl 14,024 7Q￿ 816.]34 ,iL5 i.{h9,￿2 SuFP)rt Ccsts I6,￿1 1&7f Go￿nIa￿e Cc6ts'. Aufjt Fee5 Fees C(￿C£￿ts 7&640 835.8 914,535 1.102,1 NET INCOMING RESOURCES Beth tsar6 15.493 9J.622 T￿r6kn BeMEen Fu NET INCOMING RESOURCES Ats Irdr6 .493 . GaitEILcsses C￿ RaelLAticn d Fix8J Assels T(*dl Brrxmjt F(X￿rd 7.416 L(￿3.213 i.IM.629 I.{M7,￿l TdBI Fmjs Carrioj FITh￿1 22,9)3 I,0￿,629 CortinurK] OtErati(x6 . All I￿(XTE arKI IKS aris￿ frrTh IOIPage Towy Community Church 07181550 BalJKe Sheet as at 31st L￿enter 3J20 FIX￿ A55d5 -TarKytJe L832 1374.744 1376.576 L416. sI￿k 3.￿4 7,192 141. i, 3.￿4 li Bard( &Cash 2L621 22216 163,185 173,936 2(E,E 224,Q33 C￿litorS & AccnMAIs Loan. tE[*iy￿￿5 in l year L139 117.613 61,832 118.782 61,832 2,554 44,814 L139 179.475 IPi1,614 137,369 Net Assets 21.077 27,695 6.618 ,724 Tolal Agets lscw￿rtL13lIIIIIeS Credit￿5 Fallirg af￿ l year PTh4510￿ fLY tiati1f0￿ & CIN3 403.458 403.458 452,￿3 Tctsl Net Assas yj) LtN629 FurKÈ B 7.416 15.493 - L(43,213 L(60.629 L047,301 3,328 TFE ctrk3ritstJe corrypry s wlityexl tt) eXffjJJ￿ fr[Xna￿fit ￿K￿r5£￿ti￿ 477 ofttE C(wrp3rM￿ Act 2C￿ year er￿￿ 31 ￿errI￿r X)20. Tre rrenlH5 rrt cFk3fitatle c(NTpAry tr) oixain an alth (* rfs fnar(ial sl2tenvts 31 2020 in acC0ft*￿e ￿1th Sth 476 C(ryerMes Act ￿￿t￿5 re5FxKs1LNllli￿ fr el5￿1￿ tIBt ch3ritaNe C(Xry￿ty kw ￿((xI￿rg tl* c(ffjty s￿tic*6 anj 387 c¢)Tpirl￿ Act 2CK6 aThJ Ibl pwiir¥J ￿rrIa1 Stat￿TEr15 Y#ich (iKe a arxl tsirueN sfate This Year Last Year
Wages, Salaries & Associated Costs 586763 628486
Redundancy Costs 36306
Purchases for Resale Xcel 45824 151319
Rent, Rates, Light & Heat 42381 65550
Administration Costs 67635 84399
Bowling Alley Repairs & Maintenance 27256 27836
Travel and subsistence 3173 7338
Lease Payments for Scoring System 3631 3664
Bank/HP Interest and Charges 20993 32045
Activity costs 5249 14588
Depreciation 47904 52778
Irrecoverable Vat 0 0
887116 1068002
**----- End of picture text -----**
## **5. Trustee Expenses** The following out of pocket expenses were reimbursed to trustees during the year: |Mary Bayes|nil| |---|---| |David Insull|£126| |John Lynden|nil| |Lynn Seymour|nil| 13 | P a g e **Towy Community Church 07181550** Niall Pickup nil Paul Griffiths nil ## **6. Support Costs** **----- Start of picture text -----**
This year Last Year
Financial management Costs/Book keeping 16,361 16,760
**----- End of picture text -----**
## **7. Governance Costs** **----- Start of picture text -----**
This year Last Year
Fee for Audit / Examination of Accounts 2,500 2,500
Accounts preparation 900 900
**----- End of picture text -----**
## **8. Staff Expenditure** **----- Start of picture text -----**
8.1 Staff Costs
This Year Last Year
Gross Wages & Salaries (incl. ER NI) 575,287 616,4
93
Pension Costs 11,4 11,9
76 93
Redundancy Costs 36,306 0
**----- End of picture text -----**
## 8.2 Number of Employees **----- Start of picture text -----**
This Year Last Year
Full time employees (or equivalent) 47 52
**----- End of picture text -----**
No employees had emoluments in excess of £60,000. In addition to employees, over 120 volunteers contributed to the project this year. ## **9. Grant making** Grants amounting to £1,200 were paid to Dr M’z Youth Project during the year in monthly payments of £100. All other grants made during the year did not exceed £1000. ## **10. Fixed Assets** **----- Start of picture text -----**
Furniture & Xcel Capital Xcel Bowl TOTAL
-
equipment Expenditure Equipment
General Building - - Restricted
Funds Restricted
Opening Balance Cost 18,050 1,548,301 416,158 1,982,508
Additions in Year 0 750 7,163 7,913
Disposals in Year 0 0 0 0
Closing Balance at Cost 18,050 1,549,051 423,321 1,990,42
**----- End of picture text -----**
14 | P a g e ## **Towy Community Church 07181550** **----- Start of picture text -----**
1
Opening Accumulated 15,396 197,517 353,028 565,941
Depreciation
Charge for year 822 30,977 16,105 47,90
4
Released on Disposal
Closing Accumulated 16,218 228,495 369,133 613,845
Depreciation
Closing Net Book Value 1,832 1,320,556 54,188 1,376,57
6
**----- End of picture text -----**
No assets have been re-valued during the year. ## **11. Debtors and prepayments** |ts falling due within 1 year are as follows:
Inland Revenue Gift Aid Rebate
Trade Debtors
Prepayments|This Year
Last Year
£ 595
£ 1,084
£ 265
£ 4,027
£ 6,927
£ 7,677
**£ 7,787**

**£ 12,788**| |---|---| Amounts falling due within 1 year are as follows: ## **12. Creditors and Accruals** Amounts falling due within 1 year are as follows: |Trade Creditors
HMRC – VAT
PAYE, Pension and net pay_(incl. AOE)_
Accruals
Bank Loan
CCC Loan
CBILS
Van HP
ts falling due after 1 year are as follows:
CCC Loan
Bank Loan
Carbon Trust Loan
Van HP
Third Party Interest Free Loan|
£
£
£
£
£
£
£
**£**
£
£
£
£
**£**|This Year
£ 36,736
38,119
11,310
32,617
13,163
32,697
11,666
4,305
**180,613**
98,111
215,604
88,334
1,409
£ 0
**403,458**
|Last Year
£ 26,595
£ 38,640
£ 9,169
£ 18,151
£ 12,792
£ 27,718
£ 0
£ 4,305
**£ 137,370**
£ 126,921
£ 220,027
£ 0
£ 5,715
£ 100,000
**£ 452,663**| |---|---|---|---| ||||£
£
£
£
£
£

**£**| ||||
£
£

| Amounts falling due after 1 year are as follows: ## **13. Transactions with related Parties** ## 13.1 Remuneration and benefits The following amounts were paid to trustees as salary for specific employment roles as permitted in the governing document:- **Name £ This Year** 15 | P a g e **Towy Community Church 07181550** David Insull Paul Griffiths 11,456 24,758 All amounts were paid under the PAYE system and are shown as Gross pay figures. A trustee’s daughter is employed in the capacity of administrator and a trustee’s son-in-law is employed in the furniture recycling department. ## 13.2 Loans No loans were made to the trustees or related parties during the year. The loan of £100,000 from a trustee’s relative was repaid in full during the year. The loan was provided interest free. ## 13.3 Other Transactions There are no other transactions to disclose in this year ## **14. Additional Disclosures** In order to assist project cashflow, sometimes funds are transferred from general funds to projects and then returned once cash availability permits. This does not affect the overall position of the organisation as the transfers are all internal. There are no further disclosures for this year. ## **15. Corporation tax** The company is exempt from payment of corporation tax on its charitable activities. ## **16. Operating Lease** The company has an operating lease with AMF software to run the bowling lanes. Total amount remaining under the terms of the lease are as follows. |This Year
Due within 1 Year
£ 20,268
Total Due under operating lease
£ 27,024|Last Year
£ 20,268
£ 47,292| |---|---| 16 | P a g e Towy Community Church 07181550 >td BTh &furith Prti&t CmAF(￿ Y¢JJh Fl￿ts Grarts Tr￿lI￿j IrK(xre Gifi5TrrfEts"(xslFuthisiThJ rEf 0f￿'rE5 &TIth Gif( Aid Retete cflax Prrrt cn Sale ofAss& 310291 284116 23174 457 81475 917 81X) 427 7110 1959 L34 E65103 T2 2202 Costs Lf opvatirvJ trE Cl￿tty d Prtyert IBuldThJ Ptr8se 21 c LirErt X£el rLrYirrfJ cLsts I￿E￿L￿aLle VATU) w4Ert ICPTQ7 251 77819 tWiatiLYi 519 914535 3125 25713 93 wir#J F¢nJ FUKJ Trarsfer5 ClosiThJ F￿￿1 Bala￿eS Bala￿0 Sheet Fw Fixed Ass£ts I￿S L(x¥s & M(N StrLk 1376576 n6 X124 71g2 -117fA3 27fA83 ￿17{5 1617 1929 7787 C￿t￿5 & ACCr￿alS Bark & Cash lrtThl txrk trdrGfv5 [￿￿r0 .1￿9 54 .2262 >tdBoAI . All rdatiro to tjyliro alerf ftrrith wlir#J cwtr. d All ftnts to crfPh35e 2 IxikSrrJ to a C(￿1r￿j fr£ility. FcKth)￿. AII sFxifc wp)se ofttE fixth¥*. Fkmw in kirKI Ih3t are CMA. All fLnts tottE Cunruity Mc¥Ey Athice Prci&t 171Page